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CITY OF SAN BERNARDINO _ REQUEST FOR COUNCIL ACTION 0 RIG I N A L
From:
Larry R. Pitzer, Fire Chief
Subject: Resolution authorizing the San Bernardino City Fire
Department to apply for and administer the 2007
Office of Traffic Safety (OTS) grant to be submitted
to the State of California Business, Transportation &
Housing Agency in the amount of$116,000.
Dept:
Fire
Date:
December 13, 2005
MC/C Meeting Date:
January 9,2006
Synopsis of Previous Council Action:
12/13/05
Grants Ad Hoc Committee Meeting-Item recommended for approval.
01/24/05
Resolution #2005-30 authorizing the Fire Department to submit a grant application for funding in
Fiscal Year 2006 to OTS in the amount of$78,500.
01/04/05
Grants Ad Hoc Committee Meeting-Item recommended for approval.
01/20/04
Resolution #2004-20 authorizing the Fire Department to submit a grant application for funding in
Fiscal Year 2005 to OTS in the amount of$90,000.
RECOMMENDATION:
Adopt resolution.
Si
(909) 384-5286
Contact Person: Larrv R. Pitzer, Fire Chief
Supporting data attached: Staff Report. Resolution. and Application
Ward: Citvwide
FUNDING REQUIREMENTS:
Amount:
$
Source:
(ACCT. No)
(Acct. Description)
Finance:
Council Notes:
~, JDOb -- r d-
STAFF REPORT
SUBJECT
Resolution authorizing the San Bernardino City Fire Department to apply for and administer the
2007 Office of Traffic Safety (OTS) grant to be submitted to the State of California Business,
Transportation & Housing Agency in the amount of $116,000.
BACKGROUND
OTS distributes federal funding apportioned to California under the National Highway Safety
Act and the Transportation Equity Act for the 2151 Century. Grant funding is awarded on a
competitive basis to state and local political subdivisions of the state. OTS grants are designed
to address traffic safety priority areas that include program areas established under the act.
Grants may be for assistance in mitigating traffic safety program deficiencies, expansion of an
ongoing activity, or development of a new program.
OTS grants are designed to address established program areas such as:
. Alcohol and other dmgs;
. Police traffic services;
. Emergency medical services;
. Traffic records and roadway safety;
. Occupant protection; and
. Pedestrian and bicycle safety.
Fire is requesting authorization to submit the, 2007, OTS grant application for new extrication
equipment, auto extrication training, and attend the OTS Summit Conference, in the amount of
$116,000 (attachment A). Fire intends to improve the level of service through the purchase of
new and/or replacement of extrication equipment and training. This will increase the safety of
all victims, emergency responders, and will improve the survivability of involved victims.
The deadline to submit the, 2007, OTS grant application is January 31, 2006. Funding is based
on the federal fiscal year, which begins on October 1,2006, and ends on September 30, 2007.
FINANCIAL IMPACT
This grant requires no matching funds from the City. OTS will reimburse the City through a
standard invoicing process. There will be no net impact to the City's General Fund.
RECOMMENDATION
Adopt resolution.
FIRE DEPARTMENT
FIRE PREVENTION DIVISION
LARRY R, PITZER . FIRE CHIEF
DOUG DUPREE - FIRE MARSHAL
200 East Third Street. San Bernardino' CA 92410-4889
909,384.5288 . Fax: 909.384.5281
www.sbcity.org
'"
January ,2006
Christopher J. Murphy, Director
Office of Traffic Safety
7000 Franklin Boulevard, Suite 440
Sacramento CA 95823-1899
RE: Proposal Submission-Extrication Equipment Improvement Project
Dear Mr. Murphy:
On behalf of the San Bernardino City Fire Department, I would like to thank you for this
opportunity to apply for funds to improve safety for emergency responders and victims. I
am pleased to submit the enclosed grant application for consideration by your agency for
advanced rescue equipment.
As required by federal statute, this letter shall serve as documentation that the City of San
Bernardino has requested the benefits of the "Extrication Equipment Improvement
Project" and accepts the work, goods, and/or services provided through the project.
