HomeMy WebLinkAbout18-Facilities Management
Dept:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution authorizing the execution of an agreement with
Gladstein, Neandross and Associates LLC in the amount
of$153,610.00 to design a CNG/LCNG Fueling Station
for the City of San Bernardino.
Facilities Management
Date:
November 16, 2004
ORIGiNAL
MICC Meeting Date:
December 6, 2004
Synopsis of Previous Council Action:
6-04-01
9-15 -0 1
1-07-02
9-15-03
Res. 2001-12
Res. 2003-261
Approval to seek CMAQ funds for Fueling Station.
Approval of Grant applications and commitment to implementation schedult
Ratification for submittal of application for funds from SCAQMD $143,208
Resolution authorizing a contract between the City and the SCQMD for
the receipt of grant funds in the amount of$143,208 for the construction
of the LNG/LCNG Fueling Station at the Corporate Yard.
Recommended Motion:
Contact person:
James Sharer
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1/' /James W. Sharer
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Adopt Resolution.
Phone:
384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
FUNDING REQUIREMENTS: Amount: $153,610
Source: :
CMAQ funds
Ke:50 ;!1jQj4 - 31 S
Council Notes:
Barbara Pachon
Director of Finance
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of an agreement with Gladstein, Neandross and Associates
LLC in the amount of $153,610.00 to design a CNG/LCNG Fueling Station for the City of San
Bernardino.
BACKGROUND
The South Coast Air Quality Management District (SCAQMD) has adopted various District
Rules that mandate municipalities that operate fleets of Medium and heavy-duty trucks must
purchase vehicles that operate on alternative fuels such as Compressed Natural Gas (CNG)
and Liquefied Natural Gas (LNG). The City has been successful in obtaining various grants
totaling $1,125,952 to fund the design and construction of the LNG/LCNG Fueling Station at
the City Yard. The facility to store and dispense these fuels will be located at the Corporate
Yard's existing fleet fueling station on Pershing Street.
This project launched in 2001. Congestion Mitigation/Air Quality program (CMAQ) and
South Coast Air Quality Management District Mobile Source Air Pollution Reduction
(MSRC) funding has been secured through SANBAG, SCAQMD, with matching City funds.
CAL TRANS administers projects using CMAQ funds. Due to a CAL TRANS re-
organization there were delays in obtaining approvals to proceed from the design RFP
creation, review, and approval, through the various steps of the candidate firms selection
process.
At this point in time, the design consultant selection process for the preliminary engineering
and environmental scope for the above project has been completed. CAL TRANS has
confirmed that the City has complied with the consultant selection procedures of the
CAL TRANS Local Assistance Procedures Manual, and the governing body approval may be
sought with the CMAQ grant in good standing.
The City received and evaluated proposals from four firms to perform the preliminary,
environmental, and final design work for the above project. Each of the four firms proposals
were rated and scored with the following criteria:
. Reasonable effort to engage DBE sub-consultant or support for scope.
. Responsiveness to the RFP and overall clarity of the proposal.
. Qualification and previous experience of the Proposer and proposed sub-design consultants,
including experience in similar projects with other government entities and knowledge of
LNG/LCNG technologies and systems.
. Proposed timeline and ability of design consultant to meet or exceed the deadlines.
The City evaluation team was comprised of the following members:
Mike Grubbs, City of San Bernardino Acting City Engineer, Development Services
James Sharer, City of San Bernardino, Director of Facilities Management
Lynn Merrill, City of San Bernardino, Director of Public Services
Lynn Parker, City of San Bernardino Senior Engineer, Development Services
Michelle Kirkhoff, Director Air Quality/Mobility Programs, SANBAG
Ray Gorski, Mobil Source Air Pollution Reduction Review Committee
David Taylor, City of San Bernardino, Project Manager Facilities Management
Submitting consultants:
1. Alterntative Fuel Systems Auburn, New Hampshire
2. Burnett and Burnette Lynwood, CA
3. Gladstein, Neandross & Associates Santa Monica, CA
4. Wilson and Company San Bernardino, CA
With CAL TRANS concurrence, these four firms were short-listed to two candidate firms to be
interviewed:
1. Burnett and Burnette Lynwood, CA
2. Gladstein, Neandross & Associates Santa Monica, CA
Following the formal candidate firm interviews, the City selection team determined Gladstein,
Neandross & Associates to be most responsive to the requirements of the RFP. Again with
CAL TRANS concurrence, the City set an interview to negotiate their fee schedule to perform the
scope of the Design/Environmental RFP.
The City negotiated with the Gladstein, Neandross, and Associates analyzing the following three
areas 1) critical project activities GNA must perform, 2) potential cost impacts to the design
effort due to CAL TRANS deliverables, and 3) project activities the City could perform.
The project budget falls within the CAL TRANS (FNM-76) August 6, 2003 authorization to
proceed with the environmental documentation and preliminary engineering.
SUMMARY OF DESIGN COSTS
Based upon negotiations with Gladstein Neandross and Associates, the following table represents
the revisions to their not to exceed fee schedule budget:
$8,538.00 -$2,565.00 $5,973.00
$69,377.00 -$8,700.00 $60,677.00
$19,604.00 -$1,325.00 $18,279.00
$13,990.00 -$3,750.00 $10,240.00
$14,763.00 -$325.00 $14,438.00
ement $40,917.00 -$8,617.00 $32,300.00
Subtotal $167,189.00 -$25,282.00 $141,907.00
Ex enses $11,703.00 $0.00 $11,703.00
Total: $178,892.00 -$25,282.00 $153,610.00
FINANCIAL IMPACT
The following table summarizes the funding sources for design/construction of the LNG/LCNG
Fueling Station at the City Corporate Yard:
Fundin2 Source Fundin2 Amount Percent of Proiect Cost
SANBAG CMAQ $911,859.00 73%
MSRC Match $70,885.00 6%
Refuse Funds $124,100.00 10%
SCAQMD RFP-P2202-19 $143,208.00 11%
Total $1,250,052.00 100%
FINANCIAL IMPACT
The design portion of the project in the amount of$153,610.00 will be paid with CMAQ funds.
RECOMMENDA nON
Adopt Resolution.
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RESOLCTION OF THE MAYOR AND COMMON COUNCIL OF THE
CIT'\:' OF SAN BER:\TARDINO AUTHORIZING THE EXECUTION OF A1'\
AGREE:\lENT WITH AND ISSUA1'\CE OF A PURCHASE ORDER TO
GLADSTEIN, NEANDROSS AND ASSOCIATES LLC IN THE AMOl:l'\T
OF SI53,610.00 TO DESIGN A CNGfLCNG FUELING STATIOl'l FOR
THE CITY OF SAN BERNARDINO.
BE IT RESOLVED BY THE MA YOn. AND COMMON COUNCIL
or THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Gladstein Neandross and Associates LLC is the most
responsi\'e bidder for the design of a LNC/LCNG Fueling Station in the City of
San Bernardino, A Professional Services Agreement is awarded accordingly to
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said Vendor in the total amount of S 153.61 0,00, Such award shall be effective only
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upon said agreement being fully executed by both parties, The Mayor is hereby
authorized and directed to execute said contract on behalf of the City; a copy of the
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agreement is attached hereto as Amendment 1 and incorporated herein, The
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Purchasing Manager is hereby authorized and directed to issue a purchase order
which references this resolution to said vendor in the amount of $153.61 0,00
SECTION 2. Any amendment or modification thereto shall not take effect or
become operative until fully signed and executed by the parties and no party shall
be obligated hereunder until the time of such full execution, No oral agreements,
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amendments, modifications or waivers are intended or authorized and shall not be
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implied from any act or course of conduct of any party, This resolution is
rescinded if the parties to the contract fail to execute it within sixty (60) days of
the passage of this resolution.
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RESOLlITlON OF THE !\IA YOR AND COM:YIOl'l COUNCIL OF THE
CITY OF SAN BERNARDI:\O AUTHORIZING THE EXECl'TlO:\ OF AN
AGREEl\IE1\'T WITH AND ISSllANCE OF A PURCHASE ORDER TO
GLADSTEIN, NEANDROSS AND ASSOCI:'\. TES LLC IN THE AMOUNT
OF SI53,610.00 TO DESIGN A CNG/LCNG FCELING ST A TlO:\ FOR
THE CITY OF SAN BERNARDIl'\O.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof. held on the day of .2004. by the
following vote, to wit:
ABSENT
ABST AIN
NAYS
Council Members:
AYES
9 ESTRADA
10 I LONGVILLE
19 The foregoing resolution is hereby approved this
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MCGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark. City Clerk
day of
Judith Valles. !vlayor
City of San Bernardino
James F. Penman,
It.. -'
PROFESSIO!\'AL SERVICES AGREEME~T
(City of San Bernardino Gladstein. Neandross and Associates LLC)
J. IDENTIFICATIOl\;
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement" herein) is entered into by and between
the City of San Bernardino, a California municipal corporation ("City" herein) and Gladstein, Neandross and
Associates LLC. a California Limited Liability Corporation ("Consultant" herein).
2. RECITALS
:::.1 City has determined that it requires the following professional services from a consultant:
The design of a Liqified Natural Gas to Compressed Liquified ]\;atural Gas(L~GILCNG) Fueling Station.
, , Consultant represents that it is fully qualified to perform such professional services by virtue of its
experience and the training. education and expertise of its principals and employees. Consultant further represents
that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set
forth in this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and
Consultant agree as follows:
3. DEFI:\'ITIO:'liS
3.1 "Scope of Services": Such professional services as are set forth in Consultant's April 7. 2004
proposal to City. and the Request for Proposal to Design a Liquified Natural Gas.'Liquified to Compressed Natural
Gas (CNGLC~G)Fueling Station dated February 4, 2004, all attached hereto as Exhibit A-I and A-2. and
incorporated herein by this reference.
3.2 "Approved Fee Schedule": Such compensation rates as arc set forth in Consultant's
Septemher 2,2004 fee schedule to City attached hereto as Exhibit B and incorporated herein by this reference.
3.3 "Commencement Date": December 10.2004
3.4 "Expiration Date": \larch 31. 2006.
4. TER'l
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at
II :59 p.m. on the Expiration Date unless extended by written agreement of the parties or terminated earlier in
accordance with Section 16 below.
5. CONSLL T ANT'S SERVICES
5. I Consultant shall perform the services identified in the Scope of Services. City shall have the right
to request. in \\fiting. changes in the Scope of Services. Any such changes mutually agreed upon by the parties. and
any corresponding increase or decrease in compensation. shall be incorporated by written amendment to this
Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed
the sum of S I 53.61 0.00. unless specifically approved in advance, in writing. by City.
{J)'724- I
A TT ACHME~T I
5.~ Consultant shall obtain a City business license and establish an otTice within the City of San
Bernardino prior to commtncing performance under this Agreement. Consultant shall perform all work to the
highest professIOnal standards of Consultant's profession and in a manner reasonably satisfactory to City.
Consultant shall comply with all applicable federal. state. and local la\\'s and regulations (including the conflict of
interest provisions of Government Code Section 1090 and the Political Reform Act (Government Code Section
81000 el seq.)). During the term of this Agreement. Consultant shall not perform any work for another person or
entity for whom Consultant was not working at the Commencement Date if both (il such v\ork would require
Consultant to abstain from a deCision under this Agreement pursuant to a conflict of interest statute: and (ii) City has
not consented in writing w Consultant's performance of such \\ork.
5.3 Consultant represents that it has. or will secure at its own expense. all personnel required to
perform the services identified in the Scope of Services. All such services shall be performed by Consultant or
under its supervision. and all personnel engaged in the work shall be qualified to perform such services.
Erik :\candross shall be Consultant's project administrator and shall have direct responsibility for management of
Consultant's performance under this Agreement. No change shall be made in Consultant's project administrator
\\ ithout City's prior written consent.
S.4 Substitution of Key Personnel. Consultant has represented to the City that certain key personnel
v\ill perform and coordinate the Services under this Contract. Should one or more of such personnel become
unavailable. Consultant may substitute other personnel of at least equal competence upon wrinen approval by the
Clly. In the event that the City and Consultant cannot agree as to the substitution of the key personnel. the City shall
be entitled to terminate this Contract for cause. pursuant to the provisions of Section 16.
