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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: December 28, 2004
Subject: Request for transfer of funds
for various landfill closure costs and
groundwater monitoring related to the
former Waterman Landfill; a resolution
authorizing an amendment to the Bryan
A. Stirrat Contract; and a resolution
ratifying the equipment rental agreement
with ECCO Equipment Company.
From: Kerry Morford, Interim Director
Dept: Public Services
Meeting Date: January 10, 2005
Synopsis of Previous Council Action
12/16/96 1996-380 Agreement with Bryan A. Stirrat - Waterman Landfill
Maintenance/Engineering Services
First Amendment to Agreement-Waterman Closure
Second Amendment to Agreement-Waterman Closure
BAS - Gas Monitoring Probes-Waterman Closure
Agreement with Bryan A. Stirrat-Design and Construct a
Landfill Gas Collection System for Waterman Landfill
08/07/00
08/20/01
06/02/03
05/03/04
2000-244
2001-268
2003-118
2034-116
Recommended Motion:
1 ) Adopt Resolutions
2) Authorize the Director of Finance to amend the FY 2004-2005 Refuse Budget
and transfer $124,100 from 527-415-5193 (grant match) $124,100 from 527-415-
5706 alterations and renovations and $294,300 from the Refuse unallocated fund
balance to 527-415-5502 (professional contractual) for a total of $542,500 to be
used for the purposes outlined in the staff report related to the Waterman Landfill.
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Contact person - Kerry Morford, Interim Director
Phone:
5140
Supporting data attached:
Ward:
1
FUNDING REQUIREMENTS:
Amount: $542,500
D.~~. ~ O(}~--- s CA)
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Source: $124,1 OO-Grant Match
527-415-5193
$124,100-Alterations &
Renovations
527 -415-5706
$294,300-Refuse Unallocated
Fund Balance
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Request for transfer of funds for various landfill closure costs and ground water
monitoring related to the former Waterman landfill; a resolution authorizing an
amendment to the Bryan A. Stirrat Contract, and a resolution ratifying the equipment
rental agreement with ECCO Equipment Company.
Background:
As the operator of the former Waterman Landfill, the City bears the ultimate
responsibility for properly closing, maintaining and monitoring this 19 acre site which
ceased operations in 1961. The State regulatory agencies involved in landfill closure
and maintenance have notified the City that the old landfill site is not in compliance with
current regulations. In March of this year, the City was directed to commence capping
the landfill with an engineered cover and to install a landfill gas collection system.
Failure to comply with this directive could result in civil penalties of up to $10,000 per
day. To assist the City in reaching compliance, the firm of Bryan A. Stirratt and
Associates (BAS) was retained to provide consulting services as well as to design and
construct the necessary improvements. The contract with BAS was approved by the
Mayor and Common Council last fiscal year in the amount of $784,604 with $250,000 to
be funded in the fiscal year 2003-2004 budget and the remainder of $534,604 in the
fiscal year 2004-2005 budget.
For fiscal year 2004-2005, the remainder of the $534,604 was budgeted but the
$250,000 to be funded in the previous fiscal year wasn't allocated due to an insufficient
projected fund balance, therefore it was to be budgeted this fiscal year. Public
Services, however, inadvertently failed to program the $250,000 for this fiscal year.
Funds for the landfill cover portion of the work was budgeted in the amount of $600,000.
On September 7,2004, the Mayor and Common Council approved the issuance of a
Purchase Order with Robertson's Ready-Mix in the amount of $563,640 for the
purchase of the engineered soils.
To avoid any sanctions from the regulatory agencies, the City has been showing a good
faith effort to complete this project in a timely fashion while attempting to keep costs to a
minimum. To this end, the City has used Public Services employees to prepare the site
for acceptance of the engineered soils. The original plan was to continue using City
staff during the construction process but after further evaluation it was determined not
practical for two principal reasons: 1) the equipment required for the cover project
includes an earth mover and a 0-6 bulldozer with a slope board; equipment that
requires an expertise staff doesn't possess and 2) continued use of City staff will delay
completion of the Capital Improvement Program street projects approved for this fiscal
year.
