HomeMy WebLinkAbout21-Fire Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Larry R. Pitzer, Fire Chief Subject: Resolution authorizing the Purchasing Manager
or designee to issue a purchase order to
Motorola, Inc. in the amount of $79,716.12 for
Dept: Fire 0 R 1 G \ N A L :~~;-one (21) XTS 5000 Model III portable
Date: November 4, 2004
MC/C Meeting Date:
December 6, 2004
Synopsis of Previous Council Action:
03/09/04
Grant Ad Hoc Committee-Recommended approval for Fire to submit the Fiscal Year, 2004, grant
application to the Federal Emergency Management Agency (FEMA).
04/05/04
Resolution #2004-093 authorizing the Fire Department to submit a grant application for funding
in Fiscal Year, 2004, to FEMA in the amount of$150,000 to purchase firefighter safety
equipment.
07/19/04
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Adopted MC-1176 amending Chapter 15.25 of the San Bernardino Municipal Code to include the
Multi-Family Rental Housing Fire Inspection Program.
10/04/04
Resolution #2004-312 authorizing the Fire Department to accept an award from FEMA in the
amount of $360,600.
RECOMMENDATION:
Adopt resolution.
Contact Person: Larrv Pitzer, Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report and Resolution
Ward:
Citywide
FUNDING REQUIREMENTS:
Amount:
Source:
$11.388.02
(ACCT. No) 001-207-5703
Amount:
Source:
$30,368.05
(ACCT. No) 001-202-5703
Amount:
Source:
$37,960.05
(ACCT. No) 123-709-5703
Finance:
Council Notes:
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Agenda Item No, ~J
STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager or designee to issue a purchase order to
Motorola, Inc. in the amount of $79,716.12 for twenty-one (21) XTS 5000 Model III
portable radios.
BACKGROUND
On July 19, 2004, the Mayor and Common Council adopted MC-1176 amending Chapter
15.25 of the San Bernardino Municipal Code to include the Multi-Family Rental Housing
Fire Inspection Program. The established program will be self-funded and would
necessitate additional staff and equipment to conduct inspections.
On October 4, 2004, the Mayor and Common Council approved resolution #2004-312
authorizing the Fire Department to accept an award from the Federal Emergency
Management Agency (FEMA). The amount awarded will fund the upgrade of ten (10)
radios to attain and maintain interoperability with all mutual response agencies that the
Fire Department works with.
During FY 04/05 budget preparation, the Fire Department FY 04/05 budget was
increased to cover expenses associated with the new fire station. The increase included
funding for radio communication equipment needed by fire personnel.
Purchase of the 21 radios will satisfy the communication needs for personnel assigned to
the Rental Housing Fire Inspection Program, Emergency Operations personnel assigned
to the Verdemont station, and upgrade current inventory.
The City purchases our radios directly from Motorola, Inc. because the radios are
progranlmed by Motorola (Smart-Net) for our system and no other distributors are able to
provide them. In addition, Motorola, Inc. has the technology to let us organize and
connect any radio or other communication device used at the incident scene to any other
user, support group, or organization. The user can instantly deliver critical information to
field personnel, eliminating or minimizing communication hindrance when time is most
critical.
Fire is requesting a "selective source" purchase order for Motorola, Inc. in the amount of
$79,716.12 for twenty-one (21) XTS 5000 Model III portable radios (attachment A). In
accordance with the City of San Bernardino Municipal Code Section 3.04.01 OB (3)
purchasing procedures for "selective source", we recommend that Motorola, Inc. be
issued a purchase order for twenty-one (21) portable radios, because of the necessity to
standardize all radio equipment to achieve communication between Dispatch and all field
units.
FINANCIAL IMPACT
The total cost to purchase twenty-one (21) XTS 5000 Model III portable radios from
Motorola, Inc. is $79,716.12. Funding in the amount of $11,388.02 is available in
account number 001-207-5703 (Rental Housing Fire Inspection Program-Communication
Equipment); funding in the amount of $30,368.05 is available in account number 001-
202-5703 (Emergency Operations/Verdemont Station-Communication Equipment); and
funding in the amount of $37,960.05 is available in account number 123-709-5703
(Federal Emergency Management Agency grant).
RECOMMENDATION
Adopt resolution.
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RESOLl'TIO\" OF THE :\IA YOR A\"D CO!\IMOl\' COCl\'CIL OF THE CITY OF SA\"
BER.\;ARDI\"O Al'THORIZI\"G THE PLRCHASIl\G MA\"AGER OR DESIGNEE TO
ISSLE A PLRCHASE ORDER TO !\IOTOROLA, Il\'C. Il\' THE Al\IOL:\T OF 579,716.12
FOR TWEl\'TY-Ol\E (21) XTS 5000 :\IODEL III PORTABLE R..\.D10S.
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BE IT RESOL \TD BY THE MAYOR A:\D CO'1\IO:\ COUl\CIL OF THE CITY OF
SA:\ BER.\;ARDIl\'O AS FOLLOWS:
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SECTION I. That the \layor and Common Council authorize the Purchasing Manager or
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designee to issue a Purchase Order not-to-exceed 579,716.12 to Motorola, Inc., as a selected
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source vendor for t\\emy-une (21) XTS soon Model III portable radios (Attachment A, attached
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and incorporated herein);
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SECTIO:\ 2. That \10torola. Inc. is the only distributor that programs the radios with
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Smart-'\et. It is necessary to standardize all radio equipment to achieve communication betv,'een
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Dispatch and all field units. This will assist in communicating with other individuals linked
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\\'ithout disruptions to norma] operations. \lotorola, Inc. radios are compatible \\'ith the current
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system being used by the Fire Department;
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SECTIO:\ 3. This a\\arding of the purchase order to Motorola, Inc. is based upon criteria
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set fonh under the "selected source" purchasing procedures of the City of San Bernardino;
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SECTIO\" 4. The Purchase Order shall reference this Resolution and shall be issued to
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Motorola. Inc. for twenty-one (21) XTS 5000 \lodel III portable radios in an amount not-to-
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exceed 579,716.]2;
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SECTIO:\ 5. The authorization to cxecute the above referenced Purchase Order IS
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rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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RESOlt:TIO", OF THE \IA YOR A:\'D CO\J:\IOl'O COt::\'CIl OF THE CITY OF SA",
BER.'\ARDI",O AlTHORlZI;\,G THE PlJRCHASI:\'G \lAXAGER OR DESIG:\EE TO
ISSt:E A Pt:RCHASE ORDER TO 'IOTOROlA, INC. 1:\ THE A1\I0l':\T OF S79,7]6.]1
FOR T"E\T\ -O:\E (1]) XTS 5000 \10DEl III PORTABLE RADIOS.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the ~layor and
Common Council of the City of San Bernardino at a
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the
day 0'-
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8 I Council '\Iembers
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ESTRADA
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LO:\GVILLE
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\ICGI'\'\IS
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DERRY
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KELLEY
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\ICC.~\1.\IACK
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meeting thcreoL held on
.2004. by the following yote, to wit:
AYES
:\'AYS
ABSTAI", ABSE:\'T
Rachel G. Clark. City Clerk
The foregoing resolution is hereby approyed this
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ApprO\ed as to forn1
and legal content:
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James F. Penri\an
City Alto~ey'
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day of
.2004.
.I udith Valles, \1ayor
City of San Bernardino
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