5.5 City hereby consents to Consultant's subcontracting portions of the "Scope of Work" to the party
identified below for the functions described in Consultant's proposal. Consultant shall include in the subcontract
Agreement the stipulation that Consultant. not City. is solely responsible for payment of the sub consultant for the
amounts owing and that the sub consultant shall have no claim. and shall take no action. against City. its officers,
directors. employees or sureties for nonpayment by Consultant.
Sl'B CONSULTANT'S NNvlE ADDRESS
DESCRIPTIO:" OF WORK
Fuel Solutions. Inc.
Los Angeles. CA 90mS
Mechanical Sy stems
:\MEC Earth and Environmental
Santa Barbara. CA
Environmental Documentation
City & County Soil Engineering & Testing Corp.
Ontario. CA
Geotechnical Engineering
\1DC Engineers
Los Angeles. CA
Electrical Engineering
Consultant shall also include in the subcontract Agreements the stipulation that the sub consultants shall maintain
adequate insurance coverage as required in Section II.
6. CO'\lPENSATlOl\
6.1 City agrees to compensate Consultant for the services provided under this Agreement. and
Consultant agrees to acctpt in full satisfaction for such services. payment in accordance \\ ith the Approved Fee
Schedule.
6.2
Consultant shall submit to City an invoice. on a monthly basis or Ics' frequently. for the services
performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the
63-;2~'" I
ATTACHMENT I
billing period and the amount due. Within ten business days of receipt of each invoice. City shall
notify Consultant in writing of any disputed amounts included on the invoice. Within thirty
calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the
invoice. City shall not withhold applicable taxes or other authorized deductions from paymems
made to Consultant.
6.3 Payments for anI services requested by City and not included in the Scope of Services shall be
made to Consultant by City on a time-and-materials basis using Consultant"s standard fee
schedule.
7. OW:'\ERSHIP OF WRITTDI PRODlJCTS
All reports, documents or other written material (""\\Tltten products" herein) develclped by Consultant in the
performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use
or dissemination by City Consultant may take and retain copies of such written products as desired, but no such
written products shall be the subject of a copyright application by Consultant.
8. RELATIONSHIP OF PARTIES
Consultant is. and shall at all times remain as to City. a wholly independent contractor. Consultant shall
have no power to incur any debt. obligation. or liability on behalf of City or othen\ ise to act on behalf of City as an
agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant"s
emplc'yees. except as set forth in this Agreemem Consultant shall not represem that it is. or that any of its agents or
employees are. in any manner employees of City
9. CONFIDE:\'TIALITY
All data. documents. discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior
written consent by City. City shall grant such consent if disclosure is legally required. Upon request. all City data
shall be returned to City upon the termination or expiration of this Agreement.
]0. INDEMNIFICATION
10.] The parties agree that City. its officers, agents, employees and volunteers should. to the extent
permitted by law, be tully protected from any loss. injury. damage. claim, lawsuit, cost, expense, attorneys' fees,
litigation costs. or any other cost arising out of or in any way related to the performance of this Agreement
Accordingly. the provisions of this indemnity provision are intended by the parties to be interpreted and construed to
provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter
into this Agreement in the absence of Consultant"s commitment to indemnify and protect City as set forth herein.
10.2 To the fullest extent permitted by law. Consultant shall indemnify. hold harmless and defend City,
its officers. agents. employees and volunteers trom and against any and all claims and losses. costs or expenses for
any death or injury to any person and damage to any property resulting from any alleged intentional. reckless,
negligent. or otherwise wrongful acts. errors or omissions of Consultant or any of its officers, employees. servants.
agents, or sub consultants in the performance of this Agreement. Such costs and expenses shall include n:asonable
anorneys' fees incurred by counsel of City's choice.
10J City shall have the right to offset against the amount of any compensation due Consultant under
this Agreemcnt any amount due City from Consultant as a result of Consultant's failurc to pay City promptly any
indemnification arising under this Section] 0 and related to Consultant's failure to either (i) pay taxes on amounts
rcceived pursuant to this Agreemcnt or (ii) comply with applicable workers' compensation laws.
6i72~7 I
ATTACHMENT I
104 The obligations of Consultant under this Section 10 shall not be limited by the provisions of any
workers' compensdtion act or similar act. Consultant expressly waives its statutory immunity under such statutes or
laws as to City. its officers. agents. employees and volunteers.
10j Consultant agrees to obtain executed indemnity agreements with provisions identical to those set
forth here in tlus Section J 0 trom each and every sub consultant or any other person or entity invohed by. for, with
or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such
indemnity obligations from others as required herein. Consultant agrees to be fully responsible and indemnifY, hold
harmless and defend City, its officers. agents, employees and volunteers from and against any and all claims and
losses. costs or expenses for any damage due to death or injury to any person and injury to any property resulting
trom any alleged intentional. reckless. negligent. or otherwise \ITongful acts, errors or omissions of Consultant's sub
consultants or any other person or entity involved by. for. \\ith or on behalf of Consultant in the performance of this
Agreement. Such costs and expenses ,hall include reasonable attorneys' fees incurred by counsel of City's choice.
10.6 City does not. and shall not. waive any rights that it may possess against Consult:.II1t because of the
acceptance by Citv. or the deposit with City. of any insurance policy or certificate required pursuant to this
Agreement. This hold harmless and indemnitication provision shall apply regardless of whether or not any
insurance policies are determined to be applicable to the claim, demand. damage. liability, loss. cost or expense.
11. INSl'RANCE
11.1 During the term of this Agreement. Consultant shall carry. maintain. and keep in full force and
effect insurance against claims for death or injuries to persons or damages to property that may arise from or in
connection with Consultant's performance of this Agreement. Such insurance shall be of the types and in the
amounts as set forth below:
1111
Comprehensi\e General Liability Insurance \Iith minimum limits of One
Million Dollars (S 1.000.000) for each occurrence and in the aggregate for any
personal injury. death. loss or damage.
11.1.2
Automobile Liability Insurance for vehicles used in connection with the
performance of this Agreement with minimum limits of One Million Dollars
(S 1,000.000) per accident for bodily injury and property damage.
11.1.3
Worker's Compensation insurance as required by the State of California.
11.].4
Professional Liability Insurance with a minimum limit of One Million Dollars
(51,000.000) per occurrence.
11.2 Consultant shall require each of its sub consultants to maintain insurance coverage that meets all
of the requirements of this Agreement.
II J The policy or policies required by this Agreement shall be issued by an insurer admitted in the
"tate of California and with a rating of at least A:VII in the latest ednion of Best's Insurance Guide.
11.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may
either (i) immediately terminate this Agreement. or (ii) take out the necessary insurance and pay. at Consultant's
expense. the premium thereon.
IIj At all times during the term of this Agreement, Consultant shall maintain on file with City's Risk
Manager a certificate or ceniticates of insurance showing that the aforesaid policies are in effect in the req'uired
amoums. Consultant shall. prior to commencement of work under this Agreement. tile with City's Risk Manager
such certificate(s).
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ATTACHf\IEi\T I
11.6 Consultant shall provide pfl'of that policies of insurance required herein expiring dUflng the term
of this Agreement have been renewed or repla~ed with other policies providing at least the same coverage. Such
proofwill be furnished at least two weeks prior to the expiralion of the coverages.
11.7 The general liability and autL)mobile policies of insurance required by this Agreement shall
contain an endorsement naming City, its officer" employees, agents and volunteers as additional IIbureds. All of
the poliCies required under this Agreement shall contain an endorsement providing that the policies cannot be
canceled or redu~cJ except on thirty days prior written notice to City. Consultant agrees to require its insurer to
modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail
\\Titten notice of cancellation imposes no obligation, and to delete the word "endeavor"' with regard to any notice
prO\ISlons.
] ].8 The insurance provided by Consultant shal1 be primary to any coverage available to
City, Any insurance or self-insurance maintained by City, its officers. employees, agents or
\olunteers. shall be in excess ofConsultant"s insurance and shall not contribute with it
11.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant. and
Consultant's employees. agents or sub consultants, from waiving the right of subrogation prior to a loss. Consultant
hereby waives all rights of subrogation against the City.
11.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the
option of City. Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to
Cny. or Consultant shall procure a bond guaranteeing payment of losses and expenses.
I] .11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant's
liability or as full performance of Consultant's duties to indemnify. hold harmless and defend under Section 10 of
this Agreement
12, :\ll'Tl'AL COOPERATIO~
121 City shall provide Consultant with all pertinent data. documents and other requested information
as is reasonably available for the proper performance of Consultant's services under this Agreement.
! 2.2 In the event any claim or action is brought against City relating to Consultant's performance in
connection wnh this Agreement. Consultant shall render any reasonable assistance that City may require.
13. RECORDS AND Il"SPECTlONS
Consultant shall maintain full and accurate records with respect to all matters covered under this
Agreement for a period of three years after the expiration or termination of this Agreement City shall have the fight
to access and examine such records. without charge, during normal business hours. City shall further have the right
to audit Such re~orJs, to make transcripts therefrom and 10 inspect all program data, documents, proceedings, and
activities.
14. J\'OTICES
Any notices, bills. invoices, or reports required by this Agreement shall be deemed received on: (i) the day
of delivery if delivered by hand, facsimile or overnight courier service during Consultant's and City's regular
business hours: or (ii) on the third business day following deposit in the United States mail if delivered by maiL
postage prepaid. 10 the addresses listed below (or to such other addresses as the parties may, from time to time,
designate III \\TI!II1!2l.
6372-l7 I
ATTACHMENT]
11' to City:
11' to Consultant:
City of San Bernardino
300 North D Street
Erik Neandross
San Bernardino. CA 91418
Gladstein, Neandross and Associates LLC
3015 Main Street Suite 300
Attention Jim Sharer
Santa Monica. CA 90405
With a courtesy copy to:
15. Sl:RVIVING CO\,[NA:-iTS
The parties agree that the covenants contained in Section 9. Section 10. Paragraph I :.: and Section 13 of
this Agreement shall survive the expiration or termination of this Agreement.
16. TERI\11NATIO"
16.1. City shall have the right to terminate this Agreement for any reason on five calendar days' written
notice to Consultant. Consultant shall have the right to terminate this Agreement tor any reason on sixty calendar
days' \\fitten notice to City. Consultant agrees to cease all work under this Agreement on or before the effective
date of any notice of termination. All City data shall be returned to City upon the termination of this Agreement.
16.1 11' City terminates this Agreement due to no fault or failure of performance by Consultant, then
Consultant shall be paid based on the work satisfactorily performed at the time of termination In no event shall
Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of
the services required by this Agreement.
17. GENERAL PROVISIONS
17 I Consultant shall not delegate, transfer. subcontract or assign its duties or rights hereunder. either in
\\hole or in part, without City's prior written consent. and any attempt to do so shall be void and of no effect. City
shall not be obligated or liable under this Agreement to any party other than Consultant.
17.2 In the performance of this Agreement, Consultant shall not discriminate against
any employee. sub consultant, or applicant for employment because of race, color, creed. religion,
sex. marital status. national origin. ancestry. age. physical or mental handicap. medical condition or
sexual orientation. Consultant will take affinnati\'e action to ensure that sub consultants and
applicants are employed, and that employees are treated during employment. \\ithout regard to their
race, color, creed. religion, sex. marital status. national origin. ancestry. age. physical or mental
handicap. medical condition or sexual orientation.
17.3 The captions appearing at the commencement of the sections hereof. and in any paragraph thereof.
are descriptive only and for convenience in reference to this Agreement. Should there be any conilict between such
heading. and the section or paragraph thereof at the head of\\hich it appears, the section or paragraph thereof. as the
case may be. and not such heading. shall control and govern in the construction of this Agreement. Masculine or
6372-17 1
A TTACHtvlENT 1
feminine pronouns shall be substituted for the neuter form and vice versa. and the plural shall be ,ubstituted for the
singular form and vice versa. in any place or places herein in which the context requires such substitution\s).
17..l The waiver by City or Consultant of any breach of any term, covenant or condition herein
contained shall not be deemed to be a waiver of such term. covenant or condition or of any subsequent breach of the
same or any other term. covenant or condition herein contained. No term. covenant or condition of this Agreement
shall be deemed to have been waived by City or Consultant unless in writing.
