HomeMy WebLinkAbout19-Facilities Management
Dept:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution authorizing the execution of a contract with and
issuance of a purchase order to Gray/I.C.E. Builders, Inc. for
the Boys and Girls Club ADA Restroom Renovation project
in the City of San Bernardino.
Facilities Management
Date:
November 16, 2004
OR1SlNAL
MICC Meeting Date:
December 6, 2004
Synopsis of Previous Council Action:
3-15-04 Res. 2004-81 Authorization to execute a contract with the County of San Bernardino and
the Boys & Girls Club to provide restroom improvements using County CDBG Funds.
Recommended Motion:
Adopt Resolution.and authorize the Director of Finance to amend the FY 2004/05 adopted budget and increase
Account ~o. 001-321-5706 by $~,900 and the offsetting revenue account..b. y.~)Y,900 to refle~CJthe Co n )
CDBG reImbursement to be received. / /~ //,//-/
/'.~~ L' .
/ /James W. Sharer
// // Director of Facilities Management
/ /'
/
Contact person: James Sharer L../ Phone: 384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
6
FUNDING REQUIREMENTS:
Amount: $69,875.00
Source: :
001-321-5706
Barbara Pachon
Director of Finance
Council Notes:
~-e;?2W\- ~ ,k:,
A.
Agenda Item No. J ~ _
/f)/v JOY
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of San Bernardino to authorize the execution of a contract
with and issuance of a purchase order to Gray/I.C.E. Builders, Inc. for the Boys and Girls Club ADA
Restroom Renovation project in the City of San Bernardino.
BACKGROUND
The Boys and Girls Club Facility is located at 1180 West 9th Street. As part of its accessibility plan
the City of San Bernardino sought the services of a Design/Build company for the ADA renovation of
the existing boys and girls restrooms to bring them into compliance with the current Americans with
Disabilities Act (ADA). The staff restrooms were bid as an alternate addition and due to the cost is
not included in the scope at this time.
Bid packages were sent to 10 vendors, including 4 local contractors, the SB Chamber of Commerce,
advertised on the City website, and advertised in the Sun Newspaper on 8/30/04. Two vendors
attended the mandatory job walk, and both, Gray/ICE Builders and Reyes Construction, provided
proposals.
Contractor
City
Anaheim
Signal Hill
Base Bid
Alternative Add Bid
Gray/I.C.E.
Reyes Constructors
$69,875.00
$115,500.00
$16,950.00
$32,340.00
As a County of San Bernardino CDBG funded project, Economic and Community Development has
been involved and has authorized proceeding with the RFP and authorized the awarding of the scope.
The original CDBG amount was $60,000. When the base bid price came in at $69,875.00 the County
approved an increase in the grant amount to cover the difference.
FINANCIAL IMPACT
This project is being funded by the San Bernardino County ECD using CDBG funds. The City will pay
the costs of the project up front using account #001-321-5706, (Alterations and Renovations) and then be
reimbursed.
RECOMMENDA TlON
Adopt Resolution.and authorize the Director of Finance to amend the FY 2004/05 adopted budget and
increase Account No. 001-321-5706 by $9,900 and the offsetting revenue account by $9,900 to reflect the
County CDBG reimbursement to be received.
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(C~lPy
RESOLlTlO1'\ NO.
RESOLLTlON OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZI1\G THE EXECUTION OF A CONTRACT
WITH AND ISSUANCE OF A PURCHASE ORDER TO GRA Y/LCE.
BliILDERS, 11'\C FOR THE BOYS & GIRLS CLUB ADA RESTROOM
RENOVATION PROJECT 11'\ THE CITY OF SAN BERNARDINO.
HE IT RESOL VED BY THE MAYOR A1'\D COMMON COVNCIL
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Gray/I.C.E. Builders Inc. is the lowest responsible bidder for
the Boys & Girls Club ADA Restroom Renovation Project in the City of San
Bernardino. A contract is awarded accordingly to said Contractor in a total amount
of $69.875.00. Such award shall be effective only upon said contract being fully
executed by both parties. The Mayor is hereby authorized and directed to execute
said contract on behalf of the City: a copy of the contract is attached hereto as
Exhibit A and incorporated herein. The Purchasing Manager is hereby authorized
and directed to issue a purchase order which references this Resolution to said
vendor in the amount of$69,875.00.