As this project continues to evolve, additional unanticipated costs have been identified
that had not been included in the original budget. These include:
L
1. The annual groundwater monitoring contract with Geologic and Associates for
mandatory groundwater monitoring lacks funding. An allocation is needed for
$22.000
2. The first portion of the agreement with Bryan A. Stirratt and Associates needs
funding. At the time that the Mayor and Common Council approved the original
agreement with Bryan A. Stirratt, the projected fund balance for the Refuse
Enterprise Fund was negative. Due to the threat of impending regulatory action,
the Mayor and Common Council authorized execution of the agreement;
however, staff did not include a request for budget transfer. To fund the
remaining portion of the approved contract will require an appropriation of
$250.000
3. A sheepsfoot compactor/roller was rented by the City on November 5, 2004 for a
two-month period to compact the area before importing the cover material. The
rental was approved on an emergency basis at a cost of $29,025 for the two-
month period. The City is providing the operator for this equipment as a cost
saving measure but the equipment rental needs to be extended for another
month at a cost of $14,100. Since the rental extension is needed by January 5,
emergency approval was granted for this action as well, but the Mayor and
Common Council will need to ratify both emergency approvals. The City rental
costs are estimated to total $43.125
4. Drilling will be required for the landfill gas wells and this work will be performed
by BAS, however, it will be the City's responsibility to dispose of the well cuttings
which is estimated to cost $7,000.
5. Additional and unanticipated work that needs to be performed and which is best
performed by BAS includes the following:
a. As noted previously in the staff report, two large pieces of equipment are
required, in addition to the equipment rented by the City. A CAT D-6
bulldozer with a slope board and a CAT 623 earth mover need to be acquired
along with an operator and provisions made for fueling and maintaining the
equipment. BAS can provide this service at a cost of $61 ,320
b. Additional survey work will be required, compensation for weather related
delays, field labor and full time grade checking is necessary at a cost of
$30,457
c. Providing equipment and labor to trench the gas lines, lay the pipe, backfill,
compact the soil, dig the sump holes, and place the sumps. Originally it was
thought City crews could perform this work; however, it was later determined
that this was not practical. The cost for this work is estimated at $81,927
j
d. The City needs to reimburse BAS for the payment of the Landfill Gas
Extraction Systems permit they paid on behalf of the City at a cost of
$3,174.31
e. Under NPDES requirements, a construction Storm Water Pollution Prevention
Plan must be prepared and submitted to the Regional Water Quality Control
Board prior to commencement of any grading activities at the site. This was
not included in the original work activities set forth in the Bryan A. Stirratt
agreement. Staff originally expected to prepare this in-house; however, due
to short staffing, this was not possible. Due to the short time available, BAS
was requested to prepare this document at a cost of $4,744.23
f. It is recommended that a $30,000 contingency be established for the BAS
contract for any material cost increases, weather delays impacting the project
and/or unforeseen circumstances that may occur with the project. This
amount represents a contingency of slightly less than 4 percent.
The sum of these costs is $211.623
6. Additional permits required through the South Coast Air Quality Management
District (SCAQMD) include: a) Landfill Gas Treatment System Permit, $3,700; b)
Condensate Treatment System Permit, $1,500; and c) Risk Analysis Permit,
$3,500. The total for these additional permits is $8.700
Below is a summary of the landfill costs that were not anticipated and, therefore, require
a budget amendment:
TOTAL
$ 22,000
$250,000
$ 43,125
$ 7,000
$211,623
$ 8.700
$542,448
1.
2.
3.
4
5.
6.
Groundwater monitoring
Budget remaining costs of approved contract
City equipment rental costs
Well cuttings disposal
Additional work requested of BAS
Additional permit fees
A landfill gas treatment facility will need to be constructed to extract the gas and treat it.
Preliminary cost estimates have been developed and range from $150,000 to $300,000
depending on the type of treatment mandated by the regulatory agency. Before the
type of treatment can be determined, gas testing will be necessary once the gas
collection system is installed. Due to the shallow depth of the landfill and its relative
small size, BAS believes the treatment facility costs will be at the lower end of the
range. This is a cost the City will probably incur this fiscal year. Once a more precise
estimate is determined a budget amendment will be prepared for Council consideration.
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Financial Impact:
A budget amendment of $250,000 is needed to completely fund the already approved
BAS contract and other budget amendments are needed totaling $292,448 for a grand
total of $542,448. Staff included a budget of $600,000 for the purchase of the
engineered soils and $534,604 for the BAS contract for this fiscal year. Currently, the
Refuse enterprise fund balance projected for the end of this fiscal year is $319,115.
Besides the Refuse unallocated fund balance, funds are available for a transfer from the
Liquid Natural Gas (LNG) facility project. An amount of $124,100 was mistakenly
budgeted twice for the project but the funds are not needed until next fiscal year.
Therefore, a total of $248,200 is available for a transfer, however, Public Services will
need to re-budget $124,100 for next fiscal year when the funds will be needed for the
project.