17.5 Each right. power and remedy provided for herein or now or hereafter existing at law. in equity, by
statute. or otherwi,e shall be cumulative and shall be in addition to every other right. power, or remedy provided for
herein or nolV or hereafter existing at law. in equity. by statute. or otherwise. The exercise, the commencement of
the exercise. or the forbearance of the exercise by any party of anyone or more of such rights, powers or remedies
shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or
remedies. In the event kgal action shall be necessary to enforce any term, covenant or condition herein contained.
the party prevailing in such action. whether reduced to judgment or not. shall be entitled to its reasonable court
costs. including accountants' fees, if any, and attorneys' fees expended in such action. The costs, salary and
expenses of the City Attorney and members of his office shall be considered attorney's fees for the purpose of this
agreement. The venue f')r any litigation shall be San Bernardino County, California.
17.6 Ifany term or provision of this Agreement or the application thereof to any person or circumstance
shall. to any extent. be invalid or unenforceable. then such term or provision shall be amended to. and solely to. the
extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such
e\Cnt. the rem,linder of this Agreement. or the application of such term or provision to persons or circumstances
other than those as to which it is held Il1valid or unenforceable. shall not be affected thereby. and each term and
provision of thIs Agreement shall be valid and be enforced to the fullest extent permitted by law.
1 ~ ~
, ,
California.
This Agreement shall be governed and construed in accordance with the laws of the State of
17.8 All documents referenced as exhibits in this Agreement are hereby incorporated in this
Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the
provisions of any document incorporated herein by reference. the provisions of this Agreement shall prevail. This
instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated
herein. ~o other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations
herefrom shall be effective and binding only if made in writing and executed by City and Consultant.
6372-1 '7 1
A TTACI-II\1[1\T I
TO EFFECTUATE THIS AGREEME:'IiT. the parties ha\e caused their duly authorized representati\cs to execute
this Agreement on the dates set forth bell1\\.
hCity"
"Consultant"
City of San Bernardino
Gladstein. 1\eandross and :\ssociate, LLC
By'
By:
Judith Valles. :\1ayor
Erik 1\eandross. Partner
Date:
Date:
Attest:
By:
Rachel Clark. City Clerk
By
James Penman. City,
,
/'
63724""7 I
A TTACH!'vIEl\T I
EXHIBIT Al
iGLADSTEt\, :\EANDJROSS & .<~SSOCJATES LtC
I
Building an Emironmentall\' t,
Socially ResponsIble Future
April 7, 2004
Lynn Parker, Senior Civil Engineer
City of San Bernardino
300 North D Street, ThIrd Floor
San Bernardino. CA. 92418
RE: Request For Proposals to Design a Liquefied l'Oatural Gas/Liquefied to Compressed
Natural Gas (LNG/LCNG) Fueling Station
Dear Mr. Parker:
Thank you for the opportunity to provide the City of San Bernardino with a proposal to design a
liquefied natural gas/liquefied to compressed natural gas (LNGILCNG) fueling station.
Gladstein, Neandross & ASSOCiates LLC (GNA) is a California limited liability company with its
principal office at 3015 Main Street, Suite 300, Santa Monica, CA 90405.
GNA is the nation's leading consulting firm for the development of LNG vehicle and refueling
infrastructure projects such as thlS. Throughout the United States, there are 64 unique LNG
projects of varying sizes. Of these 64, GNA has played an active role in the development of 32-
exactly half. GNA's most significant projects in this area include:
~ The development of the nation's most successful planned clean fuel corridor, the
Interstate Clean Transportation Corridor;
~ Acting as the pnmary consultant to the Mitsubishi Corporation on the development of an
LNG vehicle project development strategy to support the company's planned Port of
Long Beach LNG import terminal.
~ The City of Los Angeles' only technical consultant for the development and support of
the city-wide alternative fuel infrastructure development plan. Thus far, GNA has been
involved in the development of three LNG and LNG/LCNG refueling station projects for
the Clly, and is now working on the fourth.
Through these projects and many others, GNA has developed a wealth of experience and
understanding of the varied and unique skill sets that will be required to bring this project to a
successful completion.
Because of both the City's and CALTRANS' unfamiliarity with LNG/LCNG refueling station
technologies, GNA understands that the City will need a contractor to act more like a "director"
for this project, instead of a "follower" that will sit hack and wait for further instructions from
City staff and/or Caltrans. Contmued progressive actIOns and persistence on the part of the
contractor selected will be the only way in which thIS planned refueling station will be
successfully developed.
GNA has been the prime consultant to the two other LNG refueling station projects developed
using CMAQ fundmg; Riverside County Waste Management Department's LNG refueling
station. and the CIty of Barstow's LNG/LCNG refueling station. The City of Barstow's project IS
eXlremelv similar m scope to the City of San Bernardino's LNG/LCNG refueling station. Both
have a total budget of approximately S 1.2 million, of which approXImately $900,000 is CMAQ
funding: and both seek to develop a publicly accessible LNG/LCNG refueling station on City-
-
EXHIBIT Al
1. SCOPE OF WORK
In response to the City of San Bernardino's February 4, 2004 Request For Proposals to
Design a Liquefied Natural GaslLiquefied to Compressed Natural Gas (LNG/LCNG)
Fueling Station, Gladstein, Neandross & Associates (GNA) has prepared the following
scope of work. For each task requested by City of San Bernardino, GNA has provided a
short summary of the work product and deliverables to be provided.
TASK 1: Analy:::e the site selected by the City of San Bernardino for its planned
LNG/LCNG fueling station (there are no alternatil'e sites). Work with City of San
Bernardino staff to identify the best location of the LNG/LCNG fueling station
infrastructure on the site and obtain approval prior to proceeding to preliminary
engllleenng.
Task 1 . Proposed Scope of Work: Using its experience in the field, the initial design
concept being proposed, and feedback from City staff, GNA will develop an initial site
plan for this LNG/LCNG fueling station project showing equipment layout, entrance/exit
points, existing structures on the site, and other basic information. Important factors in
determining the best location will be: the location of the existing electrical power at the
site; the future locations of the natural gas dispensing points; the location of the fuel
station equipment in relation to nearby residential housing; the project budget; and other
such concerns. Conceptual drawings will be provided to the City for review and
further discussion. A final draft of the conceptual site plan will be developed and
approved by the City prior to moving to Task 2 of this scope of work.
TASK 2: Pe/form the preliminary engineering scope, including creation of site plan
detailing new LNG/LCNG fueling station, initial specifications of LNG/LCNG fueling
station infrastructure, and environmental documentation, to obtain City of San
Bernardino, CALTRANS, and governing body authorization to proceed with final design
and creation of construction documentation. Ascertain merits of inclusion of a recovery
system in the design to delil'er boil-off post meter to the local natural gas grid
GNA believes this task to be one of the most critical for the successful completion of this
project. The key to this phase of the project will be the successful integration of the
consultant's LNGILCNG refueling station technical expertise and understanding of the
complex and often burdensome CAL TRANS process.
Because CMAQ funds are traditionally used to build roads, implement ride-share
programs, coordinate traffic signals and develop other more traditional road projects,
CAL TRANS staff are often unfamiliar with LNG/LCNG refueling station technologies
and the process required to develop such a project. In fact, GNA is aware of only two
projects that have ever successfully used CMAQ funds to develop an LNG refueling
station - both of which GNA has played a lead consulting role. The first project to ever
use CMAQ funds to construct an LNG station was developed between 1998 and 2001 by
the Riverside County Waste Management Department. The other project is an
EXHIBIT ,1.1
GLADSTEIN, NEANDROSS & ASSOCIATES LLC
purposes of this proposal. the PES will be referenced by its other common names. an
Environmental Assessment lEA) or Initial Study (IS).
For the development of the EA/IS, GNA will rely on the expert services of its
subcontractor. AMEX Earth & Environmental. Inc. (AMEO. GNA will closely coordinate
AMECs activities' with CALTRANS to ensure that the appropriate CALTRANS officials
are present during the official site visit, are made aware of when the required public
hearings are scheduled, and are generally kept up to date on the project's status
throughout this entire environmental review period.
PLEASE NOTE: GNA's proposed scope of work for Task 2 assumes a straightforward
environmental review and the issuance of a Negative Declaration. Should an
Em ironmental Impact Study (EIS), or other more comprehensive technical studies (i.e
traffic analysis, hazardous materials investigations, etc.) be required, GNA looks forward
to working with the City of San Bernardino to address such additional efforts through a
contract amendment or under a separate agreement.
GNA also anticipates that the City of San Bernardino will provide assistance during the
environmental reviev'! phase of this project. Given the City's significant experience in
these areas, and its existing relationships with SANBAG and CAL TRANS, GNA
believes that any assistance provided by City staff will help to reduce the amount of
funds required to be spent on consultanting fees. Ultimately, this will allow for a larger
portion of the available grant fundslbudget for this project to be spent on the purchase
and installation of actual LNG/LCNG refueling station hardware.
Also during this phase of the project. the City of San Bernardino will be required to
execute a "Program Supplement" to its Master Agreement with CALTRANS. To assist
the City in this process. GNA will supply staff with the conceptual deign plan.
LNG/LCNG refueling station specifications. and the preliminary environmental findings.
This information must be included in a City staff report that is put before the council for
approval. GNA will SUPP0l1 these efforts as required, however. because this is an
agreement between the City and CAL TRANS, much of the responsibility for this
Program Supplement will fall to the City.
GNA anticipates that a Mitigated Negative Declaration will result from this phase of the
project and CALTRANS will thus allow the commencement of the engineering and
design phase of the project by issuing the Authorization to Proceed. It is only at this
point will the project be allowed to proceed to Task 3.
TASK 3: Develop and complete final design and Bid Package. This task includes the
creation of detailed site drawings in a DWG .fonnat. equipment specifications, general
and technical construction specifications. construction schedule timeline. construction
cost estimates. and the contract documentation .for the entire fueling station development
project. The bid package shall include all plans and specifications relating to the on-
City of San Bernardino LNGjLCNG Fuel Station
p.3
EXHIBIT Al
GLADSTEIN, NEANDROSS & ASSOCIATES HC
Upon completion of the draft bid package, GNA will submit the document to the City of
San Bernardino for review and comment. Comments will be incorporated in order to
finalize the RFP package. GNA will then work closely with the City of San Bernardino
to merge the LNGILCNG refueling station bid package into the format required for a
standard City civil works project. For the purposes of this scope of work. GNA assumes
that the standard City bid package defines the DBE. MBE, WBE, and other federal bid
requirements that will be required by CALTRANS.
Although a small item, GNA has found that one of the most important pieces of the bid
package for any LNG, LCNG, LNGILCNG or CNG refueling station is a well defined
and clear set of performance criteria. This performance criteria not only demonstrates to
the potential bidders the minimum levels of performance that the City will expect from
their LNG/LCNG refueling station, but they also are a tremendous help during the final
walk-though and sign-off of the facility. As an example, the following performance
criteria are included within the bid package developed by GNA for the City of Los
Angeles's most recent LNG/LCNG refueling station (the fourth such facility GNA has
assisted with City of LA with).
Operation Minimum Performance
Criteria
I Offloading ] O,OOO-gallons of LNG from tanker truck 90-minutes I
I
I Saturating] 5.000-gallons of LNG fuel 60-minutes
I
Simultaneous LNG dispensing through all 6 nozzles 25 to 40 GPM
Simultaneous CNG dispensing through all 4 nozzles 750 SCFM and 250 SCFM
LCNG pump recharge of a completely empty high- 60-minutes
pressure storage system
By-pass of CNG ground storage by priority panel system
when storage is empty and CNG fuel is required at the N/A
dispenser
ESD push-button, methane sensor and fire-eye activation; I
and. subsequent call-out to the alarm company N/A
Successful operation of the card-reader system N/A
California Weights & Measures Certification of the two (2) ':'</A
LNG Dispensers and all CNG dispensers
City of San Bernardino LNG/LCNG Fuel Station
p.5
EXHIBIT Al
GLADSTEIN, NEANDROSS & ASSOCIATES Lie
With extensive experience in assisting agencies such as the City of San Bernardino to
develop, release, and award bids for LNG/LCNG fueling stations very similar to this,
GN A is confident that the bid package developed for this project will solicit bids that
meet the available budget. GNA is very proud of its excellent track record in this area
GNA has never assisted in the development and release of an LNG/LCNG refueling
station bid package that did not yield proposals that fell within the available project
budget. In every instance, GNA's projects have been successfully awarded to a fuel
station contractor and constructed as per the RFP package. While some projects
have required additional negotiations with the most qualified bidder. GNA has always
been able to assist in matching the client's fueling facility needs with the available
budget.
