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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution approving execution of a
Professional Services Agreement with Transtech
Engineers, Inc. for Planning, Architecture and
Engineering Services to prepare the Santa Fe
Depot District Area Plan.
Dept: Development Services
Date: November 4, 2004 0 R \ G \ N A L
MCC Date: November 15,2004
Synopsis of Previous Council Action:
11/05/01 Council authorized submittal of a Community Based Transportation Planning (CBTP) grant
application to CalTrans in the amount of $280,000 to prepare the Santa Fe Depot Area Plan,
and committed to allocate local matching funds of $56,000.
12/16/02 Council authorized acceptance of a CBTP grant in the amount of $268,800 and an
amendment to the FY 02/03 budget to allocate $56,000 in matching funds.
8/16/04 Council adopted a General Plan Amendment from IL to CG-l for 19 acres near the Santa Fe
Depot and reinstated eminent domain powers within the Depot District, as part of the
Uptown/Central City North Redevelopment Project Area.
Recommended Motion:
1)
Authorize the Director of Finance to amend the FY 04/05 budget to transfer a total of $90,000
from various Capital Improvement Program (CIP) projects within the Santa Fe Depot District to
the Santa Fe Depot District Area Plan project, as detailed in the staff report.
Adopt Resolution. ~ ~
James Funk
2)
Contact person:
Terri Rahhal, Principal Planner
Phone:
3330
Supporting data attached:
Staff Report, Resolution,
Agreement and RFP
Ward:
FUNDING REQUIREMENTS:
Amount:
$399,963
Source: (Acct. No.) $310,000 from 5504-7349
$89,963 from other CIP accounts
Acct. Description: See proposed transfers in Staff Report
Finance:
Council Notes
tL~ -:e ~<\- 3/ss
Agenda I
t~ .
\ d- ) 0 } OLl
City of San Bernardino - Request for Council Action
STAFF REPORT
Subject:
Resolution approving execution of a Professional Services Agreement with Transtech Engineers,
Inc. for planning, architectural and engineering services to prepare the Santa Fe Depot District
Area Plan.
Background:
As the restoration of the historic Santa Fe Depot was nearing completion, the City of San
Bernardino embarked on a strategy to build on the rehabilitation of the Depot structure with
additional improvements to the surrounding neighborhood. In November 2001, with approval
from the Mayor and Common Council, the City applied to CalTrans for a Community-Based
Transportation Planning (CBTP) grant with a proposal to prepare the Santa Fe Depot District
Area Plan. The purpose of the Area Plan is to improve the multi-modal transportation functions
of the Depot site and to revitalize the surrounding neighborhood with transit-oriented land uses,
as well as neighborhood beautification and infill housing development.
On Decemberl6, 2002, the Mayor and Council formally accepted a CBTP grant from Caltrans,
budgeted matching funds and included the Santa Fe Depot District Area Plan in the Capital
Improvement Program (CIP). Preliminary actions supporting the proposed Area Plan were
included in the updates and Environmental Impact Report prepared for the Uptown and Central
City North Redevelopment Project Areas. On August 162004, the Mayor and Council adopted a
General Plan Amendment to change the land use designation from IL (Industrial Light) to CG-l
(Commercial General) for a two-block area of approximately 19 acres near the Depot. At the
same time, the Redevelopment Agency powers of eminent domain were reinstated in the
Uptown/Central City North Redevelopment Project Areas, including the Santa Fe Depot District.
This was a key milestone in the process of preparing the Santa Fe Depot Area Plan.
The Santa Fe Depot District Area Plan will address transportation alternatives, historic
preservation, economic development and housing rehabilitation issues in neighborhoods within
the planning area. The Area Plan will be integrated with the City's current community
preservation activities in the area, including a comprehensive anti-blight strategy, an aggressive
business attraction and retention program and an award-winning home ownership program. In
the coming decade, the Area Plan will function as a tool to guide, coordinate and facilitate the
combined efforts of numerous public and private stakeholder organizations who are involved
with various aspects of the site and adjacent neighborhoods. The Area Plan will address specific
land use, design and improvement issues through community interaction at all levels of
participation. Supported by ongoing public involvement, the Area Plan will provide a blueprint
for mixed land use and transit-oriented development, enhancing future growth opportunities.
Components to be prepared by the consultant and completed as "stand-alone" work products or
incorporated into the Santa Fe Depot District Area Plan include the following:
. Market Study Documents
. Environmental Documents
. Neighborhood Infrastructure Plans
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City of San Bernardino - Request for Council Action
STAFF REPORT (Continued)
. Single-Family Building Plans (ready to build)
. Architectural Design Standards
. Commercial Development Concept Site Plans
. Mixed Use Development Concept Site Plans and Standards
. Light Industrial Concept Site Plans
. Entry Monument Plans
. Bus Shelter Construction Plans
. Viaduct Boulevard Plan
. Santa Fe Depot/Metrolink Parking Lot Site Plan
. Residential Neighborhood Improvement Plans
. Mercado Santa Fe Preliminary Engineering Plan
. 1-215 Freeway Commercial Development Site Plans
. Land Use and Multi-modal Transit Master Plan
. Santa Fe Depot District Area Plan (including all other Area Plan tasks and objectives
identified in the scope of work)
On August 20, 2004, a request for proposals (RFP) was mailed to nine consulting firms known
to provide the professional planning, architecture and engineering services required to prepare
the Depot Area Plan. A copy of the RFP was also posted on the City's website. The RFP
contained a detailed description of the services and work products required to complete the Area
Plan, including site plans and architecture concepts for mixed-use development, improvement
plans for the Depot parking area and transit amenities, landscape plans for existing residential
areas and building plans for compatible single-family infill housing.
Two highly qualified consultant teams submitted proposals in response to the RFP; one led by
Transtech Engineers, Inc. of San Bernardino, and the other led by IBI Group of Irvine. A
selection committee comprised of staff from the Development Services Department, Public
Services Department, the Economic Development Agency (EDA) and John Chiu, representing
CalTrans was formed to evaluate the proposals and interview the consultants. The selection
committee unanimously determined that the proposal from the team led by Transtech Engineers,
Inc. was most responsive to the requirements stated in the RFP, and recommended that the
Mayor and Council select Transtech Engineers, Inc. to prepare the Santa Fe Depot Area Plan.
Staff recommends approval of a professional services agreement with Transtech Engineers, Inc.
in an amount not to exceed $399,963, for preparation of the Santa Fe Depot District Area Plan.
Transtech Engineers, Inc. has extensive experience in civil engineering, including administration
of numerous federally funded projects. The Transtech project team includes the services of
several other firms, all experts in the professional disciplines required to prepare the Santa Fe
Depot Area Plan. Transtech Engineers, Inc., located in the City of San Bernardino, would be the
primary contractor, and would manage subcontracts with Garry Miller Architects, located in the
City of San Bernardino; Lilburn Corporation (Environmental Planning), located in the City of
San Bernardino; MAPCO (Surveying and Mapping), located in the City of San Bernardino; Safe
Probe (Utility Mapping); Choate Parking Consultants; Lost West (Landscape Architects); and
Lee Hanson (Professor of Management, CSUSB).
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City of San Bernardino - Request for Council Action
STAFF REPORT (Continued)
The Transtech team demonstrated a thorough understanding of the requirements outlined in the
RFP, as well as the site-specific challenges to be addressed in the Area Plan. The team is ready to
begin work, and has committed to delivering the required services and work products within the
timeframe required by the CBTP grant program (final plan due in June 2005).
Financial Impact:
The Depot Area Plan was included in the Capital Improvement Program (CIP) approved on
September 7, 2004, with a total budget of $324,800. This amount includes the CBTP grant of
$268,800 and $56,000 in matching funds from gas tax revenue. After initial expenditures related
to pre-planning and startup, a total of $310,000 is available in Acct. No. 242-362-5504-7349 and
Acct. No. 126-369-5504-7349 for preparation of the Depot Area Plan.
There are several other budgeted projects in the CIP for which the engineering design work will
be completed as part of the scope of services of the proposed agreement with Transtech
Engineers, Inc. for preparation of the Depot Area Plan. The following list itemizes recommended
budget transfers from other CIP projects to the Santa Fe Depot District Area Plan project:
From Account No.:
Amount
To Depot Area Plan
Account No.:
135-378-5504-7319 (3rd St. & 2nd St. Intersections)
126-369-5504-7345 (Econ. Development Street Projects)
135-378-5504-7307 (2nd St. Median Rehabilitation)
245-365-5504-7407 (Sewer Main Extensions)
248-368-5504-7167 (Storm Drain Gutter & Inlet Repairs)
$18,000
$10,000
$19,500
$33,000
$ 9,500
$90,000
135-378-5504-7349
126-369-5504-7349
135-378-5504-7349
245-365-5504-7349
248-368-5504-7349
These transfers, combined with the current account balance of $310,000, will provide adequate
funding for the preparation of the Santa Fe Depot District Area Plan and project management to
be performed by Transtech Engineers, Inc. under the proposed agreement.
Recommendation:
That the Mayor and Common Council authorize the Director of Finance to make the FY 04/05
budget transfers recommended in the staff report and adopt a resolution approving execution of a
Professional Services Agreement with Transtech Engineers, Inc. to prepare the Santa Fe Depot
District Area Plan.
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R[SOLllT~ Q) ~ l
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RESOLl'TIO:\ OF THE CITY OF SAN BERNARDINO APPROVING A
4 PROFESSIONAL SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC.
FOR PL.-\.NNING. ARCHITECTURE AND E1\GINEERING SERVICES TO PREPARE
5 THE SA\TA FE DEPOT DISTRICT AREA PLA\'.
6
7 BE IT RESOLVED BY THE MAYOR AND CO:\I1\ION COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLO\VS:
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9 SECTION ]. Tr:.mstech Engineers. Inc. is a consulting firm specializing in civil
10 engineering and project management that is competent. experienced. and \\ith the support of
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proposed subcontractors. able to perform requested services. T ranstech Engineers. Inc. has
provided the most ad\antageous and responsible proposal for provision of planning. architecture
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14 and engineering services h) prepare the Santa f e Depot District Area Plan for a fee not to exceed
15 S~99.96:.(l0. All other proposals to perform said services are hereby rejected. The Mayor is
16 hereby authorized and directed to execute the Agreement for Program Management Services on
17 behalf of the City: a copy of the Agret:ment is attached hereto and incorporated herein
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(Exhibit :'\).
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20 SECTI00i 2. The authorization to execute the above referenced Agreement is rescinded
21 if it is not signed by the p3rties within sixty (60) days of the passage of this resolution.
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!e /DJ
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2 RESOLUTlO;\ OF THE CITY OF SAN BERNARDINO APPROVING A
PROFESSIO:\AL SERVICES AGREEME~T WITH TRA~STECH E~GINEERS, INC.
3 FOR PLAN~ING, ARCHITECTURE Al'iD ENGINEERIl'iG SER\'ICES TO PREPARE
THE SANTA FE DEPOT DISTRICT AREA PLA~.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a
meeting thereof. held
8 on the d;.1\ 0 f
9 Council \Iembers:
10 ESTR:\DA
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LO:\GVILLE
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13 ~[C GII\:\IS
14 DERRY
15 KELLEY
16 JOH:\SO:\
17 ~lC C AM\HCK
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. 2004. by the follo\ving vote. to wit:
/1. YES
NAYS
ABSTAIN ABSENT
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Approwd as to
26 form and legal content:
City Clerk
day of
.2004.
The foregoing resolution is hereby approved this
Judith Valles. Mayor
City of San Bernardino
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EXHIBIT A
AGREEMENT FOR PROGRAM MANAGEMENT SERVICES
BY AND BETWEEN
CITY OF SAN BERNARDINO AND TRANSTECH ENGINEERS, INC.
FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN
This AGREEMENT FOR PROGRAM MANAGEMENT SERVICES BY AND
BETWEEN CITY OF SAN BERNARDINO (AGENCY) and TRANSTECH ENGINEERS,
INC. (CONSULTANT), is made and entered into effective as of the _th day of
,2004, by and between the AGENCY and the CONSULTANT.
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of SECTION 22 "TERMINATION OF AGREEMENT" of
this AGREEMENT, the term of this AGREEMENT shall be for a period of 8 months from
the effective date of this AGREEMENT, as first shown above. Such term may be
extended upon written agreement of both parties to this AGREEMENT.
SECTION 2. SUBCONTRACTORS.
CONSULTANT shall perform the services contemplated under this AGREEMENT
using the resources available within its own organization and any subcontractors that
have been authorized, in writing, by the AGENCY. Any substitution of subcontractors
must be approved, in writing, by the AGENCY. Any subcontract with a value in excess of
TWENTY-FIVE THOUSAND DOLLARS ($25,000) that is executed by CONSULTANT in
connection with this AGREEMENT shall contain all of the provisions of this AGREEMENT
that are stipulated herein to be applicable to subcontractors.
SECTION 3. SCOPE OF SERVICES.
CONSULTANT agrees to perform the services set forth in Attachment 1 of this
AGREEMENT.
SECTION 4. ADDITIONAL SERVICES.
(a) CONSULTANT shall not be compensated for any services rendered in
connection with its performance of this AGREEMENT which are in addition to or outside
of those described in SECTION 3 above, unless such additional services are authorized
in advance and in writing by the AGENCY. CONSULTANT shall be compensated for any
such additional authorized services in the amounts and in the manner agreed to in writing
by the AGENCY.
AGREEMEN~ BETWEc~, c:~y AND TRMJSTECH FOR THE HISTORIC SMHA FE DEPOT DISTRICT AREA PLAN
AGREEMENT, Page 1
EXHIRIT .\
(b) In the event that, due to causes beyond the control of and without the fault
or negligence of Consultant, Consultant fails to meet any of its obligations under this
Agreement, and such failure shall not constitute a default in performance, the AGENCY
may grant to CONSULTANT such extensions of time and make other arrangements or
additions, excepting any increase in payment, as may be reasonable under the
circumstances.
SECTION 5. COMPENSATION AND METHOD OF PAYMENT.
(a) CONSULTANT. Shall be compensated in the manner and amounts
specified in Attachment 2 of this AGREEMENT. The total compensation due
CONSULTANT shall not exceed $399,963.00 unless additional compensation has been
approved in writing in advance by the AGENCY. Notwithstanding the established not-to-
exceed budget, CONSULTANT shall incur only such costs as are reasonable and
necessary and in the best interests of the AGENCY. Expense reimbursements shall not
include postage, telephone charges, courier seNices, travel time to and from the City to
attend meetings and/or conduct activities to perform the scope of work. If, at any time,
CONSULTANT estimates the cost of performing the seNices described in
CONSUL T ANTs Proposal will exceed the budget for such seNices including approved
additional compensation, CONSULTANT shall notify the AGENCY immediately in
writing indicating the additional amount necessary to complete the seNices. Any cost
incurred by CONSULTANT in excess of the aforesaid limitation without the express
written consent of the AGENCY shall be at CONSULTANTs own risk.
(b) As soon as practical after the first day of each calendar month,
CONSULTANT shall furnish to AGENCY an original invoice. The invoice shall identify
all compensation due CONSULTANT by AGENCY and shall be in accord with
CONSULTANT's Proposal. AGENCY shall use its best efforts to pay the amount
invoiced in full within thirty (30) days after receipt of invoice.
(c) AGENCY shall independently review each invoice submitted by the
CONSUL TANT to determine if said invoice is in compliance with all provisions of this
AGREEMENT. All CONSULTANT costs and expenses and any subcontractor costs
and expenses must be in accord with' the Contract Cost Principles and Procedures of
the Federal Acquisition Regulation, 48 CFR Part 31 et seq. (the FAR), and Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments, 49 CFR Part 18. Any costs and expenses for which payment has
been made to CONSULTANT and/or CONSULTANT's subcontractors that are
determined by subsequent audit to be unallowable are subject to repayment by
CONSULTANT and/or CONSULTANT's subcontractors to AGENCY. The eligibility
requirements for subcontractor cost and expenses, as described in this SECTION 5(c),
must be contained in all subcontracts of CONSULTANT. Further, all subcontracts of
CONSULTANT must include a provision mandating reimbursement of AGENCY for any
costs for which payment has been made that are determined to be unallowable by
subsequent audit.
AGREEt,IENT BETWEEN CiTY A~JD TRANSTECH FOR THE HIS-ORIC SAN:A FE DEPOT DISTRICT AREA PLAN
AGREEMENT, Page 2
EXHIBIT A
(d) In the event AGENCY disputes any costs or expenses in any invoice,
AGENCY shall notify CONSULTANT within thirty (30) days of receipt by AGENCY of said
invoice. AGENCY shall process the undisputed portion of said invoice. CONSULTANT
shall correct and resubmit any properly disputed portions of said invoice.
(e) Payment to CONSULTANT for services performed pursuant to this
AGREEMENT shall not be deemed to waive any deficiencies in services performed by
CONSUL TANT.
SECTION 6. DEFICIENT SERVICES.
CONSULTANT represents and warrants that it has the qualifications, experience
and facilities necessary to properly perform the services required under this
AGREEMENT. CONSULTANT shall at all times competently, and, consistent with its
ability, experience and talents, perform all services described herein. In meeting its
obligations under this AGREEMENT, CONSULTANT shall employ, at a minimum,
generally accepted standards and practices utilized by consulting firms engaged in
providing services similar to those required of CONSULTANT under this AGREEMENT.