SECTION 2. Any amendment or modification thereto shall not take effect or
becomc operative until fully signed and executed by the parties and no party shall
be obligated hereunder until the time of such full execution. No oral agreements.
amendments. modifications or waivers are intended or authorized and shall not be
implied from any act or course of conduct of any party. This resolution is
rescinded if the parties to the contract fail to executc it within sixty (60) days of
the passage of this resolution.
// / I /
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RESOLUTlO~ OF THE MAYOR A:\'D COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZI:--lG THE EXECUTION OF A CONTRACT
WITH AND ISSUANCE OF A PURCHASE ORDER TO GRA Y/I.C.E.
BUILDERS, INC. FOR THE BOYS & GIRLS CLUB ADA RESTROO:VI
RENOVATION PROJECT IN THE CITY OF SAN BERNARDINO.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof. held on the day of
. 2004, by the following vote, to wit:
NAYS
ABST AIN
ABSENT
AYES
Council Members:
ESTRADA
LONGVILLE
ill
121
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MCGINNIS
DERRY
KELLEY
JOHNSON
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McCAMMACK
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Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2004.
Judith Valles, Mayor
City of San Bernardino
i..'
I 1~-L...
lxhibn A
AGREEMENT FOR SERVICES
This AGREEt\1ENT is made and entered into this of
2004, by and between the CITY OF SAN BERNARDINO. California, a
municipal corporation. hereinalter referred to as the "CITY" and Gray-LeE. Builders.
Inc.. hereinafter referred to as "CONTRACTOR".
\\'ITNESSETH
WIIEREAS. City desires to engage a design/build contractor for ADA restroom
renovations at the Boys & Girls Club in San Bernardino. California; and
WHEREAS, Contractor is a licensed building contractor qualified to provide said
ser;ices: and
WHEREAS. San Bernardino City Council has elected to engage the services of
Contractor upon the terms and conditions as hereinafter set forth; and
:\O\V. THEREFORE. it is mutually agreed. as follows:
1. SCOPE OF SERVICES
Contractor shall perform those services specified in Request for Quotation
-# RFQ F-05-020, and as contained in the proposal dated September 30,
2004. (which is on file at the City Clerk's Oftice) and proposed costs. a
copy of which is attached hereto as Exhibit "I", and all of which are
incorporated herein as though set forth in full.
'"1
TER.1\1 OF AGREEMENT
Contractor shall commence within five (5) days after the City has
authorized work to start by issuance of a Notice to Proceed.
3. STANDARD OF PERFORtvL\NCE
Contractor shall complete all worl. in conformance with Federal. State.
and local regulations and industry standards.
4. CHANGES/EXTRA SERVICES
A. Performance of the \vork specified in the Request for Quotation # RFQ F-
05-020. are made an obligation of Contractor under this Agreement,
subject to any changes made subsequently upon mutual agreement of the
parties. All such changes shall be considered as additional tasks and shall
be incorporated by \\Titten amendments to this Agreement and include any
increase or decrease in the amount of compensation due Contractor for the
Exhibi; A
change in scape. Any change. which has not been so incorporated. shall
nat be binding on either party.
B. Contractor shall render no extra services under this Agreement unless City
authorizes such extra services in writing prior to perfornwnce of such
work. Authorized extra services shall be invoiced based on [he authorized
additional task amounts.
5. COMPE'\SA TION
A. Upon satisfactory completion of the work, the Contractor will be
paid time and material not to exceed $69.875.00 in arrears. for all
work and services performed under this contract and upon receipt
of itemized invoices, submitted in triplicate ta the contract
manager. The invoice amount will be based on the actual work
performed by task. Contractor will submit an invoice to the City
upon completion of each building or at the completion of the
project.
B. Said compensation shall not be altered unless there is significant
alteration in the scope. complexity or character of the work to be
performed. City and Contractor shall agree upon any such
significant alteration in writing before commencement of
performance of such significant alteration by Contractor.
'....ny adjustment of the total cost of services will only be permitted
when the Contractor establishes and City has agreed in writing that
there has been, or is to be, a significant change in:
I. Scope. complexity, or character of the ser\lces to be
perforn1ed;
2. Conditions under which the work IS required to be
performed: and
3. Duration of \\ork if the change from the time period
specified in the Agreement for completion of the work
warrants such adjustment.