Using the Redlands project as the example again, the bids received for this job were
slightly higher than the stated budget for this project. After a thorough review of the
proposals received for this project, GNA and the City of Redlands selected the most
qualified (although not the lowest cost) bidder. A meeting was set up with the station
contractor to discuss how the project could proceed even though the contractor's quote
was above budget. Within less than one-hour, GNA was able to work with both of the
parties to slightly modify the scope of work to meet the available funding without
sacrificing the performance of the facility that was delivered to the City.
The RFP package developed by GNA will seek to solicit bids for this project using the
amount of funding available after including the cost of this design phase scope of work.
However, due to its experience in developing similar projects to this using CMAQ
funding, GNA is aware that the CMAQ funds approved for this project ($911,859.00) can
be increased by 10 percent if required by the City. While these funds can be made
available to the City, GNA believes that the best approach is to design a fueling station
that can be built for the original grant amount not including this potential additional
$9 Ll86.
The completion of this task will be signaled by the submittal of the construction RFP
package to CALTRANS. This is required in order that CALTRANS can review the RFP
and issue its Authorization to Construct. It is only at this time will the City be able to
release this RFP to potential bidders. (GNA also assumes that the City Council will have
to authorize the release of this big package following approval and Authorization to
Construct from CALTRANS.)
TASK 4: It is anticipated that a Conditional Use Penn it or Del'eloplllent Permit
shall he required as part of this project. to be issued through the City's Del'elopment
Se/Tices Department. Prepare appropriate traffic and enl'ironmental studies necessary
to support the project through the City's Design and Environmental Review process as
set forth hv the City of San Bernardino's Development Services Departme11f. and to
prepare all applications and staff reports associated with this process.
City of San Bernardino LNG/LCNG Fuel Station
p.7
EXHIB.T A1
GLADSTEIN, NEANDROSS & ASSOCIATES LLe
qualification questionnaire to distribute to potential bidders before releasing the actual
RFP for the construction phase of this project.
GNA currently maintains a list of qualified vendors that will be provided notice of this
project. Additionally, as required by CALTRANS and the City's public works bid
process, a proper solicitation notice/advertisement will be placed within the San
Bernardino area newspapers and other appropriate outlets.
Following the release of the bid package for this project, GNA will coordinate and lead a
mandatory pre-bid site meeting with all vendors wishing to provide proposals for this
project.
GNA anticipates that at least one, but perhaps two bid addendums will be issued for this
project. GN A will field all questions submitted by potential bidders and prepare any and
all bid addemlums for this project. Additionally, GNA will assist in the development of
the appropriate City staff reports required for and during this phase of this project.
Following the submittal of bids for this project, GNA will thoroughly review all
proposals received. GNA will complete a detailed review of each proposal and prepare
comments to share during the one-day bid evaluation meeting in the City of San
Bernardino.
GNA also suggests that the City extend invitations to participate on the bid evaluation
team to representatives from SANBAG, other departments within the City of San
Bernardino, CALTRANS, and the South Coast Air Quality Management District. GNA
has found that using this multi-agency approach will yield the best results for this project.
To assist this team to review and evaluate the proposals received, GNA will develop and
distribute to all members a bid evaluation and scoring sheet at the time the proposals are
submitted. GNA anticipates that it will lead the discussion during the one-day bid
evaluation meeting in order to solicit input from each of the team members.
From this one-day bid evaluation meeting. a successful contractor will be selected. GNA
will work with both parties to finalize the LNG/LCNG refueling station equipment and
specifications for this project. GNA will also assist the City of San Bernardino to execute
a contract with the selected vendor for this project.
TASK 6: Subsequent to the Qlmrd of the construction contract. and to conclusion (~f the
construction period; the design consultant will review and approve shop drQlrings and
test report suhmittals. equipment purchase urders. (/nd ubserre start-up and
commissioning of completed fueling facility to certify compliance \\'ith the design plans
and specifications. Included in task. the design consultant will assist the City in change
order request emluation and resollltion.
Task 6 - Proposed Scope of Work: Throughout the entire construction period. GNA
will provide ongoing support to the City of San Bernardino. GNA will assist the City to
City of San Bernardino LNG/LCNG Fuel Station
p.9
EXHIBIT A 1
GLADSTEIN, NEANDROSS & ASSOCIATES LLC
2. DESIGN CONCEPT.
Discussion of the initial station design concept. technical rationale for the initial
proposed design and equipment selections. and the approaches proposed to address the
requirements 5pecUied in this RFP
GNA understand the sensitive nature of this project in relation to the City of San
Bernardino's experiences with the Omnitrans CNG and LCNG projects and Omnitrans'
neighbors. GNA assumes that this experience is one of the primary reasons why the City
has indicated that its primary interest in the location of this facility is Site No.2 (per the
plan distributed at the March 4th Bidder's Conference). While serious consideration has
been given to Site No.2. GNA believes that the area directly to the east of Site No. I. in
combination with our proposed design concept, will prove to be the more ideal location
for this planned facility.
Specific to Site No.2, GNA has observed the following disadvantages:
,. Locating an LNG storage tank in this location will displace the parking spaces on
both sides of the existing chain-link fence. This ride-share facility and many
employee parking spaces will have to be relocated to another location on-site. It
is not known if the City has sufficient space to accommodate these displaced
parking facilities at other locations in the fleet yard or fuelling facility. Also,
moving these facilities will require additional planning and work be performed,
both of which will add unnecessary expense to the project budget.
,. The presence of LNG and LCNG storage tanks and equipment in this location
will require that the overhead power lines running along the west side of the
City's yard be moved to another location, or buried underground. This will add
unnecessary expense to the project budget.
,. Code requires that the LNG storage tank be located a minimum of 50-feet from
the large building located to the south of the existing City fueling facility. This
will require that the building, or a portion of then building be demolished. GNA
does not believe this to be an option for this project. Even if it were, such work
would add unnecessary expense to a project with an already tight budget.
,. As an alternative, to meet the 50-foot setback requirement. the LNG bulk storage
tank and all associated process equipment can be located towards the middle of
the of the east side of the City's fueling facility. However, GNA does not believe
this to be an efficient design for this facility as it will likely create congestion and
traffic flow problems among the typically large LNG and diesel powered vehicles
trying to refuel on the same side of the City's facility. Further, locating the
station equipment in this area may require that the access driveway between the
City's fleet yard and the fueling station be eliminated. GNA does not believe this
is a desirable option for the City.
City of San Bernardino LNG/LCNG Fuel Station
p. 11
EXHIBIT Al
GLADSTEIN, NEANDROSS & ASSOCIATES LLC
City's fueling station, as well as minimize the amount of "unwanted attention" the bulk
tank may attract from vandals.
LNG bulk storage tanks having a capacity of I5.000-gallons are made in two sizes. One
size is lO-feet (diameter) x 45-feet (height). The other tank, often called a "Fat Boy" is
l2-feet (diameter) x 36-feet (height). The more common of the two tanks is the 45-foot
tall tank. This is also the less expensive of the two options as it is considered the
"standard." Because a "Fat Boy" tank is not a standard tank size, they are slightly more
expensIve.
Common vertical tank installations in California utilize a concrete tank pad installed
either at grade level, or approximately six-feet below grade. In either case, GNA believes
that the City will be uncomfortable with a large vertical LNG tank being clearly visible at
a minimum of 30-feet. or a maximum of 45-feet above grade. This anticipated concern is
the principal reason why GNA is proposing a horizontal design. Such a design will
virtually eliminate any concerns over the potential visual impact of the LNG tank,
without sacrificing the efficiency or operational performance of the station.
While vertical LNG tanks have been more common to date. several more recent LNG
fueling station installations have decided to utilize a horizontal design. The two most
recent examples of this design can be seen at the Santa Monica Big Blue Bus
LNGILCNG fueling station and the Los Angeles County Sanitation District LNGILCNG
fueling station. Both of these facilities were opened in May 2004. Other LNG and
LCNG fueling stations that have chosen this design include the two Omnitrans LCNG
stations, as well as Waste Management's LNG station in Palmdale, California. Photos of
each of these facilities are included at the end of this section.
BeYllnd simply a horizontal tank installation for this project. GNA proposes that the LNG
tank pad and containment pit be installed six-feet below grade level. With a four-foot
concrete masonry unit (CMU) wall installed above grade, only four-feet of the LNG bulk
tank will be visible. Should the City desire, the CMU wall can easily be extended an
additional four-feet in order to completely shield the LNG bulk from view. An example
of this proposed design is included at the end of this section.
While a submerged tank pad/containment pit this will add slightly to the cost of the
project. it is not beyond the available budget for this project. GNA believes that the
benefit this will bring to the project is worth the added investment. A four-foot CMU
wall will be required for this project regardless of whether the tank pad/containment pit is
located at grade of below grade. While the added cost of extending the CMU wall an
additional four-feet is relatively inexpensive, the City may wish to include this as an
optional bid item with the construction RFP. This way, if the budget will allow, it can be
added. If the budget will not allow for this addition, the facility can still be constructed to
meet the City's operational and fueling needs.
City of San Bernardino LNG/LCNG Fuel Station
p.13
EXH lR IT A 1
GLADSTEIN, NEANDROSS & ASSOCIATES LLC
This will require the least amount of civil work (trenching. piping. new concrete.
ete.) be completed in order to locate this dispenser at the existing islands.
,. There are no overhead power lines in this area. therefore. there will not be any
issue in locating the LNG storage tank and associated equipment at this location.
,. The fuel station vent stack can be located at the far end of containment structure -
away from the location of nearby residential homes. Except during the Santa
Anas. GNA believes that the prevailing winds in the area blow from west to east -
away from the location of the nearby residential homes. While an extremely
minor design factor in most LNG fueling station, Gl'iA believes that this location
of the vent system at this facility is politically imponant for this project.
WALL MOl'!liTED LNG DISPENSER
Gl'iA believes that a wall-mounted LNG dispenser will provide the most cost-effective
approach for the City of San Bernardino in developing this station. This wall-mounted
LNG dispenser will be tied into a new card reader to be installed at this location. This
design will allow for a dedicated fueling area for LNG vehicles. This will help to
maintain good traffic flow at the site as the LNG vehicles will be separated from the
heavy-duty diesel vehicles fueling on the other side of the City's fueling facility. As the
City of San Bernardino's fleet of LNG vehicles grows over time. a second wall mounted
LNG dispenser can be added funher to the west, or. a remote island mounted dispenser
can be added in front of the initial wall-mounted unit.
REMOTELY LOCATED CNG DISPENSER
GNA believes that most cost-effective location for the installation of the ne\\' CNG
dispenser for this project will be at the east end of the existing unleaded gasoline fueling
island, in a location that is not under the existing canopy structure, The location of this
CNG dispenser will help to facilitate the traffic flow of the site as it will be removed from
traffic and vehicles fueling at the gasoline dispensers. The CNG dispenser will be
located on its own raised concrete island. The entire island will be protected by 6-inch
concrete filled bollards, The CNG dispenser will be tied into the existing card reader
located at this fueling island.
While the City has stated its interest in having the CNG located underneath the existing
canopy structure, GNA believes the following issues will make such a location cost-
prohibitive.
,.. This will require that the existing unclassified lighting and electrical be replaced
with new properly classified electrical fixtures, This will add unnecessary cost to
this project.
