HomeMy WebLinkAbout12-Development Services
0-
~--- '"-~---- -
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL AC(h~J GINA l
From: James Funk, Director
Subject: Authorization for the Director of
Development Services to Execute Change
Order No. Four to Contract with Bonadiman-
McCain, Inc. for Timber Creek
Improvements.
Dept: Development Services
Date: February 16, 2005
File: 4.7141
MCC Date: March 7, 2005
Synopsis of Previous Council Action:
07100 Allocation of $678,400 for Timber Creek improvements (Account No. 248-368-5504-7141) in
2000/01 Capital Improvement Program (CIP) budget.
07/01 Carried over $678,400 for Timber Creek improvements (Account No. 248-368-5504-7141) in
2001/02 Capital Improvement Program (CIP) budget.
07/02 Carried over $666,900 for Timber Creek improvements (Account No. 248-368-5504-7141) in
2002/03 Capital Improvement Program (CIP) budget.
11/04/02 Rejected all bids for Timber Creek improvements between Lena Road and Twin Creek per Plan No.
10069 and directed staff to rebid the project as described in the Staff Report.
11/03/03 Resolution 03-290 awarding contract to Bonadiman-McCain, Inc. for Timber Creek improvements
from East Twin Creek to 4,016.93 feet east, per Plan No. 10069.
07/06/04 Authorized the Director of Development Services to execute Change Order No. One in the amount
of $60,761.24.
09-20-04 Authorized the Director of Development Services to execute Change Order No. Two in the amount
of $15,215.00 to contract with Bondamin-McCain, Inc. for the Timber Creek Improvements.
12-20-04 Authorized the Director of Development Services to execute Change Order No. Three in the
amount of $16,091.19 to contract with Boncfamin-McCain, Inc., for the Timber Creek
Improvements.
Recommended Motion:
1. Authorize the Director of Development Services to execute Change Order No. Four in the amount of
$40,524.81 to contract with Bonadiman-McCain, Inc. for Timber Creek improvements; and
2. Authorize the Director of Finance to transfer $110,000 from Account No. 248- 68-5504-7316 (Storm Drain
State Route 210) to Account No. 248-368-5504-7141 (Timber C eek Improv: ents).
Contact person: Mark Lancaster, Deputy Director/City Engineer
Michael D. Wolff, Construction Engineer
Phone: Ext. 5179 or 5166
Supporting data attached:
Staff Report & (TO #4
Ward:
FUNDING REQUIREMENTS: Amount:
$110,000.00
Source:
(Acct. No.) 248-368-5504-7141
Acct. Description:
Finance:
Timber Creek
Council Notes:
:f/11IfS
I
Agenda Item No. It.
,"on,,"
. ,,", " '"'~
'''" "'""' ," ..~:' '",
'"' '._~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization for the Director of Development Services to Execute Change Order No. Four to Contract with
Bonadiman McCain, Inc. for Timber Creek Improvements
Background:
A project to concrete line Timber Creek from Twin Creek to Lena Road was bid in October of 2000.
Unfortunately, due to change in policy of the Santa Ana Regional Water Quality Control Board, the City was
unable to obtain a Water Quality Certification Waiver for the project. The Board contended that significant
water quality impacts would result from concrete lining Timber Creek from Lena Road to East Twin Creek
and insisted that the City commit to creating a riparian area upstream of the Lena Road to replace the
impacted area between Lena Road and East Twin Creek. This riparian creation area consists of a graded
trapezoidal natural dirt channel, "turf reinforcement" material installed so as to limit erosion, an irrigation
system, tree and shrub species maintained for 3 years and native weeds and grasses seeded as directed by the
project biologist.
The storm event, which occurred during the month of October, was more intense than historical storm events
at this time of year. The water flows caused damage to irrigation, rip rap, fencing and armor guard fabric.
The repairs were above and beyond the contract and were completed on a time- and-materials basis, which
was monitored on a daily basis by the Public Works Inspector.
After asking the Caltrans Local Assistance Office if this damage repair qualified for FEMA reimbursement, it
was determined that the cost of repair was not eligible, due to the fact that no critical facilities were
threatened. Negotiations are ongoing with IVDA to participate in a fair-share split of the cost overrun.
Financial Impact:
The estimated revised contract cost is as follows:
Original bid amount
Contract Change Order No. One
Contract Change Order No. Two
Contract Change Order No. Three
Contract Change Order No. Four
Revised Construction Contract Cost
$ 940,577.50
$ 60,761.24
$ 15,215.00
$ 16,091.19
$ 40,524.81
$ 1,073,169.74
In FY 2002/03, $648,900 was appropriated for this project. Of this amount approximately $17,100 was
expended and $631,800 was carried over to FY 03/04 for encumbrances and continuing appropriations.