AGENCY may disapprove services that do not conform to these standards and practices
and may withhold or deny compensation for deficient services. Upon disapproval of
services by AGENCY, CONSULTANT shall immediately reperform, at its own costs, the
services that are deficient. AGENCY must notify CONSULTANT in writing of the
existence of such deficient services within a reasonable time, not to exceed sixty (60)
days after its discovery thereof, but in no event later than one (1) year after the
completion of such deficient services. No approval, disapproval, or omission to provide
approval or disapproval shall release CONSULTANT from any responsibility under this
AGREEMENT.
SECTION 7. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys,
reports, data, notes, computer files, files and other documents prepared, developed or
discovered by CONSULTANT in the course of providing any services pursuant to this
AGREEMENT shall be the sole property of AGENCY and may be used, reused or
otherwise disposed of by AGENCY without the permission of the CONSULTANT. Upon
satisfactory completion of, or in the event of expiration, termination, suspension, or
abandonment of this AGREEMENT, CONSULTANT shall turn over to AGENCY all such
maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes,
computer files, files and other documents which CONSULTANT may have temporarily
retained for use by CONSULTANT staff. With respect to computer files, CONSULTANT
shall make available to the AGENCY, upon reasonable written request by the AGENCY,
the necessary computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files.
AGREEMENT BETWEEN CITY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN
AGREEMENT, Page 3
EXHIBIT A
SECTION 8. CONSULTANT'S BOOKS AND RECORDS.
(a) CONSULTANT shall maintain any and all documents and records
demonstrating or relating to CONSULTANT's performance of services pursuant to this
AGREEMENT. CONSULTANT shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, or other documents or records evidencing or
relating to work, services, expenditures and disbursements charged to AGENCY pursuant
to this AGREEMENT. Any and all such documents or records shall be maintained in
accordance with generally accepted accounting principles and shall be sufficiently
complete and detailed so as to permit an accurate evaluation of the services provided by
CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records
shall be maintained for not less than four years from the date of final payment made in
accordance with this AGREEMENT and to the extent required by laws relating to audits of
public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to
this SECTION 8 shall be made available for inspection, audit and copying, at any time
during regular business hours, upon written request by AGENCY or its designated
representatives or representatives of any governmental entity, including the Federal
Highway Administration and Caltrans, that is providing funding for the Project, if a
portion of such funding is used to compensate CONSULTANT hereunder. Copies of
such documents or records shall be provided directly to the AGENCY for inspection, audit
and copying when it is practical to do so; otherwise, unless an alternative is mutually
agreed upon, such documents and records shall be made available at CONSULTANT's
address indicated for receipt of notices in this AGREEMENT.
(c) Where AGENCY has reason to believe that any of the documents or
records required to be maintained pursuant to this SECTION 8 may be lost or discarded
due to dissolution or termination of CONSULTANT's business, AGENCY may, by written
request, require that custody of such documents or records be given to the requesting
party and that such documents and records be maintained by the requesting party.
Access to such documents and records shall be granted to AGENCY, as well as to its
successors-in-interest and authorized representatives.
SECTION 9. STATUS OF CONSULTANT.
(a) CONSULTANT is and shall at all times remain a wholly independent
CONSUL TANT and not an officer, employee or agent of AGENCY. CONSULTANT shall
have no authority to bind AGENCY in any manner, nor to incur any obligation, debt or
liability of any kind on behalf of or against AGENCY, whether by contract or otherwise,
unless such authority is expressly conferred under this AGREEMENT or is otherwise
expressly conferred in writing by AGENCY.
';GREEMENT BETMEN CITY ArK) TRAI.STECH FOR THE HISTOR,C SANTA FE DEPOT DiSTRICT AREA PLAN
AGREEMENT, Page 4
EXHIBIT .\
(b) The personnel performing the services under this AGREEMENT on behalf
of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and
control. Neither AGENCY, nor any elected or appointed boards, officers, officials,
employees or agents of AGENCY, shall have control over the conduct of CONSULTANT
or any of CONSULTANT's officers, employees or agents, except as set forth in this
AGREEMENT. CONSULTANT shall not at any time or in any manner represent that
CONSULTANT or any of CONSULTANT's officers, employees or agents are in any
manner officials, officers, employees or agents of AGENCY.
(c) Neither CONSULTANT, nor any of CONSULTANT's officers, employees or
agents, shall obtain any rights to retirement, health care or any other benefits which may
otherwise accrue to AGENCY's employees. CONSULTANT expressly waives any claim
CONSUL T ANT may have to any such rights.
(d) Pers Eligibility Indemnity. In the event that CONSULTANT or any
employee, agent, or subcontractor of CONSULTANT providing services under this
Agreement claims or is determined by a court of competent jurisdiction or the California
Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as
an employee of the City, CONSULTANT shall indemnify, defend, and hold harmless
City for the payment of any employee and/or employer contributions for PERS benefits
on behalf of CONSULTANT or its employees, agents, or subcontractors, as well as for
the payment of any penalties and interest on such contributions, which would otherwise
be the responsibility of City.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS, LICENSES.
CONSULTANT shall keep itself informed of and comply with all applicable federal,
state and local laws, statutes, codes, ordinances, regulations and rules in effect during
the term of this AGREEMENT. CONSULTANT shall obtain any and all licenses, permits
and authorizations necessary to perform the services set forth in this AGREEMENT.
Neither AGENCY, nor any elected or appointed boards, officers, officials, employees or
agents of AGENCY, shall be liable, at law or in equity, as a result of any failure of
CONSULTANT to comply with this SECTION 10.
SECTION 11. DISADVANTAGED BUSINESS ENTERPRISES.
(a) During the term of this AGREEMENT, CONSULTANT shall make good
faith efforts to ensure that Disadvantaged Business Enterprises (DBEs) have the
maximum opportunity to successfully participate in the work under this AGREEMENT
and that CONSULTANT meets the required DBE goal(s). For the purposes of this
SECTION 11, a good faith effort to ensure DBEs have the maximum opportunity to
participate in work under this AGREEMENT shall include but not be limited to the
following:
AGREEMENT, Page 5
AGREWENT BETWEEN CITY AND TRA~iSTECH cOR THE HISTORIC SANTA FE DEPOT DISTRiCT AREA PLAN
EXlIIBIT A
(1) Negotiating in good faith to attempt to finalize and execute
subcontract agreements with all DBEs that have been proposed to
AGENCY by CONSULTANT;
(2) Utilizing DBE suppliers and DBE subcontractors, where possible,
and documenting all efforts to do so;
(3) Providing assistance to DBE subcontractors or suppliers in
obtaining required bonding and lines of credit;
(4) Notifying a DBE in writing of any potential problem and attempting
to resolve the problem prior to formally requesting AGENCY approval to
substitute for the DBE.
(5) Making timely payment of all monies due and owrng to DBE
subcontractors and suppliers, see Section 5, part (g); and
(6) Alerting AGENCY in a timely manner of any problems anticipated in
attaining CONSULTANT's DBE participation goal(s)
(b) If CONSULTANT seeks approval from the AGENCY for the substitution of
DBE subcontractors or suppliers, CONSULTANT shall use good faith efforts to
substitute other DBE subcontractors or suppliers.
(c) Changes to this AGREEMENT that increase or decrease DBE participation
shall be appropriately reflected in all reports to AGENCY that describe DBE participation
in the Project.
(d) Participation by DBE subcontractors and suppliers in the Project shall be
documented by CONSULTANT through submittal to AGENCY of a completed "LIST OF
PROPOSED SUBCONTRACTORS".
(e) CONSUL TANT shall submit to AGENCY a copy of each executed DBE
agreement within ten (10) working days after the execution of each agreement.
(f) CONSULTANT shall submit monthly progress reports to AGENCY by the
15th of every month during the term of the AGREEMENT. AGENCY will review
CONSULTANT's progress report to ensure that CONSULTANT's use of DBE
subcontractors and suppliers is consistent with CONSULTANT's DBE goal(s) in this
AGREEMENT.
(g) All subcontractors and suppliers that are to be counted by CONSULTANT
toward the achievement of CONSULTANT's DBE goal must be certified. CONSULTANT
is responsible for verifying and monitoring the certificate status of its DBE subcontractors
and suppliers. AGENCY is not a DBE certifying agency. AGENCY will accept DBE
AGREEMENT BETWEEN CTY AND TRANSTECrl FOR THE HISTORIC SANTA FE DEPOT DISTRICT "RE" PLAN
AGREEMENT, Page 6
EXHIBIT A
certification by Caltrans, or other organizations that certify the eligibility of DBEs in
accordance with 49 CFR 26.
(h) CONSULTANT and AGENCY agree that CONSULTANT shall make a good
faith effort to achieve the DBE goal.
(i) For purposes of this SECTION 11, a good faith effort to achieve the DBE
goal may be demonstrated by CONSULTANT through one or more of the following:
(1) Planning to use DBE subcontractors and suppliers to a greater
degree than that needed to achieve any DBE goal established for this
AGREEMENT;
(2) Actively soliciting substitute DBE subcontractors and suppliers to
replace DBE organizations that are unable to participate in the Project in
spite of the initial agreement of said DBE organizations to undertake work
for the Project;
(3) Providing additional work to existing Project DBE subcontractors
should changes in CONSULTANTs Incremental Scopes of Services
eliminate or reduce work assignments planned for DBE subcontractors.
U) CONSULTANT must carefully record CONSULTANTs good faith efforts to
achieve the DBE goal and must share said records with AGENCY if requested to do so.
SECTION 12. FAIR EMPLOYMENT PRACTICES.
(a) In the performance of this AGREEMENT, CONSULTANT will not
discriminate against any employee because of race, color, sex, religion, national
origin, age, ancestry, pregnancy, disability, sexual orientation, medical condition or
marital status and shall comply with the provisions of the State Fair Employment
Practices Act as set forth in Part 4.5 of the Division 2 of the California Labor Code;
the Federal Civil Rights Act of 1964, and all amendments thereto; Executive Order
No. 11246; and all administrative rules and regulations issued pursuant to such acts
and order. CONSULTANT will take affirmative action to ensure that employees are
treated during employment without regard to their race, sex, actual or perceived
sexual orientation, color, religion, ancestry, or national origin. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of payor
other forms of compensation; and selection for training, including apprenticeship.
CONSULTANT shall post in conspicuous places, available to employees for
employment, notices provided by state and federal agencies regarding fair
employment practices.
(b) CONSULTANT will permit access to the records of employment,
AGREE/,IENT BEHvEEN CITY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN
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EXHIBIT ..\
employment advertisements, application forms, and other pertinent data and records
by representatives of any agency designated by the State of California to investigate or
ascertain compliance with this SECTION 12 of this AGREEMENT.
(c) Remedies for willful violation:
(1) The AGENCY may determine a willful violation of the fair
employment provision of this AGREEMENT to have occurred upon
receipt of a final judgment to that effect from a court in an action to which
CONSULTANT was a party, or upon receipt of a written notice form the
Fair Employment and Housing Commission that it has investigated and
determined that CONSULTANT has violated the Fair Employment
Practices Act and had issued an order under Labor Code Section 1426
which has become final or has obtained an injunction under Labor Code
Section 1429.
(2) For willful violation of the fair employment provision of this
AGREEMENT, the AGENCY shall have the right to terminate this
AGREEMENT, either in whole or in part, and any loss or damage sustained
by AGENCY in securing the goods or services described herein shall be
borne by and paid for by CONSULTANT and AGENCY may deduct from
any moneys due or that thereafter may become due to CONSULTANT, the
difference between the price named in the AGREEMENT and the actual
cost thereof to AGENCY to cure CONSULTANT's breach of this
AGREEMENT
SECTION 13. NONDISCRIMINATION ASSURANCES.
(a) CONSULTANT hereby agrees that it will comply with Title VI of the Civil
Rights Act of 1964,78 Stat. 252,42 U.S.C. 2000d 42 U.s.C. 2000d-4 (the ACT), and
all requirements imposed by or pursuant to Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally-Assisted Programs of the Department of Transportation
Effectuation of Title VI of the Civil Rights Act of 1964 (the REGULATIONS), the Federal-
Aid Highway Act of 1973, and other pertinent directives, to the end that in accordance
with the ACT, REGULATIONS, and other pertinent directives, no person in the United
States shall, on the basis of race, color, sex, national origin, religion, age or disability,
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity of CONSULTANT under this
AGREEMENT. CONSULTANT hereby gives assurance that CONSULTANT will
promptly take any measures necessary to effectuate this SECTION 13.
(b) CONSULTANT, without limiting the above general assurance, hereby gives
the following specific assurances:
C:;PEE',1ENT BETWEEN CITY AND TRANSTECH FOR THE HiSTOPIC SANTA FE DEPOT DISTRICT AREA PLAN
AGREEMENT, Page 8
EXHIBIT A
(1 ) CONSULTANT agrees that each program and each facility as
defined in subsections 21.23(e) and 21.23(b) of the REGULATIONS will be
conducted or will be operated in compliance with all requirements imposed
by, or pursuant to, the REGULATIONS.
(2) CONSULTANT shall insert the following notification in all solicitations
for bids for work or material made in connection with this AGREEMENT
and, in adapted form, in all proposals for negotiated agreements:
CONSULTANT hereby notifies all bidders that it will affirmatively
ensure that in any agreement entered into pursuant to this
advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, sex, national
origin, age, religion, or disability in consideration for an award.
(3) CONSULTANT agrees that the United States and the State of
California have a right to seek judicial enforcement with regard to any
matter arising under the ACT, the REGULATIONS, and this AGREEMENT.
(4) CONSULTANT shall provide for such methods of administering its
obligations under the AGREEMENT as are found by the U.S. Secretary of
Transportation, or the official to whom he delegates specific authority, to
give reasonable guarantee that CONSULTANTS and its agents,
subcontractors, and successors in interest will comply with all requirements
imposed by, or pursuant to the ACT, the REGULATIONS, and this
AGREEMENT.
SECTION 14. UNAUTHORIZED ALIENS.
CONSULTANT hereby promises and agrees to comply with all of the provisions of
the Federal Immigration and Nationality Act, 8 U.S.CA. 1101, et seq., as amended, and,
in connection therewith, shall not employ unauthorized aliens as defined therein. Should
CONSULTANT so employ such unauthorized aliens for the performance of work and/or
services covered by this AGREEMENT, and should any liability or sanctions be imposed
against AGENCY for such use of unauthorized aliens, CONSULTANT hereby agrees to
and shall reimburse AGENCY for the cost of all such liabilities or sanctions imposed,
together with any and all costs, including attorneys' fees, incurred by AGENCY in
connection therewith.
SECTION 15. CONFLICTS OF INTEREST.
(a) CONSULTANT covenants that neither it, nor any of its officers or principals
has or shall acquire any interest, directly or indirectly, which would conflict in any manner
AGREEMENT BETNEEN CiTY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAI,
AGREEMENT, Page 9
EXHIBIT A
with the interests of AGENCY or which would in any way hinder CONSULTANT's
performance of services under this AGREEMENT. CONSULTANT further covenants that
in the performance of this AGREEMENT, no person having any such interest shall be
employed by it as an officer, employee, agent or subcontractor without the express written
consent of the AGENCY. CONSULTANT agrees to at all times avoid conflicts of interest
or the appearance of any conflicts of interest with the interests of AGENCY in the
performance of this AGREEMENT.
(b) AGENCY understands and acknowledges that CONSULTANT is, as of the
date of execution of this AGREEMENT, independently involved in the performance of
non-related services for other governmental agencies and private parties.
CONSULTANT is unaware of any stated position of AGENCY relative to such projects.
Any future position of AGENCY on such projects shall not be considered a conflict of
interest for purposes of this section.
SECTION 16. RESTRICTIONS ON LOBBYING ON FEDERALLY FUNDED PROJECTS.
(a) By signing this AGREEMENT, CONSULTANT certifies, to the best of its
knowledge and belief, that no federal appropriated funds have been paid or will be paid,
by or on behalf of CONSULTANT, to any person for influencing or attempting to influence
an officer or employee of any federal agency, a Member of Congress, an officer or an
employee of the Congress, or an employee of a Member of Congress in connection with
this AGREEMENT.
(b) If any funds, other that federal appropriated funds, have been paid or will be
paid to any person for influencing or attempting to influence an officer or an employee of
any federal agency, a Member of Congress, an officer or employee of Congress or an
employee of a Member of Congress in connection with this Agreement, CONSULTANT
shall complete and submit all required lobbying disclosure forms and reports.
(c) This certification is a material representation of fact upon which reliance
was placed when this AGREEMENT was executed.
(d) The language of this SECTION 16 shall be included in all subcontracts that
exceed ONE HUNDRED THOUSAND DOLLARS ($100,000) in value.
SECTION 17. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
(a) All information gained or work products produced by CONSULTANT in
performance of this AGREEMENT shall be considered confidential, unless such
information is in the public domain or already known to CONSULTANT. CONSULTANT
shall not release or disclose any such information or work products to persons or entities
other than AGENCY without prior written authorization from the AGENCY. except as may
be required by law.