Recommendation:
1) Adopt Resolutions
2) Authorize the Director of Finance to amend the FY 2004-2005 Refuse Budget and
transfer $124,100 from 527-415-5193 (grant match), $124,100 from 527-415-5706
(alterations and renovations) and $294,300 from the Refuse unallocated fund balance to
527 -415-5502 (professional contractual) for a total of $542,500 to used for the purposes
outlined in the staff report related to the Waterman Landfill.
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RESOLUTION NOm lPY
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES FOR DESIGNING
AND CONSTRUCTING A LANDFILL GAS COLLECTION AND TREATMENT
SYSTEM AND IMPROVEMENTS TO THE LANDFILL COVER SYSTEM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Bryan A. Stirrat and Associates provides construction engineering
support services relative to the Waterman Landfill cover improvement construction. On
May 3, 2004 the Mayor and Common Council approved Resolution 2004-116
authorizing an Agreement with, and the issuance of a purchase order to, Brian A.
Stirrat and Associates for the design and construction of a landfill gas collection and
treatment system and improvements to the Waterman Landfill cover system in a total
amount of $784,604.00.
SECTION 2. City staff has identified additional unanticipated project costs as
well as a change in the project approach which requires increasing the scope of
services and costs of the contract with Bryan A. Stirrat. The changed scope of work
and the increased costs amounting to $211,623.00 which includes a $30,000.00
contingency, are pursuant to the staff report dated December 27,2004 as presented to
the Mayor and Common Council at their regular meeting held on January 10, 2005.
The Mayor is hereby authorized to execute an amendment to said Agreement for
additional project costs, attached and incorporated herein as Exhibit A.
III
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January 6. 2005
No, IFf/-
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES FOR DESIGNING
AND CONSTRUCTING A LANDFILL GAS COLLECTION AND TREATMENT
SYSTEM AND IMPROVEMENTS TO THE LANDFILL COVER SYSTEM.
SECTION 3. The Purchasing Manager is hereby authorized to issue a
Purchase Order which shall incorporate by reference this Resolution No. 2004-
, and the Purchase Order shall read, "Bryan A. Stirrat & Associates, design and
Landfill: First Amendment in accordance with the staff report dated December 27,
2004. Not to exceed a total cost of $996,227.00.
SECTION 4. The authorization to execute the above referenced amendments
to the Agreement and Purchase Order is rescinded if they are not executed and issued
within sixty (60) days of the passage of this resolution.
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January 6. 2005
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN AMENDMENT TO THE AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES FOR DESIGNING
AND CONSTRUCTING A LANDFILL GAS COLLECTION AND TREATMENT
SYSTEM AND IMPROVEMENTS TO THE LANDFILL COVER SYSTEM.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the
day of
, 2005, by the
8 following vote, to wit:
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
sf- ? -t~
January 6, 2005
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RESOLUTION NOC <<J) 1P1f
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE EMERGENCY APPROVAL GRANTED BY
THE CITY ADMINISTRATOR FOR THE RENTAL AGREEMENT BETWEEN THE
CITY AND ECCO EQUIPMENT COMPANY FOR A CATERPILLAR 825
COMPACTOR TO BE UTILIZED BY THE PUBLIC SERVICES STREET DIVISION
FOR THE WATERMAN LANDFILL COVER PROJECT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. As authorized by Municipal Code Section 3.04.075, Emergency
approval was granted by the City Administrator to rent a Caterpillar 825 Compactor
from ECCO Equipment Company for a two-month period beginning November 5, 2004
at a cost of $24,900. Additionally, a one-month emergency extension was recently
granted at a cost of $12,000.
SECTION 2. The Mayor and Common Council of the City of San Bernardino
hereby ratifies the emergency approval of a three-month rental agreement with ECCO
Equipment Company in the amount of $36,900 for a Caterpillar 825 Compactor to be
utilized for the Waterman Landfill cover project.