C. [he Contractor is required to comply with all Federal. Statc and
local laws and ordinances applicable to the work. The Contractor
is required to comply with prevailing wage rates in accordance
with California Labor Code Section 1770.
bhibitA
6. PA \'MENT BY CITY
A. The billings for all seryices rendered pursuant to this Agreement
shall be submitted by Contractor to City and shall be paid by City
\\ithin twenty (20) days after receipt of same. excepting any
amounts disputed by City. Dispute oyer any invoiced amount shall
be noticed to the Contractor within ten (10) days of billing and a
meet and confer meeting for purposes of resolution of such dispute
shall be initiated by the City within (10) days of notice of such
dispute All tasks as specified in Exhibit "I" shall be completed
prior to final payment.
B. No payment will be made for any work performed prior to
approyal of this contract by City and Notification to Proceed.
i. SCPERVISION A\lD ACCEPTANCE OF SERVICES
A. The Director of Facilities Management of City, or his designee,
shall have the right of general superYision over all work performed
by Contractor and shall be City's agent with respect to obtaining
Contractor's compliance hereunder. No payment for any seryices
rendered under this Agreement shall be made without prior
approyal of the Director of Facilities Management or his designee.
8. COMPLIANCE WITH CIVIL RIGHTS LAWS
Contractor hereby certifies that it will not discriminate against any
employee or applicant for employment because of race. color. religion.
sex, marital status, age. handicap or national origin. Contractor shall
comply \\ith all State and Federal Ciyil Rights Laws in its hiring practices
and employee policies. Such action shall include. but not be limited to,
the following: recruitment and recruitment advertising. employment,
upgrading, and promotion.
9. TERMINATION OF AGREEMP\T
A. This Agreement may be terminated by either party upon thirty (30)
days' written notice in the eyent of substantial failure of the other
party to perform in accordance with the terms of this Agreement.
Each party shall haye twenty (20) days following the date of such
notice within which to correct the substantial failure, giying rise to
such notice. In the event of tennination of this Agreement. City
shall within thirty (30) days pay Contractor for all the fees. charges
and services performed to City's satisfaction by Comractor. which
finding of satisfaction shall not be unreasonably withheld.
Exhibit A
Contractor hereby covenants and agrees that upon termination of
this Agreement for any reason, Contractor will preserve and make
immediately available to the City, or its designated representatives,
maps, nutes, correspondence, or records related to work paid for by
the City and required for its timely completion, and to fully
cooperate with City so that the work to be accomplished under this
Agreement may continue w'ithin forty-five (~5) days of
termination. Any subsequent use of such incomplete documents.
other than their originally intended use. shall be at the sole risk of
the City, and the City agrees to hold harmless and indemnify
Contractor from any claims, losses, costs, including attorney's fees
and liability arising out of such use. Contractor shall be
compensated for such services in accordance with Exhibit "1".
B. This Agreement may be terminated for the convenience of the City
upon thirty (30) days \vritten notice to Contractor. Upon such
notice, Contractor shall provide work product to City, and City
shall compensate Contractor in the manner set forth above.
C F ollo\\ing the effective date of termination of this Agreement
pursuant to this section. the Agreement shall continue until all
obligations arising from such termination are satisfied.
] O. CO?\TINGEl\CIES
In the event that. due to causes beyond the control of and without the fault
or negligence of Contractor. Contractor fails to meet any of its obligations
under this Agreement. and such failure shall not constitute a default in
performance. the City may grant to Contractor such extensions of time and
make other arrangements or additions, excepting any increase in payment.
as may be reasonable under the circumstances. Increases in payment shall
be made only under the "changes" provision of this Agreement.
Contractor shall notify City within three (3) days in writing when it
becomes aware of any event or circumstances for which it claims or may
claim an extension.
11. Il\DEPENDENT COl\TRACTOR
Contractor shall act as an independent contractor and shall not be
considered an employee of the City in the performance of the services
provided for under this Agreement. Contractor shall furnish such services
in its own manner. This Agreement is not intended and shall not be
construed to create the relationship of agent. servant. employee,
partnership, joint venture. or association between Contractor and the City.
12. :\SSIGNMENT OR SUBCONTRACTING
Exhibit A
Contractor shall not assign this Agreement. or any portion thereof without
the written consent of City. Any attempt by Contractor to assign or
subcontract any perfomlance of this Agreement without the written
consent of the City shall be null and void and shall constitute a breach of
this Agreement. All subcontracts exceeding S I 0,000 shall contain all
provisions of this contract.
13. NOTICES
All official notices relative .0 this Agreement shall be in \\Tltmg and
addressed to the following representati\es of Contractor and City:
CITY
COT\TRA.CTOR
Kevin Griffin
Gray-1.C.E. Builders. Inc.
