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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: JAMES FUNK, Director
Subject: Resolutions Awarding Contracts-
Various Landscape Maintenance
Assessment Districts (Areas "A" "B" "G"
, , ,
and "R").
Dept: Development Services
Date: February 8, 2005
File No. 14.40-GEN
Synopsis of Previous Council Action: MCC Date: 02/2212005
01-07-2002 - Contracts awarded for various Landscape Maintenance Assessment Districts
(all areas).
01-20-2004 - Contracts awarded for Landscape Maintenance Assessment Districts (areas "A"
and "B").
12-20-2004 - All bids for Landscape Maintenance areas "A", "B", "G" and "R" were rejected
and authorization was ,,:iven to fe-advertise for bids.
RecommenCted Motion:
ADOPT RESOLUTIONS (4)
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Contact person: LASZLO"Les~'FOGASSY Phone: 5026
Supporting data attached: Staff Report/Summary/ Ward: 3,4,5 & 6
Map/Resolutions
FUNDING REQUIREMENTS: Amount: $287,747 ($285,287.15 from various Assessment
UIStrict tunds, $2,459.lS) trom Venera! Fund)
Source: (Acct. No.) Various Assessment Districts &
001-182-5505-0000
(Acct. Description) Fund 254- various & Real
Property Landscape Contracts
Finance:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolutions Awarding Contracts -Various Landscape Maintenance Assessment Districts (Areas
"A", "B", "0", and "H").
BACKGROUND:
Assessment Districts are formed to provide funding for the ongoing maintenance of the
landscaping in the designated areas, typically new subdivisions. Districts that are in close
proximity to each other are grouped into contract areas for efficiency and to form projects of
sufficient size as to insure bids are competitive and contractors have adequate work to justify
bidding on an area.
Contracts provide for two (2) one-year extensions of the contract on mutually agreeable terms.
All of the contract areas were re-bid and awarded on January 7, 2002. In 2003, all contractors
agreed to the first one-year extension as provided in the contract agreements. In 2004, area "A"
was re-bid due to the addition of a new assessment district (AD 1028 Olive and Ohio Avenues),
and Area "B" was re-bid due to the contractor for this area not electing to extend their contract.
Contract area 'A" was re-bid since several new districts have being added to that contract area in
Verdemont. Contract areas "B", "0" and "H" were re-bid because either the extensions have run
out or the current contractor does not wish to extend the contract. Plans and Specifications for
the various districts were prepared and a Notice Inviting Bids was advertised locally in the San
Bernardino County Sun Newspaper, the City's web site, Bid America web site, F.W. Dodge San
Bernardino Plan Room, Daily Construction Plan Room in Anaheim and Manhattan Beach and
the San Bernardino Area Chamber of Commerce.
Bids were opened on December 7, 2004, for areas "A", "B", "0" and "H". Only one bid was
submitted by RP Landscape for each of the areas. At the recommendation by staff, the bid was
rejected on December 20,2004 and authorization was given to re-advertise for bids. A Notice
Inviting Bids was re-advertised at the various sites and locations stated above.
On January 25, 2005, three bids were received and opened for the four contract areas. A
summary of the bids is shown below. The bid received from RP in December is also shown in
the table for comparison only.
AREA .~" - Ward 5. Verdemont Area, generally North of Kendall Drive, West of University
Parkwav (3 Bids received)
Name of Bidder City Amount of Bid
Golden West Landscape San Bernardino $103,199.00
RP Landscape San Bernardino $112,123.00 -
* (RP Landscape Dec. 2004 Bid) San Bernardino $127,123.00
Azteca Landscape Ontario $135,619.96
_".._~o__.u.