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December 29, 2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE EMERGENCY APPROVAL GRANTED BY
THE CITY ADMINISTRATOR FOR THE RENTAL AGREEMENT BETWEEN THE
CITY AND ECCO EQUIPMENT COMPANY FOR A CATERPILLAR 825
COMPACTOR TO BE UTILIZED BY THE PUBLIC SERVICES STREET DIVISION
FOR THE WATERMAN LANDFILL COVER PROJECT.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
8 meeting thereof, held on the
9 following vote, to wit:
day of
, 2005, by the
10 Council Members:
NAYS
ABSTAIN ABSENT
AYES
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2005.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
By: L ""?g?~
U
December 28,2004
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EXHIBIT A
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BRYAN A. STIRRAT & ASSOCIATES
CIVIL AND ENVIRONMENTAL ENGINEERS
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December 16, 2004
PN: 2004.0103-1
Mr. Kerry Morford
Interim Director
City of San Bernardino
Public Services Department
300 North "D" Street
San Bernardino, California 92428
RE: ADDITIONAL PROJECT COSTS FOR SERVICES RELATED TO THE WATERMAN
LANDFILL
Dear Mr. Morford,
During our meeting on November 18th, we discussed various ways to complete the above captioned
project while providing an increased scope of work. One of the ways suggested was to temporarily
reallocate budgeted funds from Line Item 2.1.7 - LFG System Routine Operation and Maintenance.
This line item currently has a budget of $162,869. It was felt that this might be an appropriate line item
to modify to cover additional project costs, and that this item could be re-budgeted in the next fiscal
year.
Based on the current progress on the project, we do not anticipate completing the installation of the
cover material until late January. Upon completion of the cover placement, the construction of the LFG
extraction system is scheduled to commence. However, construction of the LFG system cannot begin
until the appropriate permits are obtained from the South Coast Air Quality Management District
(SCAQMD). Once construction begins, we anticipate that the LFG system construction will take
approximately 5 weeks. The completion of the entire system - LFG extraction, collection and treatment
components is dependent upon but not limited to the following:
1. Determination of the type of LFG treatment required. Additional testing of the LFG may be
needed in order to determine the type of treatment necessary. This testing cannot be completed
until the LFG extraction system is installed.
2. Submission and approval of the following Permit packages to South Coast Air Management
District (SCAQMD):
a. LFG Treatment System;
b. Condensate Management System; and
c. Risk Analysis
3. The timeline required by the SCAQMD to process, review, and approve the various Permit
packages yet to be submitted.
4. Funding by the City to complete the project, such as:
a. LFG treatment facility installation;
b. Site hydroseeding:
c. Site security - fencing; and
d. Installation of utilities to the LFG treatment facility.
It is probable that the time required to obtain the above data, prepare the Permit Application Packages,
and receive approval from the SCAQMD may push the completion of the project into the late spring or
early summer of2005, not taking into account any funding problems for the outstanding construction
items to be completed. If this is the case, the need for LFG system routine operation and maintenance
funding may not be necessary until the 2005 budget year, beginning in July. However, BAS wishes to
point out that if the system is placed in operation before new funds can be budgeted, it will be necessary
for the City to temporarily fund these activities.
I have prepared a summary of the additional project costs that we have discussed. This includes
providing operated and maintained earthworking equipment; providing additional out of scope services;
and updating the LFG extraction and collection system construction costs utilizing the selected LFG
system contractor for a turn-key system construction instead of utilizing City resources for the LFG
system construction.
ADDITIONAL WORK/SERVICES TO BE PROVIDED:
1. Provide additional out-of-scope consultant services such as full time grade checking, setting of
working grade control, direction of fill placement, survey as-builts of the LFG system, and an
allowance for additional working days due to administrative and weather related delays.
a. Construction Manager: 180 hours at $128 hour; $23,040.00
b. Division Engineer: 6 hours at $147 hour; $882.00
c. Chief Engineer: 20 hours at $137 hour; $2,740.00
d. Survey: 12 hours at $150.00 hour; $1,800.00
Total: $28,462.00
2. Provide experienced heavy equipment operators (2) for the D6 dozer and 826 compactor/120
motor grader. Services provided on November 22, 23, and 24.
2 operators for 35 man hours at $57.00 per hour. Total: $1,995.00
3. Payment of permit fees to the SCAQMD for the LFG Extraction System Permit Application
Package.
Permit Fee: $3,174.31
4. Provide turn-key LFG extraction system construction not utilizing any City personnel or
equipment except as noted in Assumption B.
Additional cost added to Attachment 3: $ 81,926.52
New total: $362,362.02
NOTE: Please be advised that we have been notified by the LFG system contractor that there
will be a 15 to 20% increase in the cost of HDPE pipe by the manufacturer on the first of the
year. BAS would like to authorize the contractor to purchase the affected materials prior to the
price increase with your concurrence in an effort to reduce the cost to the City. If authorization is
received, the order will be placed prior to the price increase. Once the material is received, the
City will be invoiced for the materials.
