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ORIGlNAl
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From:
J ames Funk, Director
Subject:
Resolution awarding a contract to C-18, Inc,
for Annual Citywide Traffic Striping &
Pavement Marking Maintenance Services,
per Project No. 11329.
Dept:
Development Services
Date: December 27,2004
File No. 13-1P-2005
MCC Date: January 10, 2005
Synopsis of Previous Council Action:
Aug. 2004
Council approved City Budget. Traffic Striping Acct. 001-402-5505-0000 $353,000.
Sept. 2004
Council approved 2004/2005 CIP. Streets & Street Lighting and Traffic Controls.
Recommended Motion:
Adopt Resolution.
~~
James Funk, Dir. Development Services
Contact Person: Mark Lancaster, Deputy Dir./City Eng.
Phone:
3305
Supporting data attached: Staff Report, Resolution
Ward:
All
FUNDING REQUIREMENTS: Amount: $ 510,000.00
Source: (Acct. No)
001-402-5505-0000 & Various CIP
Accounts to be identified later.
Acct. Description: Annual Traffic Striping & Pavement Marking
Maintenance Services Contract
Finance:
Council Notes: f1-o. J D 05' " I
Agenda Item No.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution awarding a contract to C-18, Inc, for Annual Traffic Striping & Pavement Marking Maintenance
Services, per Project No. 11329.
Back!!:round:
On August 16, 2004, the Mayor and Common Council approved the FY 2004/05 Budget, allocating
$353,000 for maintenance striping and pavement marking and signage. The amount of funds currently
available for maintenance striping and pavement marking is $300,000.
On September 7, 2004, the Mayor and Common Council approved the FY 2004/05 Capital Improvement
Program (CIP), which included various projects for maintenance and rehabilitation of streets. This work is
currently being performed by the Public Services Department, and it is proposed that re-striping of
rehabilitated streets will be a part of the work involved in this contract.
This contract work will consist of the following:
I. Traffic striping and pavement markings maintenance citywide (re-striping).
2. Traffic striping and pavement markings as part of the pavement overlay and traffic signal projects
identified in the 200412005 CIP.
3. Removal of faded or conflicting striping.
The purpose of this project is to maintain proper striping and pavement markings on City streets.
The Specifications for this project was completed and advertised locally in the San Bernardino County Sun
Newspaper, F. W. Dodge, Construction Data Hot Sheet, Reed Construction Data and Bid America,
Construction Bid Source, the City's web sites, and with the San Bernardino Area Chamber of Commerce.
Bids were received and the results are listed below:
Name of Bidder City Amount of Basic Bid
C-18, Inc. Beaumont $ 493,124.00
Traffic Operations, Inc. Pomona $ 585,930.00
Works Striping & Marking Service, Inc. West Covina $ 611,400.00
Chrisp Company Fremont $ 657,650.00
Based on review of the sealed competitive bids received, staff has determined that C-18, Inc. of Beaumont,
the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines; and
therefore, recommends that the Mayor and Common Council award the referenced contract to C-18, Inc.
References checks have been conducted on C-18, Inc. and all reported that this contractor does acceptable
work.
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Staff Report (Continued)
The estimated project costs are as follows:
Construction Cost (basic bid) $ 493,124.00
Inspection and Contract Administration $ 7,576.00
Contingencies $ 9,300.00
Estimated Total Project Cost $ 510,000.00
If approved, this project is expected to begin work in February 2005. The contract will remain valid for a
period of one year with an option for renewal up to four years in one-year increments.
Based on the available funding of $300,000 per year for maintenance of striping, pavement markings and
curb painting, the City will be able to restore existing striping, pavement markings and curb painting
citywide on a 3-year cycle. For school areas and Downtown, it is proposed to restore all striping, pavement
markings, and curb painting once each year before the Route 66 event and before school opening. The
Public Services Department and Development Services Department are in the process of developing a re-
striping plan to meet the above goals.
C-18, Inc. will also be used to restore striping and pavement markings for streets that are rehabilitated under
the Capital Improvement Program. The cost of this striping and pavement marking restoration will be
charged to the CIP account number for the respective pavement restoration project.
The quantities of striping, pavement markings and curb painting to be done under terms of this contract have
been estimated based on previous records. The amount of work can be increased or decreased by up to 25%
without amendment to the contract.
Financial Impact:
Funds for the routine maintenance of striping, pavement markings and curb painting are available in the FY
2004/2005 Public Services Maintenance Striping Budget in Account No. 001-402-5505-0000 ($300,000).
The additional funds ($210,000) are available through each individual project and cost of services will be
charged against the particular Capital Improvement Project's budget through the work order number.
Recommendation:
Adopt Resolution.
.