-_00-
Amount of Bid
$107463.00
$110,381.00
$119,030.00
$168,639.56
AREA "G"- Ward 3. Generally in the area south of Rialto Avenue, west of Pennsylvania
Avenue (3 Bids received)
Name of Bidder City Amount of Bid
Golden West Landscape San Bernardino $31,055.00
RP Landscape San Bernardino $34,804.00
* (RP Landscape Dec. 2004 Bid) San Bernardino $34,992.00
Azteca Landscape Ontario $46,870.56
AREA "H" - Wards 1,3. Tri-City Area, generally west of Tippecanoe Avenue, south of Brier
Drive. (3 Bids received)
Name of Bidder City Amount of Bid
Golden West Landscape San Bernardino $46,030.00
RP Landscape San Bernardino $52,538.00
* (RP Landscape Dec. 2004 Bid) San Bernardino $56,773.00
Azteca Landscape Ontario $64,335.20
* Prior bid submitted December 2004, shown for informational purposes only
Golden West Landscape is the apparent lowest bidder for all four contract areas.
Area "A" is approximately 8% over the Engineer's Estimate; Area "B" is 26% over the
Engineer's Estimate; Area "G" is 25% over the Engineer's Estimate; and Area "H" is 36% over
the Engineer's Estimate. Although all four of the contracts are an increase over last year's
contract costs, there are adequate reserves set aside to allow for increases without increasing
assessments. Additionally, none of the contract costs increased over a previously approved
assessment, thus Proposition 218 Assessment Ballot procedures will not be necessary when the
assessment rolls are approved the following year. Golden West has had previous contracts with
the City and the experience with this contractor has been favorable.
The contract costs will be reimbursed through the assessment rolls, with the exception of those
districts where a portion of the costs determined to be a General Benefit cannot be assessed back
to the district, pursuant to Proposition 218, and thus will need to be paid from the General Fund.
The General Benefit amount varies for these districts based upon the formula set forth in the
Engineer's Report, based on whether any maintenance is performed on an arterial or collector
street.
Areas "B "and "G" do not contain any areas that are determined to be of General Benefit. Area
"A" contains two districts that have some General Benefit portions as follows:
AD 1025 (palm & Washington): the General benefit has been determined to be 25% of 65% of
the total contract costs, Thus 25% of 65% of $5,378.00, or $873.92 will need to be funded by the
General Fund and not reimbursed by assessments.
AD 1028 (Ohio & Walnut): the General benefit has been determined to be 5% of 18.3% of the
total contract costs, Thus 5% of 18.3% of$3,818.00, or $34.93 will need to be funded by the
General Fund and not reimbursed by assessments.
Area "H" contains one district that has a General benefit portion as follows:
Ad 1027 (Waterman &Washington): the General Benefit has been determined to be 25% of
39.13% of the total contract costs. Thus 25% of39.13% of$15,854.88, or $1.551.00 will need to
be funded by the General Fund and not reimbursed by assessments.
The total General Benefit amount for the three districts is $2,459.85. The remaining districts will
be reimbursed 100% through the assessment rolls.
FINANCIAL IMPACT:
The total contract maintenance costs of $287,747 will be reimbursed through the annual
assessment rolls for the various Assessment Districts, less the amount of $2,459.85, which will
be funded from Account Number 001-182-5505-0000 (Real Property Landscape Contracts).
RECOMMENDATION:
Adopt Resolutions (4)
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PIAL TO
REDLANDS
COL TON
CONTRACT AREAS SHOWN THUS: @
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
REAL PROPERTY SECTION
VICINITY MAP - LANDSCAPE
MAINTENANCE ASSESSMENT
DISTRICT CONTRACT AREAS
RESOLUTION NO~1f
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR FOR THE
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NOS. 976, 991, 997,
1017, 1025,1028,1030,1031,1032, & 1035 (AREA "A").
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTOR is the lowest
responsible bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT
NOS. 976, 991, 997,1017, 1025,1028,1030,1031,1032, & 1035, PER PLAN NOS. 7034B,
7782A, 8301, 9494, 9988A, 10487A, 10811-A, 10812-A, 11213-A, & 11233-A (Area "A"). A
contract is awarded accordingly to said bidder in a total amount of $103.199.00 but such award
shall be effective only upon being fully executed by both parties. All other bids, therefore, are
hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf
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of the City; a copy of the contract is on file in the office of the City Clerk and incorporated
herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party
SECTION 3. This contract may be extended by two additional one year terms as set
forth in said contract, "
SECTION 4. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (6Q) days of the-passage of the resolution.