The LFG Extraction System Permit Application Package was submitted to the SCAQMD on
December I, 2004. The Permit Application Package contained a drawing showing a conceptual
system layout. This drawing is conceptual in the sense that the SCAQMD reserves the right to
request modifications to the plans for regulatory compliance. Any changes to the drawing
requested by SCAQMD may increase the system cost.
ASSUMPTIONS
The cost for the construction ofthe Waterman Landfill LFG System and associated drilling is
based on the following assumptions:
a. Pressure testing of the gas headers is not included.
b. Drill cuttings and trench spoils (both non-hazardous and hazardous) to be properly
disposed of at a facility of their choice. The City will provide a dump truck and driver to
transport the spoils to the disposal facility.
c. No construction Permits of any kind are included in this cost, with the exception of the
LFG Extraction Permit Application Package which has been submitted.
d. Soil compaction and testing will be completed by others.
e. All process equipment to be purchased, installed and warranted by others.
f. Material price is valid for 20 days. A 15 to 20% material price increase is scheduled for
the 1 st of the year. Materials must be ordered prior to 12/29/04.
g. Mobilization/demobilization includes transportation of all equipment, tools, and
personnel to and from the project site.
h. BAS Construction reserves the right at any time to adjust the prices based upon receiving
final engineering Plans and Specification.
5. Provide the following operated and maintained equipment for the cover installation:
(8 hours per day. No overtime included)
a. Cat 623 self-loading scrapper: 6 weeks. Total: $38,724.00
b. Cat D6 dozer w/slope board: 4 weeks. Total: $22,596.00
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Additionally, the City has agreed to issue the following checks to the South Coast Air Quality
Management District for the payment of the remaining Permit Application packages:
a. LFG Treatment System: $3,649.50
b. Condensate Treatment System: $1,454.09
c. Risk Analysis: $3,323.39
These Permit Application Packages are currently being prepared and it will be necessary for the City to
issue these checks as soon as possible. Please advise when these checks may be issued.
The total cost associated with items 1 through 5 is $ 176,877.83
BAS appreciates the opportunity to provide this proposal and looks forward to assisting the City of San
Bernardino in the successful completion of this project. If you have any questions or require further
information, please advice. Should this proposal meet with your approval and you are in concurrence,
please sign and return one copy.
Very truly yours,
~
Senior Vice President
Bryan A. Stirrat & Associates
APPROVED AND ACCEPTED:
Name:
Title:
Date:
CC/lRA
c: Bryan A. Stirrat, BAS
G.E. Andraos, BAS
Gary Glasser, BAS
Chris Alanis, BAS
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date AdOr.terlJ ~ Item # J ~ (fJ) R"o\ution # J OO~ - ~ _
Vote: Ayes -'a Nays Abstain Absent 1t' 3
Change to motion to amend original documents D Companion Resolutions
NulIIVoid After: days /
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
Date Sent to Mayor:
Date of Mayor's Signature:
Date of ClerklCDC Signature:
Date Memo/Letter Sent for Signature:
I st Reminder Letter Sent:
By:
Date Returned:
2nd Reminder Letter Sent:
Reso. Log Updated:
Seal Impressed:
~/
~
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
Animal Control D EDA
City Administrator ~ Facilities
City Attorney Finance
Code Compliance D Fire Department
Development Services D Human Resources
Others:
D
D
Yes~o_
Yes No
Yes
No
No
No
By_
By_
By_
By_
By_
D
D
D .
V
D
Notes:~
Ready to File: ~.
Yes
Yes
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
i!t4l()~
Date:~
Revised 12/18/03
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RE~SOLUT' AGENDA ITEM TRACKING FORM
I .h O~ I () 0-. I) "()r; --/0
Meeting Date (Date Adored):.V Item # ,1 {:../ Resolution # tTC) V'
Vote; Ayes-P Nays Abstain Absent~ ~
Change to motion to amend original documents D Companion Resolutions
days /
NulINoid After:
Resolution # On Attachments; D
Note on Resolution of attachment stored separately; D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor; D \
Date of Mayor's Signatur :
Date of Clerk/CDC Signature:
Reso. Log Updated:
Seal Impressed:
D
D
Date Memo/Letter Sent for Signature:
1st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned; D
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985,8234,655,92-389): Yes No By_
Copies Distributed to:
Animal Control D EDA D Information Services D
City Administrator D Facilities D Parks & Recreation D
City Attorney \Zl Finance [2J Police Department D~
Code Compliance D Fire Department D Public Services ~
Development Services D Human Resources D Water Department D
Others:
Notes:
Ready to File: L
Date:
I /
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Revised 12/18/03