AGRiB,1E~JT BETWEEI\ CITY ArJD TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN AGREEMENT, Page 10
EXHIBIT .-\
(b ) CONSULTANT, its officers, employees, agents or subcontractors shall not.
without prior written authorization from the AGENCY or unless requested by the Counsel
to the AGENCY, voluntarily provide declarations, letters of support, testimony at
depositions, response to interrogatories or other information concerning the work
performed under this AGREEMENT Response to a subpoena or court order shall not be
considered "voluntary" provided CONSULTANT gives AGENCY notice of such court
order or subpoena.
(c) If CONSULTANT, or any officer, employee, agent or subcontractor of
CONSULTANT, provides any information or work product in violation of this
AGREEMENT, then AGENCY shall have the right to reimbursement and indemnity from
CONSULTANT for any damages, costs and fees, including attorneys fees, caused by or
incurred as a result of CONSULTANT's conduct.
(d) CONSULTANT shall promptly notify AGENCY should CONSULTANT, its
officers, employees, agents or subcontractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions or other discovery request, court order or subpoena from any party regarding
this AGREEMENT and the work performed thereunder. AGENCY retains the right, but
has no obligation, to represent CONSULTANT or be present at any deposition, hearing or
similar proceeding. CONSULTANT agrees to cooperate fully with AGENCY and to
provide AGENCY with the opportunity to review any response to discovery requests
provided by CONSULTANT. However, this right to review any such response does not
imply or mean the right by AGENCY to control, direct, or rewrite said response.
SECTION 18.
INDEMNIFICATION.
CONSULTANT shall indemnify, defend and hold harmless AGENCY from and
against any and all claims, demands, suits, actions, proceedings, judgments, losses,
damages, injuries, penalties, costs, expenses (including attorney's fees) and liabilities,
of, by, or with respect to third parties, which arise from CONSULTANT's negligent
performance of services under this AGREEMENT. CONSULTANT shall not be
responsible for, and AGENCY shall indemnify, defend and hold harmless
CONSULTANT from and against, any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses
(including attorneys' fees) and liabilities of, by or with respect to third parties, which
arise from the AGENCY's negligence. With respect to any and all claims, demands,
suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including attorneys' fees) and liabilities of, by or with respect to third parties,
which arise from the joint or concurrent negligence of CONSULTANT and AGENCY,
each party shall assume responsibility in proportion to the degree of its respective fault.
l,GREEMENT BETWEEN CITY ~Jm TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN AGREEMENT, Page 11
EXHIBIT A
SECTION 19. INSURANCE.
(a) CONSULTANT's liability to the AGENCY for injury or damage to persons
or property arising out of work performed by the Consultant and for which legal liability
may be found to rest upon CONSULTANT other than for professional errors and
omissions, shall be a minimum of $1,000,000. For any damage or injury on account of
any error, omission or other professional negligence, CONSULTANT's liability shall be
limited to a sum not to exceed $50,000 or CONSULTANT's fee, whichever is greater.
(b) The AGENCY will require the CONSULTANT to provide Worker's
Compensation and Comprehensive General Liability Insurance, with coverage sufficient
to insure the CONSULTANT's liability, as above required; and, such insurance shall
include the AGENCY, and each of its officers, agents and employees as additional
insured with exception to additional insured under Worker's Compensation.
(c) CONSULTANT shall provide evidence of insurance with a 1 a-day notice to
AGENCY of termination or material change.
SECTION 20. ASSIGNMENT.
The expertise and experience of CONSULTANT are material considerations for
this AGREEMENT. AGENCY has an interest in the qualifications of and capability of
the persons and entities that will fulfill the duties and obligations imposed upon
CONSULTANT under this AGREEMENT. In recognition of that interest, CONSULTANT
shall not assign or transfer any portion of this AGREEMENT or the performance of any
of CONSULTANT's duties or obligations under this AGREEMENT without the prior
written consent of the AGENCY. Any attempted assignment shall be ineffective, null
and void, and shall constitute a material breach of this AGREEMENT entitling AGENCY
to any and all remedies at law or in equity, including summary termination of this
AGREEMENT.
SECTION 21. PROJECT STAFF.
AGENCY reserves the right to request that CONSULTANT replace a staff person
assigned to perform services under this AGREEMENT in the event the AGENCY, in its
sole discretion, determines such a replacement is necessary.
SECTION 22. TERMINATION OF AGREEMENT.
(a) AGENCY may terminate this AGREEMENT, with or without cause, at any
time by giving thirty (30) days written notice of termination to CONSULTANT. In the event
such notice is given, CONSULTANT shall cease immediately all work in progress.
~GREEMENT BETWW, CITY AND TRANSTECH FOR THE H!STORIC SANTA FE DEPOT DISTRICT AREA PLAN AGREEMENT, Page 12
EXHIBIT A
(b) CONSULTANT may terminate this AGREEMENT at any time upon thirty
(30) days written notice of termination to AGENCY.
(c) If either CONSULTANT or AGENCY is in default under this AGREEMENT,
then, in addition to any other remedies, either CONSULTANT, or AGENCY may terminate
this AGREEMENT immediately upon written notice.
(d) Upon termination of this AGREEMENT by either CONSULTANT or
AGENCY, all property belonging to AGENCY, which is in CONSULTANT's possession,
shall be returned to AGENCY. CONSULTANT shall furnish to AGENCY a final invoice for
work performed and expenses incurred by CONSULTANT, prepared as set forth in
SECTION 5 of this AGREEMENT. This final invoice shall be reviewed and paid in the
same manner as set forth in SECTION 5 of this AGREEMENT.
SECTION 23. DEFAULT.
If either CONSULTANT or AGENCY fails to perform any material obligation under
this AGREEMENT, the non-breaching party shall notify the breaching party in writing.
Within thirty (30) days of receipt of such written notice, the breaching party shall
commence curing such breach and shall diligently pursue such cure to completion. If the
breaching party fails to diligently pursue such cure to completion, the breaching party
shall be in default under the terms of this AGREEMENT. In the event that CONSULTANT
is in default, the AGENCY shall not have any obligation or duty to continue compensating
CONSULTANT for any services performed after the date of default, and AGENCY,
without limiting any other legal or equitable remedies available to it, shall be entitled to
withhold from CONSULTANT amounts unpaid hereunder and to offset such amounts
against damages or losses incurred by the AGENCY, including increased costs of
services.
SECTION 24. SCHEDULE.
The .project shall be completed per the schedule shown in Attachment 3 of this
AGREEMENT.
SECTION 25. EXCUSABLE DELAYS.
CONSULTANT shall not be liable for damages, including liquidated damages, if
any, caused by delay in performance or failure to perform due to causes beyond the
control of CONSULTANT. Such causes include, but are not limited to, acts of God, acts
of the public enemy, acts of federal, state or local governments, court orders, fires, floods,
epidemics, strikes, embargoes, and unusually severe weather. The term and price of this
AGREEMENT shall be equitably adjusted for any delays due to such causes.
AGREEMtNT BtTWEEN CITY AND TRANSTECH FOR THE HISTORIC SA.NTA FE DEPOT DISTRICT AREA PLAN AGREEMENT, Page 13
EXHIBIT A
SECTION 26. NOTICES.
All notices required or permitted to be given under this AGREEMENT shall be in
writing and shall be personally delivered, or sent by telecopier or certified mail, postage
prepaid and return receipt requested, addressed as follows:
To AGENCY:
Ms. Terri Rahhal, Principal Planner
City of San Bernardino Development Services
Department
300 North D Street
San Bernardino, CA 92418-0001
To CONSULTANT:
Ali Cayir, PE, Principal
Transtech Engineers, Inc.
198 North Arrowhead Avenue, Suite I
San Bernardino, CA 92408
Notice shall be deemed effective on the date personally delivered or transmitted by
facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United
States Postal Service.
SECTION 27. AUTHORITY TO EXECUTE.
The person or persons executing this AGREEMENT on behalf of CONSULTANT
warrants and represents that he/she/they has/have the authority to execute this
AGREEMENT on behalf of his/her/their corporation and warrants and represents that
he/she/they has/have the authority to bind CONSULTANT to the performance of its
obligations hereunder.
SECTION 28. BINDING EFFECT.
This AGREEMENT shall be binding upon the heirs, executors, administrators,
successors and assigns of the parties.
SECTION 29. MODIFICATION OF AGREEMENT.
No amendment to or modification of this AGREEMENT shall be valid unless made
in writing and approved by the CONSULTANT and by the AGENCY. The parties agree
that this requirement for written modifications cannot be waived and that any attempted
waiver shall be void.
AGREtr.lENT BETWEeN CITY A.ND TRANSTECH FOR THE t'LSTORIC SANTA Fe DEPOT DISTRICT AREA PLAN AGREEMENT, Page 14
EXHIBIT A
SECTION 30. WAIVER.
Waiver by any party to this AGREEMENT of any term, condition, or covenant of
this AGREEMENT shall no: constitute a waiver of any other term, condition, or covenant.
Waiver by any party of any default of the. provisions of this AGREEMENT shall not
constitute a waiver of any other provision, nor a waiver of any subsequent default or
violation of any provision of this AGREEMENT. Acceptance by AGENCY of any work or
services by CONSULTANT shall not constitute a waiver of any of the provisions of this
AGREEMENT.
SECTION 31. LAW TO GOVERN; VENUE.
This AGREEMENT shall be interpreted, construed and governed according to the
laws of the State of California. In the event of litigation between the parties, venue in
state trial courts shall lie exclusively in the County of San Bernardino.
SECTION 32. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any
provision of this AGREEMENT, the prevailing party in such litigation or other proceeding
shall be entitled to an award of reasonable attorney's fees, costs and expenses, in
addition to any other relief to which it may be entitled. The costs, salary and expenses of
the City Attorney and members of his office, in connection with that action, shall be
considered as attorney's fees for the purposes of this AGREEMENT.
SECTION 33. ENTIRE AGREEMENT.
This AGREEMENT, including Attachments 1, 2, 3 and 4, incorporated herein, is
the entire, complete, final and exclusive expression of the parties with respect to the
matters addressed therein and supersedes all other agreements or understandings,
whether oral or written, or entered into between CONSULTANT and AGENCY prior to the
execution of this AGREEMENT. No statements, representations or other agreements,
whether oral or written, made by any party which are not embodied herein shall be valid
and binding. No amendment to this AGREEMENT shall be valid and binding unless in
writing duly executed by the parties or their authorized representatives.
SECTION 34. SEVERABILITY.
If any term, condition or covenant of this AGREEMENT is declared or determined
by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions of this AGREEMENT shall not be affected thereby and the AGREEMENT shall
be read and construed without the invalid, void or unenforceable provisions.
AGREEMENT BETWEEN CiTY AriD TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN AGREEMENT, Page 15
EXHIBIT A
IN WITNESS WHEREOF. the parties hereto have executed this Agreement on the date
shown below.
TRANSTECH ENGINEERS, INC.
Date:
by:
Signature
Print Namerritle
CITY OF SAN BERNARDINO
Date:
by:
Judith Valles, Mayor
City of San Bernardino
ATTEST:
Rachel Clark. City Clerk
'! /\
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. \
I
1/
~_iOPE OF WORK
ATTACHMENTS:
ATTACHMENT 1:
ATTACHMENT 2: TASK AND FEE BREAKDOWN
ATTACHMENT 3: SCHEDULE
ATTACHMENT 4: REQUEST FOR PROPOSALS TO PROVIDE PLANING,
ARCHITECTURE AND ENGINEERING SERVICES FOR THE
SANTA FE DEPOT DISTRICT AREA PLAN
AGREEMENT BETWEEN CITY AND TRAi'iSTECH FOR THE HISTORIC SA~TA "E DEPOT DiSTRICT AREA PLAN AGREEMENT, Page 16
ATTACHMENT 1:
SCOPE OF WORK
PROJECT GOAL
The goal of the project is the development
of a comprehensive Santa Fe Depot District
Area Plan for the rejuvenation of the
surrounding economically depressed
neighborhood area, which is bound by 3rd
Street on the north, Mount Vernon Avenue
on the west, Rialto Avenue on the south
and 1-215 Freeway on the east (Project
Area highlighted on the maps).
. The Area Plan will address
transportation alternatives, historic
preservation, economic development,
and housing rehabilitation issues in
neighborhoods within the planning area.
. The Area Plan will integrate with the
City's current community preservation
activities in the area, including a
comprehensive anti-blight strategy, an
aggressive business attraction and
retention program that is sponsored by
the City's Economic Development
Agency (EDA) , and an award winning ,
home ownership program.
. The Area Plan will aodress specific land
use, design and improvement issues
through community interaction at all
levels of participation.
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. The Area Plan, supported by ongoing
public participation and involvement, will provide a blueprint for mixed land-use and transit
development improvements that will create an opportunity for future community growth and
expansion.
The Area Plan will provide long range and short term goals that will define to achieve the highest quality
of social, economic, and enVIronmental vitality for the community.
ISSUES TO BE CONSIDERED
The following issues will be thoroughly evaluated in the development of the Area Plan:
Overall Area Image identifying unique assets that can be enhanced to improve the area.
The Historic Depot's Significance to the area, Depot Restoration and New Interest in the area and
how the depot building can contribute to overall revitalization to the area.
. Paseo Las Placltas SpeCific Plan near the Mt. Vernon Corridor.
AGREE,AENT BETWEEN CITY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN ATTACHMENT 1, Page 1
. Gateway Boulevards and Linkage to improve connections between the depot and the Downtown
areas.
. Blight and Need for Improvements
Reinstatement of Eminent Domain.
. General Plan Amendment.
. Mercado Santa Fe Development by Pearlman Corporation (includes a shopping center project, the
Mercado Santa Fe, located immediately south of the historic Santa Fe Depot.
. Traffic and Street Network and possible pedestrian and street improvements to enhance vehicular
and pedestrian mobility in the area.
. Landscaping, trees, bus shelters and various other pedestrian amenities to encourage and enhance
pedestrian traffic.
. Current Connections to Downtown and Mt. Vernon Corridor and possible enhancements, such as bus
shuttle, transit. rerouting of light rail to downtown, etc.
. Potential Impacts of Land Use Changes.
. Subdivision Pattern.
. Future Development Potential, including some specific types of development which seem to have
potential such as Commuter Support Services, Housing, Neighborhood Retail/Mercado, Depot
Destination Retail (restaurants, entertainment, specialty retail), Freeway Related Commercial
Development, Industrial.
Parking, including review of ideas such as:
. Establishing a shared parking district for the area, which combines commuter and retail parking.
. Retrofitting existing lots and construct new lots to meet City parking lot design standards.
Providing on-street parking throughout the district.
. Providing a parking structure at the Metrolink Station (utilizing $4m grant already secured by
SANBAG for a parking structure).
. Flexible Framework for Future Development, including consideration of new uses, such as artist
live/work space in re-used buildings.
. Short-term Improvement Program that can help make the immediate depot area more attractive and
more visually connected to downtown and the Mt. Vernon neighborhood.
. Incremental Improvements to the area and to "grow" the community and uses around the depot.
PROJECT COMPONENTS
The Area Plan will contain the following important elements:
1, Land-use Alternatives: The Area Plan will provide enhancement of mixed-use alternatives,
including transit-oriented development, residential, and commercial with preservation of historical
and architecturally significant facilities. The land use alternatives is envisioned to be in
compliance with the mayor and common council's actions regarding the reinstatement of eminent
domain in the Uptown and Central City North Redevelopment Project Areas, the General Plan
Amendment, the proposed Pearlman Corporation's Mercado Santa Fe, approved entitlement
actions, and the proposed widening of the 1-215 Freeway.
2. Transportation: The Area Plan will develop alternatives and phase scenarios for a multi-modal
transit complex with parking facilities, parking management, traffic circulation plans that
Incorporate expanded pedestrian and bicycle routes, transit ticket distribution systems which may
include Amtrak, Metrolink, Greyhound, and Omnitrans transit operations. The plan will also
incorporate all design aspects of the Caltrans 1-215 off ramp modification at 2" Street, and how
this will impact traffic circulation at the depot transit complex. The plan will determine freeway
depot guide signs and their proper locations.
3. Economic Development: The Area Plan will develop economic alternatives via stimuli from
stakeholder and citizen group input throughout the project area. The Plan will perpetuate strong
AGREEMENT BETWEEN CITY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN ATT ACHM ENT 1, Page 2
and affective public participation through ongoing local area workshops, "town hall" rleetings, and
more effective printed/mass media advertising strategies.
4. Community Facilities: The Area Plan will evaluate the feasibility of historical facilities
development that could include an historical railroad memorabilia museum with additional
community services facilities that will complement the transit related activities of the depot
complex.
5. Housing: The Area Plan will develop strategies for seeking additional Federal funding for the
restoration and preservation of existing "historically significant" residences adjacent to and
include In the project area and encourage in-fill and other reasonably priced housing construction
that complements the i-anslt center.
6. Planning Coordination: The Area Plan will be a tool to cultivate lines of communication
between public and private development to assimilate related project Ideas and concepts. It will
develop protocol and methodology for project information distribution to the media and
government representatives
SCOPE OF WORK AND FINAL PRODUCTS TO BE DELIVERED TO CITY
AREA PLAN COMPONENTS
The Area Plan will include the following components:
1. Existing Land Use Analysis: The location, spatial distribution and extent of existing land use,
including open space within the project area.
2. Public and Private Infrastructure: The existing and proposed distribution, location, extent and
intensity of major components of public and private infrastructure, including transportation, storm
water drainage, public utilities, and other essential facilities to be located within the planning area.
