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Home My WebLink About26-Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Garrett W. Zimmon, Chief of Police Dept: Police Department 0 R t'G~L December 1, 2004 Subject: Resolution of the City of San Bernardino authorizing the Mayor and Common Council to obligate and expend the allocated FY 04/05 Local Law Enforcement Block Grant (LLEBG) funds for law enforcement support expenditures. M/CC Date: December 6, 2004 Date: Synopsis of Previous Council Action: 11/20/03 Resolution #2003-309 authorizing the obligation and expenditure of allocated FY 03/04 LLEBG funds. Resolution #2002-354, authorizing the obligation and expenditure of allocated FY 02/03 LLEBG funds. Resolution #2001-310, authorizing the obligation and expenditure of allocated FY 01/02 LLEBG funds. 11/6/02 10/3/01 Recommended Motion: 1. That the Mayor and Common Council close the public hearing for the proposed Local Law Enforcement Block Grant (LLEBG) expenditure plan for FY 04/05. 2. Adopt Resolution. 3. Authorize the Director of Finance to amend the FY 2004-2005 budget as follows (rounded): Transfer the $128,300 from the Booking Fee Trust as revenue into the General Fund (001-000-4740 Misc. Police Receipts $45,300) and Information Services Fund (679-000-4901 Misc. IS revenue $83,000); to appropriate the $128,300 to the Police Department's budget (001-221-50xx salaries and benefits $45,300) and the Information Services Department's budget (679-251-50xx salaries and benefits $83,000); an 0 adjust the Information Services and Asset Forfeiture Budgets to reflect the shifting of$76 0 0 in ui m nt sts from the IS Fund (679- 251-5702) to the Asset Forfeiture Fund (108-271-5702) a dis in t s r MICHAEL BILLDT, ASSISTANT CHIEF OF POLICE Contact person: Capt. Steve Klettenberg Supporting data attached: Yes Phone: 384-5606 Ward: All FUNDING REQUIREMENTS: Amount: Source: $483,533 $152,888 - FY 04/05 LLEBG Grant $16,988 - FY 04/05 COPS Option Grant $109,400 - General Fund $ 76,000 - IS Budget $128,257- Boorng F~7 ;rus~ Acco~ 1iJt; ~ Finance Council Notes: R E:.~C:'\ ,'*" 2M - 325 \ Agenda Item No. J f.o I~J{fJID(1 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the Mayor and Common Council to obligate and expend the allocated FY 04/05 Local Law Enforcement Block Grant (LLEBG) Funds for law enforcement support expenditures. BACKGROUND The Local Law Enforcement Block Grant (LLEBG) provides the Police Department with federal funding for law enforcement support expenditures. For FY 04/05 Congress appropriated $115 million for the LLEBG program, which is $145 million (55.8%) less than the $260 million appropriated the year prior. The Police Department's allocation for FY 04/05 is $152,888. There is a mandatory 10 percent (10%) cash match requirement of $16,988, bringing the total project amount to $169,876. The cash match will be derived from the FY 04/05 Citizens Option for Public Safety (Brulte) funds. This year's allocation is (not including match) $183,762 (45.4%) less than the $336,650 (not including match) allocated in FY 03/04. At the time the FY 04/05 Budget was prepared, it was estimated that $109,400 in General Fund monies and $374,100 in LLEBG funding a would be available to cover the following costs: . Salary and benefits for one (1) ID Bureau supervisor . Salary and benefits for three (3) police dispatchers . Salary and benefits for two (2) Information Services Analysts . Total costs of the Crime Free Rental Housing Program. However, the LLEBG award (including match) was approximately $204,257 less than anticipated: Total Budgeted Costs General Fund Contribution LLEBG Award (including match) Budget Shortfall ($483,533) $109,400 $169,876 ($204,257) In order to offset this shortfall of approximately $204,300, the Asset Forfeiture Fund will pick up $76,000 in computer costs originally budgeted in the Information Services Department so the Information Services Department can pick up the cost of one of the IS Analysts previously paid for with LLEBG funds. The remaining shortfall of $128,300 will be covered with projected savings in booking fees resulting from a negotiated settlement with the County of San Bernardino. The Police Department's LLEBG Program Advisory Board