428 E. Cerritos Ave
Anaheim. CA 92805
Jim Sharer
Director of Facilities Management
300 N. "0" Street
San Bernardino. CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Contractor may reasonably rely upon the accuracy of data
provided by the City or its agents.
B. Upon completion of all work under this contract. ownership and
title to all reports. documents. plans. specifications. and estimates
produced as part of this contract will automatically be \ested in the
City and no further agreement will be necessary to transfer
ownership to the City.
C. For the purpose of determining compliance with Public Contract
Code Section lOllS, et. seq. and Title 21, California Code of
Regulations. Chapter 21. Section 2500 et. seq.. when applicable.
and other matters connectt:d with the pe formance of the contract
pursuant to Government Code Section 8546.7. the Contractor.
subconsultant. and the City shall maintain all the books.
documents. papers, accounting records. and other evidence
pertaining to the performance of the contract. including but not
limited to. the costs of administering the contract.
All parties shall make such materials available at their
respective offices at all reasonable times during the contract
period and for three years from the date of final payment under
the contract. The State. the State Auditor. or any duly
authorized representative of the F ederal gon~rnment having
Exhibit A
jurisdiction under Federal laws or regulations (including the
basis of Federal funding in whole or in part) shall have access
to any books, records, and docun1ents of the Contractor that
are pertinent to the contract for audits, examinations, excerpts,
and transactions, and copies thereof shall be furnished if
requested,
15, HOLD HARMLESS CLAUSE
/\, Contractor shall indemnify, defend and hold free and hannless the
City, its officers, and its employees from all claims, damages,
costs, expenses, and liability, including, but not limited to
attorney's fees, imposed upon them for any alleged infringement of
patent rights or copyrights of any person or persons in consequence
of the use by City, its officers, employees, agents, and other duly
authorized representatives, of programs or processes supplied to
City by Contractor under this Agreement.
B. The prevailing party in any legal action to enforce or interpret any
provision of this Agreement will be entitled to recover from the
losing party all reasonable attorneys' fees, court costs. and
necessary disbursements in connection with that action, The costs,
salary, and expense of the City Attorney and members of his
office. in connection with that action shall be considered as
attorneys' fees for the purposes of this Agreement.
16. fNDEMNITY
Contractor shall indemnify. defend and hold hannless City from and
against any and all claims. demands, suits, actions, proceedings,
judgments. losses. damages, injuries, penalties. costs, expenses (including
reasonable attorney's fees). and liabilities. of, by. or with respect to third
parties. which arise from Contractor's negligent perfonnance of services
under this Agreement. Contractor shall not be responsible for. and City
shall indemnify, defend. and hold hannless Contractor from and against,
any and all claims, demands, suits, actions, proceedings. judgments,
losses. damages, injuries, penalties. costs, expenses (including reasonable
attorney's fees) and liabilities of, by or with respect to third parties. which
arise from the City's negligent performance under this Agreement. With
respect to any and all claims, demands, suits, actions, proceedings,
judgments, losses. damages, injuries, penalties. costs. expenses (including
reasonable attorney's fees) and liabilities of, by or with respect to third
parties, which arise from the joint or concurrent negligence of Contractor
and City, each party shall assume responsibility in proportion to the degree
of its respective fault.
Exhil">il A
17. LIABILITY/fl\:SURANCE
Contractor shall maintain insurance policies meeting the m1l11mUm
requirements set forth herein. All insurance maintained by the Contractor
shall be provided by insurers satisfactory to the City. Certificates evidencing
all insurance coverage required herein shall be delivered to the City prior to
the Contractor performing any of the services under this Agreement. All
insurance certificates required herein shall name the City as an additional
insured and provide for thirty-(30) days written notice from the insurer to the
City prior to any change or cancellation of any insurance policy of the
Contractor.
A. Comprehensive General Liabilit\ and Automobile Insurance. The
Contractor shall maintain comprehensive general liability and
automobile liability insurance with a combined single limit of not less
than One Million Dollars ($1,000,000.00) per occurrence.
B. Worker's Compensation Insurance. The Contractor shall maintain
worker's compensation insurance in accordance with the laws of
the State of California for all workers employed by the Contractor.
18. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement
shall be construed as not containing such provision, and all other provisions
which are otherwise lawful shall remain in full force and affect. and to this
end the provisions of this Agreement are declared to be severable.
19 E:\TIRE AGREEME".'T
This Agreement r~presents the entire and integrated agreement between the
parties hereto and supersedes all prior and contemporaneous negotiations,
representations, understandings, and agreements, whether written or oral. with
respect to the subject matter thereof. This Agreement may be amended only
by written instrument signed by both parties.