As part of the FY 03/04 budget an additional $440,000 was budgeted for this project as Inland Valley
Development Agency's (IVDA) share of the cost. All of these funds are budgeted in the Storm Drain
Construction Fund in account number 248-368-5504-7141.
Including construction inspection and support costs, an additional $60,763.61 is required to cover already
incurred expenses on this project. This is an addition to the $40,524.81 required for this change order.
2
"_~~"'"'F"C" '"'C"~"c, '~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report (Continued)
Recommendation:
1. Authorize the Director of Development Services to execute Change Order No. Four in the amount of
$40,524.81 to contract with Bonadiman-McCain, Inc. for Timber Creek improvements; and
2. Authorize the Director of Finance to transfer $110,000 from Account No. 248-368-5504-7316 (Storm Drain
State Route 210) to Account No. 248-368-5504-7141 (Timber Creek Improvements).
3
- - -- -- ....-
DEVELOPMENT SERVICES DEPARTMENT
300 North "0" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057. Fax.: 909.384.5080
Public WorkslEngineering 909.384.5111 . Fax.: 909.384.5155
www.sbcity.org
SM
CONTRACT CHANGE ORDER NO. FOUR
FILE NO. 4.7141
W.O. # 7141
DATE: MARCH 7, 2005
PROJECT:
STORM DRAIN IMPROVEMENTS PROJECT (CSDP) NO. 7-C14 AT
TIMBER CREEK CHANNEL FROM EAST TWIN CREEK TO 4,016.93
FEET EAST PER PLAN NO. 10069.
TO:
BONADIMAN-McCAIN, INC.
280 South Lena Road
San Bernardino, CA 92408
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: QTY DESCRIPTION OF CHANGE UNIT COST COST
4-1 1 @ T&M Erosion Control $ 2,858.70 $ 2,858.70
4-2 1 @ T&M Additional Rip Rap 8,802.15 8,802.15
4-3 1 @ T&M Repair Fabric 7,151.92 7,151.92
4-4 1 @ T&M Salvage Fabric 522.57 522.57
4-5 1 @ T&M Repair Fabric 1,219.95 1,219.95
4-7 1 @ T&M Rip Rap (storm damaged) 11,464.35 11,464.35
4-7 1 @ T&M Grout Rip Rap 2,865.44 2,865.44
4-8 1 @ T&M Repair Irri2ation 3,610.30 3,610.30
4-9 1 @ T&M Repair Fence 2,029.43 2,029.43
Total Cost For Contract Change Order #4 $ 40,524.81
Justification
Erosion Control
4-1 During the storm event in October, the channel bank behind the mobile home began to
erode. Contractor laced sand ba store-route the water to reduce erosion.
Additional Rip Rap
4-2 There were areas of the channel bank, which needed to be protected by additional rip rap.
Ri ra was laced on a time-and-material basis.
__00
. ," '0'
. ..
Change Order No. Four
Storm Drain Improvements Project (CSDP) No. 7-C14 at Timber Creek Channel From East Twin Creek to
4,016.93 Feet East, per Plan and Specifications No. 10069.
4-3
thru
4-9
Repair Fabric; SalvaR;e Fabric; Rip Rap (storm damaR;ed); Group Rip Rap; Repair
Irrilation; & Repair Fence
The storm event, which occurred during the month of October, was more intense than
historical storm events at this time of year. The excessive water flow caused damage to
channel prior to vegetation establishment. The water flows cause damage to irrigation, rip
rap, fencing and armor guard fabric. The repairs were above and beyond the contract and
were completed on a time-and-material basis, which was monitored on a daily basis by the
Public Works' ctor.
SUMMARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original bid amount ............................................................................... $
Contract Change Order No. One ................................................................ $
Contract Change Order No. Two ................................................................ $
Contract Change Order No. Three..... ........... .................................. ...... ....... $
Contract Change Order No. Four ............................................................... $
Revised Construction Contract Cost... .................... ........................ ...... ....... S
940,577.50
60,761.24
15,215.00
16,091.19
40,524.81
1,073,169.74
Additional time to complete contract due to this change order .............................. 30 days
The change order represents 14.1 % of the original contract amount.
BONADIMAN-McCAIN, INC.
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
Accepted
By:
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
APPROVAL BY CITY COUNCIL
Item No. .
Approval Date: March 7. 2005
2