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Resolution Awarding Contract to GOLDEN WEST LANDSCAPE CONTRACTOR for
2 Landscape Maintenance forAssessment District No. 976,991,997,1017, 1025,1028,1030,
1031,1032, & 1035 (Area "A")
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof
held on the
, 20_, by the following vote, to
day of
wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
11 LONGVILLE
12 MCGINNIS
13 DERRY
14
KELLEY
15
JOHNSON
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MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
20_
day of
JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City A~orney
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02/01/05
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RESOLUTIONNO~Y
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
3 CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR FOR THE
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NOS. 951, 952,
4 1002 & 1019 (AREA "B"). .
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY.
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTOR is the lowest
responsible bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT
NOS, 951, 952, 1002 & 1019, PER PLAN NOS. 6l92A, 6056A, 8302, 9553 (Area "B"). A
contract is awarded accordingly to said bidder in a total amount of $107.148.00 but such award
shall be effective only upon being fully executed by both parties. All other bids, therefore, are
hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf
of the City; a copy of the contract is on file in the office of the City Clerk and incorporated
herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be .
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party
SECTION 3. This contract may be extended by two additional one year terms as set'
forth in said contract,
SECTION 4. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of the passage of the resolution.
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02/01105
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Resolution Awarding Contract to GOLDEN WEST LANDSCAPE CQNTRACTOR for
2 Landscape Maintenance for Assessment District No. 951, 952, 1002 & 1019 (Area "B")
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
held on the
wit:
Council Members:
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
meeting thereof
day of
, 20_, by the following vote, to
AYES
ABSTAIN
ABSENT
NAYS
City Clerk
The foregoing resolution IS hereby approved this
20 .
day of
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
B;f- t
02/01/05
JUDITH V ALLES, Mayor
City of San Bernardino
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RESOLUTION NO. <<: <<:>> lPY
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2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
3 CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR FOR THE
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NOS. 974, 975, 981,
4 986,989, 1001, 1007, 1012 & 1020 (AREA "G").
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTOR is the lowest
responsible bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT
NOS. 974, 975, 981, 986, 989, 1001, 1007, 1012 & 1020, PER PLAN NOS. 6998, 7118-A,
7316,7645,7781, 8171-A, 8754-A, 9015 & 9704 (Area "G"). A contract is awarded accordingly
to said bidder ina total amount ofS31.0S5.00 but such award shall be effective only upon being
fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is
14 hereby authorized and directed to execute said contract on behalf of the City; a copy of the
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contract is on file in the office of the City Clerk and incorporated herein by reference as fully as
though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party
SECTION 3. This contract may be extended by two additional one year terms as set
forth in said contract,
SECTION 4. This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of the passage of the resolution.
/1/
02/15/05
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Resolution Awarding Contract to GOLDEN WEST LANDSCAPE CONTRACTOR for
2 Landscape Maintenance for Assessment District No. 974, 975, 981, 986, 989, 1001, 1007,
1012 & 1020 (Area "G")
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof
held on the
day of
, 20_, by the following vote, to
wit:
Council Members:
9
10
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12
13
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
14 KELLEY
15
16
17 MCCAMMACK
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22
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JOHNSON
City Clerk
The foregoing resolution is hereby approved this
20_
day of
JUDIlltVALLES, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
26 City Attorney
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02/01105
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t(Q)~V
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO A WARDING A
CONTRACT TO GOLDEN WEST LANDSCAPE CONTRACTOR FOR THE
MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT NOS. 956, 968,
1016,1023 & 1027 (AREA "H").