Exhibi: A
AGREDIE;\T FOR Services with Gray-LeE. Builders. Inc.
IN \\TTl\'ESS WHEREOF. the parties hereto have caused this Agreement to be
executed on the date \\Titten above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
Rachel Clark. City Clerk
City of San Bernardino
BY:
Judith Valles. Mayor
City of San Bernardino
Gray-LeE. Builders. Inc.
B'{:
Signature
NA~1E:
TITLE:
ApprO\ed as to form
and legal content:
JAMES F. PENMAN
Cit, AltO'?).' ~
BY' ~'L~-.JIL.
Iii
EXHIBIT
RFP F-05-020
PRICE FORM
REQUEST FOR QUOTES: RFQ F05-020
DESCRIPTION OF RFQ: ADA Restroom Renovation at Boys & Girls Club
BIDDER'S NAME/ADDRESS: rLL b\t,\ \!lr.s I Gv~y
~~\ ~. lOv",~\v) ~U
~~~,~ lvJ,. G\) &J,-
N.A.ME/TELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
I{ 0 ,../\ 'v, (4.... :' ff .....:
I \~ -"\\l-y~\'e
1)
Boys and Girls Club
1180 West 9th Street
A) Furnish and install specified components to City of San Bernardino for the
ADA Restroom Renovation in the Scope or Work and Specifications to the
Boy's and Girls' Club
Boys and Girls Restroom
Lump Sum:
Lk~r-~l' ~O_; ;n words-2l~ - M~,.,.,...,LL.~~J- ~~ .LI\,
''O-'J/tv
1180 West 9th Street
2)
Boys and Girls Club
B) Furnish and install specified components to City of San Bernardino for the
ADA Restroom Renovation in the Scope or Work and Specifications to the
Boy's and Girls' Club
Mens and Women's Staff Restroom
Lump Sum:
$--liot~.5::Q~~_-; in words:__2.i'Lk~_~~~==,.L~~~J~;,\.(.lriJ -ft~ (;.tc I~[,~ ~~
EXHIBIT 1
RFP F -05-020
Are there any other additional or incidental costs which will be requi
meet the requirements of the Technical Specifications? Yes / No
answered "Yes", please provide detail of said additional costs:
y your firm in order to
. (circle one). If you
~ 'J " -...L
Please indicate any elements of the Technical Specifications which cannot be met by your
firm.
~OV~
Have you included in your bid all informational items and forms as reqUestedG / No
(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable
thirty (30) days.
%
days; unless otherwise stated, payment terms are: Net
In signing this bid, Bidder warrants that all certifications and documents requested herein are
attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all
Addenda to this RFQ received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received !::- tJ ()\..L
Addenda No:
Addenda No:
Addenda No:
Received on:
Received on:
Received on:
-~--::-~/~ > ~--
I
6r ~ it'^- S: Lu-ecl ~ CfD
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
EXHIBIT 1
RFP F-05-020
DATE SIGNED: ~ bl o"l
COMPANY NAME & ADDRESS: r( '{ t>Y\\\lhv,> ~,\.
'-\~\ ~. \.Qv,,~~'" l~
~~\V'^ CAA (\1~C\-
I
PHONE: \\'"\,'-\"\\'\1.>'-) FAX: ,\,-\ - '1r1\-l~ ~.)
IF SUBMITTING A "NO BID", PLEASE STATE REASON (S) BELOW:
EXH~BIT 1
CONTRACTOR'S
NONDISCRIMINATORY EMPLOYMENT
CERTIFICATE
Certifi cate Generally
CJnsislent with a policy of nondiscrimination in employment on contracts of the City of San
E~rna rdino and in furtherance of the provisions of Section 1735 and 1777.6 of the California Labor
l)de a "contractor's obligation for nondiscriminatory employment certificate" as hereinafter set
kth shall be attached and incorporated by reference as an indispensable and integral term of all
bd specifications and contracts of the City for the construction, repair, or improvement of public
li'iDrks _
Cmtents of Certificate
T~e Contractor's obligation for nondiscriminatory employment is as follows:
Inperforming the work of this contract, the Contractor agrees as follows:
1. The Contractor will not discriminate against any employee or applicant for employment
because of race, creed, color, national origin, ancestry, sexual orientation, political affiliation or
be!iefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those
tems are defined by the California Fair Employment and Housing Act -- Government Code
Section 12900-12996), except where such discrimination is based on a bona fide occupational
qualification.