,.. There is simply not sufficient room between the existing gasoline dispensers and
card reader. Locating the CNG dispenser underneath the canopy will require that
City of San Bernardino LNG/LCNG Fuel Station
p.15
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1 2/11/03 SWD HFZ MOVED CNG CYLINDERS PER FIRE DEPT. PLAN CHE
o 11/04/02 SWD HFZ ISSUED FOR PERMITTING SUBMrTTAL
B 10/4/02 RLM HFZ PRELIMINARY - FOR REVIEW
A 06/21/02 RLM HFZ PREUMINARY - FOR REVIEW
NO DATE BY CHKD RECORD OF REVISION
LA COUNTY - SANITATION DIVISION
LNG/LCNG FUELING STATION
SITE EQUIPMENT ELEVATION
APPROVALS
DRAFTER
CHECKER
ENGINEERING DESIGN
BY
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SWO
HFZ
DATE
06/18/02
06/21/02
06/21/02
SCAlE: l' - 7'
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EXHlEIT A2
REQUEST FOR PROPOSAL TO
DESIGN A LIQUEFIED NATURAL
GAS/LIQUEFIED TO COMPRESSED
NA TURAL GAS (LNG/LCNG)
FUELING STATION
FEBRUARY 4, 2004
CITY OF SAN BERNARDINO, CALIFORNIA
S '~I'ublic Works'.?W DeSign SectlOn.?arkcnLC!\G Fueling Station d"c
EXHIBIT 1\2
TABLE OF C01\TENTS
I . Introduction................................... ........................................................................................1
2. Existing Site Conditions................................................................................................1
3. Description of the Fleets to be Served..................................................................2
4. Scope of Work Requested............................................................................................3
5. Minimum Equipment Specifications.....................................................................5
5.1 ....Applicable Codes and Standards..........................................................5
5.:2 ... L!'\ G Bulk S torage Tank...... .. . .. . .. .. .. . .. .. .. .. . .. .. .. .. . .. .. .. .. .. . .. .. . .. .. . .. .. . .. ...6
5.3 ... L C~ G Capabi Ii ty.. . .. .. . .. .. .. .. .. .. .. .. .. . .. .. .. .. .. . .. .. .. .. .. . .. .. . .. .. .. . .. . .. . .. .. . .. .. 7
6. Consultant's Res ronsibil ities ..................................................................................... 7
6.1 ....Design........................... ....... ..... ...... ............ ......... ...... ............ .....8
6.2... Proposal E\'aluation and Support..........................................................8
7. Mandatory Proposer's Conference and Questions........................................8
8. Instructions for Submitting Proposals ..................................................................9
8.1 Proposal Preparation and Submission................................................. ...9
8.2 Technical Proposals......... ...... .......... ................. ............... ........... ...10
8.3 Cost Proposal...... ......................... ....... ........................ ............. .......................... ...13
8.4 Statement of Qualifications. References and Personnel Resumes.................. .11
8.5 Trade Secrets ........................................................ ............................ ............. .......14
8.6 Rejection of Proposals ...................................................................................... .... 14
8.7 Withdrawal Or Re\'ision of Proposal Prior to Due Date ......................................14
9. Proposed Schedule..........................................................................................................13
10. Proposal Evaluation Procedure and Scoring Criteria................................ 14
10.1 . E\'aluation Procedure..................................................................... .14
I 0.2 . S c ori ng C ri t eri a. .. .. . .. . . .. .. . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. . .. .. .. . .. .. 14
Points Possible ..... ................................... ............................................................14
A TTACH\lENTS
"A" - DBE Good Faith Effort Documentation
"B" - Professional Sef\ices Agreement
S _ Public Works PW DeSign Si.:..:ti()1l P3rke("LC~G Fueling Station doc
EXHIBIT A~
1. Introduction
The City of San Bernardino, California (City), seeks the services of a qualified consultant to
pnwide a design for the East Valley Regional LNG/LCNG Fueling Facility, its planned public
access liquefied natural gas and compressed (from liquefied) natural gas (L!\GTC!\Gl fueling
station site. The design shall include complete system and site drawings and equipment
specifications for the U\G/LC!\'G fueling station and the associated civil and structural
improvements (i.e. the drawing package including all necessary contract specifications and/or
dravvings as needed). Upon completion of the design package, it will be used to solicit a design
consultant to carry out the construction phase of the project. The successful bidder I will also
assist with the subsequent construction contractor selection process and project management for
the construction phase of this LNG/LCNG fueling station project. Responders are cautioned that
the person or agency that performs the design services for which this RFP is issued may be
precluded from recei\ing a contract to construct the facility that they have designed. (See e.g..
77 opinions of California Attorney General. pg. 112, dated tvlay 13. 1994. /194-207.)
The planned LNG/LCNG fueling station will be located at the intersection of Pershing and
Redick Streets on the west side of the Municipal Sen'ice Yard in San Bernardino. In it's first
year of operation, this station will fuel approximately 73 natural gas vehicles, ranging from light-
duty vehicles to heavy-duty refuse trucks. These vehicles will be primarily City-owned vehicles.
By 2007, the City anticipates that a total of 391 natural gas \'ehicles will be fueling at this
facility. Additional vehicles from both public and private fleets are also expected to use this
facility.
The initial committed throughput for the proposed LNG/LCNG fueling station is estimated at
215,000 OR 120.000 LNG gallons in the first year of operation. increasing tl) 1.07 million OR
600.000 L:\G gallons in the fifth year of operation. It is expected that additional C\G and LNG
users will utilize the fueling station: however. the resulting volume of fuel throughput cannot be
determined at this time.
San Bernardino is located in a strategic location along one of the nation"s busiest heavy-duty
truck corridors, thus, the City understands the dire need for clean fuel infrastructure to be
established to support alternative-fuel trucks traveling along the Interstate-2l5 and Interstate-l 0
Corridors. Additionally, the City believes this project is important to San Bernardino in its
continuing role as a major transportation hub in the western United States. For these reasons, in
addition to providing the fueling necessary for its own fleet of natural gas vehicles. the Cit)
wishes to proceed with the construction of an LNG/LC?\iG fueling station.
2. Existing Site Conditions
The property on which the LNG/LC!\G station will be installed is part of the City of San
Bernardino's Municipal Serv'ice Yard, located at the intersection of Pershing and Redick Streets,
approximately one block east of Arrowhead A venue. The proposed location is located within
three miles of Interstate 215 and five miles of Interstate-I O. The proposed site is located on the
west side of the Municipal Services Yard and will be constructed on the nOl1h side of the existing
; Throughout this RFP. the terms "Bidder," "Proposer." and "design consultant" are used interchangeably.
Page 1 of 14
EXHIBIT A2
gasoline and diesel fueling stalion. Equipment will be located in an area of approximately ] 00
feet by 150 feet along the existing fence line north of the fueling area. Engineering drawings
showing the layout of the current fuel islands are included in this package.
In order to gain a full understanding of the existing site conditions potential bidders must attend
the Mandatory Proposer's Conference and site tour on March 4, 2004. (See Section 9 for
additional information). Graphic representations of the site will be provided at this Proposer's
Conference.
3. Description of the Fleets to be Served
The primary tleet user will be the City of San Bernardino, with some supplemental use by the
County of San Bernardino, Omnitrans, Cal-Trans, San Bernardino Unified School District. and
Colton School District. The facility would service light- to heavy-duty vehicles within the
respective fleets, including sedans, pick-up trucks, dump trucks, refuse collection vehicles, street
sweepers and other types of on- and off-road equipment. The follo\ving table shows the City of
San Bernardino vehicle fleet. and a proposed conversion plan for converting \ehicles to
alternative fuels, starting in Calendar Year 2005:
Cil) of San Ilernardino Proposed Projected City- Year I Year 2 \ ear J Year ~ Year 5
\Iternali" Fuel \ehicle 0" ned Vehicles
Replacement Schedule in Fleet as of Project Project Project Project Project
December J 1, .\FVs AFVs AFVs AFVs ,.\ FV s
2002 added added added added added
\utomated Sideloading Refuse -11 - 7 - 7 -
Collection Trucks ,
Front Loading Ref"'r Collenion 19 2 2 2 2 2
Trucks
Roll-off Collection Trucks II I I I I I I
Rear Loader/Special Dul) Refuse .j 0 0 0 0 0
Collection Trucks
Light nut) Vehicles 50) 50 50 50 50 50
\Iedium Dut) "ehicles l' 3 3 3 3 3
.j
Hea\ y Duty \'ehidl's 115 12 12 12 12 12
TOT\L :\l\IBER OF '"[fIlCUS 727 -:; -' 73 73 73
,.
['.\CII \E.\R
Cumulative total of AFV
Vehicles
73 146 219 292 365
Page 2 of 14
EXHIBIT A2
The following table shows the City of San Bernardino Estimated Arumal Alternati\'e Fuel
through-put in units of diesel equivalent starting in Calendar Year 2005 and based upon the
above vehicle replacement schedule:
City of San Bernardino BASE Year 1 Year 2 Year 3 Year 4 Year 5
Diesel Fuel Vsage Year Fuel
usage
(Gallons)
Annual Diesel Fuell"sage Displaced 40g.600 40.g60 81,720 122.580 163.440 204.300
.-\\ erage '1onthl) Uiesel DisplaCl'ment 3405 6.810' 10.215 13.620 1:.025
\nnuallnleaded Gasoline l'sage 352.188 35.219 70.438 105.656 i 40.g75 17b.094
Ilisplaced
..\Hrage\lonlhh Gasoline Ilisplaeemenl 2.935 5.870 U05 11.74u 14,675
City of San Bernardino BASE Year 1 Year 2 Year 3 Year 4 Year 5
Projected L:\G Fuel Year Fuel
lisage Usage ,
(Gallons)
L'\L Consumption (from diesel 694.620 69.462 138.924 208,386 277.848 347,310
displaced) \'g. ~I(). L'\G Consumption (from diesel displaced) 5.789 11.577 17.366 23.154 28,943
L:\(~ Consumption (from gasoline 493.063 49,307 98,613 147.918 197.225 246.532
displaced)
A'g. .\10. L'\G Consumption (from gasoline displaced) 4.109 8,218 12.327 16.436 20,545
rOl..\L L'\G CO'\SL.\11'T10'\ 1,187,683 118,769 237,537 356,304 475,073 593,842
~IO'\TIIL\ L'\G CO'\Sl\IPTlO'\ 9,898 19,795 29,693 39.590 49,488
DAILY L"G CO'\Sl\II'T10'\ 325 651 976 1,302 1,627
4. Scope of Work Requested
The scope of work for this project includes the design for the City of San Bernardino' s proposed
LNG/LCNG fueling station. In their proposals. proposers are expected to expand, and provide
more complete details on each Task and sub-Task that is listed below. Information prO\ided
should be specific enough for evaluation and scoring purposes. and for inclusion in a binding
contract. While proposals should thoroughly respond to each of the elements presented in this
RFP. the successful design consultant will be clear and concise in their responses. Detailed and
Page30fl4
EXHL :T A2
lengthy responses that go beyond a simple and explicit reply to the RFP are stronJ!/1'
discollraJ!ed and will only serve to detract from the overall attractiveness of the proposal.
Additionally, "cut and paste" proposals or documents from other similar projects are also
strollfdl' discollraf!ed. If the design consultant wishes to include such examples (training
manuals. health and safety plans, operatiuns manuals. etc.). they should be included only as an
Appendix or Attachment and not within the main body of the proposal.
The design consultant selected to design the City of San Bernardino' s proposed LNG/LO__G
fueling station will be required to complete the following tasks:
TASK 1: Analyze the site selected by the City of San Bernardino for its planned
LNG/LCNG fueling station (there are no alternative sites). Work with City of San
Bernardino statT to identit~. the best location of the LNG/LCNG fueling station
infrastructure on the site and obtain approval prior to proceeding to preliminary
engll1eenng.
TASK 2: Perform the preliminary engineering scope, including creation of site plan detailing
ne\\ LNG/LCNG fueling station, initial specifications of LNG/LCNG fueling
station infrastructure. and environmental documentation. to obtain City of San
Bernardino, CAL TRANS, and governing body authorization to proceed with final
design and creation of construction documentation. Ascertain merits of inclusion
of a recovery system in the design to deliver boil-off post meter to the local natural
gas grid
TASK 3: Develop and complete final design and Bid Package. This task includes the
creation of detailed site dra\vings in a DWG format. equipment specifications.
general and technical construction specifications. construction schedule time line,
construction cost estimates. and the contract documentation for the entire fueling
station development proiect2 The bid package shall include all plans and
specifications relating to the on- and off-site improvements. relocation of any
existing permanent facilities, retro-fit of LNG/LC\lG dispensers in the existing
gasoline and diesel fueling islands. card lock system. future system expansion. and
such as required for gO\erning body permitting. A complete set of the site
drawings shall also be delivered to the City in an electronic DWG format.
TASK 4: It is anticipated that a Conditional Use Permit or Development Permit shall be
required as part of this project. to be issued through the City's Development Services
Department. Prepare appropriate tranic and enviromnental studies necessary to
support the project through the City's Design and Environmental Review process as
set forth by the City of San Bernardino's Development Services Department. and to
prepare all applications and staff reports associated with tlus process.
Task 4a: If unable to perform within firm. obtain the services of an environmental
consultant. as a sub-consultant, to perform and prepare any
, The "entire fueling station development project" includes all necessary civil improvements (paving. landscaping.
curbing. etc.) and the compkte L;\GiLC1\G fueling station. The City shall make availabk to the successful design
consultant the complete set of engineering drawings of the existing fueling facility.
Page40fl4
EXHIBIT A:
environmental studies. documents. and reports necessar:- to satisf\
project governing body or CEQA/NEP A requirements.
TASK 5: Support the City of San Bernardino during the construction bid process and assist
in bid evaluation and construction contractor selection including but not limited to
the preparation of bid prequalification requirements, conducting pre-bid
conferences. preparing st:1I1 reports, creating bid addenda in response to written
questions. etc. This task will require the design consultant to thoroughly review all
bids received. The design consultant will be expected to attend and provide
detailed comments and insight into each of the bids received during a one-day Bid
Evaluation Meeting in the City of San Bernardino.
TASK 6: Subsequent to the award of the construction contract, and to conclusion of the
construction period: the design consultant will review and approve shop drawings
and test report submittals. equipment purchase orders. and observe start-up and
commissioning of completed fueling facility to certify compliance with the design
plans and specifications. Included in task, the design consultant will assist the City
in change order request evaluation and resolution.
5. Minimum Equipment Specifications
While the City seeks a qualified company to design its planned U\G/LCNG fueling station.
some preliminary research into L;\iG and LNG/LCNG fueling station technologies has already
been completed. From the City"s minimal experiences. it requests that the station design
incorporate the following elements:
5.1 Applicable Codes and Standards
The City"s LNG/LCNG fueling station design shall conform to all applicable codes and
standards. It shall be the design consultant" s responsibility to detennine all applicable code and
standard requirements and to ensure conformance. The follO\ving are examples of some of the
applicable codes and standards:
1. California Code of Regulations. Title 8, Chapter 4. Subchapter L UnifIed Pressure
f"('ssel Safety Orders
1 California Code of Regulations. Title 24. (California Building Code) Part 2. Volume
2 (prO\isions for structural engineering design)
3. l\FP A 57. Liquefied .Yarural Gas i'ehicular Fuel Systems Code
4. NFPA 59A. Standard/or the Production, Storage, and Handling ofLiquetied \'(I(ura{
Gas rLSG)
5. 1\;FP A 52. Compressed ,\"atural Gas rCSG) i'ehicular Fuel Systems Code
6. NFPA 70. \'arional Electrical Code
ASi-.1E. SECTION 8. Pressure i'essels
Note that these codes incorporate. by reference. portions of numerous other design and building
codes. which are not listed here. In the above list, and for all applicable codes and standards, the
most recent editions of the codes and standards shall apply.
Page 5 of 14
EXHIBIT A:'.
The design consultant shall be familiar with the changes that are currently being finalized for
California Code of Regulations, Title 8. Chapter 4. Subchapter 1. The Department seeks an
LNG/LCNG station design that will comply with the amended Title 8 regulation when the
regulation that was scheduled for adoption in early 2002. The design consultant shall be familiar
with the proposed Title 8 amendments, in order to incorporate pending amendments into the
station design. to the extent that such a design does not conflict with applicable current codes.
Each proposal shall include a description of these compliance issues detailing the upgrades
included in the project proposal (to meet draft Title 8 amendments) and discuss potential
remaining issues.
In addition to complying with all applicable codes and standards. the design consultant shall use
its best judgment to design an LJ\'G/LCNG station that is safe. reliable. convenient to use,
incorporates current technologies, and is compliant with all code, safety and performance
requirements.
5.2 LNG Bulk Storage Tank
The station's U\G bulk storage tank. associated equipment and containment area plans must be
d~signed so as to meet the most current requirements of California Code of Regulations Title 8
and the :\FPA. Table 2 summarizes the minimum LNG bulk tank design requirements. The
successful design consultant may propose tank design requirements different than what is
presented in Table 2, but also must present strong and convincing evidence to the City as to "vhy
such changes should be incorporated into the station design.
Table 2.
Station Bulk LNG Tank Specifications
115.000 gallons of aChlal (usable) LNG capacity, plus ullage volume as
I required by applicable codes.
: Standard double-wall. vacuum-insulated construction with inner shell
i being a pressure vessel and outer jacket being capable of supporting the
I weight of the full vessel.
, -
,
Minimum Capacity
Vessel Type
Structural Design Code
i California Code of Regulations, Title 8, Division I, Chapter 4,
i Subchapter I, Article 2. S455. Df!S(I;il ilnd Construction of' CVG and
i LXG Tanks.
I' !\FPA 59A. and California Code of Regulations. Title 24, California
. Building Code). Part 2. Volume 2 Provisiomjur Sn'uCfural Engineering
Desiml).
I 6'
j Not more than 0.5% per day.
,
Pressure Vessel Design Code
l\ormal Evaporation Rate
Overfill Protection
I Audible and visual alarm indicator at 90% of tank \olume.
The LNG bulk storage tank and associated equipment will be secured on footings designed to
meet applicabk building codes and seismic design requirements.
Page 6 of 14
EXHIBIT A2
5.3 LCNG Capabilil)
The City requires that this station have the ability to fuel C:\'G vehicles from pressurized.
\aporized. and odorized LNG (i.e.. LCNG). The design consultant will be required to design an
LCNG system that can be comeniently upgraded to a higher capacity in the future.
The particular LCNG high-pressure pump capal:ity. C\G compressor size. vapor recovery.
odorization system. C\G storage capacity and cascading/sequencing strategy \\ill be determined
by the design consultant. The City requests a system that will be provide convenient and reliable
operation. full-fill capability. low cost and ease of future upgrading when CNG \'ehide fueling
requirements increase.
The City's existing municipal neet will require a 6 to 8-minute fueling \vindow for each vehicle.
Apart fwm the City's compressed natural gas vehicles (CNGYs) that will utilize this station.
other. outside public users will also rely on this facility for travel in. around and through the City
of San Bernardino. The station therefore \\ill be required to have the capability to fuel on-
demand a wide range of CNGY types at any time during the day. The station \\ill be accessible
to the customers 24 hours a day and 7 days a week. Access to the station will be controlled
through a card lock system. The card lock system to be used will be determined in conjunction
\\ith the City of San Bernardino during the design phase.
6. Consultant's Responsibilities
The successful design consultant will be responsible for all desi!!n elements of the City of San
Bernardino's U\'G ILCNG Fueling Station Development Project. The successful design
l:onsultant will be responsible for providing the dra\\ ing package. and the detailed set of
specifications for the fueling station and civil improvements required for this project. The design
consultant \\ill submit to the City of San Bernardino a complete construction RFP bid package to
be used to solicit proposals from construction contractors to construct the LNO'LCi\'G fueling
facility and associated site improwments.
Upon receipt of bids responding to the invitation to bid for constnKtion of the facility (to be
dew loped as a result of this Design RFP). the design consultant will be required to assist the City
of San Bernardino with construction contractor selection. Throughout the construction phase of
the project. the design consultant may be required to assist in construction management
responsibilities. These responsibilities arc outlined in Section 4.0. Task 5. Proposers are
cautioned that the person or agency which performs the design services for which this Design
Phase RFP is issued may be precluded from receiving a contract to construct the facility
which they hm'e designed. (See e.g.. 77 opinions of California Attorney General. pg. I 12. dated
May 13. 1994, #94-207.) Proposers should satisfy themsehes that they have sufficient
information from this document. or through communication with City of San Bel11ardino prior to
submitting their proposal. The City will rely on the expertise of the selected design consultant to
properly design the fueling station and also provide overall civil engineering throughout the
design phase. These responsibilities are described in more detail in the follo\\ing sel:tions.
Page 7 of 14
EXHIBIT /\2
6.1 Design
The design consultant shall design a ready-to-operate LNG/LCT\'G fueling station and the
associated civil improvements required at the site. For the purpose of this document. design is
defined as the delivery of the following to the City of San Bernardino:
. Complete construction plans, technical drawings and specifications of this fuding station
development project (as defined in footnote 2 to include all necessary ci\'il
improvements and the LNG/LCNG fueling station). Drawings shall be prepared and
delivered in a DWG forn1at. In the Proposers response to this RFP, a discussion of
the number and kinds of drawings that will be prepared is required.
. A complete, ready to be released RFP package for the construction phase of this project.
. Preparation of "'as-built"' construction drawings representing any field revisions
approved and implemented during the construction process.
All drawings shall require the stamp and signature of a Structural, Mechanical or Civil Engineer
currently registered with the state of California. A copy of the Registered Engineer's license
shall be submitted with the resume of the key personneL
6.2 Proposal Evaluation and Support
Upon receipt of bids for the construction phase of this project. the successful design consultant
will be required to provide technical support to the City of San Bernardino in determining which
bids are most responsive to the imitation to bid. The design consultant will be required to
carefully review each of the bids received and provide comments, suggestions and input at the
scheduled Bid Evaluation Meeting in the City of San Bernardino. The expertise of the design
consultant will playa critical role in the selection of a construction contractor to supply the
station equipment and complete the construction of this proposed project.
7. Mandatory Proposer's Conference and Questions
A mandatory Proposer's conference will be held on Thursday. March 4, 2004 at 10:00 a.m. at
San Bernardino Fleet Division Conference Room, 182 South Sierra Way, San Bernardino.
Following this Proposer's conference, there will be a tour of the proposed site. Consultants
attending this Proposer's conference must contact the Public Services Department at 909-38-+-
5140 extension 3442 to provide the names and contact information for all of t/1O~'e who will
attend. Please note that attendance at the Proposer's conference is required in order to submit to
the City of San Bernardino a proposal for this project.
Page 8 of 14
EXHIBIT 1\2
All correspondence and inquiries related to this project must be directed to:
Lynn Parker,
Senior Civil Engineer
City of San Bernardino
300 i\onh D Street. Fourth Floor
San Bernardino. CA. 92-l18
Phone: 909-3S-l-5ll0
Fax: 909-38-l-5573
E-mail: parker Jy'~sbcity.org
All questions and comments must be in wTiting either via fax, letter or e-mail, to the attention of
the abLwe. NO TELEPHOt-iE QUESTIONS WILL BE ACCEPTED. Proposers are encouraged
to raise any questions they might have at the mandatory Proposer's conference. Proposers
should promptly notify the aforementioned in wTiting of any apparent inconsistencies, problems,
or ambiguities in this RFP as soon as possible, and before 5:00 p.m. Thursday, March 11,2004
at the latest. so that all Proposers may be provided with a written response to the issues raised by
anyone firm. It is the intent of the City to respond in writing to all submitted questions no later
than Monday, March 15,2004.
8. Instructions for Submitting Proposals
ALL BIDDERS MUST SUBMIT PROPOSALS USING THE ITEMS AND ORDER IN
SECTION 8.2 AS A GUIDE BY WHICH TO ORGAI'lIZE THE RESPONSE. PROPOSALS
NOT ORGANIZED IN THIS FORJfA T iWA Y BE DISQUALIFIED.
While proposals should thoroughlv respond to each of the elements and
specifications presented in this RFP, it is requested that the Proposers be as clear
and concise as possible in their responses.
8.1 Proposal Preparation and Submission
All Proposers must submit one (1) original proposal and five (5) copies (total of 6). The original
and all copies shall be packaged in individual 3-ring binders with the appropriate divider tabs.
Cost and pricinl? information shall be included in a separate envelope with the proposal
packal?e, c1earlv marked with desil?n consultant's name and address and labeled the same
as below. Proposals must be plainly marked with the following information:
"SEALED PROPOSAL FOR CITY OF SAN BERNARDINO LNGILCNG STATION
DESIGN"
ALL PROPOSALS MUST BE RECEIVED BY THE CITY OF SAN
BERNARDINO NO LATER THAN 4:00 PM ON Thursday, March
25, 2004.
Page 9 of 14
EXHIBIT A2
PLEASE :\IOTE THAT FAXED OR E-MAILED PROPOSALS WILL :\TOT BE
ACCEPTED. ALSO, PROPOSALS RECEIVED AFTER THE 4:00 P:\l MONDAY,
THURSDA Y, MARCH 25, 2004 DEADLI~E WILL NOT BE ACCEPTED OR
COIYSIDERED REGARDLESS OF POSTt',fARK DATE. SUCH PROPOSALS WILL BE
REn'RIVED WITHOUT BEING OPEI\'ED.
PROPOSALS MUST BE DELIVERED TO:
Lynn Parker, Senior Civil Engineer
Cif)' of San Bernardino
Third Floor, 300 North D Street
San Bernardino, California 92418-0001
This address is appropriate for delivery by the U.S. Postal Service or overnight delivery services.
8.2 Technical Proposals
All proposals must include or describe the following items to be considered responsive:
. A detailed response to each Task and Sub-Task specified in Section 4.
. Discussion of the initial station design concept. technical rationale for the initial proposed
design and equipment selections. and the approaches proposed to address the requirements
specified in this RFP.
. Discussion of the proposed site improvements and civil work.
. Description of the drawing package to be provided.
. Discussion of the plan to complete a bid package. including a listing of the elements to be
provided within this package.
. Plan for bid evaluation assistance.
. Plan for construction management assistance.
. A statement of qualifications for the Proposer and any sub-design consultants to be used. a
list of at least three (3) references for similar projects completed by the Proposer. (See
additional details in Section 8.4. below.)
. Description and supporting documentation of "good faith etTort" by consultant to meet the
Disadvantaged Business Enterprise (DBE) goal of the project. If a DBE sub-consultant must
be repbced. the replacement must be a DBE sub-consultant or the consultant must
demonstrate that it has made a "good faith effort" to find a substitute DBE sub-consultant, to
the extent needed to meet the goal.
Page 10 of 14
EXHIBIT /\2
. Resumes for each team member that \\'ill take part in the project. if awarded the contract. and
a description of his/her specific role on the team. such as "Project Team t\1anager" etc. (See
additional details in Section 8.4. below.)
. A proposed milestone deliyery schedule.
S.3 Cost Proposals
\:0 cost information should be included with the technical qualifications package. All cost and
pricing data should be included in a separate. sealed. and clearly marked envelope.
Proposers shall prepare and submit a cost estimate for each of the five tasks identified in Section
4. Scope of Work. These cost estimates shall include a schedule of all labor categories, hourly
rates and number of hours to be used for both the primary and all sub-design consultants.
Proposers shall further proyide an estimate of the costs for materials, outside services and travel.
if appropriate for each task. A budget breakdown showing the rate for each team member, the
number of hours budgeted for this project for each team member, the total labor amount for each
team member, and all anticipated expenses shall also be included.
Proposers shall also submit a summary cost proposal that provides a total cost for this entire
project. This summary shall list the total cost for each task, and a summation of the entire
proposed cost. Please note that the City will not payor compensate for travel time. courier
seryices. mileage or reimbursement for trayel to the City of San Bernardino to attend meetings or
conduct the activities necessary to complete the tasks required to be performed as part of the
consultant services.
8.4 Statement of Qualifications, References and Personnel Resumes
Each proposal must include a listing of the L~G and LNG/LCNG fueling station design projects
the Proposer has been involved with during the last 5 years (with emphasis on California
installations). together with a list of at least three (3) references including the following contact
information: name. position, telephone number and e-mail address. All references will be
thoroughly checked. The firm selected for the design of this facility must have demonstrated
expertise and experience in the design of LJ\'G. LCNG and C!'-:G Fueling stations. In addition.
engineering experience and expertise in the design of on- and off-site improvements necessary in
support of the alternative fueling facility shall also be demonstrated.
Proposals must identify the entire-project organizational team. including key company and sub-
design consultant personnel. This listing shall include name, address, phone, fax. and email
information. and a summary description of the responsibilities of each organization and key
personnel. Resumes for each orr;ani::atiol7 and kev lJersonnel must he prol'ided. Please be
advised that the substitution of key personnel or sub-design consultants after award of contract
will require prior written approval by the City.
If a subdesign consultant has committed to working on the project. include in the
proposal a letter from the subdesign consultant(s), their name, address. their hourly or daily rate
of compensation and the number of hours or days their sen'ices will be utilized. If a subdesign
Page ] ] of] 4
EXHIBIT A2
consultant has not been identified. provide an estimate of their rates of compensation and number
of hours or days the subdesign consultant's services will be utilized.
The C it) of San Bermrdino strongly .:ncourages the use of businesses located within the City of
San Bcrnardino whenever appropriate. Proposers are therefore strongly encouraged. if
successful. to propose the establishment of a local. staffed office within the City of San
Bernardino. and to identify and team with sub-design consultants located in the City of San
Bernardino.
All proposals become the propel1y of the City of San Bernardino upon submission. The City
intends to keep all proposals confidential prior to contract award. Upon contract award, all
proposals arc subject to applicable public information laws.
8.5 Trade Secrets
Proposer shall designate as "Trade Secret" that specific information contained within the
proposal which constitutes a trade secret. as the term is defined in the California Government
Code Section 625..U(d). All proposals shall remain confidential until the City of San Bernardino
Dircctor of Public Services makes a recommendation to the Mayor/City Council. Once the
recommendation is made. all proposals shall be available for public inspection except for that
int-"xmation prcviously designated by the Proposer to be a "Trade Secret." Proposer also shall
defend and indemnify the City in any action alleging the City. the Director of Public Services. or
thc City's agcnts violated the California Public Records Act. California Governmcnt Code
Section 6250 et seq.. with regards to public inspection of Proposer's proposal and all information
included in Proposer's Proposal designated as a "Trade Secret."
Proposers are cautioned that proposals having the words "Confidential," "Proprietary,"
"Trade Secret," or other such phrases on e~'el:V page may be reiected. Proposers must be sure
to carefully select which portions of their proposals can appropriate(r be labeled as a "Trade
Secret. "
Cost information and the budget proposal submitted will not be considered "Confidential,"
"Proprietary," or a "Trade Secret."
8.6 Rejection Of Proposals
The City reserves the right to reschedule Proposer's Conferences, for any reason, and to reject
any or all Proposals and to waive any informality or irregularity in the Proposals \\ithout liability
I-")r any loss or damage \\hatsoever. The City may reject proposals if they show any alteration of
form. additions not called for. conditional Proposals, incomplete Proposals. erasures. or
irregularities of any kind. The City reserves the right to request submission of a "Best and Final
Offer" from Proposers.
Page 12 of 14
EXHIBIT ,\2
8.7 Withdrawal Or Rcvision Of Proposals Prior To Duc Datc
A Proposer may withdraw or revise (by withdrawal of one Proposal and subraission of another) a
Proposal. provided that the Proposer's request for withdrawal is received by the City in writing
before the due date and time specified for submission of Proposals. Postmark is not accepted.
The Proposer or a duly authorized representative shall execute the request for withdrawal.
Proposals that have been withdrawn or receiwd after the time specified for submission of
Proposals shall be returned to the Proposers unopened.
9. Proposed Schedule
Keeping in mind the City's desire to have a complete and fully functioning LNG!LCNG fueling
station by July 2006. it is understood this project must move forward in an expedited manner. It
is expected that accomplishment of the scope of work set forth herein by the successful design
consultant must be completed by March 2005. Each proposal must therefore include a schedule
of delivery for the following major milestones:
. Submittal of draft plans. specifications and bid package to the City. (Allow 2 weeks for
review and comment by the City of San Bernardino')
. Submittal of second Jraft plans. specifications and bid package to the City of San
Bernardino. (Allow I week for appronl of bid submittal)
. Preparation of bid package (with drawings. specifications and cost estimate) for issuance
to potential bidders for the construction phase of this project.
The following is the schedule of the proposed dates and actions relating to the schedule for
award of this project:
ACTIO],; DATE
Council Authorizes Release ofRFP March 18,2002
Release of Design RFP Februal")' 4, 2004
Mandatory Bidder's Conference March 4,2004
Questions due to City March 11, 2004
Responses to questions due back to Proposers March 15,2004
Proposals Due to City March 25,2004
Agenda Deadline for 5/3/04 Council i'vltg. April 12, 2004
Council A\\ards Contract to Design Firm I May 3, 2004
, If the City deems the rcvised DesignDrawing Package Report and/or RFP incomplete. the design consultant will be
required to make further edits cilJll,:es ullIil the document is deemed complete by the City. Only at this point will the
design consultant be allowcd to progress to thc next step and issue the RFP for the construction phasc of this project.
Page 13 of 14
EXHIBIT A2
Commence Contract with Design Firm! Issue Purchase Order May 17,2004
Environmental Documents Completed l\ovember 23,2004
.
Completion of Design Services - Advertise for Constructions Bids April 22, 2005
Fully functional LNG!LCNG Station August 22, 2006
\\iork can begin immediately upon execution of the contract by the City of San Bernardino and
receipt of the notice to proceed issued from same. Proposers should indicate their delivery
schedule in terms of ,veeks after this project start date,
In order to expedite the contract execution process, Proposers should review the Professional
Services Agreement (PSA) included at the back of this RFP. Although this PSA is provided as
an example only, the City of San Bernardino anticipates that a very similar document will be
used once a winning proposal is selected. If Proposers believe that they would be unable to
sign a similar agreement to this PSA, the Proposer MUST make this clear in their proposal.
The Proposer should then also include suggested revisions or other language that it would feel
more comfortable with. These revisions. however. will not be considered to be a part of the
proposal or in any way binding to the City of San Bernardino.
10. Proposal Evaluation Procedure and Scoring Criteria
10.1 Evaluation Procedure
To evaluate the proposals received. an Evaluation Committee may be assembled with
representatives from. but not limited to. the following agencies: City of San Bernardino.
CAL TRANS, San Bernardino Associated Governments, and the South Coast Air Quality
Management District. Each member of the Evaluation Committee will be provided at least one
(I) copy of all of the proposals received. Proposals will first be reviewed for completeness.
Proposals that are deemed incomplete or non-responsive to RFP requirements may be rejected
without further evaluation. The City of San Bernardino reserves the right to reject any and all
proposals and to waive any minor irregularities in such proposals. The Evaluation Committee
members will then ev'a]uate the remaining proposals according to the criteria and numerical
weightings set forth below. After receipt of proposals, the Evaluation Committee will convene
to discuss the proposals and make recommendations to the City. The City will make the final
selection of the design consultant and will then negotiate a contract with the successful proposer.
10.2
Scoring CJ'jteria
Points Possible
Reasonable effort to engage DBE sub-consultant.
Responsiveness to the RFP and overall clarity of the proposal.
Qualification and previous experience of the Proposer and proposed
subdesign consultants, including experience in similar projects with
other government entities.
Knowledge of Lr'lG/LCNG technologies and systems.
5
20
35
,-
.;.)
Proposed timeline and ability of design consultant to meet or exceed
15
Page 14 of 14
the deadlines
EXHIBIT A:.'
100
TOTAL POSSIBLE POINTS
Page 15 of 14
EXHIBIT B
City of San Bernardino
Facilities Management
300 North 0 Street
San Bernardino, CA 92418-0001
Ph: 909.384.5244 Fax: 909.384.5012
September 9, 200-1
Erik Ncandross
Gladstein, Neandross & Associates
3015 Main Street, Suite 300
Santa Monica, CA 90405
Subject: Revised Fee Schedule - LNG/LCNG Fueling Station
Dear Mr. Neandross,
The City selection committee has reviewed your revised proposal submittal dated September 2, 2004 and
received by the City September 3, 2004 and offers the following for your consideration:
Task 1: Preliminary Site Design
. The City will provide GNA with a Site plan in DWG file format for the conceptual fueling design.
. The City will coordinate internal Staff meetings for required City approvals. An anticipatd Ilil[:", -.:kar
set of submittals should preclude expansive narrative or more than two revision su~mittals.
. The City will coordinate with supporting agencies as required.
Deduct $2,565.00 from the original GNA proposal amount.
Task 2: Environmental Review & Cle:lrance
. Maintain estimated amount of hours/effort for coordinating the environmental review process. Do not
deduct $2,475.00.
. The City will defer a boil-off recovery study. The design will vent boil-off per regulatory and industry
standard. Reduce budget by $8,700.
Deduct $8,700.00 from the original GNA proposal amount.
Task 3: Bid Package
. The City will integrate the performance specifications developed by GNA into the City's standard bid
package.
Deduct $1,325.00 from original GNA proposal amount.
Task 4: Conditional Use Permit
. Maintain estimated amount of hours/effort in original proposal with exception of City preparing radius
map, ownership list and mailing labels required by Development Services Department.
Deduct $3,750.00 from original GNA proposal amount.
LNGfLCNG Fueling Station Project
8/02
EXHIBIT B
Task 5: Bid Evaluation & Selection
. Revise as per your revised proposal submittal.
Deduct $325.00 from original G1';A proposJ.\ amount.
Task 6: Construction Phase
. Instead of bi-weekly meetings, GNA will participate In meetings during key construction activities.
Including pre-construction meeting, critical milestone events, key construction activities, substantial
completion punch inspection, commissioning (start-up) and final punch inspection for final acceptance.
Deduct $8,6 17.00 from original GNA proposal amount.
Revised Fee Schedule:
$8,538.00 -$2,565,00 $5,973.00
$69,377.00 -$8,700.00 $60,677.00
$19,604.00 -$1,325.00 $18,279.00
$ \3,990.00 -$3,750.00 $10,240.00
$14,763.00 -$325.00 $14,438.00
ement $40,9 I 7.00 -$8,617.00 $32,300.00
Subtotal $167,189.00 -$25,282.00 $141,907.00
Expenses $11,703.00 $0.00 $11,703.00
Total: $178,892.00 -$25,282.00 $153,610.0
Unless per revisions noted specifically above in this correspondence, all other tasks, activities, and
deliverables specified in the project LNG/LCNG Fueling Station Request for Proposal and the GNA proposal
dated April 7,2004 shall remain unchanged.
With your written concurrence of these revisions, the City will complete the pre-award audit and submit a
request for approval to proceed with award. Please contact this office if you have any questions.
David M. Taylor
Project Manager
Facilities Management
cc. Project Team
Project File
U";G/LCNG Fueling Station Project
8/02
EXHIBIT B
GLADSTEIN, NEANDROSS & ASSOCIATES, LLC
Building an Environmentally & Socially Responsible Future
FAX COVER PAGE
To: David Taylor
Company: City of San Bernardino
Phone: 909 384-5244
Fax: 909 384-5012
From: Karen Sagen
Phone: 310314-1934, x3
Fax: 310314-9196
Date: September 2, 2004
Pages including this
cover page: 11
Comments: Greetings David,
Thank you for your patience. If you
have any questions, please contact
Erik Neandross dir ctly.
GLADSTE]~, 0EA~DROSS & ASSOCL-\TE5 LtC
EXHIBIT B
Be-lIlding an Ennronmentally &
SocIally R~5pon5ible Future
September 2, 2004
David Taylor
Project Manager, Facilities Management
City of San Bernardino
300 North 0 Street, Third Floor
San Bernardino, CA, 92418
RE: Revised Proposal to Design a Liquefied :--l'atural Gas/Liquefied to
Compressed Natural Gas (LI\'G/LCNG) Fueling Station
Dear Mr. Taylor:
On April 8, 2004, Gladstein, Neandross & Associates LLC (GNA) submitted a proposal
to design a liquefied natural gas/liquefied to compressed natural gas (LNG/LCNG)
fueling station. GNA met with City of San Bernardino's representatives on August 24,
2004 to review the proposed scope of work and project budget to identify potential cost
savings. At the request of City of San Bernardino, GNA has reviewed our proposal in
order to provide this explanation for tasks where hours could be reduced, and additional
savings that could be realized should the City of San Bernardino perform the work.
Task 1: Preliminary Site Design
GNA understands that City of San Bernardino concurs with the site plan suggested in our
proposal. The budget for Task I has been reduced $2,565 under the following
assumptions:
~ City will provide an as-built site plan in a DWG file fonnat to which the
conceptual fueling station design will be inserted. This will eliminate the need to
have a civil engineering firm to provide a site survey.
~ Significant coordination (ie. meetings, more than two sets of revisions, expansive
narrative) with City staff will not be necessary in order to obtain approval.
~ Coordination with appropriate agencies to be lead by City of San Bernardino
There are no additional tasks identified for which the City can complete the work and
thereby reduce the labor required by GNA's team.
Task 2: Environmental Review & Clearance
The budget for Task 2 entails a significant amount of effort for coordinating the
environmental review process. The budget for Task 2 has been reduced $2,475 under the
following assumptions:
).- City of San Bernardino and SANBAG have already expended effort to meet with
Caltrans and begin developing the framework of communication necessary for a
successful review and approval process.
~ City of San Bernardino will be responsible for all contractual items with Caltrans,
including Supplement to Master Agreement.
</"
.(
l~P~
)O~~ '\\":0 St~('cl, Suite.' JDO v- Sl)nl.) Monica. CaliforniJ. 90405 *' Ph: 310.114.lln... ~.,.,.: )10.)14/)19(, l;: 'vww,giJ,d1!cin org
o
EXHIBIT B
Revised Proposal to Design U,GI:.-CNG FuelIng Station
Page 2
In addition. the budget can be reduced 58,700 should the City opt for the following:
~ Scope of boil-off gas study shall be reduced to encompass the two most promlsing
scenarios. From discussions with City of San Bernardmo, GNA belaevcs that it
would suffice for the boil-off gas study to only cover returning gas to the pipeline
or using it in on-site gas-fired equipment.
;,.. City of San Bernardino shall take the lead on coordination of Caltrans' review and
approval of the joint Environmental AssessmentlInitials study prepared by GNA.
GNA will retain responsibility for addressing revisions and/or requests for
additional information as requested by Caltrans, but the City will be responsible
for the continuous contact anticipated for the project to move forward within the
desired timeframe.
Task 3: Bid Package
As discussed with City of San Bernardino during the August 241h meeting, the budget for
developing tbe bid package is already extremely lean. While the budget for Task 3 has
been reduced $200. City of San Bernardino can decrease the contract by an additional
$1,125 if they assume responsibility for integrating the perfonnance specifications
developed by GNA into the City's standard bid package.
Task 4: Conditional Use Permit
The initial bid made very general assumptions about the level of effort required for the
ConditionaJ Use Permit (CUP) or Development Permit. The budget for Task 4 has been
reduced $2,8 J 0 under the following assumptions:
> The majority of the information and documentation required will be prepared
under Tasks 1-3.
>- City staff will utilize in-house resources and staff to assure smooth coordination
with Community Development Department and prepare all non-technical portions
of staff reports..
,. Composition of GNA staff hours have been altered to reflect actual requirements
per materials received from Community Development Department.
In addition, the budget can be reduced $3,750 should the City opt for the following:
> City to prepare radius map, ownership list and mailing labels as required by City
of San Bernardino Development Services Department.
Task 5: Bid Evaluation & Selection
As with Task 3, the budget for bid evaluation and selection bas little room for
negotiation. The budget for Task 3 has been reduced $325, and there are no additional
tasks have been identified for which the City can complete tbe work and thereby reduce
the labor required by GNA's team.
Task 6: Construction Phase
Based on conversations with City of San Bernardino, Gl'\A anticipates that the project
can be successfully implemented with less hands-on construction management by GNA's
EXHIEI-:- B
Revised P~oposa) to Design U-:G/LC:\G Fueling Station
Page 3
team, The budget for Task 6 has thus been reduced $8,617 under the following
assumptions:
~ G:\'A will only participate m meetings during key construction activities and nor
bi-weekly construction meetings as defined in our proposal.
);- City staff will be responsible for the detailed review of the Civil plans submItted
for this project
There are no additional tasks identified for which the City can complete the work and
thereby reduce the labor required by GNA's team.
Pursuant to your request, attached is a revised cost proposal reflecting the assumptions
made above, The total cost reduction is $18,181 for a revised total project cost of
$160,711. Furthermore, an additional $13,575 in labor has been identified as potential
work to be performed by the City of San Bernardino, Should each of the tasks be
accepted by the City, the total project cost would be $146,186.
Should you have any questions regarding the attached information, or should you desire
additional information or documentation from GNA, please do not hesitate to contact me
at (310) 314-1934 ext 2.
S~I~
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EXHIEIT E
GLADSTEIN, NEANDROSS
ASSOCIA TES LLC
SAN BERNARDINO
LNG/LCNG FUELING
STATION
Task 1: Analyze Site $ 8,538
Task 2: Preliminary Engineering $ 69,377
Task 3: Final Design and Bid Package $ 19,604
Task 4: CUP or Development Permit $ 13,990
Task 5: Bid Review $ 14,763
Task 6: Construction Management $ 40,91 7
Subtotal $ 167,189
Expenses $ 11 ,703
TOTAL $ 178,892
APRIL 7, 2004
SUMMARY CONFIDENTIAL COST PROPOSAL
EXHlB IT B
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 12~ l,,- 04 Item # 1 ~ Resolution # L.tc.A - 3iS
Vote: Ayes 1- , Nays .f:r Abstain if Absent .e-
Change to motion to amend original documents D Companion Resolutions
PUBLISH D
POST D
'2~4.-o<,
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D By:
NullNoid After: (.,() days /
Resolution # On Attachments: D
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofClerklCDC Signature:
12- ':!(-o L\
\-; -'9 0 l'-\
\ Z~'l-()~
Reso. Log Updated:
Seal Impressed:
W
Q--'
Date Memo/Letter Sent for Signature:
1 st Reminder Letter Sent:
~2.-\t:. -G~ Date Returned:
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No
Yes No-vL-
Yes NOL
Yes No----L-
Yes No /
Copies Distributed to:
Animal Control D EDA D
City Administrator D Facilities ~
City Attorney Gt Finance E1'
Code Compliance D Fire Department D
Development Services D Human Resources D
Others:
Notes:
, /
Ready to File: J' D'''~
Revised 12/18/03
Information Services D
Parks & Recreation D
Police Department D
Public Services D
Water Department D
.3
Dept:
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution authorizing the execution of an agreement with
Gladstein, Neandross and Associates LLC in the amount
of$153,610.00 to design a CNG/LCNG Fueling Station
for the City of San Bernardino.
Facilities Management
Date:
November l6,t (Q) ~y
MICC Meeting Date:
December 6, 2004
Synopsis of Previous Council Action:
6-04-0 I
9-15-01
1-07-02
9-15-03
Res. 2001-12
Res. 2003-261
Approval to seek CMAQ funds for Fueling Station.
Approval of Grant applications and commitment to implementation schedult
Ratification for submittal of application for funds from SCAQMD $143,208
Resolution authorizing a contract between the City and the SCQMD for
the receipt of grant funds in the amount of $143,208 for the construction
of the LNG/LCNG Fueling Station at the Corporate Yard.
Recommended Motion:
/'
/./ /~~~
James W. Sharer
Director of Facilities Management
/ I...~/)
U~~
Adopt Resolution.
/
Contact person:
James Sharer
,,/
Phone:
384-5244
Supporting data attached:
Staff Report, Resolution
Ward(s):
FUNDING REQUIREMENTS:
Amount: $153,610
Source::
CMAQ funds
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No.
Jg
IJ.-jf4/OL/
OFFICE 01" THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "0"' Strcct. San Bernardino. CA 92418-0001
909.384.5002. Fax: 909.384.5158
www.ci.san-bernardino.ca.us
December 10, 2004
Erik Neandross
Gladstein, Neandross and Associates, LLC
3015 Main Street, Suite 300
Santa Monica, CA 90405
Dear Mr. Neandross,
At the Mayor and Common Council meeting of December 6, 2004, the City of San Bernardino
adopted Resolution 2004-375 - Resolution authorizing the execution of an agreement with and
issuance of a purchase order to Gladstein, Neandross and Associates, LLC in the amount of
$153,610.00 to design a CNG/LCNGfueling stationfor the City of San Bernardino.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by February 4, 2005.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
C/),t \ (.(1... t.
Michelle Taylor
Senior Secretary
)
c)J/l.
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Intel.!ritv . Accountabilitv . ResDect for Human Oil.!nitv. Honestv
'GLADSTEliN, NEANDROSS & ASSOCliATES LLC
Building an Environmentally &
Socially Responsible Future
December 28, 2004
City Clerk's Office
Attn: Michelle Taylor
Senior Secretary
P.O. Box 1318
San Bernardino, CA 92402
~
Dear Michelle,
Please find the enclosed signed City of San Bernardino Resolution 2004-375, which
authorizes the execution of an agreement with Gladstein, Neandross & Associates, LLC
in the amount of$153,61O.00 to design a CNG/LCNG fueling station for the City of San
Bernardino.
If you have any questions, please don't hesitate to contact me at (310) 314-1934 x 2.
rik Neandross
Partner, Gladstein, Neandross & Associates
cc: David Taylor, Project Manager / Facilities Management, City of San Bernardino.
Cover letter only.
Enclosure (1)
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3015 Main Street, Suite 300 * Santa Monica, California 90405 * Ph: 310.314.1934 Fax: 310.314.9196 * www.gladstein.org
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