Thank you for your consideration. If you have any questions or require additional
information please call Michael Bi1heimer at (909) 384-5286.
Sincerely,
Larry Pitzer,
Fire Chief
cc: Mike Conrad, San Bernardino City Fire Department, Deputy Chief
Mat Fratus, San Bernardino City Fire Department, Training Officer/Div. Chief
Norma Camarena, San Bernardino City Fire Department, Administrative Analyst
. EMERGENCY OPERATIONS' FIRE PREVENTION' DISASTER PREPAREDNESS' TRAINING
1
RESOLUTION NO.
(c(Q)fY
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT
TO APPLY FOR AND ADMINISTER THE 2007 OFFICE OF TRAFFIC SAFETY (OTS)
GRANT TO BE SUBMITTED TO THE STATE OF CALIFORNIA BUSINESS,
TRANSPORTATION AND HOUSING AGENCY IN THE AMOUNT OF $116,000.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor and Common Council hereby authorize the Fire Chief or his
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designee to sign and submit the 2007 Office of Traffic Safety grant application to the State of
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California Business, Transportation and Housing Agency in the amount of $116,000. A copy of the
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grant application is attached as Attachment "A", and incorporated herein by reference.
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1
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE SAN BERNARDINO CITY FIRE DEPARTMENT
TO APPLY FOR AND ADMINISTER THE 2007 OFFICE OF TRAFFIC SAFETY (OTS)
GRANT TO BE SUBMITTED TO THE STATE OF CALIFORNIA BUSINESS,
TRANSPORTATION AND HOUSING AGENCY IN THE AMOUNT OF $116,000.
2
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4
5
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
6
Common Council of the City of San Bernardino at a
meeting thereof, held on the
7
day of
, 2006, by the following vote, to wit:
8
9
Council Members:
NAYS
ABSTAIN ABSENT
AYES
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ESTRADA
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LONGVILLE
MCGINNIS
DERRY
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13
14
KELLEY
15
JOHNSON
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MCCAMMACK
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Rachel G. Clark, City Clerk
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,2006.
The foregoing resolution is hereby approved this
day of
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Judith Valles, Mayor
City of San Bernardino
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Approved as to form
and legal content:
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James F. Penman
City Attorney
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....
r~-'4~,_
FIRE DEPARTMENT
FIRE PREVENTION DIVISION
LARRY R. PITzER . FIRE CHIEF
DOUG DUPREE - FlRE MARSHAL
200 East Third Street. San Bernardino' CA 92410-4889
909.384.5288 . Fax: 909.384.5281
www.sbcity.org
'"
January ,2006
Christopher J. Murphy, Director
Office of Traffic Safety
7000 Franklin Boulevard, Suite 440
Sacramento CA 95823-1899
RE: Proposal Submission-Extrication Equipment Improvement Project
Dear Mr. Murphy:
On behalf of the San Bernardino City Fire Department, I would like to thank you for this
opportunity to apply for funds to improve safety for emergency responders and victims. I
am pleased to submit the enclosed grant application for consideration by your agency for
advanced rescue equipment.
~'.<..;,,,"
As required by federal statute, this letter shall serve as documentation that the City of San
Bernardino has requested the benefits of the "Extrication Equipment Improvement
Project" and accepts the work, goods, and/or services provided through the project.
Thank you for your consideration. If you have any questions or require additional
information please call Michael Bilheimer at (909) 384-5286.
Sincerely,
Larry Pitzer,
Fire Chief
cc: Mike Conrad, San Bernardino City Fire Department, Deputy Chief
Mat Fratus, San Bernardino City Fire Department, Training Officer/Div. Chief
Norma Camarena, San Bernardino City Fire Department, Administrative Analyst
. EMERGENCY OPERATIONS' FIRE PREVENTION' DISASTER PREPAREDNESS' TRAINING
STATE OF CALIFORNIA. OFFICE OF TRAFFIC SAFETY
OTS.136 (Rev. 11/05)
,
I OTS USE ONLY
Coversheet for Traffic Safety Proposals Proposal #:
Federal Fiscal Year 2007 Coordinator:
Program Area:
Agency Name: San Bernardino (3610)
(Police Dept., Dept. of Health, Engineering Dept., etc.) .