The Contractor will take positive action or ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, creed, color, national
origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap,
medical condition, marital status or pregnancy (as those terms are defined by the California Fair
Employment and Housing Act -- Government Code Section 12900-12996), except where such
discrimination is based on a bona fide occupational qualification. Such action shall include but
not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of payor other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by the City
setting forth the provisions of this nondiscrimination clause.
2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the Contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, national origin, ancestry, sexual orientation, political affiliation or
beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those
terms are defined by the California Fair Employment and Housing Act -- Government Code
Section 12900-12996), except where such discrimination is based on a bona fide occupational
qualification.
EXHIBIT 1
CERTIFICATE OF COMPLIANCE
To be completed and returned by Successful Bidder with Bonds and Certificates of Insurance
TO: City of San Bernardino
RE: ADA Restroom Renovation at Boys & Girls Club, RFP F05-020
This is to certify that all requirements for insurance of subcontractors as specified in Proposal
Number F05-020 have been met.
___~S~c, ~./ ('[!:!~~}-"_ J~C~_____
Name of Bidder (Person, Firm, or Corporation)
------S~~~-~~------------
Signature of Bidder's Authorized Representative
__Qr~_'3:"'-_S ~~~_:_~r ~_______
Name & Title of Authorized Representative
__1J ~~l-~Cj-----
Date of Signing
EXHIBIT]
CONTRACTOR GUARANTY
To Be Submitted With Bid
The successful bidder shall execute this guaranty upon execution of the contract. If they so
choose, Bidders may execute this guaranty at the time of submit~ing their bid.
To the City of San Bernardino
RFP F05-020 for ADA Restroom Renovation at Boys & Girls Club
The undersigned guarantees the construction and installation of the following work included in this
project in accordance with:
RFP F05-020 For
ADA Restroom Renovations at Boys & Girls Club
Should any of the materials or equipment prove defective or should the work as a whole prove
defective, due to faulty workmanship, material furnished or methods of installation, or should the
work or any part thereof fail to operate properly as originally intended and in accordance with the
contract documents, due to any of the above causes, all within twelve (12) months after date on
which this contract is accepted by the City of San Bernardino, hereinafter called City, the
undersigned agrees to reimburse the City, upon demand, for its expenses incurred in restoring
said work to the condition contemplated in said project.
Said reimbursement shall include the cost of any such equipment or materials replaced and the
cost of removing and replacing any other work necessary to make such replacement or repairs, or
upon demand by the City, to replace any such materials and to repair said work completely without
cost to the City so that said work will function successfully as originally contemplated. The City
shall have the unqualified option to make any needed replacement or repairs itself or to have such
replacements or repairs done by the undersigned. In the event the City elects to have said work
performed by the undersigned, the undersigned agrees that the repairs shall be made and such
materials as are necessary shall be furnished and installed within a reasonable time after the
receipt of demand from the City. If the undersigned shall fail or refuse to comply with his
obligations under this guaranty, the City shall be entitled to all costs and expenses, including
attorney's fees, reasonably incurred due to the said failure or refusal.
__~~G~_Jl~_d~! ~./ ~~_7(/\C-,-________
Name of Bidder/Contractor (Person, Firm, or Corporation)
S;go!~~,f~Aut';orized RepeeSeot'!;Ve
____~!_l~~__~_~_~~~--~~__________
Name & Title of Authorized Representative
____~~~~JC~_~____
Date of Signing
EXPERIENCE STATEMENT
EXHIBIT 1
I hereby certify that I have a current and valid Contractor's License, in good standing, issued by the
California State Department of Consumer Affairs and that the information below is a record of my
experience in construction of ? type similar in magnitude and character to that contemplated under
this contract. Additional numbered pages outlining this portion of the bid may be attached to this
page.
,,-(.~16V\i \S-.t\~__ _~I"i Q'{l___
Bidder Name Contractor's License Number
Classification ~l~ applicable to the work.
Expiration Date ~J2.LkL-
I declare under penalty of perjury that the foregoing is true and correct. Executed on
(da~ 1( ~~/..-!?3-----;- at San Bernardino, California.
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Signature of Bid~
Description
Yr.
Amt.
Customer & Telephone #
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EXHIBIT 1
SUBCONTRACTORS LIST
The following is a list of the subcontractors that will be used in the work if the Bidder is awarded
the contract. and no subcontractor doing work in excess of the amount specified in the bid
documents, List of Subcontractors, who is not listed will be used without the written approval of
the City of San Bernardino. Additional numbered pages outlining this portion of the bid may be
attached to this page. NOTE: Subcontractors' address, telephone number, license
numbers, class and expiration date information may be omitted from this form but must
then be submitted within two (2) working days following the opening of bids.
