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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: December 29, 2004
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AWARDING A
PURCHASE ORDER IN THE AMOUNT OF
593,096.25 TO COAST RECREATION, INC.
FOR THE PURCHASE AND INSTALLATION
OF ONE (1) GAZEBO AT MEADOWBROOK
PARK AND FOUR (4) PICNIC SHELTERS: (1)
AT MEADOWBROOK PARK; (1) AT
LITTLEFIELD/SHULTIS PARK; AND (2) AT
ANNE SHIRRELLS PARK.
MICC Meeting Date: January 24, 2005
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation &
Community Services Dept.
Synopsis of Previous Council Action:
Project was approved in the 2004/2005 CIP.
Recommended Motion:
Adopt Resolution.
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Signature
Contact person: Daniel Ustation
Phone: 5031
Supporting data attached: Staff Report
Ward: 1,6, & 7
FUNDING REQUIREMENTS: Amount: $ 93,096.25
Source: (Acct. No.) 243-363-5504-7455
(A~~t n~c;crirtinn) P~r1r rnndrllt"tlo" 'Rllnrl
Finance:
Council Notes:
Agenda Item No. JS
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino awarding a
Purchase Order in the amount of $93,096.25 to Coast Recreation, Inc. for the purchase and
installation of one (1) gazebo at Meadowbrook Park and four (4) picnic shelters: (1) at
Meadowbrook Park; (1) at Littlefield/Shultis Park; and (2) at Anne Shirrells Park.
Background:
The picnic shelters and gazebo will be used on a regular basis for community events, birthday
parties and weddings. The parks are used for several events each year that draw from the entire
city for promotion of various city services and community events. The picnic shelters and
gazebo will significantly enhance each park.
One 20' x 40' picnic shelter and one 20' x 20' picnic shelter will be installed at Anne Shirrells
Park. One 20' x 40' picnic shelter and one 20' gazebo will be installed at Meadowbrook Park.
One 20' x 40' picnic shelter will be installed at Littlefield/Shultis Park.
The Parks, Recreation and Community Services Department prepared the appropriate
specifications and the purchasing division of the Finance Department published and furnished
request for proposal (RFP) documents to eight (8) vendors. RFP documents were advertised in
the Sun Newspaper, San Bernardino Chamber of Commerce and City web page. Proposals were
opened and declared on December 1, 2004.
There were no local vendors who could support the specifications. The following bids were
received:
Companv
Coast Recreation, Inc.
Dave Bang Associates
Hanson & Associates
RND Works
Ortco
DA Lewis
Micon
Reyes Contractors & Assoc.
City
Costa Mesa
Tustin
Fountain Valley
Fontana
Orange
San Diego
Placentia
Signal Hill
Bid
$ 93,096.25
$ 99,682.43
$ 99,987.15
$122,530.00
$129,629.04
$138,123.00
$175,199.00
incomplete
The lowest acceptable bid of $93,096.26 by Coast Recreation, Inc. meets all specifications and is
therefore, the best bid.
Financial Impact:
Funding for the picnic shelters and gazebo is from the Prop. 40 Per Capita State Grant Program.
The project is included in the 2004/05 CIP budget, PR05-05. PR05-05 has a total project cost of
$223,200 that includes this project and a companion item on the January 10, 2005 agenda
requesting an award of a Purchase Order for three metal roofs on two restrooms and 1 picnic
shelter in the amount of $44,650. Bids for both projects combined came in at $137,746.25,
which is $85,453.75 lower than estimated.
Recommendation:
Adopt Resolution.
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RESOLUTION Nt (Q) ~ 11
RESOLUTION OF THE MAYOR AND C9MMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A PURCHASE ORDER IN THE AMOUNT OF
$93,096.25 TO COAST RECREA,TION, INC. . FOR THE PURCHASE AND
INSTALLATION OF ONE (1) GAZEBO AT MEADOWBROOK PARK AND FOUR (4)
PICNIC SHELTERS: (1) AT MEADOWBROOK PARK; (1) AT
LITTLEFIELD/SHUL TIS PARK; AND (2) AT ANNE SHlRRELLS PARK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Coast Recreation, Inc. is the lowest and best responsible bidder for
purchase and installation of the one (1) gazebo and four (4) picnic shelters for a total of
$93,096.25. Pursuant to this determination the issuance of a purchase order by the Purchasing
Manager or designee to Coast Recreation, Inc. in the amount of $93,096.25 is hereby
authorized and all other quotations therefore are hereby rejected.
SECTION 2. The authorization to execute the above referenced Purchase Order is
rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AWARDING A PURCHASE ORDER IN THE AMOUNT OF
$93,096.25 TO COAST RECREATION, INC. FOR THE PURCHASE AND
INSTALLATION OF ONE (1) GAZEBO AT MEADOWBROOK PARK AND FOUR (4)
PICNIC SHELTERS: (1) AT MEADOWBROOK PARK; (1) AT
LITTLEFIELD/SHUL TIS PARK; AND (2) AT ANNE SIDRRELLS PARK.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2005, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2005.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Me<ting Dale o:n.le ~)' ~I-('o{ Item # ,('
Vote: Ayes Nays Abstain
Change to motion to amend original documents 0 Companion Resolutions
ht;wr~ ~ -
10 Null/VoidMter: 100 r~a~:/' - - .
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0 RECORD W/COUNTY 0 By:
Resolution #
/J{)o~...l f
Absent
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Reso. Log Updated:
Seal Impressed:
~/
Date Memo/Letter Sent for Signature:
1 sl Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413,6429,6433,10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
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EDA 0 Information Services 0
Facilities ~ Parks & Recreation [9"/
Finance Police Department 0
Fire Department 0 Public Services 0
Human Resources 0 Water Department 0
Notes:
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Ready to File: V
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DoteyHbY
Revised 12/18/03