Department:
Fire Deoartment
Proposal Title: Extrication Equipment Improvement Project
Proposal Summary: (Summarize project goals and objectives. Maximum 750 characters-about 100 words)
San Bernardino City Fire Department's goal is to significantly enhance the safety of victims invovled in transportation related
emergencies. In accomplishing this goal, we intend to improve the level of service that we provide through the purchase of new
extrication equipment. Thereby increasing the safety of all victims, emergency responders, and improving the survivability of involved
victims. The program objectives are as follows: purchase required extrication equipment. provide fire department personnel with auto
extrication training, and ensure that newly acquired equipment is readily available to all surrounding agencies.
Equipment: (if applicable) Reqnested Funding by Budget Category:
4 Fully Equipped Extrication Systems Pe~nnel: $31,319.59
Travel: $5,600.00
..
,. Contraetual Services: $0.00
0
Equipment: $70,000.00
0 Other Direct Costs: $9,080.41
Indireet Costs: $0.00
0
0
Al!ency Contact Reauested Fundinl!
First Name: Larry
Last Name: Pitzer Fiscal Year 1 2007 $116,000.00
Title: Fire Chief (10/1/06 - 9/30107)
Address 1: 200 East Third Street
Address 2: Fiscal Year 2 2008 $0.00
Address 3: (10/1/07 - 9/30/08)
City: San Bernardino
State: CA Zip Code: 92410 Fiscal Year 3 2009 $0.00
Phone #: 909-384-5286 Ext.: (10/1/08 - 9/30109)
FAX#: 909-384-5281
I:-mail: oitzer lala)sbcirv.ofQ Total SI16,000.00
....
FFY 2007 Proposal - Coversheet
Page I
SCHEDULE A
PROJECT No:
~"'"-
I PROJECT DESCRIPTION PAGE 1
,~'
PROJECT TITLE: AGENCY:
Extrication Equipment Improvement Project San Bernardino City Fire Department
PROPOSED BEGINNING DATE: 10101106 PROPOSED ENDING DATE: 09/30107
PROBLEM STATEMENT
The City of San Bernardino provides emergency services to over 200,000 residents in a 64 square mile area. In
this service area there is approximately 19 miles of wildland/urban interface areas, a major rail yard, an
international airport, a jail, two major mall complexes and four major interstate freeways.
City of San Bernardino collision experience over the past three years has been:
COLLISION July 1, 2002 - June 30, July 1,2003 - June 30, July 1, 2004 - June 30,
TYPE 2003 2004 2005
Traffic Collisions 3142 3330 3371
Fatality Involved 12 27 23
Alcohol Involved 166 , 259 235
. Our statistics indicate that there has been an increase of service calls relating to traffic collisions in the past
.' car. The population growth, change in volume and type of routine traffic, new and diverse traffic hazards, and
a consistent increase in annual traffic emergencies has impacted our department and the community resources.
As our community has continued to develop and modernize, our auto extrication equipment has not. Our highly
specialized auto extrication equipment is outdated and thereby significantly less effective on new automobile
technology. We strongly believe that by purchasing four sets of "frontline" extrication equipment we will be
able to provide a much safer, efficient and effective rescue service to our community and all surrounding areas
as part of the "Extrication Equipment Improvement Project."
PERFORMANCE MEASURES
PROJECT GOALS
1. To reduce the response time for apparatus equipped with extrication equipment by 10% by Mach 31, 2007.
2. To improve the response delivery through the replacement of out-dated and unreliable emergencylrescue
equipment by September 30,2007.
3. To increase the overall efficiency and effectiveness of all emergency operations at transportation related
emergencies by September 30,2007.
PROJECT OBJECTIVES
.