has reviewed the intended use of grant funds and made a unanimous, non-binding recommendation to the Mayor that grant funding be used to fund projects per the attached itemized expenditure plan and supporting narrative. FINANCIAL IMP ACT The Police Department will be using a total of $483,533 from the following sources to fund the personnel costs of six (6) full-time civilian positions and the CFRH program operating costs. The civilian positions are existing and filled. Fundine Source FY 04/05 LLEBG funds FY 04/05 Cops Option funds General Fund-Police FY 04/05 Budget Information Services Budget Savings Booking Fee Trust Savings Total Amount $152,888 16,988 $109,400 $ 76,000 $128,257 $483,533 Budget Amendments are needed to transfer the $128,257 from the Booking Fee Trust as revenue into the General Fund (001-000-4740 miscellaneous Police Receipts $45,290) and Information Services Fund (679-000-4901 misc. IS revenue $82,967); to appropriate the $128,257 to the Police Department's budget (001-221-50xx salaries and benefits $45,290) and the Information Services Department's budget (679-251-50xx salaries and benefits $82,967); and to adjust the Information Services and Asset Forfeiture Budgets to reflect the shifting of $76,000 in equipment costs from the IS Fund (679-251-5702) to the Asset Forfeiture Fund (108-271-5702) as discussed in this report. There is no additional impact beyond what was budgeted to the General Fund this fiscal year. For FY 05/06, alternative funding sources will have to be identified to cover the $128,257 coming from the Booking Fee Trust savings, as this funding source will not be available next fiscal year. RECOMMENDATION 1. That the Mayor and Common Council close the public hearing for the proposed Local Law Enforcement Block Grant (LLEBG) expenditure plan for FY 04/05 2. Adopt resolution. 3. Authorize the Director of Finance to amend the FY 2004-2005 budget as follows (rounded): Transfer the $128,300 from the Booking Fee Trust as revenue into the General Fund (001-000-4740 Misc. Police Receipts $45,300) and Information Services Fund (679- 000-4901 Misc. IS revenue $83,000); to appropriate the $128,300 to the Police Department's budget (001-221-50xx salaries and benefits $45,300) and the Information Services Department's budget (679-251-50xx salaries and benefits $83,000); and to adjust the Information Services and Asset Forfeiture Budgets to reflect the shifting of $76,000 in equipment costs from the IS Fund (679-251-5702) to the Asset Forfeiture Fund (108-271-5702) as discussed in this report. 1 2 3 4 5 6 71 811 91 101 111 12 i i31 1411 151 16 I 171 1811 19 20 21 22 23 24 25 26 27 28 ~~~-j ~ RESOLUTION F H: Y tpF SAN BERNARDINO AUTHORIZING THE MAYOR A1'iD t\ 1 COUNCIL TO OBLIGATE AND EXPEND THE ALLOCATED FY 04/05 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) I FUNDS FOR LAW ENFORCEMENT SUPPORT EXPENDITURES. BE IT RESOL VED BY THE MAYOR Al'\'D COMMON COUNCIL OF THE CITY OF SA1\I BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the Gty of San Bernardino are hereb,' .1uthorizeJ to obligate .1nd expend the allocated Local Law Enforcement Block Grant monies in the amount of 5152,888 from the U.S. Department of Justice and Bureau of Justice Assistance for law enforcement support expenditures as outlined in the attached Expenditure Plan submitted b," the Chief of Police (Exhibit "A").. IIII 1/// /111 IIII IIII IIII IIII IIII /111 IIII IIII IIII IIII /111 4 I 5 I 61 I 71 8 9 101 I 111 12 1~ .J ! 1411 ~' r: ! i ,-;) I 161 171 181 ) '191 " I 20 21 221 23 24 1 I 25 26 27 281 I 1 RESOLUTION OF THE CITY OF SA'\! BE~~ARDINO AlrrHORIZING THE I MAYOR AI\D COMMON COUNCIL TO OBLIGATE AND EXPEND THE 2' ALLCXATED FY 04/05 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FU1\'DS FOR LAW ENFORCEMENT SUPPORT EXPENDITURES. 3 I I HEREBY CERTIFY that the foregoing resolution was duly adopted bv the 11ayor and I Conunon Council of the Gty of San Bernardino at a meeting thereof, held on the _ day of , 2004, by the following vote, to ",it: Council Members: Abstain Absent Na\'S fuTI ES~AJ)A LONGV1LLE MCGINNIS DERRY KELLEY JOl-INSON McCAMlv1ACK GtyOerk The foregoing resolution is hereby approved this _ day of ,2004. 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