3. Development Standards: Standards and criteria by which development will proceed, and
standards for conservation and utilization of natural resources.
4. Timetable: A program with timetable for implementation of alternatives and measures including
regulations, programs, public works projects, and financing measures necessary to implement all
phases of the proposed plans. The consultant shall prepare and include in the Area Plan
provisions to ensure implementation. The plan must be consistent with Statewide and
Metropolitan processes.
5. Statement: The Area Plan shall contain a statement of its relationship to the City's General Pfan.
(Note: No area plan may be adopted or amended unless the proposed plan or amendment is
consistent with the General Plan.) Thus, depending on the elements in the ultimate Area Plan, it
may be necessary to process an amendment to the General Plan.
AREA PLAN TASKS AND DOCUMENTS
As part of the Area Plan development, the following process tasks will be performed and final documents
delivered to the City:
1. Coordination: The preparation of the Area Plan will be under the direction of the City of San
Bernardino Development Services Department. Work closely with the City's Development
Services Department, Economic Development Agency, and SAN BAG on the preparation of the
Area Plan. Process
AGREEMENT BE-WEEN CITY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PUN A TT ACHM ENT 1, Page 3
2. Transportation Efficiency: Incorporate in the plan provisions to improve the efficiency of the
transportation system by locating and/or stabilizing and enhancing two or more major
transportation operators on or near the facility; reduce the need for costly future investments in
public Infrastructure-related projects pending in the area; ensure efficient access to Jobs, services,
and centers of traoe through improved transportation services. Process
3. Investment Stimulus: Examine development patterns and identify strategies to stimulate private
sector investment, and incorpo~ate the insights into the Area Plan (including implementation
recommendations). Process
4. Insights and Integration: Integrate transportation. community preservation. and environmental
activities into the plan (including Implementation recommendations) Obtain insights from the
Economic Development Agency, Development Services Department, City Administrator's Office,
the local Neighborhood Cluster Associations of San Bernardino, Loma Linda University Medical
Center, and the San Bernardino Chamber of Commerce. Process
5. Planning Process: The planning process and subsequent Area Plan prepared by the consultant
shall consider land development planning, historic and community preservation, environmental
impacts, and private sector development. The planning process will determine appropriate land
uses, design standards, transportation and CIrculation needs, and infrastructure needs. Process
6. Study Documents: Using as a base the information contained in the Program Environmental
Impact Report for the Uptown/Central City North Redevelopment Project Area (SCH
#2003031072), refine and complete a market study, historic preservation study. and any localized
traffic or nOise studies that may be required for the Area Plan. (Note: In order to gauge the
magnitude of effort the City expects the consultant to provide in thiS task, the City suggests
budgeting an amount not to exceed $20,000 for these studies/documents). Document(s)
7. Environmental Documents: Tiering from the Program Environmental Impact Report for the
Uptown/Central City North Redevelopment Project Area (SCH #2003031072), prepare one or
more Environmental Initial Studies for the components of the Santa Fe Depot District Area Plan.
The Development Services. Department will prepare related categorical exemptions, negative
declarations, or other environmental documents that may be required. Document(s)
8. Transportationllnfrastructure Coordination: Research and incorporate features, techniques,
and implementation recommendations in the area plan that will serve to coordinate transportation
and public infrastructure-related products. Process
9. Coordinated Future Infrastructure Investments: Prepare an area plan that will reduce the
need for costly future investments in public infrastructure. The plan will serve to coordinate
transportation and public infrastructure-related projects with the following in the immediate area:
· The recently restored historic Santa Fe Depot;
. The reconstruction/replacement of the Mt. Vernon Bridge;
. Metrolink parking lot expanSion, Including a new parking structure;
. Metrolink line extension;
. Omnitrans Transit Center construction;
. Potential Greyhound terminal relocation;
. Re-alignment of the 1-215 Freeway on-and-off ramps; and
. Mt. Vernon Corridor Redevelopment Plan.
Process
10. Neighborhood Infrastructure Plans: Evaluate the existing infrastructure (streets, curbs, gutters,
Sidewalks, storm drains, sewers, streetlights, and traffic controls) and prepare preliminary
engineering plans for any needed upgrades to the infrastructure for the planning area.
Document(s)
AGfiEEM::NT BETWEE!'. CITY AND TRMiSTECH FOR THE H'STORIC SANTA FE DEPOT DISTRICT AREA PLAN A TT ACHMENT 1, Page 4
11. Pre-approved Single Family Building Plans (Ready to Build): Prepare three detailed home
plans, including specifications (with a variety of historic-style exterior fa<;:ades as options) for
placement on residential lots Each of the three home plans should be provided with a minimum
of three alternative building elevation fa<;:ade styles such as Colonial Revival, Spanish, Queen
Anne, Craftsman Bungalow, Storybook Cottage, and English Cottage. Assume the lots are 45
feet In width and 125 feet in depth. The consultant shall design each dwelling to include a
minimum of 1,600 sq. ft. floor area and a maximum of 2,000 sq. ft. of floor area (excluding garage
floor area), with 3 bedrooms and 2-1/2 bathrooms. An architect licensed in the State of California
shall prepare the building plans. The consultant shall successfully process the building plans
through the City's Building DiviSion. The fee for the plan check will be waived. Once the bUilding
plans (including architectural, structural calculations, electrical, plumbing, and mechanical) and
specifications are completed and accepted by the City, the plans and specifications will be
property of the City. Please note it is the intent of the City to make available at no charge the
plans and specifications to property owners and builders desiring to utilize the plans and
specifications to construct dwellings in designated "free zone" areas of the city. It is the intent of
the City to offer the completed (and ready to construct) building plans at no charge (and to waive
the building plan check fee) to property owners and developers for construction of homes in the
historic Santa Fe Depot District Planning Area and other "free zone" areas designated by the
Mayor and Common Council. Document(s)
12. Architectural ContexUDesign Standards: The Area Plan will integrate neighboring uses and
create a neighborhood identity for the district surrounding the depot area, which will reinforce the
architectural context of the depot. The architectural style of the future new commercial
development, including the Metrolink parking structure, should be in the coordination with and
compliment the recently restored depot. Action to restore the physical character of the
neighborhood and establish a neighborhood environment that compliments the depot is needed
The design standards and criteria will be developed and included in the Area Plan. (Note: In order
to gauge the magnitude of effort the City expects the consultant to provide in completing this task,
the City suggests budgeting an amount not to exceed $5,000 for these studies/documents).
Document(s)
13. Strip Commercial Development Concept Site Plans: Prepare three alternative concept site
plans for commercial development for the land zoned for CG-1 (Commercial General) abutting
the south side of 2nd Street. Document(s)
14. Mixed Use Development Concept Site Plans and Standards: Prepare standards and
requirements for mixed-use residential and commercial development to include in the Area Plan.
One concept for mixed use should be based on establishing commercial uses (retail, services,
and office uses) on the ground floor of structures and residential (non-apartment and non rental)
uses on the floors above the ground floor. This mixed-use concept should be based/designed
with individual dwellings above commercial uses compatible with residential uses. Each shop
and/or office and residential dwelling above the commercial component should be under a single
ownership. The combined unit of mixed commercial and residential uses could be designed in a
condominium structure. Possible locations for such mixed-use development include the
commercial district abutting the south side of 2nd Street, the CG-1 Land Use District, and the
Light Industrial Land Use District. Prepare a "preferred" detailed site plan(s) and two alternative
concept plans for mixed-use commercial and second floor residential development. Document(s)
15. Light Industrial Concept Site Plans: The parcels bounded by 3 rd Street and Rialto Avenue,
between the 1-215 Freeway and "K" Street are in the Light Industrial Land Use District. Much
about the future of the area is currently unknown. The viability of commercial development in this
area (designated for light industrial development) has not been established. New uses such as
artist live/work spaces (artist lofts), may be possible in re-used industrial buildings, but again, the
feasibility of such a use has not been established. While there are residential uses in the area,
the residential dwellings are non- conforming uses and therefore cannot be further developed.
"'GREEMENT BETWEEN CITY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN ATTACHMENT 1, Page 5
Investigate and determine the potential for the development of the Light Industrial Land Use
District. Prepare three alternative concept site plans for the land zoned for Light Industrial. One of
the three alternatives should include a workable site plan for retention of existing viable buildings
Incorporated into a new industrial/office/business park and if feasible, including artist live/work
spaces (artist lofts) in the second floors of existing commercial buildings. Document(s)
16. Entry Monument Plans: Determine a minimum of three appropriate locations and prepare
construction plans (including specifications) for a Santa Fe Depot District entry monument that
will emphasize the Significance of the district. (Suggestion: One monument could be placed at
each end of the center median in 2nd Street and the third could be placed in right-of-way where 3
rd Street enters the east entrance to the depot parking area.) The construction plan should be
based on an estimated construction cost not to exceed $20,000 for each monument.
Document(s)
17. Bus Shelter Construction Plans: Determine appropriate locations for bus shelters. Design and
prepare construction plans (including specifications) for bus shelters on 2nd Street and 3 rd
Street. The shelters should be styled to match the architecture of the historic depot and proposed
Mercado Santa Fe. Document(s)
18. Viaduct Boulevard Plan: Prepare a preliminary engineering plan for the realignment and
construction of 3 rd Street/Viaduct Boulevard. This street shall be realigned to create a four-way
intersection with 2nd Street and Giovanola Avenue. The new intersection will be controlled by a
new traffic signal, providing safer turning movements for the increased vehicular activity
generated by the uses at the depot and adjacent proposed shopping center. Approximately
15,000 square feet of land will have to be acquired from the adjacent commercial property owner
for the realignment. Also, the realignment of the street will provide additional land area for future
parking The final product will be a complete PS&E bid package, including street improvements
and a traffic signal at the intersection of 2nd Street and Giovanola Avenue. Document(s)
19. Santa Fe DepoUMetrolink Parking Lot Site Plan: Prepare a detailed site layout plan for the
parking lot, including the location of the proposed parking structure. The site plan shall include a
redesign of the existing parking lots to the east, west, and south of the depot, the expanded
parking area north of 2nd Street between. 3 rd StreetNiaduct Boulevard, and the Mt. Vernon
Bridge, the proposed Metrolink parking structure and the proposed attached strip shopping
center. Document(s)
20. Strip Shopping Center Site Plan: Prepare a detailed site plan (include items such as trash
enclosure locations, driveways, sidewalks, planters, etc.) for the strip commercial center
proposed to be abutting the south side of the proposed Metrolink parking structure. The depth of
the stores in the strip shopping center will be approximately 50 feet. A double row of vehicle
parking stalls, served by a single driveway, will be designed to the south of the storefronts
between the stores and 2nd Street. The design of the site plan shall be in conformance with the
Municipal Code, and the consultant will obtain approval of the site plan from the City's Design
Review/Environmental Review Committee. Document(s)
21. Residential Neighborhood Improvement Plans: Prepare coordinated streets cape and
reSidential front yard improvements. Prepare site plans and construction plans (including
specifications) for front yard garden walls and side yard walls abutting streets for each lot in a
residential land use district developed with one or more existing dwellings. Plans shall be
prepared for residential properties fronting both sides of Rialto Avenue between Mt. Vernon
Avenue and ''I'' Street, and on both sides of King Street between Mt. Vernon Avenue and "K"
Street. The coordinated construction plans would be for Improvements to be constructed for
several properties in a block at one time. Neighborhood identity, unity, and aesthetics would be
enhanced by the construction of pilasters, walls, and planters (including raised planters) of river
rock, for example, and the planting of trees in residential front yards along entire blocks. The
completed improvements are intended to give the impreSSion of a planned development of
AGREEMENT BETWEEN CITY AND TRANSTECH FOR THE HIS,ORIC SANTA FE DEPOT DISTRICT AREA PLAN A TT ACHMENT 1, Page 6
custom homes The construction plans will include landscape and irrigation systems. The
irrigation systems will be linked between properties, as appropriate. The depth of the wall and
landscape treatments would range from about 3 to 6 feet from the back of sidewalks onto private
properties. The consultant should assume a construction budget not to exceed an average of
$3,000 for each residential property. Once the plans are completed, the City intends to contact
the individual property owners and secure permission to enter onto the parcels to construct the
desired landscape, garden walls, raised planters, etc. It is anticipated that the Clty's Economic
Development Agency will pay for the improvements. In exchanges for the free improvements, the
City will require the property owners to place the improved front yards In a landscape
maintenance distriCt. Document(s)
22. Mercado Santa Fe Preliminary Engineering Plan: Utilizing the most up-to-date plan for the
Mercado Santa Fe anticipated to be developed by Art Pearlman and Associates, prepare the
preliminary engineering plans for the public Improvements in the street rights-of-way for the
proposed project. Document(s)
23. 1-215 Freeway Commercial Development Site Plans: Prepare three detailed concept site plans
for the land zoned for CG-1 (Commercial General) located east of the railroad tracks. The site
plans must adjust/accommodate Caltrans' proposed new southbound off-ramp. One site plan
should assume the retention and continued operation of the auto repair business at the south
west corner of "I" Street and 3 rd Street, possible vacation/closure of "I" Street and how best to
maintain access to the automobile repair business, and the desirability of linking the property
abutting the east side of "I" Street with the wests ide of "I" Street between 2nd and 3rd Streets.
Document(s)
24. land Use and Multi-modal Transit Plan: The Santa Fe Depot District Area Plan will include
development of a transit-oriented land use plan to guide future development, provide
transportation enhancements. including transit amenities and service recommendations. and will
expand upon the recently completed historic Santa Fe Depot restoration. Document(s)
25. Area Plan: Prepare the Area Plan for the Santa Fe Depot District. Document(s)
26. Project Performance Measurement Components: The City desires to evaluate and appraise
the development of the Area Plan documents and success of the Area Plan. The planning
process established by the Consultant should include:
. Process Evaluation: Documentation of steps taken and issues addressed to develop
alternatives for a transportation-oriented master plan for the depot area.
. Project Appraisal: Development of a process with guidelines for the selection and
implementation of the Area Plan alternatives. The process will evaluate any measurable
economic change, and the social impact of the Plan implementation. The analysis will
include the rehabilitation and revitalization of existing residential and commercial areas,
and the introduction of transit-oriented development features that will enhance the Santa
Fe Depot complex.
Short-term Measures of Performance: The short-term objectives will be the fol/owing:
o To evaluate adherence to the project timelines;
o The participation of stakeholder groups, including the local Neighborhood
Association; and
o Ultimately, the development of a plan that addresses the project's objectives.
· Long-term Measures of Performance: Establish measures of performance, utilizing
baseline data (pre-depot restoration) on land use, property conditions. and socio-
economic factors in the area. After project completion, the data will be updated every two
(2) years to evaluate the project's desired long-term impacts. Please note that the City
operates a sophisticated geographic information system (GIS) that has been used
previously for this type of analysis. (Note: Examples of measures of success would be an
increase in home ownership; increase in taxable retail sales; and increases in building
permit valuation).
AGR"WENT BET'!;EEN CITY AND TRANSTECH FOR ThE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN A TT ACHMENT 1, Page 7
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ATTACHMENT 3: SCHEDULE
DELIVERABLE TASKS as identified in the City's
RFP, "Section 6. Project Tasks/Deliverables" and in Time in Months
Transtech's Proposal Section 3.E. The tasks are
identified with the same task number shown in the
City's RFP.
6 Study Documents
7 Environmental Documents
10 Neighborhood Infrastructure Plans
11 Single Family Building Plans (Ready to Build)
12 Architectural Context/Design Stardards
13 Strip Commercial Development Concept Site Plans
14 Mixed-use Development Concept Site Plans ard
Stardards
15 Light Irdustrial Concept Site Plans
16 Entry Monument Plans
17 Bus Shelter Construction Plans
18 Viaduct Boulevard Plan
Santa Fe Depot Metrolink Parking Lot Site Plan incl
19 p structure concept layout, elevations ard RFP for
des services
20 Strip Shopping Center Site Plan
21 Residential Neighborhood Improvement Plans
22 Mercado Santa Fe Preliminary Engineering Plan
23 1-215 Freeway Commercial Development Site
Plans
I
24 Land Use and Multi-modal Transit Master Plan
Remaining items/tasks not identified above but
25 needed to meet stated objectives for the Area Plan
(managament, admin, meetings, presentations,
processing, etc.)
.,-GREEMENT BETWEEli CiTY AND TRANSTECH FOR THE HISTORIC SANTA FE DEPOT DISTRICT AREA PLAN ATTACHMENT 3, Page 1
A TT.-\CH'IE:\T ~
..'..,f'.';"":f':.....;:.:~.:~-_,~r
.
San Bernarlno
SM
REQUEST FOR PROPOSALS TO
PROVIDE PLANNING,
ARCHITECTURE, AND
ENGINEERING SERVICES FOR THE
SANTA FE DEPOT DISTRICT AREA
PLAN
FEDERAL-AID FORMAT
CITY OF SAN BERNARDINO, CALIFORNIA
REQLEST FOR PROPOSALS
Professional Services
For the preparation of an Area Plan for the
Historic Santa Fe Depot District
Issued: August 2004
The City of San Bernardino is soliciting proposals from qualified firms to provide professional
planning, architectural, and engineering services for the preparation of the Santa Fe Depot
District Area Plan.