Subcontractor name, location City of San Bernardino, and item of work must be stated at
the time of the bid.
rc~ Dll\ \ cha<)
Bidder Name
SUBCONTRACTORS LIST, Page 1
All Subcontractors in excess of 1/2 of 1% of total bid must be listed.
SUBCONTRACTOR: ITEM OF WORK:
EL. 'DQ....- ~t- P\~,^,,\" l~ P l ,^-w\ to \ ~
LOCATION/ADDRESS:
8.~g,\ ~v..~ Ov \4 {J.
LICENSE NO. EXPIRATION PHONE:
CLASS: DATE: ( ) (I i - 33"<{- 17 h V
?"q Sl?14 ~ /10/0~
SUBCONTRACTOR: ITEM OF WORK:
tlS& Ccvf' HvA--L I~
lOCATION/ADDRESS: ~' LA
1~~"'1 ~\\t,.o", Pn...-- q~~IO
LICENSE NO. EXPIRATION PHONE:
CLASS: '-\ DATE: ( ) 1\11,- c:;-ql- 7'27'1
L{1\,\'t ~ N/O~
SUBCONTRACTOR: ITEM OF WORK:
P ~v-h- ~ ( IkH)o v I'(~ /"". k~ I{ ;fUHald'<j
LOCATION/ADDRESS: fte <<'& () "'-
p,j &>/ ~v'-l~ st..... n:~,j.{p...
LICENSE NO. EXPIRATION PHONE:
CLASS: DATE: ( ) ~S'i- ~~7- 9~ I
'1'J5" 0 ~'7 ~ /1J Iv')
EXHIBIT 1
SUBCONTRACTORS LIST
The following is a list of the subcontractors that will be used in lhe work if the Bidder is awarded
the contract, and no subcontractor doing work in excess of the amount specified in the bid
documents, List of Subcontractors. who is not listed will be used without the written approval of the
City of San Bernardino. Additional numbered pages outlining this portion of the bid may be
attached to this page. NOTE: Subcontractors' address. telephone number, license numbers.
class and expiration date information may be omitted from this form but must then be
submitted within two (2) working days following the opening of bids. Subcontractor name.
location City of San Bernardino, and item of work must be stated at the time of the bid.
rc..C ~~\ \J.u:,
Bidder Name
SUBCONTRACTORS UST, Page 1
All Subcontractors in excess of 112 of 1 % of total bid must be listed.
SUBCONTRACTOR: ITEM OF WORK:
eaD l-k\ \
lOCA nON/ADDRESS: O-t. w-..::;
\\1"" c,. U.tt.v-!l~ w~ ~...
LICENSE NO. EXPIRATION PHONE:
CLASS: DATE: ( ) f'1~-l1t7-"OJ
(.8t 'i '\ II fJ IJOI O~
SUBCONTRACTOR: ITEM OF WORK:
FI-a<Jv 'L \t\.(.(; "'''' \.4,,> ~"'~VVl ;0
LOCA TION/ADDRESS:
-, , 1.."L. Tl&.' b.t J {-lv....-I-""Jk. L... ~
LICENSE NO. EXPIRATION PHONE:
CLASS: DATE: ( ) "1 JI..{ ~ CjI1~ -i(5'
t.{ (ll 1.,-L- '! nl/o C;
SUBCONTRACTOR: ITEM OF WORK:
[>V\l~'" ""'-,^",- u. Ot'1'-'" wi \ D,) "''(\- t \
LOCATION/ADDRESS:
I L'1(;1 ~\I\I-l''> 14{ )~-l-...(\.v-.r>,.
UCENSE NO. EXPIRATION PHONE:
CLASS: DATE: ( )11'l - 7 47- Iii r '-I
{o~'-tr;9L\ iJ rJl/()("
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): /2-(, -Dr, Item # \q Resolution #
Vote: Ayes 1- 5 ( "l Nays kr Abstain <P
Change to motion to amend original documents 0 Companion Resolutions
ZooL\- 3-\~
Absent .-fr
Null/VoidAfter: CoD days/ '2-4.-05
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: I 7.- ~-6~
Date of Mayor's Signature: 12- q-C) c~
Date ofClerk/CDC Signature: rL-q-a~
Reso. Log Updated:
Seal Impressed:
Ia-"
g..