""-~
OTS-38b (Rev. 5/05)
I
SCHEDULE A
PROJECT No:
PROJECT DESCRIPTION
PAGE 2
1. To purchase and place four fully equipped extrication systems in strategic locations within the jurisdiction
by March 31, 2007.
2. To train 30 first responders in the use of the new equipment by March 31, 2007.
3. To develop statistical data, training needs, and evaluation of project report by September 30, 2007.
Media Obiectives
a. To submit press releases and media advisories, alerts, and materials to our OTS Regional Coordinator and
the OTS Public Information Officer at pio(qlots.ca.gov for approval 5 days prior to the issuance.
b. To submit resulting electronic media articles bv 9 a.m. to the OTS Public Information Officer bye-mail at
pio(il;ots.ca.gov and OTS Regional Coordinator, or fax printed clips to (916) 262-2960. Include publication
name and date the article was published on all clips.
c. To use the following standard language in all press, media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration".
d. To e-mail theOTSPublicInformationOfficeratpio@ots.ca.l!ov and OTS Regional Coordinator at least one
month in advance, a short description of any new traffic safety event or program.
METHOD OF PROCEDURE
Phase 1- Program Preparation (October 1, 2006 through March 31, 2007)
Procurement of all grant funded extrication equipment.
Phase 2 - Program Operations & Training (April 1, 2007 through August 31, 2007)
Provide training to department personnel. Coordinate with all surrounding fire agencies to demonstrate new
response capabilities and develop new mutual aid contacts for this specialized rescue equipment.
Phase 3 - Data Gathering & Reporting (Throughout Project Period)
Continually evaluate the project goals and objectives. Identify areas that require additional training and compile
all pertinent information related to grant funded equipment for a year-end report to be submitted to OTS.
METHOD OF Ev ALUATlON
Using the data compiled in Phase 3, the project manager will evaluate (I) how well the stated project goals and
objectives were accomplished and (2) if all the activities outlined in the "'Method of Procedure" were performed
in accordance with the project agreement.
ADMINISTRATIVE SUPPORT
This program has full support of the San Bernardino City Fire Department. Every effort will be made to
continue the activities after the project conclusion. The Mayor and Common Council has endorsed this project
I by resolution #2006-XXXX.
OTS-3Sb (Rev. 5'05)
SCHEDULE B
PAGE I
DETAILED BUDGET ESTIMATE
PROJECT NO.
FISCAL YEAR ESTIMATES
COST CATEGORY FY-1 FY-2 FY-3
10/112006 10/112007 TOTAL COST
thru thru thru TO PROJECT
A. PERSONNEL COSTS 9130/2007 9/30/2008
Positions and Salaries
$0.00
Overtime (OT) for Auto Extrication Training
9 Fire CaptainlOT Pay Rate $48.4863 $6,982.02 $6.982.02
(2 days x 8 hrs shift x OT Pay Rate)
9 Fire Engineer/OT Pay Rate $42.0144 $6,050.74 $6,050.74
(2 days x 8 hrs shift x OT Pay Rate)
9 Fire FighterslOT Pay Rate $37.7184 $5,434.45 $5,434.45
(2 days x 8 hrs shift x OT Pay Rate)
3 Paramedic-Fire FighterslOT Pay Rate $43.1023 $2,068.91 $2.068.91
(2 days x 8 hrs shift x OT Pay Rate)
$0.00
Overtime (OT) for 2007 OTS Summit
2 Fire CaptainlOT Pay Rate $48.4863 $3,878.90 $3,878.90
(5 days x 8 hrs shift x OT Pay Rate)
. Annual salary rates for fIre personnel effective $0.00
August 1st-July 31st; rates will increase.
$0.00
Employee BenefIts @ 28.28% $6,904.57 $6,904.57
Cate"orv Sub-Total $31,319.59 $0.00 $0.00 $31,319.59
B. TRAVEL EXPENSE
OTS Summit Conference "in-state" $2,000.00 52,000.00
(2 fIre personnel x $1,000 travel expense)
Auto Extrication Training "in-state" $3,600.00 $3,600.00
(30 fIre personnel x $120 tuition)
$0.00
Cate"ory Sub-Total $5,600.00 $0.00 $0.00 $5,600.00
C. CONTRACTUAL SERVICES
SO.OO
SO.OO
$0.00
Category Sub-Total $0.00 $0.00 $0.00 50.00
OTS-38d (Rev. 11/05)
SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO.