1. PROJECT SL'l\lMARY (Abstract):
The City of San Bernardino was allocated a Transportation Enhancement Activities Grant by
the Federal Highv.ay Administration for the development of an adaptive reuse study with
architectural plans for the structural rehabilitation of the historic Santa Fe Depot. The depot
is located at 1170 West 3rd Street. The facility has been restored. Now, SANBAG occupies
the second floor of the depot, and reuse of the remaining portions of the facility is underway.
It is imperative for the civic community to develop a comprehensive Santa Fe Depot District
Area Plan for the rejuvenation of the surrounding economically depressed neighborhood.
The proposed Area Plan will address transportation alternatives, historic preservation,
economic development, and housing rehabilitation issues in neighborhoods within the
planning area (Attachment A). The Area Plan will integrate with the City's current
community preservation activities in the area, including a comprehensive anti-blight strategy,
an aggressive business attraction and retention program that is sponsored by the City's
Fconomic Development Agency (EDA), and an award winning home ownership program.
The budget is 5310.000 for planning, architecture, design, and engineering consulting
services to prepare and process the Area Plan for the Santa Fe Depot District. The funding
sources for the project are Gas Tax Fund, a Community Based Transportation Planning
Grant, and the City of San Bernardino Economic Development Agency.
2. PROJECT PL'RPOSE:
In the coming decade. the proposed Santa Fe Depot District Area Plan will function as a tool
to guide. coordinate and facilitate the combined efforts of numerous public and private
stakeholder organizations who are involved with various aspects of the site and adjacent
neighborhoods. The Area Plan will address specific land use, design and improvement issues
through community interaction at all levels of participation. The Area Plan will integrate
with existing community preservation activities in the area, including the City's Economic
Development Agency sponsored anti-blight and business expansion/retention programs.
The Area Plan, supported by ongoing public participation and im'oh'ement, will pro\'ide a
blueprint for mixed land-use and transit development improvements that will create an
opportunity for future commumty growth and expansion.
3, PROJECT BEl\EFITS/JUSTIFICA TIO\7:
. Transportation Opportunities: The Area Plan will provide alternative choices to
automobile usage through the interfacing of rail, bus, bicycle and pedestrian modes of
surface transportation.
. Congestion Reduction: The Area Plan will comply with Air Quality Management
District and Congestion Management Plan guidelines for mandated reductions in air
pollution, trip reduction plans, rideshare programs, and the implementation of transit
oriented development alternatives.
. Consumer Savings: The Area Plan will present convenient and affordable transit
facilities and complementary land uses as an alternative to the high cost of automobile
use and maintenance.
. Land-Cse Efficiency: The Area Plan will focus on high-density transit-oriented
de\'elopment, including a variety of commercial and residential uses, to reduce urban
sprawl through "in-fill" redevelopment.
. Community Livability: The Area Plan will alter the spatial landscapes surrounding the
depot to reduce automobile dependency and to encourage walking and bicycling
activities to nearby adjacent neighborhoods and business districts.
. Road Safety Enhancements: Transit-oriented development (such as those retail, office
and bUSIness park uses permitted in the CG-l district of the planning area) will reduce the
potential for accidents by eliminating vehicle trips that would be necessary to obtain
similar goods and services in other areas during peak-hour commute periods.
. Health Savings: The reduction in air pollution emissions reduces the risk of breathing-
related ailments (lung cancer, asthma, emphysema, etc.)
. Compliance with Federal Transportation Demand Management (TDM) Strategies:
The Plan will comply "'/ith the following programs: Commuter Trip Reduction Plan;
public transit improvements, non-motorized transportation improvements, Universal
design standards for public facilities, ADA requirements for public facilities, traffic
calming and management methodology.
4. PROJECT DESCRIPTIO:\:
A. BACKGROt:l\D/EXISTI;'IiG CO:\DlTIO:\S A:\D ISSUES:
1. Overall Imaj!e: The area around the Santa Fe Depot presents an over3ll dilapidated
appearance to area users. including transit passengers. From a security perspective, this
area has minor crime problems compared with other areas in San Bernardino. However,
the poor appearance of the area contributes to a perception of safety problems. Even
within the deterioration. there are many positive aspects of the area that can help frame its
rebirth. In particular, the historic Santa Fe terminal is clearly a key asset and could
become the centerpiece of the area's renewal.
Other buildings in the Planning Area vary in condition. While there are residential and
commercial structures in good condition, many are deteriorated and in substandard
condition~a situation possibly related, in part, to past and current zoning policies.
2. The Historic Depot: Built in 1918 by the Santa Fe Railroad, the Santa Fe Depot is one of
the largest facilities in southern California at 55,000 square feet. The depot is historically
and structurally significant.
3. Vacation of the Historic Depot: The Santa Fe Railroad administrative and support
operations personnel vacated the historic Santa Fe Depot and adjacent railroad
maintenance yard facilities in 1989, due to corporate mergers and a pen asive economic
decline in the railroad industry. This departure coincided with the accelerated
deterioration of the historic Santa Fe Depot and adjacent area.
4. 1993 TEA Grant: In 1993, the City was awarded a Transportation Enhancement Activity
(TEA) Grant by the Federal Highway Administration to fund the depot rehabilitation and
adaptive reuse study. The mayor and city council, the San Bernardino Associated
Governments (SA...NBAG), and numerous citizen and business "stakeholder" groups
endorsed the study. The intent of the study was to develop and evaluate several reuse
alternatives for the depot complex, and to expand upon the depot's previous sole function
as a railroad station for Amtrak passenger sen'ice, with adjacent Metrolmk service.
5. Depot Restoration and New Interest: The initiation of Metrolink commuter rail sen'ice
to San Bernardino and the recent restoration of the historic Santa Fe Depot has created
new interest in the area around the historic depot and how that depot can contribute to
overall revitalization of the area. The Santa Fe Depot, which continues to be used for
Amtrak, is also adjacent to a major rail yard of the BNSF Railroad SA1\BAG and the
City, which received grants to renovate and seismically upgrade the depot for SANBAG
offices, Amtrak, as well as other uses, purchased the depot and adjacent site. Th]s
renovation took approximately three years, during which time the Amtrak offices were
relocated temporarily In June 1994, SAN13AG sponsored a workshop with the City and
the Southern California Association of Governments (SCAG) focusing on integrating
land use planning with transit. In order to more specifically determine potential uses,
SAN13AG also planned to undertake a master plan for the redevelopment of the station.
C',''Hl...,,,('Ll
As part of this effort, \letrolmk added platfonns and passenger amenities to the wes, of
the Santa Fe Depot. Future !\letrolink, light rail service to the Central City South
rede\elopment area, San Bernardino International Airport, and Redlands is being
conSIdered along an eXIsting right-of-way through the depot area.
WIth all of this activity at the depot itself, the City is undertaking preparation of an area
plan around the depot: between Mt. Vernon Avenue and the 1-215 Freeway, and south of
the depot to Rialto A venue. This area roughly confonns to the City's Redevelopment
Project Area for the Cptown Redevelopment Project, Sub-area "B" (Attachment A).
6. Paseo Las Placitas: The project planning area is also near to the Mt. Vernon Corridor,
the subject of an EDA-sponsored Specific Plan in 1992. This ambitious plan, called
Pasco Las Placitas, was adopted by the City Council. How to upgrade this area, the
traditional heart of the Westside neighborhood, as well as the station area have been
identified as important goals during the various community planning efforts of EDA that
have taken place over the past decade.
7. Gatewav Boulevards and Linka2e: In addition to detennining how to upgrade the depot
planning area, there is a need to improve connections between the depot and the
downtown. The plan should address possible establishment of a series of gateway
boulevards between the downtown, the freeway, and the depot, as well as improved bus
and possible light rail connections, as part of a strategy to relate transportation
improvements to redevelopment activities.
8. Focus of Previous Reuse Stud\': The primary focus of the previous reuse study was to
ascertain the most economically cost-effective rehabilitation alternatives for the structure,
and to develop and evaluate potential alternatives for the depot complex as an intennodal
surface transportation facility
9. Depot Restoration and SANBAG: The restoration of the depot was completed in mid-
2004 and SANBAG is occupying the majority of the second floor of the structure.
10. Blil!ht and Need for Improvements: Today, the restored historic depot is situated in one
of the most blighted areas of San Bernardino. There is a need to establish a plan, and
implementation tools to reconstruct, redevelop and restore the neighborhood located
adjacent the historic depot.
11. Reinstatement of Eminent Domain: On July 19, 2004, the Mayor and Common Council
held public hearings to consider reinstatement of eminent domain and other entitlement
actIons. final program environmental impact report. traffic impact analysis. and General
Plan Amendment No. 04-02 for the Uptown/Central City l\orth Redevelopment Project
Areas. vv'hich inc ludes the area of the Santa Fe Depot District Area Plan.
12. General Plan Amendment: On August 16, 2004 the Mayor and Common Council
adopted a General Plan Amendment from IL, (Industrial Light) to CG-l. (Commercial
General), for a two block area of approximately 19 acres, contemplated as a key starting
n~~_~ .1 ~{' "'l"l
~i'1n ''1''('1-1
point for the Santa Fe Depot District Area Plan. Likewise, reinstatement of eminent
domain for the plaIming area and the larger Uptown;Centra] City North Redevelopment
Project Areas is an important implementation tool for the planning area.
13. :\lercado Santa Fe: As part of the Santa Fe Depot District Area Plan, the Economic
Development Agency and City staff are working with Pearlman Corporation on a
shopping center project, the Mercado Santa Fe, located immediately south of the historic
Santa Fe Depot. The Mercado Santa Fe project requires the demolition of approximately
75,000 square feet of obsolete retail buildings on approximately 9.2 acres and the
construction of approximately 96,24 I square feet of new retail buildings and related site
improvements.
14. Traffic and Street Network: The transportation network within the area (the railroad
tracks, the wide streets, and the freeway) tend to act as barriers which further cut up the
planning area and inhibit the development of a viable, pedestrian-oriented neighborhood.
Traffic volumes on streets are low and, as described in the project redevelopment plan
"presently operate well within their design capacities. Current conditions are
uncongested and levels of service are considered above the acceptable standard for urban
traffic circulation."
While these levels of vehicular traffic for 2nd and 3cd Streets fall well within the definition
of local streets (less than 10,000 vehicles per day), they are currently classified as
secondary arterial streets (15,000 to 30,000 vehicles per day). These streets are
approximately 65 feet wide with 9-foot sidewalks devoid of any amenity. Because traffic
levels are low, cars can drive faster than is desirable for an urban residential and
commercial district. The streets therefore act as barriers to the effective development of
the district.
The street network inhibits development in other ways, as weil. Currently, the proposed
new shopping center site has 1,200 feet of frontage on 2nd Street, unbroken by any
intersection. This is twice the size of typical, already large blocks in San Bernardino.
This block size encourages vehicle-oriented, suburban type development, rather than
pedestrian-oriented development more appropriate to a major transit station area.
Hopefully, the proposed new shopping center will be designed to encourage pedestrian
movement between the depot and the shopping center.
O\er the next few years. the 1-215 Freeway will be reconstructed to allow for access
roads on the east and west sides. Within the study area, "I" Street will become the
\vestem access road, which will impact the commercial development potential of the area.
Possible actions \vorthy of investigation include the following:
. Redesignate 3cd Street between 2nd Street and the Freeway as a local street and
incorporate the street into the depot site. Identify locations fm bus stops and shelters.
Provide on-street diagonal parking. r\'arrow the width of the street by creating a
central median.
P3~e 5 of 22
8'20,2004
. Redesignate 2nd Street between Mt. Yernon and the Free\\'ay as a collector street \\ith
a central median, on-street parkmg, and t\VO II-foot lanes of traffic in each direction.
15. Pedestrian Amenities: The area is hostile to pedestrians. Sidewalks are in such poor
condition that thev are unwalkable in some locations; others are just too narrow. There
are virtually no amenities for pedestrians. Bus stops consist of a sign with no place to sit.
There are few street trees and no design elements that imply that this is a special area
Possible actions worthy of investigation include the following:
. Implement streetscape improvements along 2nd Street, 3rd Street, and "I" Street
corridors to include street trees, lights, bus shelters, and landscaping using the general
streetscape elements of downtown. Provide neck-downs or bump-outs at intersections
to define the parking lane. Establish gateway entrances on 3rd Street for the depot
itself, and use palm trees to provide a "promenade" character to connect the gateway
to the station. These streetscape improvements should continue under the freeway
along 2nd and 4th Streets to connect with the downtown.
. Implement streetscape improvements to ''1'' Street to include a central planted median
to reduce the width of this residential street.
16. Current Connections to Downtown and :\1t. Vernon Corridor: The area is poorly
connected to downtown San Bernardino and to the Mt. Yernon corridor and westside
neighborhood north of the depot in tenns of pedestrian connections, visual access, and
public transit service. There is no pedestrian traffic between the downtown and the study
area, and the freeway essentially creates a visual and psychological barrier. There is light
pedestnan traffic over the \1t. Vernon Bridge, including people \valking to the
supennarket on 2nd Street. and reconstruction of the Mt. Vernon Bridge creates an
opportunity to improve pedestrian access and convenience.
Transit access includes limited, rather inconvenient service bet\veen downtown and the
depot, as well as along 2nd Street. Transit access to the area from Mt. Vernon (from the
north) is limited.
A downtown shuttle system has been discussed in previous years in order to reduce the
short driving trips (shopping trips. intergovernmental office trips. lunch trips, etc.) and to
provide a better connection to Omnitrans buses. The shuttle, as proposed by American
Cities Corporation. would be a unique vehicle operated free of charge or at a nominal fee.
with 5-minute service during peak hours and midday. and I O-minute service off peak.
\letrolink is planning a light rail connection to Central City South and Redlands via an
eXisting right-of-way through the area. Passengers would change trains at the San
Bernardino station. This route has little impact on downtown, as the Central City South
Station is also not centrally located.
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Possible actions \\orthy of ir~\estlgJtion include the follo\\Ing:
. The gJteway to the depot should be at the perimeter of the area to establish a more
immediate connection between the downtown and the depot.
. During the reconstruction of the Mt. Vemon Bridge, create stronger pedestrian
access, including wider side\\alks and more direct connection to the depot.
. Reroute westside Omnitrans lines so that they serve the depot. By providing access
to the proposed new supermarket from the depot, a bus stop at the depot can serve
both locations. Since Metrolink passengers can transfer for free, increasing regular
bus service at the depot is initially more economical than establishing a downtown
shuttle. Better information about bus routes and schedules should be posted at the
depot, along with a visible, attractively designed bus waiting area.
. As ridership increases, the depot could be included during rush hours as part of an
overall downtown shuttle loop. However, the determination of the feasibility of
shuttle service should be based on ridership within the downtown core area.
. Investigate the feasibility of rerouting light rail from the depot through the downtown
along ]rd.4tn Streets to "0" or "E" Streets, reconnecting to the planned right-of-way.
17. Potential Impacts of Land t:se Cban2:es: As previously mentioned, potential impacts of
redevelopment in the Depot Area (Attachment A) were addressed in the Uptown/Central
City North Environmental Impact Report. In addition, it is felt that the 1-215 widening
project provides opportunities for additional commercial development. This area would
serve as an entry to Mercado Santa Fe, as well as the Santa Fe Depot. The EIR
acknowledges the freeway widening and assumes that "K" Street and Kendall Avenue
may be vacated with a future development project.
18. Subdivision Pattern: The original development of this area dates back to the early
1900's when the area was subdivided. These old subdivisions created additional through
streets (like Kendall) and alleyways (ironically named Main Street and Broadway). The
site \I.'here the old supermarket is currently located was never subdivided, but was part of
the depot complex itself. Presumably in the 1950's or 1960's, the one depot-related
structure on the site was demolished and a suburban style strip center constructed.
This strip center introduced the suburban style development model to the area, as was
done elsewhere in the downtown. As streets were widened and traffic increased, 2"d
Street became less desirable for residential uses. Structures were demolished and new
commercial structures, also set back from the street, were constructed. The end result is
an area that is vehicle oriented and inconvenient and unpleasant for pedestrians.
19. future Development Potential: The economic feasibility of this area for future
development (commerCial and residential) has not been adequately analyzed and
summarized for public understanding. The lack of identity of this area and its poor
image. hOI\ ever. contribute to the lack ot Interest in development the area has no
character or definition that would help generate such development interest. until the
basic image of the area is improved, it \\111 be difficult to determine the development
feasibility for the planning area.
Some speci fie types of development which seem to have potential for the area are:
. Commuter Support Services: As Metrolink service expands (including new light rail
service to Redlands). there will be increased usage of the area by commuters.
increasing demand for convenience retail and support services. This retail might
overlap with the neighborhood retail described below.
. Housing: New single family, infill housing development is possible, but there are
limited sites available. In general, developing residential uses in the area is
constrained by adjacent uses (the freeway and rail yards), as well as wide streets with
high traffic speeds. However, some selected multi-family housing (such as senior
housing), as well as non-traditional housing (such as artist live-work space and mixed
use development) might be feasible in addition to infill single family houses, again, if
street character is changed.