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. GOLDEN WEST LANDSCAPE CONTRACTOR is the lowest
responsible bidder for: MAINTENANCE OF LANDSCAPING IN ASSESSMENT DISTRICT
NOS. 956,968, 1016, 1023 & 1027, PER PLAN NOS. 6244, 6738-A, 9363-A, 9703 & 10083
(Area "H"). A contract is awarded accordingly to said bidder in a total amount of $46.030.00 but
such award shall be effective only upon being fully executed by both parties. All other bids,
therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said
contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and
incorporated herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party
SECTION 3. This contract may be extended by two additional one year terms as set
forth in said contract,
SECTION 4. 'This resolution is rescinded if the parties to the contract fail to execute it
within sixty (60) days of the passage of the resolution.
/II
02/01/05
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
held on the
day of
, 20_, by the following vote, to
wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
20
day of
JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
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02/01/05
2
meeting thereof
"
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
,
RESOLUTION AGENDA ITEM TRACKING FORM
Mooting DatdP,t<llo:JIt<<f)' *= Item' J? l2 """Iution' )0 Or:; - 4~
Vote: Ayes J Nays Abstain Absent
Change to motion to amend original documents D Companion Resolutions
NullN oid After: days /
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Reso. Log Updated:
Seal Impressed:
g
13"/
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control
D
City Administrator D / Facilities
City Attorney ~ Finance
Code Compliance D / Fire Department
=~1t~cr3 Hu=u"""=
EDA
D Information Services D
D . Parks & Recreation D
~ Police Department D
D Public Services D
D Water Department D
Notes:
//
Ready to File: ~
Date7/JI/~5
/ t
Revised 12/18/03
."
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._._--~.-
.
.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 28, 2005
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-49
At the Mayor and Common Council meeting of February 22, 2005, the City of San Bernardino
adopted Resolution No. 2005-49 - Resolution awarding a contract to Golden West Landscape
Contractor for the maintenance of landscaping in Assessment District Nos. 956, 968, 1016, 1023
& 1027 (Area "H").
Provided to you are one (1) certified copy of Resolution No. 2005-49 one (1) original bound
contract, and three (3) duplicate original bound contracts. The contracts have been executed by
the Mayor, City Attorney, and City Clerk. Please obtain signatures where indicated and return
one fully executed original bound contract to the City Clerk's office as soon as possible to my
attention. Please distribute the remaining bound contracts accordingly.
Please be advised that the resolution and contract will be null and void if not executed
within sixty (60) days, or by April 22, 200S.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
ve mentioned documents.
Please sign and return
4
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Mreting Dare (JJ"" AW>pred), ~I'=' P; A Ro.,lution' dJ.OD r> qb
Vote: Ayes 7 Nays Abstain Absent
Change to motion to amend original documents 0 Companion Resolutions
NuU/Void After: days /
It Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD wtCOUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Reso. Log Updated: ~/
Seal Impressed: JZf
Date Memo/Letter Sent for Signature:
151 Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached(~
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413; 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Update~ Traffic Folders (3985, 8234, 655, 92-389):
YesY No ~BY",
Yes No By
Yes No By
Yes No By
,
Yes No By_
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
EDA Y Information Services 0
Facilities Parks & Recreation 0
Finance Police Department 0
Fire Department .. 0 Public Services 0
Human Resources 0 Water Department 0
Others:
Notes:
/
/1
Ready to File: ~
Date~ I~~/~ ~
Revised 12/18/03
--------,-->-- --
~
.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 28, 2005
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-46
At the Mayor and Common Council meeting of February 22, 2005, the City of San Bernardino
adopted Resolution No. 2005-46 - Resolution awarding a contract to Golden West Landscape
Contractor for the maintenance of landscaping in Assessment District Nos. 976, 991, 997, 1017,
1025, 1028, 1030, 1031, 1032 & 1035 (Area "A ").
Provided to you are one certified copy of Resolution No. 2005-46, one (1) original bound
contract, and three (3) duplicate original bound contracts. Please obtain signatures where
indicated and return one fully executed original bound contract to the City Clerk's office as soon
as possible to my attention. Please distribute the remaining bound contracts accordingly.