FISCAL YEAR ESTIMATES
COST CATEGORY FY-I FY~2 FY-3
10/1/2006 10/1/2007 TOTAL COST
tItru tItru tItru TO PROJECT
D. EQUIPMENT 9130/2007 9/30/2008
4 Fully Equipped Extrication Systems $70,000.00 $70,000.00
$0.00
$0.00
$0.00
$0.00
Category Sub-Total $70,000.00 $0.00 $0.00 $70,000.00
E. OTHER DIRECT COSTS
Tools & equipment (vehicle stablization $9,080.41 $9,080.41
equipment, power saws, and hand tools)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Category Sub-Total $9,080.41 $0.00 $0.00 $9,080.41
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00 $0.00 $0.00 $0.00
PROJECT TOTAL $116,000.00 $0.00 $0.00 $116,000.00
OTS-38e (Rev. 11/05)
SCHEDULE B-1
PROJECT No.
I
BUDGET NARRATIVE
Page 1
PERSONNEL COSTS
Personnel cost is for staff to attend the annual OTS Summit and the Auto Extrication Workshop. Personnel cost
is based on overtime rate (established annually) and the benefit rate for fire personnel is 28.28%.
TRAVEL EXPENSE
OTS Summit (in-state) - Travel expenses to attend the annual conference for two fire department personnel.
Auto Extrication Workshop (in-state) - Send a minimum of thirty fire department personnel to a regional Auto
Extrication Workshop. This training consists of2 - 8 hour days of intensive didactic and manipulative training
that includes, rescuer safety, vehicle technology updates, automobile safety systems, rescue techniques, and
patient care.
COSTRACTUAL SERVICES
There will not be any contractual services for this program.
EOUIPMENT
Add, Replace, or Upgrade (4) Sets of Auto Extrication Equipment - This will better allow our department's
emergency response personnel to operate in a safe and timely manner. It shall also increase the overall
survivability of trapped victims through more efficient rescue operations.
, Each set may include: hydraulic power unites), spreaders, cutters, extension ram(s), hose, related accessories,
and high-pressure air bag kit
OTHER DIRECT COSTS
Tools and equipment need for extrication is vehicle stabilization equipment, power saws, and related hand tools.
INDIRECT COSTS
None.
PROGRAM INCOME
There will be no program income generated by this project.
OTS-38f(Rev.5/05)
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
~I
Resolution #
J-tyOlo ,,{~
Absent t-7
Meeting Date (Date AdOced):
Vote: Ayes
I-CH')~
Item #
Nays
Abstain
Change to motion to amend original documents 0
Companion Resolutions
Null/Void After:
days I
Resolution # On Attachments: 0
Note on Resolution of attachrnent stored separately: 0
PUBLISH 0
POST 0
RECORDW/COUNTY 0
By:
Date Sent to Mayor: \ / I D ,. 0 b
Date of Mayor's Signature: \ 1'\ r 0 ("
Date of Clerk/CDC Signature: \_ \ )-" c0
Reso. Log Updated: ~
Seal Impressed: 3' /
Reso. # on Staff Report ~
Date MemolLetter Sent for Signature:
I" Reminder Letter Sent:
Date Retumed:
2"d Reminder Letter Sent:
Not Returoed: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
/
N.7-= By ~
No By ~
NOZ By~
No ~y~
No~ By~
Yes
Yes
Yes
Yes
Yes
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator g;/ Facilities ~. Parks & Recreation 0
City Attorney Finance ~ Police Department 0
Code Compliance 0 Fire Department Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others:
Notes:
/
Ready to File: ~
Date: I ,,\ '7 ' b 0
Revised 12/18/03