. Neighborhood RetaiUMercado: The development of Hispanic-oriented neighborhood
commercial uses. building on the existing supermarket and adjacent retail businesses.
may be possible in this area. The supermarket, for example, provides ethnic foods
not generally available at other grocery stores and could possibly be expanded into a
type of mercado, with both indoot and outdoor spaces. The development of a
mercado and other commercial use needs to consider its relationship to the \vestside
neighborhood north of the rail road tracks, where most potential shoppers live. The
commercial area along ~1t. Vernon, formerly part of Route 66, has been struggling for
years and was recently the subject of a specific plan that has not been adopted, in part
because of the level of public and private investment required.
. Depot Destination Retail: The feasibility of adding restaurants, entertainment, or
specialty retail in the Depot building is under investigation. While such development
can be designed to visually relate to the surrounding area, such destination retail
u_ would have its own audience, primarily from outside the area.
. Freeway Related Commercial Development: With the designation of ''1'' Street as an
access road for the 1-215 Freeway, there may be potential for development of motels,
restaurants, service stations. etc. along the "I" Street access through the area.
Ultimately, such uses might replace current light industrial uses.
. Industrial: The redevelopment of the Santa Fe rail yard is increasing heavy industrial
llses in the area. \Vhile light industrial uses can be compatible with a mixed-use
district. heavy industrial uses should be prohibited outside the Santa Fe property and
to etfectl\ely transition from heavy industrial uses to the surrounding mixed-use
neighborhood.
20. Parkine Parking IS a major need for the :\letrolmk station. since most commuters dri\'e
rather than taking public tran,it. However, it would be detrimental to the entire area if it
were to become dominated by parking. Since use of neighborhood commercial activities
tends to be higher on weekends, it may be possible to develop shared parking facilities to
reduce the overall number of parking lot spaces. In addition, parking is largely prohibited
on the street. Providing on-street parking can help supplement on-site parking and can
help create the image of this area as being a convenient neighborhood center.
Possible actions worthy of investigation include the following:
. Establish a shared parking district for the area, which combines commuter and retail
parking.
. Retrofit existing lots and construct new lots to meet City parking lot design standards.
. Provide on-street parking throughout the district.
. Provide a parking structure at the ~letrolink Station. (Note: SA~'mAG has secured a
54,000,000 grant to construct a parking structure south of the Metrolink Station).
21. Flexible Framework for Future Development: Much about the future of the area is
currently unknown. The viability of commercial development in this area has not been
established. New uses, such as artist livei\vork space, may be possible 111 re-use,
buildings, but again, the feasibility of such a use has not been established.
22. Short-term Improvement Pro2ram: The area, already in use by Amtrak and Metrolink
passengers, needs visible, short-term improvements that can help make it more attractive
and more visually connected to downtown and the Mt. Vemon neighborhood.
23. Incremental Improvements: The basic philosophy is that it will be necessary to make
incremental improvements to the area and to "grow" the community and uses around the
depot.
S. PROJECT OBJECTIVES:
Th.:: Area Plan obJccti\'es will guide development in compliance \vith TD:-.1 strategies With
long range and short term goals that will define and strive to achieve the highest quality of
social, economic. and environmental vitality for the community.
The Area Plan shall contain the following components:
Land-use Alternatives: An enhancement of mixed-use alternatives including transit-onented
dcveiopment. reSidential, and commercial with preservation of historical and architecturally
significant faciillies. The Area Plan is expected to be in compliance with the mayor and
common council's actions regarding the reinstatement of eminent domain in the Uptown and
{ll,n ,'dn 1
Central City r\orth Redc\.elopment Project Areas, the General Plan Amendment. the
proposed Pearlman Corporation' s \.1:?rcado Santa Fe, approved entitlement actions, and the
proposed widening of the ,-215 freeway.
Transportation: Develop alternatives and phase scenarios for a multi-modal transit complex
with parking facilities, parking management, traffic circulation plans that incorporate
expanded pedestrian and bicycle routes, transit ticket distribution systems which may include
Amtrak. Metrolmk, Greyhound, and Omnitrans transit operations. The plan will also
mcorporate all Jesign aspects of the Caltrans 1-215 off ramp modification at 2cd Street, and
how this will impact traffic circulation at the depot transit complex. The plan will determine
freeway depot guide signs and their proper locations.
Economic Development: The Area Plan will develop economic alternatives via stimuli from
stakeholder and citizen group input throughout the project area. The Plan will perpetuate
strong and affective public particIpation through ongoing local area workshops, "town hall"
meetings. and more effective printed/mass media advertising strategies.
Communitv Facilities: The Area Plan will evaluate the feasibility of historical facilities
development that could include an historical railroad memorabilia museum with additional
community services facilities that will complement the transit related activities of the depot
complex.
HousiDl;!: The Area Plan shall develop strategies for seeking additional Federal funding for
the restoration and preservation of existing "historically significant" residences adjacent to
and include in the project area and encourage in-fill and other reasonably priced housing
construction that complements the transit center.
Planninl!. Coordination: Cultivation of lines of communication between public and private
development to assimilate related project ideas and concepts. Develop protocol and
methodology for project information distribution to the media and government
representatives. (r\ote: The Economic Development Agency and City staff will take the lead
on "Planning Coordination")
6. PROJECT T ASKS/DELIVERABLES
A. In support of the objectives identified in Section 5 above, the Scope of \\' ork for the Santa
Fe Depot District Area Plan will be composed of, and should reflect. contain, andor
produce, the following components:
(I) Existing Land Use Analysis: The location, spatial distribution and extent of
existing land use. including open space within the project area.
(2) Public and Private Infrastructure: The existing and proposed distribution,
location. extent and intensity of major components of public and private
infrastmcture. including transportation, storm water drainage. public utilities. and
other essential facilities to be located within the planning area.
(3) Development Standards: Standards and criteria by which development will
proceed, and standards for consenation and utilization of natural resources.
(4) Timetable: A program with timetable for implementation of alternatives and
measures including regulations, programs. public works projects, and financing
measures necessary to implement all phases of the proposed plans. The
consultant shall prepare and include in the Area Plan pro\'isions to ensure
implementation. The plan must be consistent with Statewide and Metropolitan
processes.
(5) Statement: The Area Plan shall contain a statement of its relationship to the
City's General Plan. (~ote: No area plan may be adopted or amended unless the
proposed plan or amendment is consistent with the General Plan.) Thus,
depending on the elements in the ultimate Area Plan, it may be necessary to
process an amendment to the General Plan.
B. In addition. the consultant shall be responsible for the following process tasks and
deliverable documents:
(I) Coordination: The preparation of the Area Plan will be under the direction of the
City of San Bernardino Development Services Department. Work closely with
the City's Development Sen'ices Department, Economic Development Agency,
and SA1\BAG on the preparation of the Area Plan. Process
(2) Transportation Efficiency: Incorporate in the plan provIsIOns to improve the
efficiency of the transportation system by locating and/or stabilizing and
enhancing two or more major transportation operators on or near the facility;
reduce the need for costly future investments in public mfrastructure-related
projects pending in the area; ensure efficient access to jobs, services, and centers
of trade through improved transportation services. Process
(3) Investment Stimulus: Examine development patterns and identify strategies to
stimulate private sector investment, and incorporate the insights into the Area
Plan (including implementation recommendations). Process
(4) Insights and Integration: Integrate transportation, community preservation, and
environmental activities into the plan (including implementation
recommendations). Obtain insights from the Economic Development Agency,
De\'elopment Services Department. City Administrator's Office. the local
Neighborhood Cluster Associations of San Bernardino, Loma Linda University
:'vledical Center. and the San Bernardino Chamber of Commerce. Process
(5) Planning Process: The planning process and subsequent Area Plan prepared by
the consultant shall consider land development planning, historic and community
presenation. environmental impacts, and private sector development. The
PJee I ] of 22
8.2012004
planning process will determine appropnate land uses, design standards.
transportation and circulation needs, and infrastructure needs. Process
(6) Study Documents: Lsing as a base the information contained in the Program
Em'ironmental Impact Report for the CptowfL1Central City J\orth Redevelopment
Project :\rea (SCH #2003031072), refine and complete a market study. historic
preservation study, and any localized traffic or noise studies that may be required
for the Area Plan. (0:ote: In order to gauge the magnitude of effort the City
expects the consultant to provide in this task, the City suggests budgeting an
amount not to exceed 520.000 for these studies/documents). Docllment(sj
(7) Environmental Documents: Tiering from the Program Environmental Impact
Report for the CptO\vn/Central City North Redevelopment Project Area (SCH
#2003031072), prepare one or more Environmental Initial Studies for the
components of the Santa Fe Depot District Area Plan. The Development Services
Department will prepare related categorical exemptions, negati\'e declarations, or
other environmental documents that may be required. Documellt(s)
(8) Transportationllnfrastructure Coordination: Research and incorporate
features, techniques, and implementation recommendations in the area plan that
will serve to coordinate transportation and public infrastructure-related products.
Process
(9) Coordinated Future Infrastructure Investments: Prepare an area plan that will
reduce the need for costly future investments in public infrastructure. The plan
will serve to coordinate transportation and public infrastructure-related projects
with the following in the immediate area:
. The recently restored historic Santa Fe Depot;
· The reconstruction/replacement of the Mt. Vernon Bridge;
· Metro link parking lot expansion, including a new parking structure;
. Metrolink line extension;
. Omnitrans Transit Center construction;
· Potential Greyhound terminal relocation;
. - Re-alignment of the 1-215 Freeway on-and-off ramps; and
. !\It. Vernon Corridor Redevelopment Plan.
Process
(10) l'leighborhood Infrastructure Plans: Evaluate the existing infrastructure
(streets, curbs, gutters. sidewalks, storm drains, sewers. streetlights. and traffic
controls) and prepare preliminary engineering plans for any needed upgrades to
the infrastructure for the planning area. Documen{(s)
(11) Pre-approved Single Family Building Plans (Ready to Build): Prepare three
detailed home plans, including specifications (with a variety of historic-style
exterior fa~ades as options) for placement on residential lots. Each of the three
D ,.,~ 1'" ~.."
home plans should be pro\ided with a minImum of three alternati\c building
elc\ation fa<;:ade styles such as Colonial Revival. Spanish, Queen Anne,
Craftsman Bungalow, Storybook Cottage, and English Cottage. Assume the lots
are 45 feet in width and 125 feet in depth. The consultant shall design each
dwelling to include a minimum of 1,600 sq. ft. floor area and a maximum of
2,000 sq. ft. of floor area (excluding garage floor area), with 3 bedrooms and 2-
U2 bathrooms. An architect licensed in the State of California shall prepare the
building plans. The consultant shall successfully process the building plans
through the City's Building Division. The fee for the plan check \vill be waived.
Once the building plans (including architectural, structural calculations, electrical,
plumbing, and mechanical) and specifications are completed and accepted by the
City, the plans and specifications will be property of the City. Please note it is the
intent of the City to make available at no charge the plans and specifications to
property owners and builders desiring to utilize the plans and specifications to
construct dwellings in designated "free zone" areas of the city. It is the intent of
the City to offer the completed (and ready to construct) building plans at no
charge (and to waive the building plan check fee) to property owners and
developers for construction of homes in the historic Santa Fe Depot District
Planning Area and other "free zone" areas designated by the Mayor and Common
Council. Document(s)
(12) Architectural Context/Design Standards: The Area Plan \vill integrate
neighboring uses and create a neighborhood identity for the district surrounding
the depot area, which will reinforce the architectural context of the depot. The
architectural style of the future new commercial development. including the
Metrolink parkmg structure, should be in the coordination with and compliment
the recently restored depot. Action to restore the physical character of the
neighborhood and establish a neighborhood environment that compliments the
depot is needed. The design standards and criteria will be developed and included
in the Area Plan. (Note: In order to gauge the magnitude of effort the City
expects the consultant to provide in completing this task, the City suggests
budgeting an amount not to exceed S5,000 for these studies/documents).
Document(s)
(13) Strip Commercial Development Concept Site Plans: Prepare three alternative
concept site plans for commercial development for the land zoned for CG-l
(Commercial General) abutting the south side of 2nd Street. Document(s)
(14) Mixed Use Development Concept Site Plans and Standards: Prepare standards
and requirements for mixed-use residential and commercial development to
include in the Area Plan. One concept for mixed use should be based on
establishing commercial uses (retail. services, and office uses) on the ground floor
of structures and residential (non-apartment and non rental) uses on the floors
above the ground floor. This mixed-use concept should be based/designed with
individual dwellings abo\"C commercial uses compatible \\ith residential uses.
Each commercial shop and/or office and residential dwelling above the
0.."........ 11 ,...,f..,"
S 20,2004
commercial component should be under a single ownership. The combined unit
of mixed commercial and residential uses could be designed in a condominium
structure. Possible locations for such mixed-use development include the
commercial district abutting the south side of 2nd Street, the CG-l Land L'se
District, and the Light Industrial Land Lise District. Prepare a "preferred" detailed
site plan(s) and two alternative concept plans for mixed-use commercial and
second floor residential development. Document(s)
(15) Light Industrial Concept Site Plans: The parcels bounded by yd Street and
Rialto Avenue, between the 1-215 Freeway and "K" Street are in the Light
Industrial Land Use District. Much about the future of the area is currently
unknown. The viability of commercial development in this area (designated for
light industrial development) has not been established. New uses such as artist
live/work spaces (artist lofts), may be possible in re-used industrial buildings, but
again, the feasibility of such a use has not been established. While there are
residential uses in the area, the residential dwellings are non- conforming uses and
therefore cannot be further developed. Investigate and determine the potential for
the development of the Light Industrial Land Use District. Prepare three
alternative concept site plans for the land zoned for Light Industrial. One of the
three alternatives should include a workable site plan for retention of existing
viable buildings incorporated into a new industria1loffice/business park and if
feasible, including artist live/work spaces (artist lofts) in the second floors of
existing commercial buildings. Document(s)
(16) Entry Monument Plans: Determine a minimum of three appropriate locations
and prepare construction plans (including specifications) for a Santa Fe Depot
District entry monument that wilL emphasize the significance of the district.
(Suggestion: One monument could be placed at each end of the center median in
2ed Street and the third could be placed in right-of-way where 3rd Street enters the
east entrance to the depot parking area.) The construction plan should be based
on an estimated construction cost not to exceed 520,000 for each monument.
Document(s}
(17) Bus Shelter Construction Plans: Determine appropriate locations for bus
shelters. Design and prepare construction plans (including specifications) for bus
shelters on 2nd Street and 3rd Street. The shelters should be styled to match the
architecture of the historic depot and proposed Mercado Santa Fe. Document(s)
\ 18) Viaduct Boulevard Plan: Prepare a preliminary engineering plan for the
realignment and construction of yd Street/Viaduct Boulevard. This street shall be
realigned to create a four-way intersection with 2nd Street and Giovanola A venue.
The new intersection will be controlled by a new traffic signal, providing safer
turning movements for the increased vehicular acti\.ity generated by the uses at
the depot and adjacent proposed shopping center. Approximately 15,000 square
feet of land will have to be acquired from the adjacent commercial property
owner for the realignment. Also, the realignment of the street will provide
n~__ 1 I ._."
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additional land area for future parking. The final product will be a complete
PS&E bid package, including street impro\"l;~ments and a traffic signal at the
intersection of2"J Street and Giovanola A\enue Docllmel/l(S)
(19) Santa Fe Depot/:\Ietrolink Parking Lot Site Plan: Prepare a detailed site layout
plan for the parking lot. including the location of the proposed parking structure.
The site plan shall include a redesign of the existing parking lots to the east, west,
and south of the depot. the expanded parking area north of 2no Street between
proposed realigned 3rJ Street/Viaduct Boulevard, and the :v1t. Vernon Bridge, the
proposed Metrolink parking structure and the proposed attached strip shopping
center. Documenll!;)
(20) Strip Shopping Center Site Plan: Prepare a detailed site plan (include items
such as trash enclosure locations, driveways, sidewalks, planters, etc.) for the strip
commercial center proposed to be abutting the south side of the proposed
Metrolink parking structure. The depth of the stores in the strip shopping center
will be approximately 50 feet. A double row of vehicle parking stalls, served by a
single driveway, will be designed to the south of the storefronts between the
stores and 2nd Street. The design of the site plan shall be in conformance with the
Municipal Code, and the consultant will obtain approval of the site plan from the
City's Design Review/Environmental Review Committee. Document(s)
(21) Residential Neighborhood Improvement Plans: Prepare coordinated
streetscape and residential front yard improvements. Prepare site plans and
construction plans (including specifications) for front yard garden walls and side
yard walls abutting streets for each lot in a residential land use district developed
with one or more existing dwellings. Plans shall be prepared for residential
properties fronting both sides of Rialto Avenue between Mt. Vernon Avenue and
''1'' Street. and on both sides of King Street between Mt. Vernon Avenue and "K"
Street. The coordinated construction plans would be for improvements to be
constructed for several properties in a block at one time. Neighborhood identity,
unity, and aesthetics would be enhanced by the construction of pilasters, walls,
and planters (including raised planters) of river rock, for example, and the
planting of trees in residential front yards along entire blocks. The completed
improvements are intended to give the impression of a planned g.evelopment of
custom homes. The construction plans will include landscape and irrigation
systems. The irrigation systems will be linked between properties, as appropriate.
The depth of the wall and landscape treatments would range from about 3 to 6
feet from the back of side\valks onto private properties. The consultant should
assume a construction budget not to exceed an a\'erage of 53.000 for each
residential property. Once the plans are completed, the City intends to contact the
individual property O\\"I1ers and secure permission to enter onto the parcels to
constmct the desired landscape, garden walls, raised planters, etc. It is anticipated
that the City's Economic Development Agency will pay for the improvements. In
exchanges for the free improvements, the City will require the property owners to
place the improved front yards in a landscape maintenance district. Documellt(s)
0'1'''''' 1" r\f."
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(2.:n !\Iercado Santa Fe Preliminary Engineering Plan: Ctilizmg the most up-to-
date plan for the 1\lercado Santa Fe anticipated to be developed by Art Pearlman
and Associates, prepare the preliminary engineering plans for the public
improvements in the street rights-of-way for the proposed project DoclIment(s)
(23) 1-215 Freeway Commercial Development Site Plans: Prepare three detailed
concept site plans for the land zoned for CG-I (Commercial General) located east
of the railroad tracks. The site plans must adjust/accommodate CaItrans'
proposed new southbound off-ramp. One site plan should assume the retention
and continued operation of the auto repair business at the south west comer of "1"
Street and 3rJ Street, possible vacation/closure of ''1'' Street and how best to
maintain access to the automobile repair business, and the desirability of linking
the property abutting the east side of ''1'' Street with the westside of "1" Street
between 2nJ and 3rJ Streets. Document(s)
(24) Land Use and Multi-modal Transit Plan: The Santa Fe Depot District Area
Plan will include development of a transit-oriented land use plan to guide future
development, provide transportation enhancements, including transit amenities
and service recommendations, and will expand upon the recently completed
historic Santa Fe Depot restoration. Document(s)
(25) Area Plan: Prepare the Area Pbn for the Santa Fe Depot District. Document(s)
7. PROJECT APPRAISAL
A. The City desires to evaluate and appraise the development of the Area Plan
documents and success of the Area Plan. The planning process established by the
Consultant should include:
(1) Process Evaluation: Documentation of steps taken and issues addressed by
the consultant to develop alternatives for a transportation-oriented master
plan for the depot area.
(2) Proiect Appraisal: Development of a process with guidelines for the
selection and implementation of the Area Plan alternatives. The process will
evaluate any measurable economic change. and the social impact of the Plan
implementation. The analysis will include the rehabilitation and
revitalization of existing residential and commercial areas, and the
introduction of transit-oriented development features that will enhance the
Santa Fe Depot complex.
(3) Short-term: The short-term objectives will be the following:
. To evaluate adherence to the project timelines;
. The participation of stakeholder groups, including the local
\"elghborhood Association; and
. liltimately, the development of a plan that addresses the project's
objectives.
(-l) Lon2.-term Measures of Performance: Establish measures of performance,
utilizing baseline data (pre-depot restoration) on land use, property
conditions, and socio-economic factors in the area. After project completion,
the data will be updated every two (2) years to evaluate the project's desired
long-term impacts. Please note that the City operates a sophisticated
geographic information system (GIS) that has been used previously for this
type of analysis. (Note: Examples of measures of success would be an
increase in home ownership; increase in taxable retail sales; and increases in
building permit valuation).
B. Project progress statements will be issued via monthly reports to the FHWA and the
public, and also via the City's Internet web site.
8. CO:\'IPLETIO~ OF THE PROJECT
The consultant is expected to complete the project prior to June 1,2005.
9. I~STRVCTIO~S FOR Sl'BMITTING PROPOSALS
A. PROPOSAL REQUIREME~TS
Six (6) copies of the proposal shall be submitted to the following:
City of San Bernardino
Development Services Department
A TTN: Terri Rahhal, Principal Planner
300 North "D" Street, 3rd Floor
San Bernardino, CA 92418
B. PROPOSAL SHALL I~DICATE THE FOLLO\\T\G IN A DETAILED
l\l.o\...'\NER:
1. Past experience on similar projects.
2. Staff persons specifically assigned to the project at the professional level.
Short resumes may be included. but extensive resumes should be limited to
key personnel only.
P':>(H~ 1! nt""
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3. A 1100v chart for completion of each of the identified deliverabks, sho\\ing
\York hours by classification, as well as calendar time, including allowances
for review peDods. Deliverables may be "stand alone" or incorporated into
the Santa Fe Depot District Area Plan document; including the following:
6B(6)
6B(7)
6B(10)
6B(11)
6B(12)
6B(13)
6B(14 )
6B(15)
6B(16 )
6B(17)
6B(18)
6B(19)
6B(20)
6B(21)
6B(22)
6B(23)
6B(24)
6B(25)
Study Documents (see page 12)
Envirorunental Documents
Neighborhood Infrastructure Plans (see page 13)
Single Family Building Plans (Ready to Build)
Architectural Context/Design Standards
Strip Commercial Development Concept Site Plans
Mixed-use Development Concept Site Plans and
Standards (see page 14)
Light Industrial Concept Site Plans
Entry Monument Plans
Bus Shelter Construction Plans
Viaduct Boulevard Plan
Santa Fe DepoUMetrolink Parking lot Site Plan
Strip Shopping Center Site Plan
Residential Neighborhood Improvement Plans
Mercado Santa Fe Preliminary Engineering Plan
1-215 Freeway Commercial Development Site Plans
land Use and Multi-modal Transit Master Plan
Santa Fe Depot District Area Plan (remaining
items/tasks not identified above but needed to meet
the stated objectives for the Area Plan)
4. Previous obligations with other projects (related to time/availability of staff).
5. Support personnel to be used and DBE Good Faith Effort documentation.
6. Name of sub-consultants to be used for specific aspects of the project,
including a summary of previous working arrangements on similar projects.
7 A statement disclosing any present or past work performed by the consultant
or sub-consultants that may present a contlict of interest with this project.
8. Items, actions or information Consultant expects to be provided by the City.
9. Any comments or suggestion that the Consultant believes necessary to
improve the finished project or to comply with the requirements of this RFP.
10 Separate sealed envelope. Fixed fee or not-to-exceed fee for the work
required by this RFP, together \\ilth an hourly rate sheet applicable to this
project for classificJtions above, mcluding all materials and expenses, shall be
submitted in a separate sealed envelope. Please note that the City will not
payor compensate for travel time, courier sen.ices, mileage or
reimbursement for travel to the City of San Bernardino to attend
meetings or conduct the activities necessary to complete tasks required to be
perfonned as part of consultant services.
Proposals must be plainly marked with the following information:
"SEALED PROPOSAL FOR CITY OF SA:" BER.I\iARDI:\fO SA:\TA FE DEPOT
DISTRICT AREA PLA.:~."
ALL PROPOSALS MUST BE RECEIVED BY THE CITY OF SA~
BERNARDINO NO LATER THAN 3:00 Pl\1 ON Thursdav,
September 16, 2004.
PLEASE NOTE THAT FAXED OR E-MAILED PROPOSALS WILL NOT BE
ACCEPTED. ALSO, PROPOSALS POSTMARKED PRIOR TO THE 3:00 p.m.
THURSDAY, SEPTEMBER 16, 2004 DEADLINE, BUT RECEIVED BY THE CITY OF
SAN BERNARDINO AFTER THE DEADLINE WILL NOT BE ACCEPTED OR
CONSIDERED, AND WILL BE RETURNED WITHOUT BEING OPENED.
PROPOSALS l\U;ST BE DELIVERED TO:
Terri Rahhal, Principal Planner
Development Services Department
Third Floor, 300 North D Street
San Bernardino, California 92418-0001
This address is appropnate for delivery by the CS. Postal Service or overnight delivery services
C. COST PROPOSALS
No cost infonnation should be included with the technical proposal package. All cost
and pricing data should be included in a separate, sealed, and clearly marked
envelope.
Proposers shall prepare and submit a cost estimate for each of the five tasks identified
in Section 6 Project Tasks/Project Documents (Scope of Work). These cost estimates
shall include a schedule of all labor categories, hourly rates and number of hours to be
used for both the primary and all sub-design consultants. Proposers shall further
provide an estimate of the costs for materials, outside ser;ices and travel, if
appropriate for each task. A budget breakdown showing the rate for each team
member. the number of hours budgeted for this project for each team member. the
total labor amollnt for each team member. and all anticipated expenses shall also be
included.
Proposers shall also submit a summary cost proposal that pro\ ides a total '"not to
exceed" cost for this entire project. This summary shall list the total cost for each
task. and a summation of the entire proposed cost.
D. STATEMEi\T OF QUALIFICATIO~S, REFERENCES AND PERSONNEL
RESUMES
Each proposal must include a listing of similar design projects the Proposer has been
involved with during the last 5 years (with emphasis on California installations),
together with a list of at least three (3) references including the following contact
information: name, position, telephone number and e-mail address. In addition,
engineering experience and expertise in the design of on- and off-site improvements
necessary in support of the traffic signal projects shall also be demonstrated.
Proposals must identi fy the entire proj ect organizational team, including key
company and sub-design consultant personnel. This listing shall include name,
address, phone, fax, and email information, and a summary description of the
responsibilities of each organization and key personnel. Resumes for each
orzani:al/ofl and ke\' oersonnel must be orovided. Please be advised that the
substitution of key personnel or sub-design consultants after award of contract will
require prior written approval by the City of the proposed substituted personnel or
sub-design consultant.
The City of San Bernardino strongly encourages the use of businesses located within
the City of San Bernardino whenever appropriate. Proposers are therefore strongly
encouraged, if successful, to propose the establishment of a local, staffed office
within the City of San Bernardino, and to identify and team with sub-design
consultants located in the City of San Bernardino.
All proposals become the property of the City of San Bernardino upon submission.
The City intends to keep all proposals confidential prior to contract award. Upon
contract award, all proposals are subject to applicable public information laws.
E. TRillE SECRETS
Proposer shall designate as "Trade Secret" that specific information contained within
the proposal which constitutes a trade secret, as the term is defined in the California
Government Code Section 6254.7(d). All proposals shall remain confidential until
the City of San Bernardino Director of Public Services makes a recommendation to
the ~layor/City Council. Once the recommendation is made, all proposals shall be
a\'ailable for public inspection except for that information pre\iously designated by
the Proposer to be a "Trade Secret." Proposer also shall defend and indemnify the
CIty in any action alleging the City, the Director of Public Services, or the City's
agents violated the California Public Records Act, California Government Code
Section 6250 et seq., with regards to public inspection of Proposer's proposal and all
information included in Proposer's Proposal designated as a "Trade Secret."
Proposers are cautiolled that proposals having the words "COllfidefltial,"
"Proprietar)'," "Trade Secret, .. or other such phases Oil every' page ma)' be rejected.
Proposers must be Hire to carefully select which portions of their proposals call
appropriatel)' be labeled as a "Trade Secret." Cost illformatioll and the budget
proposal submitted will not be considered "Confidential," "Proprietary'," or a
"Trade Secret. "
F. REJECTIO:\ OF PROPOSALS
The City reseryes the right to reschedule Proposer's Conferences, for any reason, and
to reject any or all Proposals and to waive any informality or irregularity in the
Proposals without lIability for any loss or damage whatsoeyer. The City may reject
proposals if they show any alteration of form; additions not called for, conditional
Proposals, incomplete Proposals, erasures, or irregularities of any kind. The City
reseryes the right to request submission of a "Best and Final Offer" from Proposers.
G. WITHDR<\ WAL OR REVISION OF PROPOSALS PRIOR TO DUE DATE
A Proposer may withdraw or reyise (by withdrawal of one Proposal and submission
of another) a Proposal. provided that the Proposer's request for withdrawal is received
by the City in writing before the due date and time specified for submission of
Proposals. Postmark is not accepted. The Proposer or a duly authorized representative
shall execute the request for withdrawal. Proposals that have been withdrawn or
received after the time specified for submission of Proposals shall be returned to the
Proposer's unopened.
1. Proposed Schedule
It is the goal of the City to select a consultant to complete the project and have, in
hand, a complete Area Plan, including related documents, on or prior to June I,
200S.
2. Proposal Eyaluation Procedure and Scoring Criteria
A.SELECTIOl'l PROCESS
The selection process will be based on a point system and will consist of three phases as
follows:
I. The first phase selection shall consist of an evaluation by staff (including the
Deyelopment Services Director. City Engineer, a Senior Engineer and Project
~lanager) of proposals based on the above items identified in Section 9 B (except
# I O. the Cost Proposal). The three (3) consultants with the highest points will
continue to the interviews. A maximum of 100 points can be achieved in this phase of
the selection process The three consultants with the highest numerical scores \vill be
inyited to continue \vith the second phase of the selection process.
,
The second phase of the selectlOn process \\ ill consist of staff eyaluatlOn of a
presentation by the three consultants wllh the highest numerical score from the first
phase selection. The intef\ie\\ \\ill be detailed questlOns on this specific project.
including, but not limited to, personnel, schedule, project staging, and knowledge of
the project. A maximum of 100 points can be achieved in this phase of the selection
process.
3.
The third and final phase of the selection process will consist of staff submitting a
final package to the Ylayor and Council for consideration and approval. Final scores
of the top three consultants will be submitted to the Mayor and Common Council
with a recommendation to award an Agreement for Professional Services to the
consultant with the highest numerical score. However, the Mayor and Common
Council have the prerogative to award an Agreement for Professional Services to any
of the top three consultants or reject all proposals.
If the Mayor and Common Council award an Agreement for Professional Services, the selected
consultant will be requested to execute an Agreement for Professional Services (draft copy
attached). The Agreement will provide for the professional seryices described in this RFP, as
detailed in the consultant's proposal. However, the City reserves the right to eliminate one or
more tasks contained in the consultant's proposed scope of work. Failure of the consultant to
execute the Agreement within 60 days of approval by the Mayor and Common Council will void
the approval.
3. Pre-Proposal Information Meeting
Anyone interested in submitting a proposal is invited to attend a meeting to ask questions about
the Santa Fe Depot District Area Plan and the contents of the RFP on Wednesday, September 1,
at 9:00 a.m. in the Management Information Center on the 6th Floor of City Hall.
Attachments
A - Map of Planning Area
B - Evaluation Criteria
C - Draft Professional Services Agreement
D - DBE Good Faith Effort Documentation
E ~ List of Documents Available for Review
A TTACH:\IE:\T "A"
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Attachment "B"
CITY OF SA:'\ BER'\'ARDE\O DEYELOP:\IE:\T SER\'ICES DEPART:\IE:\T
R-\ TIi\G SHEET -SA:\TA FE DEPOT DISTRICT AREA PLA:\
FEDER.\LL Y FV:\TDED PROJECT
EVALLATlON OF INTER\'IE\\'
PROJECT: Provide Professional Planninl!, Architecture. and F.n2ineerin2 Services for the
Santa Fe Depot District Area Plan
CO:\SLL T A~T:
Evaluation Criteria
: 1. Responsiveness to the RFP and overall c1arih of the proposal.
20
2. Qualification and previous experience of the Proposer and proposed
sub-design consultants, including experience in similar projects with
other overnment entities. 35
3. Knowledge of Planning, Architecture, and Engineering applicable to I i
the project. i 25 ~
Ii
4. Proposed timeline and ability of consultant to meet or exceed the I I
deadlines. ! 15 !
! 5. Reasonable effort to en a e DBE sub-consultant or su ort for sco e i 5 I
Total: 100
Evaluator's !\ame:
Evaluator's Signature:
Date:
Attachment "B"
CITY OF SA~ BER.'\ARDI"IO DEYELOPME"IT SERVICES DEPART:\IE\T
R.>\TI\G SHEET-SA:\TA FE DEPOT DISTRICT AREA PLA\
FEDERALL Y FUNDED PROJECT
REVIEW OF PROPOSAL
PROJECT:
CONSUL TANT:
Evaluation Criteria
I
I
I
i 1. Res onsiveness to the RFP and on rail claritv of the ro osal. 20
2. Qualification and previous experience of the Proposer and proposed
sub-design consultants, including experience in similar projects with
other onrnment entities, 35
I
i
i 3.
I
Engineering applicable to
25
I
I
! 4. Proposed timeline and ability of consultant to meet or exceed the
i deadlines. 15
Reasonable effort to en a e DBE sub-consultant or su 5
100
Evaluator's Name:
Evaluator's Signature:
Date:
Attachment" C"
AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this
2004, by and between the CITY OF SAN BERNARDlKO,
corporation, hereinafter referred to as the "CITY" and
hereinafter referred to as "CO"lSCL T ANT"
day of
California, a municipal
I. SCOPE OF SERVICES
Consultant shall perform those services specified in the Proposal in the letter
dated for preparation of plan, specification, and estimate
for attached
and incorporated herein Exhibit 1, and as directed by the City of San Bernardino.
.., TERM OF AGREEMENT
The services of Consultant are to commence after the City has authorized \\'ork to
start by issuance of a Notice to Proceed. This Agreement shall expire one year
from the date of this Agreement unless extended by written agreement of the
parties.
3 STA:\DARD OF PERFORMANCE
Consultant shall complete all work pr()duct and design in conformance \vith City
of San Bernardino Standard Specifications and Standard Drawings.
4. CHA:\GES/EXTRA SERVICES
A. Performance of the work specified in the Proposal is made an obligation of
Consultant under this Agreement, subject to any changes made
subsequently upon mutual written agreement of the parties. Any change,
which has not been so incorporated, shall not be binding on either party.
5. CO~lPENSATION
A. The City shall reimburse the Consultant for actual costs (including labor
costs, employee benefits. overhead, profit, other direct and indirect costs)
incurred by the Consultant in performance of the work, in an arrlunt not
to exceed S , except that reimbursement shall not include
postage, telephone charges, courier services, travel time to and from the
City to attend meetings and/or conduct activities to perform the scope of
work. mileage or reimbursement for travel to and from the City to attend
meetings and/or conduct activities to perform the scope of work. Actual
costs shall not exceed the estimated wage rates and other costs as set forth
in the Proposal.
-1 -
Allachment "C'
:\gr~(,p.l('nI for Proft:ssionai Servr.::('s \\ lIb
B. Said compensation shall not be altered unless there IS significant alteration
in the scope. complexity or character of the work to be performed.
Any adjustment of the total cost of services will only be permitted when
the Consultant establishes and City has agreed, in writing. that there has
been. or is to be. a signiticant change.
C. The Consultant is required to comply with all Federal, State and local laws
and ordinances applicable to the work.
6. PA YME~T BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be
submitted monthly by Consultant to City and shall be paid by City within
thiny (30) days after receipt of same, excepting any amounts disputed by
City. All tasks as specified in Proposal shall be completed prior to final
payment.
SL'PERVISIO~ A~D ACCEPTA~CE OF SERVICES
A. The Director of Development Services of City or his designee. shall have
the right of general supervision over all work performed by Consultant
and shall be City's agent with respect to obtaining Consultant's
compliance hereunder. No payment for any services rendered under this
Agreement shall be made without prior approval of the Director of
Development Services or his designee.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND A!\-lERICANS WITH
DISABILITIES ACT
Consultant hereby cenifies that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, marital status,
national origin or disability. Consultant's hiring practices and employee policies
shall complv with applicable Federal, State and local laws. Such action shall
include. but not be limited to, the following: Recruitment and recruitment
advenising. employment, upgrading and promotion.
9. TER:\lI:'IlA TlOi'i OF AGREEl\lEXT
A. This Agreement may be terminated by either pany upon thirty (30) days
written notice in the event of substantial failure of the other pany to
perform in accordance with the terms of this Agreement. Each pany shall
have twenty (20) days following date of such notice within which to
correct the substantial failure giving rise to such notice. Consultant hereby
co\enants and agrees that upon termination of this Agreement for any
- 2 -
.-\lIachmenl "C"
,-\greement for Profes.ilonal SerVIces \\ nh
reason, Consultant will presene and make immediately a\'ailable to City,
or its designated representatives, maps. notes, correspondence. or records
related to work paid for by the City and required for its timely completion,
and to fully cooperate with City so that the work to be accomplished may
continue. Any subsequent use of such incomplete documents shall be at
the sole risk of the City and City agrees to hold hannless and indemnify
Consultant from any claim, losses, costs, including Attorney's fees. and
liability arising out of such use,
B. This Agreement may be tenninated for the convenience of the City upon
thirty (30) days written notice to Consultant. Upon such notice,
Consultant shall provide work product to City and City shall compensate
Consultant in the marmer set fortb above,
C. Following the effective date of tennination of the Agreement pursuant to
this Section, the Agreement shall continue until all obligations arising
from such tennination are satisfied.
10. CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or
negligence of Consultant, Consultant fails to meet any of its obligations under this
Agreement, and such failure shall not constitute a default in perfonnance, the City
may grant to Consultant such extensions of time and make other arrangements or
additions, excepting any increase in payment, as may be reasonable under the
circumstances, Increases in paY1l1ent shall be made only under the "changes"
provislOn of the Agreement.
11. I:'iDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor tn the perfonnance of the
sen'ices provided for under this Agreement. Consultant shall furnish such
sen'ices in its own manner and in no respect shall it be considered allagent or
employee of the City.
12. ASSIG:'Il:\IEl'iT OR SUBCO:'olTRACTING
Neither this Agreement, nor any portion thereof, may be assigned by Consultant
\\ithout the \vritten consent of City, Any attempt by Consultant to assign or
subcontract any perfonnance of this Agreement without the writtc consent of the
City shall be null and void and shall constitute a breach of this Agreement.
- 3 -
-\tlachmenl "C"
.k\g.r~cr!1('nt (or Profc5stonal St:rYh..'eS \\ ull
13. ~OTICES
All official notices relati\.e to this Agreement shall be in writing and addressed to
the following representati\es of Consultant and City:
Consultant
Citv
Terri Rahhal, Principal Planner
Development Services Department
City of San Bernardino
300 North "D;' Street
San Bernardino, C A 92418
14. RESPONSIBILITIES OF PARTIES
upon termination. or completion of all work under this Agreement, Consultant
will transfer ownership and title to City of all programs, reports, documents, plans
and specifications.
] 5. I~DE!\1NITY
Consultant shall indemnify, defend and hold harmless City from and against any
and all claims, demands, suits, actions, proceedings. judgments, losses, damages,
injuries, penalties, costs, expenses (including attorney's fees) and liabilities, of,
by, or with respect to third parties, which arise from Consultant's negligent
performance of services under this Agreement Consultant shall not be
responsible for, and City shall indemnify, defend and hold harmless Consultant
from and against, any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including
attorneys' fees) and liabilities of, by or with respect to third parties, which arise
from the City's negligence. With respect to any and all claims, demands, suits,
actions, proceedings, judgments, losses, damages, inj uries, penalties, costs,
expenses (including attorneys' fees) and liabilities of, by or with respect to third
parties, which arise from the-joint or concurrent negligence of Consultant and
City, each party shall assume responsibility in proportion to the degree of its
respective fault.
16. LIABILITY IINSUR.\i~CE
A. Consultant's liability to the City for injury or damage to persons or
property arising out of work performed by the Consultant and for which
legal liabibty may be found to rest upon Consultant other than for
professional errors and omissions, shall be a minimum of S 1 ,000,000. For
any damage or injury on account of any error, omission or other
professional negligence, Consultant's liability shall be limited to a sum not
to exceed 550,000 or Consultant's fee, whichever is greater.
- 4-
Allachment "C'
.-\gl cement for ProksslOnal Scr'.lccs \\ ith
B. The City will require the Consultant to provide Worker's Compensation
and Comprehensive General Liability Insurance, with coverage sufficie:'t
to insure the Consultant's liability, as above required; and, such insurance
shall include the City, and each of it's officers, agents and employees as
additional insured with exception to additional insured under Worker's
Compensation.
C. Consultant shall provide evidence of insurance with a ]f)-day notice to
City of termination or material change.
17. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement
shall be construed as not containing such provision, and all other provisions
which are otherwise lawful shall remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
18. ENTIRE AGREEME~T
This Agreement represents the entire and integrated understanding between the
parties hereto and supersedes all prior and contemporaneous negotiations,
representations, understandings and,Agreements, whether written or oral, with
respect to the subject matter thereof. This Agreement may be amended only by
written instrument signed by both parties.
/1
- 5 -
Attachment "C"
."greer.lent fur Professional Ser\lces \\ l:n
I)l Wn;-';ESS WHEREOF. the parties hereto have executed this Agreement on
the date shown below.
CO:\'SUL TA:\'T
Date:
by:
Signature
Print Name/Title
CIIY OF SAN BER.'lARDINO
by:
Judith Valles
Mayor
City of San Bernardino
Date:
ATTEST:
Rachel Clark. City Clerk
Approved as to form
and legal content:
James F. Penman
City Attorney
By:
- 6-
A,ttachment "D"
DBE I~FOR;vIA TIO~ - GOOD FAITH EFFORTS
The City of San Bemardino has established a Disadvantaged Business Enterprise (DBE) Goal ot
10% tor this prC>Ject. The infonnation below shows that adequate good faith efforts were made.
A. The names and dates of each publication in which a request for \1BE!WBE
participation for this project was placed by the bidder (please attach copies of
advertisements or proofs of publication):
PlIhlicallOIlS
Dates of Advertisement
B. The names and dates of written notices sent to certified MBEs/WBEs soliciting bids
for this project and the dates and methods used for following up initial solicitations
to determine with certainty whether the MBEs/WBEs were interested (please attach
copies of solicitations, telephone records, fax confirmations, etc.):
."'-ames ofMBE/IVBE
Solicited
Initial Solicitation
Dates
Follow Up Methods
and Dales
C. The items of \vork which the bidder made available to MBE/\VBE firms, including,
where appropriate, any breaking down of the contract work items (including those
items normally performed by the bidder with its own forces) into economically
feasible units to facilitate MBE, WBE participation. It is the bidder's responsibility
to demonstrate that sufficient work to facilitate MBE/WBE participation was made
available to MBE/\VBE firms.
Items of Work
Breakdmvn of Items
D. The flames. addresses and phone numbers of rejected \1BE/WBE firms, the reasolls
for the bidder's rejeclloll of the MBE/WBE, and the firms selected for that work
(please attach copies of quotes from the firms involved):
Firms Rejected
Attachment "D"
Finns Selected
E. Efforts made to assist interested MBE/WBEs in obtaining bonding, lines of credit
or insurance, and any technical assistance or infonnation related to the plans,
specifications and requirements for the work which was provided to MBE/\\'BEs:
F. Efforts made to assist interested MBE/WBEs in obtaining necessary equipment,
supplies, materials or related assistance or services, excluding supplies and
equipment the MBE/WBE subcontractor purchases or leases from the prime
contractor or its affiliate:
G. The names of agencies, organizations or groups contacted to provide assistance in
contacting, recruiting and using certified MBEs/WBE finns (please attach copies of
requests to agencies or organizations, and any responses received, i.e., lists, Internet
page dmvnload, etc.):
Name of
Agenc.'dOrgani~alion
,Hel/1od / Daren
0(Col11aCl
Resul1s
of COil lQCl
H. Any additional data to support a demonstration of good faith efforts
( use additional sheets if necessary ):
Attachment "E"
Documents Available for Re\'iew for Preparation of Santa Fe Depot District Area PIan
To make arrangements to re\'iew these materials, please contact:
Terri Rahhal, Principal Planner 909-384-5057 ext. 3330
City of San Bern a r'iti'il 0 Denlopment Services Department
rahhal_ te@,sbcity.org
I, Resolution No, 2002-381 - Authorizing the Execution of a Fund Transfer Agreement with
the California Department of Transportation for the Santa Fe Depot Area Plan, and
Authorization to Amend the Fiscal Year 2002/2003 Budget. (Adopted December 18, 2002)
2, Draft Report on Metrolink/Santa Fe Station Area Planning Study Summary of Findings and
Preliminary Recommendations by PPS Project for Public Spaces, Ine.
3, Document on background of Harvey House Restaurant formerly located in Santa Fe Depot.
4, Example of 35 ft.-wide house plan,
5, Request for Council Action July 19, 2004 - Uptown/Central City North Redevelopment
Project Area Plan and Reinstatement of Eminent Domain and Other Entitlement Actions,
6, Interoffice Memo from Deputy Director/City Planner Valerie Ross regarding Uptown and
Central City North redevelopment Project Areas.
7. Draft ErR - Uptown/Central City North Redevelopment Project Area dated April 6, 2004,
8, City of San Bernardino Historic Depot District Concept Improvement Plan prepared by
'-'
Transtech Engineers.
9, Santa Fe Rail Road Historic Depot District Master Plan Concept ProposaL (Prepared by
T ranstech Engineers in February 2001)
10. Hard copy of Power Point presentation of Renovation, Restoration, and Adaptive Reuse of
the Historic Santa Fe Depot. (Prepared by Transtech Engineers May 28, 2004)
11, San Bernardino Santa Fe Depot Rehabilitation and Adaptive Reuse Preliminary Draft
Findings~f Effect. (Prepared March 19,2001 by Milford Wayne Donaldson, Architect)
12, San Bernardino Santa Fe Depot Rehabilitation and Adaptive Reuse Study Draft, (Prepared
March 6, 2000 by Milford Wayne Donaldson, Architect)
13, Traffic Impact Analysis for Historic Santa Fe Depot Renovation Project. (Prepared January
10,2002 by Transtech Engineers)
14, Santa Fe Depot Renovation and Retrofit Construction Documents. (Dated June 200 I by
Milford Wayne Donaldson, Architect)
IS, Mercado Santa Fe Conceptual Site Plans by Arthur Pearlman Corporation.
16, Example photos of front yard garden wallsllandscape treatments (see section 6B(21)
Residential Neighborhood Improvement Plans - pg, 15 of RFP)
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 12-- (p -o.q Item # '2..- 'is Resolution # -Z ()O Lj - :3'~S
Vote: Ayes l-l Nays -G- Abstain.-.Qr Absent--G-
Change to motion to amend original documents D
Companion Resolutions
NulI/Void After: &:0 days / 2-~-6S
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor: 12- ~ -()~
Date of Mayor's Signature: 12..-G-(S (t
Date of Clerk/CDC Signature: l z.-,..-q-c:;, 4
Date MomolL,ttff Son! fo, Signature, t? . , '" . c, '\ Date Rctum,d, '7171 ~o! R<t="" D
1st Reminder Letter Sent: 2nd Reminder Letter Sent:
Reso. Log Updated:
Seal Impressed:
.B'
~
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes V No
Yes No-oL-
Yes No -.L-
Yes No /
Yes NoL
Copies Distributed to:
Animal Control D EDA D Information Services D
City Administrator D Facilities D Parks & Recreation D
City Attorney 0' Finance Gr' Police Department D
Code Compliance D Fire Department D Public Services D
DeveloP/,ent Services an Resources D Water Department D
Others: 7J .3
Notes:
/'
Ready to File: V
D",! /;,l25
I
Revised 12/18/03
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
D",lopm~t S'''J'fF> 15" [(5)11
November 4, 2004 ~ ~ U
Subject: Resolution approving execution of a
Professional Services Agreement with Transtech
Engineers, Inc. for Planning, Architecture and
Engineering Services to prepare the Santa Fe
Depot District Area Plan.
From: James Funk, Director
Date:
MCC Date: November 15,2004
Synopsis of Previous Council Action:
11105/01 Council authorized submittal of a Community Based Transportation Planning (CBTP) grant
application to CalTrans in the amount of $280,000 to prepare the Santa Fe Depot Area Plan,
and committed to allocate local matching funds of $56,000.
12116/02 Council authorized acceptance of a CBTP grant in the amount of $268,800 and an
amendment to the FY 02/03 budget to allocate $56,000 in matching funds.
8116/04 Council adopted a General Plan Amendment from IL to CG-I for 19 acres near the Santa Fe
Depot and reinstated eminent domain powers within the Depot District, as part of the
Uptown/Central City North Redevelopment Project Area.
Recommended Motion:
I)
Authorize the Director of Finance to amend the FY 04/05 budget to transfer a total of $90,000
from various Capital Improvement Program (CIP) projects within the Santa Fe Depot District to
the Santa Fe Depot District Area Plan project, as detailed in the staff report.
Adopt Resolution. ~ ~
James Funk
2)
Contact person:
Terri Rahhal, Principal Planner
Phone:
3330
Supporting data attached:
Staff Report, Resolution,
Agreement and RFP
Ward:
FUNDING REQUIREMENTS:
Amount:
$399,963
Source: (Acct. No.) $310,000 from 5504-7349
$89,963 from other CIP accounts
Acct. Description: See proposed transfers in Staff Report
Council Notes
Finance:
~ .::/:113 /1 /;S- /0 tf
I (/ I f /:7 li1
1Pf2 jar2 /JI..f' ~ 'a,cY ~
. :zo 7
Agenda Item No. 6
/;2./'/0 r
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
300 North "D" Street. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san-bernardino.ca.us
3M
December 10, 2004
Ali Cayir, PE, Principal
Transtech Engineers, Inc.
198 N. Arrowhead Avenue, Suite I
San Bernardino, CA 92408
Dear Mr. Cayir,
At the Mayor and Common Council meeting of December 6, 2004, the City of San Bernardino
adopted Resolution 2004-385 - Resolution approving a professional services agreement with
Transtech Engineers, Inc., for planning, architecture and engineer services to prepare the Santa
Fe Depot District Area Plan.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by February 4, 2005.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
. (I ',' I, (' ( J:
'_.. I \.... '.I../,~. -,. '.' "-
Michelle Taylor
Senior Secretary
I
Ii
. r'~
. ,
1,\
f t
'..' ----
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Dignity. Honesty
.
lranslech
ENGINEERS. PLANNERS. MUNICIPAL CONSUL T ANTS
624 Brea Canyon Road - Walnut - California 91789 - Telephone: (909) 595-8599 - Fax: (909) 595-8863
December 15, 2004
City of San Bernardino
City Clerk's Office
P.O. Box 1318
San Bernardino, CA 92418
Attn: Michelle Taylor,
Senior Secretary
:::;;..1
d r"
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..
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In
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-"
--.l
Dear Ms. Taylor:
"2--~
C~
~,
Enclosed is one (1) original signed agreement for Professional 'gervicEils for
planning, architecture and engineer services to prepare the Santa Fe Depot
District Area Plan.
Certificate of insurance will follow via US mail directly to your office from our
insurance agent.
If you have any questions, please contact me at (909) 595-8599, Ext. 120.
Sincerely,
Transtech Engineers, Inc.
/;;'1 .~
'\!7/L1 ~{~J~
\. SgDi,3'Alpuche r
Administrative Assistant
24257 SB SANTA FE DEPOT AREA PLANITrasmittal Agreement L TR 12 15 04.doc