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RESOLUTIWfl
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO C-18, INC., FOR ANNUAL
CITYWIDE TRAFFIC STRIPING & PAVEMENT MARKING MAINTENANCE
SERVICES, PER PROJECT NO. 11329.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. C-18, Inc., at 330 E. 3'd Street, Beaumont, CA 92223, is the lowest
responsible bidder for Annual Citywide Traffic Striping & Pavement Marking Maintenance
Services, per Project No. 11329. A contract is awarded accordingly to said bidder in a total
amount of $493,124.00, with a contingency amount of $9,300.00, but such award shall be
effective only upon being fully executed by both parties. All other bids, therefore, are hereby
rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of
the City; a copy of the contract is on file in the office of the City Clerk and incorporated
herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not
take effect or become operative until fully signed and executed by the parties and no party
shall be obligated hereunder until the time of such full execution. No oral agreements,
amendments, modifications or waivers are intended or authorized and shall not be implied
from any act or course of conduct of any party.
SECTION 3. This resolution is rescinded, if the parties to the contract fail to execute
it within sixty (60) days of passage of the resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO C-18, INC., FOR ANNUAL
CITYWIDE TRAFFIC STRIPING & PAVEMENT MARKING MAINTENANCE
SERVICES, PER PROJECT NO. 11329.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a
meeting thereof, held on
7 the_day of
, 2005, by the following vote, to wit:
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Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
day of
,2005.
The foregoing resolution is hereby approved this
Judith Valles, Mayor
City of San Bernardino
Approved as to
form and legal content:
r~mes F. Penman,
City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting D,jo (D," AdTOd), -'-II C (00 Item # _13 R"olution # CfD ()!;;-
V ote: Ayes (7 Nays Abstain Absent
~~oa_mend original documents D co~panion Resolutions .'
l 0 ~tllcr- ~ Oy I. A ",-fU) \u:~1
NulI/Void After: ~ days / "l, ) II\: IJC J/\re{. L/I' ~ ~'
Resolution # On Attachments: ~ Note on Resolution of attachment stored separately: D
I
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PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor:
Date of Mayor's Signature: 0 I
Date of ClerklCDC Signature: 0 l
Reso. Log Updated:
Seal Impressed:
M.
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Date Memo/Letter Sent for Signature:
I st Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
'; Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Yes No By_
Copies Distributed to: D 'I'<<{O(' EDA
Animal Control D Information Services D
City Administrator V Parks & Recreation D
V Facilities
City Attorney Finance Police Department D
/
Code Compliance ~/' Fire Department D Public Services D
Development Services Human Resources D Water Department D
Others:
Notes:
Ready to File:
Revised 12/18/03
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
January 14, 2005
TO:
Leslie Crawford, Engineering Assistant I
FROM:
Eileen Gomez, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2005-1
At the Mayor and Common Council meeting of January 10, 2005, the City of San Bernardino
adopted Resolution No. 2005-1 - Resolution awarding a contract to C-18, Inc., for annual
Citywide traffic striping & pavement marking maintenance services, per Project No. 11329.
Attached is a certified copy of the resolution, one (1) original bound contract and four (4)
duplicate original bound contracts. Please obtain signatures in the appropriate locations and
return the ORIGINAL bound contract to the City Clerk's Office as soon as possible, to my
attention. Please distribute the remaining bound contracts accordingly.
If you have any questions or need further assistance, please do not hesitate to contact me at ext.
3206.
Thanks and have a great day!
Eileen Gomez
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
Signed ~ Afl ~
Ctt '((.... ~ W~1C5 Please sign and return
Date: 0' /,., /2..Q::) s
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DEVELOPMENT SERVICES DEPARTMENT
PUBLIC WORKS DIVISION
DOCUMENT TRANSMITTAL SHEET
DATE: February 2, 2005
TO: CITY CLERK'S OFFICE
INANCE OFFICE
FROM: Antonio (Tony) Lugo, Civil Engineering Assistant III
FILE NO.: 13.1 P-2005
SUBJECT: Contract Document Submitted To City Clerk
CC: Robert Eisenbeisz, Senior Engineer
CONTRACT TITLE:
SPECIAL PROVISIONS NO. 11329
FOR
ANNUAL CITYWIDE
TRAFFIC STRIPING &
PAVEMENT MARKING
MAINTENANCE SERVICES
RESOLUTION/ORDINANCE TITLE:
2005-001
January 10,2005
Item No. 13
AGREEMENT TITLE:
Signed Contract Documents
Date: 02/02/2005
SUBMITTED TO CITY CLERK:
C:\DOCllllLClHS and Seuings\wccks_ch\Local SCllingslTcmponu)' Internet Filcs\OLK30\13 IP-2(HlS ANNUAL CITYWIDE TRAFFIC STRIPING PA VE!\.1ENT MARKING MAINT SVS (Tony LllgO) 02..()2-2005
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