Date Memo/Letter Sent for Signature:
1st Reminder Letter Sent:
! 2--\0 -0'1
Date Returned:
Not Returned: 0
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
YesL No
Yes No ./
Yes NoL
Yes NOZ
Yes No
Copies Distributed to:
Animal Control 0
City Administrator 0
City Attorney 5
Code Compliance 0
Development Services 0
Others:
EDA 0
Facilities C~ :ro. : P ,~
Finance ~W
Fire Department 0
Human Resources 0
Information Services 0
Parks & Recreation 0
Police Department 0
Public Services 0
Water Department 0
3
/'
Notes:
Ready to File: _
Date:
Revised 12/18/03
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director
Subject:
Resolution authorizing the execution of a contract with and
issuance of a purchase order to Gray/LC.E. Builders, Inc. for
the Boys and Girls Club ADA Restroom Renovation project
in the City of San Bernardino.
Dept: Facilities Management
Date: November 16, 2004
(C (QJ fJL,;ng On'"
December 6, 2004
Synopsis of Previous Council Action:
3-15-04 Res. 2004-81 Authorization to execute a contract with the County of San Bernardino and
the Boys & Girls Club to provide restroom improvements using County CDBG Funds.
Recommended Motion:
Adopt Resolution.and authorize the Director of Finance to amend the FY 2004/05 adopted budget and increase
Account No. 001-321-5706 by $9,900 and the offsetting revenue account by $9;l}00 to reflec} the Co n -;
CDBG reimbursement to be received.' / / . /
.-:: .?,;?7"' L.. .
James W. Sharer
/ Director of Facilities Management
Contact person:
James Sharer
c........./
Phone:
384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
6
FUNDING REQUIREMENTS:
Amount: $69,875.00
Source: :
001-321-5706
Barbara Pachon
Director of Finance
Council Notes:
A.
~J~L/f ~J'
, /!J,.!t;.!tJJ,t
Agenda Item No. 1$
OFflCE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
-iM
December 10, 2004
Kevin Griffin
Gray-I.C.E. Builders, Inc.
428 E. Citrus Avenue
Anaheim, CA 92805
Dear Mr. Griffin,
At the Mayor and Common Council meeting of December 6, 2004, the City of San Bernardino
adopted Resolution 2004-376 ~ Resolution authorizing the execution of a contract with and
issuance of a purchase order to Gray/I. CE. Builders, Inc., for the Boys & Girls Club ADA rest
room renovation project in the City of San Bernardino.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by February 4, 2005.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
. "1 c't" f'"
(./,,,( . 1(,
.... / '" i _~_' -~'.~,.t.../u:~_,
Michelle Taylor
Senior Secretary
-(
/""':
,..\.,,;,_..~
.-_i...........
, ,\
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability. Respect for Human Dignity. Honesty
I.C.E. Builders, Inc.
421 E. Cerritos Avenue
Anaheim, CA 92805-6320
Ph: (714) 491-1317
Letter of Tranmt:it'td[::05..0066-KG #1 I
To: CITY OF SAN BERNARDINO
'04rami~#: ~In :~?
crlile: 1212012004
Job: 05-0066-KG...San Bernardino Boys Girls ADA
Executed Contract for Boys & Girls Club Restroom Renovation
Subject:
WE ARE SENDING YOU p- Attached C Under separate cover via None the following items:
C Shop drawings C Prints C Plans C Samples
C Copy of letter C Change order C Specifications p- Executed Contract Agreement
Document Tvpe Copies Date No. Description
Contract 1 12/20/04 Executed Contract Aw~ement
- -- ~ ----..----- . .... ---- -------..... --------- ------- ---------..----
THESE ARE TRANSMITTED as checked below:
C For approval C Approved as submitted C Resubmit _ copies for approval
C For your use C Approved as noted C Submit _ copies for distribution
p- As requested C Returned for corrections C Return _ corrected prints
C For review and comment C Other
C FOR BIDS DUE C PRINTS RETURNED AFTER LOAN TO US
Remarks: We look forward to a successful partnership in the construction renovation of the restroom facilities at the Boys and Girls
Club of San Bernardino. If there any questions for concerns, please contact myself or Pat Kelly at (714) 491-1317 ex!.
360.
Copy To:
From: Kevin Griffin (ICE BUILDERS)
Signature:
~'~
ICEB Form updated 2004-11-15
If enclosures are not as noted, kindly notify us at once.
Page 1 of 1