Please be advised that the resolution and contract will be null and void if not executed
within sixty (60) days, or by April 22, 2005.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Please sign and return.
t
~
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
M<eting Date (Dote AdoJF"l' ~~ oS' Item # J '1 P; R...lution # ~ DOS- ~ '7
Vote: Ayes -.:j Nays Abstain Absent
Change to motion to amend original documents D Companion Resolutions
NulI/Void After: days /
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D POST D RECORDW/COUNTY D By:
~tt
EDA r Information Services D
Facilities Parks & Recreation D
Finance Police Department D
Fire Department D Public Services D
Human Resources D Water Department D
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
I,
4
Date MemolLetter Sent for Signature:
1st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control
City Administrator
D
~
City Attorney
Code Compliance D"
De~lopn=p:~
Others:
Reso. Log Updated:
Seal Impressed:
y
Not Returned: D
Yes
Yes
Yes
Yes
Yes
NO~/' B~
::1" :~
No By
No_ By
Notes:
Ready to File:
Date:
Revised 12/18/03
f~
- -_","C- W_H
..
.
,_'_~_-"O~F -
-- - ~-~------=--
- ,~---~-~-----,,---- --
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 28, 2005
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-47
At the Mayor and Common Council meeting of February 22, 2005, the City of San Bernardino
adopted Resolution No. 2005-47 - Resolution awarding a contract to Golden West Landscape
Contractor for the maintenance of landscaping in Assessment District Nos. 951, 952, 1002 &
1019 (Area "E").
Provided to you are one (I) certified copy of Resolution No. 2005-47, one (I) original bound
contract, and three (3) duplicate original bound contracts. The contracts have been executed by
the Mayor, City Attorney, and City Clerk. Please obtain signatures where indicated and return
one fully executed original bound contract to the City Clerk's office as soon as possible to my
attention. Please distribute the remaining bound contracts accordingly.
Please be advised that the resolution and contract will be null and void if not executed
within sixty (60) days, or by April 22, 2005.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
mentioned documents.
Please sign and return.
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
M_ D... (Date Adopted), ~ Item #
Vote: AyeS~ Nays
Change to motion to amend original documents 0
(?J~
!A {)O>" ~g
Resolution #
Abstain
Companion Resolutions
Absent
Null/V oid After: days /
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately:. 0
PUBLISH 0
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Date Memo/Letter Sent for Signature:
I sl Reminder Letter Sent:
RECORD W/COUNTY 0
By:
Reso. Log Updated: 6 //
Seal Impressed: ~
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes NO/BY~
Yes No By
Yes No By
Yes No By
Yes No By
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development S
Others:
Notes:
EDA 0 Information Services 0
Facilities r Parks & Recreation 0
Finance Police Department 0
Fire Department 0 Public Services 0
Human Resources 0 Water Department 0
Ready to File: L/
/'
""", !?s/o~
Revised 12/18/03
fl T~''"'''~'-'-cc-vP"c'''___''='~_~'w_~
_, "O",c' - c",,- , ,
_"_'C_""~~_-,_~C~'_,^C,,<>,, ",<",..",<,',C'" ",',""" ,_,~
-
.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 28, 2005
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-48
At the Mayor and Common Council meeting of February 22, 2005, the City of San Bernardino
adopted Resolution No. 2005-48 - Resolution awarding a contract to Golden West Landscape
Contractorfor the maintenance of landscaping in Assessment District Nos. 974, 975, 981, 986,
989, J001, 1007, 1012 & J020 (Area "G'').
Provided to you are one (1) certified copy of Resolution No. 2005-48, one (1) original bound
contract, and three (3) duplicate original bound contracts. The contracts have been executed by
the Mayor, City Attorney, and City Clerk. Please obtain signatures where indicated and return
one fully executed original bound contract to the City Clerk's office as soon as possible to my
attention. Please distribute the remaining bound contracts accordingly.
Please be advised that the resolution and contract wiD be null and void if not executed
within sixty (60) days, or by April 22, 2005.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
ceipt o~ mentioned documents.
Si
Please sign and return.
Date: