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Home My WebLink About20-Parks & Rec CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: SALARY INCREASES From: Lemuel P. Randolph COORDINATOR OF VOLUNTEERS (PIT) VPR SENIOR COMPANION PROGRAM (SCP) A~D Dept.: Parks, Recreation & Community MENTORING COORDINATOR FOR S . \ G \ N AL MENTORING PROGRAM. erVlces 0 R Date: October 4,2004 M/CC: November 15,2004 Synopsis of Previous Council Action: April 5, 2004: Resolution 2004-94 was approved for the continuation of the Senior Companion Program for 2004 - 05 to include a salary increase for the Coordinator of Volunteers (part-time position) from $9.42 per hour to $11.00 per hour (Flat rate) effective July 1,2004. May 6, 2004: Resolution 2004-112 was approved for the Senior Companion Program Title IIIB Funding through the San Bernardino County Department of Adult and Aging Services, which included $3,375 for Salary for Coordinator of Volunteers (PT). September 7,2004: Resolution 2004-276 was approved for the continuation of the contract with the County of San Bernardino Health Department's FOCUS project for 2004 - 05 to include a salary increase for the Mentoring Coordinator from $18.56 to $19.60 per hour (flat rate) effective July 1, 2004. Recommended Motion: . Approve salary increases for the following positions, retroactive to July 1,2004: Senior Companion Program part time Coordinator of Volunteers position from $9.42 to $11.00 per hour and the Mentoring Program full time Mentor Coordinator position from $18.56 to $19.60 per hour. Direct Human Resources Department to update Resolution 6413, Sect~~. / //~~ -" Signature . Contact Person: Mf. Lemuel P. Randolph Phone: 384-5030 Supporting Data Attached: FUNDING REQUIREMENTS: Yes Ward: Amount: Source: (Acct No).123-509-5014 & 123-551-5011 (Acct Description) Sf. Companion Program part-time & Mentoring Program full-time Finance: Council Notes: Agenda Item No. J.~ CITY OF SAN BERNARDINO -REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect Salary Increases - Coordinator of Volunteers (PIT) for the Senior Companion Program (SCP) and the Mentoring Coordinator for the Mentoring Program. Backl!round Senior Companion Program: The Senior Companion Program has existed since 1974. The program is federally funded and requires a 10% match. In addition, the SCP has for the past 12 years received Title IIIB State funding. These funds have helped to provide services to low- income, frail elderly clients in the City and in areas that are rural and sparsely populated. The "companions" assist the clients with grocery shopping, meal preparation, transportation to medical appointments, pharmacies, banks, post offices, and etc. Many times the "Companions" are the only contact the clients have to the outside world. These clients have no means of transportation and are at risk of early institutionalization without this assistance. Mentoring Program: The Parks, Recreation and Community Services Department operates the City of San Bernardino Mentoring Program (CSBMP). The Mentoring Program was established in April of 1992 as a project of the Mayor's Youth Task Force. The initial funding came from the City and the San Bernardino City Unified School District as a partnership to provide both mentoring and the Late Night Hoops Program. The Parks, Recreation and Community Services Department continues to pursue grant funding to sustain the Mentoring Program. The CSBMP has had a partnership with the County of San Bernardino Public Health Department FOCUS Project for seven years. The commitment of the CSBMP is to continue as a collaborative partner in the planning and implementation of the FOCUS project to support youth, families, and teen pregnancy prevention. It is an important commitment to support the relationship already formed between mentors and mentees, recruit mentors for youth newly referred to the mentoring program, and provide outreach services to the families. The Mentoring Program is funded in FY 2004-05 by a contract with the County of San Bernardino Health Department FOCUS Project. The contract budget includes a salary increase for the Mentor Program Coordinator from $18.56 to $19.60 per hour, retroactive to July 1,2004. Financial Impact SCP Coordinator of Volunteers (PIT): There is no financial impact to the City General Fund. The funds for this position are as follows: The Federal part of the grant provides $9,292 for the Coordinator of Volunteers (PIT). The Title IIIB funding provides $3,575 for this position. The remaining funding $1,433 is from the SCP Trust Account ($433) and the Community Foundation of Riverside and San Bernardino Counties ($1,000) for a total salary of $14,300 (see attached budget sheet). This budget was revised in September in order to meet the required budget reductions for this department. Mentoring Coordinator: There will be no general fund cost to the City. The FOCUS Project will provide $45,000 for fiscal year 2004-2005 in accordance with the attached budget for the Mentor Coordinator's salary, fringe benefits, travel and per diem. Recommendation . Approve salary increases for the following positions, retroactive to July 1, 2004: Senior Companion Program part time Coordinator of Volunteers position from $9.42 to $11.00 per hour and the Mentoring Program full time Mentor Coordinator position from $18.56 to $19.60 per hour. . Direct Human Resources Department to update Resolution 6413, Section 13. REVISED 9-27-04 PART 1- FACE SHEET _. .---.--- - -- - APPLICATION FOR FEDERAL ASSISTANCE 13. PROPOSED PROJECT START DATE' 07,OI,OJ 15 ESllMAlEO FUNDING: END DATE: 06, JO,04 14. PERFORMANCE PERIOD: START DATE: E~D .. .- ------ _. OR OlHER ICATION (gills ity Service n' ---- DATE: ----- VE VAlU\8LE FOR .- NO .- NT HAS BEEN IF lHE ASSISTANCE I. lYPE OF SUBIIISSION Non-Construclion h DATE SUBMITTED TO CORPORATION FOR NATIONAL AND COM.fJNllY SERVICE (CNCS): 3. DATE RECEIVED BY STATE: STATE APPLICATION IDENTIFIER: 2b APPLICATION 10 OJSC033008 5 APPliCATION INFORMATION 4. DATE RECEIVED GRANT NUMBER: LEGAl NAA'E: CnY OF SAN BERNARDINO NAA'E AND CONTACTlNFORMATION FOR PROJECT DIRECTOR PERSON TO BE CONTACTED ON MATTERS INVOlVING ll-IIS APPL .,. codes): NAA'E: Ild.y A. 0..1 TELEPHONE NUMlER: 909-)84-5413 . FAX NUMBER: 909.889-9801 INTERNET E-MAIL ADDRESS: Ocal_bc@.bcity.ofJ! ADDRESS (fIv. slreel _ss, cily, sl.'. and zip code) JOO North 0 Sc_ San Bernardino CA 92418 6. EIIIPlDYER IDENTIFICATION NUMlER (E/N): 956000772 7. lYPE OF APPLICANT: 78. local Goumnmt - Munici~1 : Ib Local Govemrrmt. Municipal 8. lYPE OF APPLICATION: X NEW CONTINUATION REVISION If ReviSion. enter appropriate '-"1<<(5) in box(es}: A. Increase ".....rd B. Dee",as. A...", C. Increase Duration o Decrease Duration 9. NAA'E OF FEDERAL AGENCY: Corporation for National and Commun 10s. CATALOG OF FEDERAL DOI>ESTIC ASSISTANCE 14UMBER: 94016 Ill>. TI TLE: Sen;or Campa""" Progam , I I. DESCRIPl1VE nlLE OF APPLlCANrS PROJECT: SCP OF SAN BERNARDINO 12. AREAS AFFECTED BY PROJECT (lial OIies, CounIies, Slales, 8Ic): G~lcr San Bernardino. Viclor V~ley 3fld Momr.go lbsin b APPLICANT 295,983.00 29,599.00 -0- 19,320.00 4,167.00 23.976.00 16. IS APPliCATION SUBJECT TO REVIEW BY STATE EJG:CUTI ORDER 12372 PROCESS? YES, lHlS P~EAPPLlCATION/APPlICATION WAS MADE A TO lHE STATE EJG:CUlIVE ORDER 12372 PROCESS REVIEW ON: DATE ..FEDERAL c. STATE d. LOCAL_Title III Comm. Found. . OlHER f PROGRAM INCOI>E 17 IS lHE APPLICANT DELlNOUENT ON ANY FEDERAL DEBT? YES if -Yes: anach an explanation. X 9 TOTAL 37 3 ~'t5 . OQ__ u_ ~__ 18. TO ll-lE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN lHlS APPlICATION/PREAPPlICATION ARE TRUE AND CORRECT, lHE DOCIJI>E DULY AUlHORIZED BY lHE GOVERNING BODY OF ll-lE APPLICANT AND lHE APPLICANT WILL COWLY WllH lHE ATTACHED ASSURANCES IS AWARDED. a lYPED NAA'E OF A1Jll-lORIZED REPRESENTATIVE Betty .~. DC'31 SCP ManJ.cer 909.J84.S4\ J -u---l I I I ! ___---..I b TITLE c TELEPHONE NU!l6ER d DATE Page 1 of 3 Budget Narrative: SCP OF SAN BERNARDINO for CITY OF SAN BERNARDINO Section I. Volunteer Support Expenses A. Project Personnel Expenses P05itionfUIe ..Qty -Annual Salary -0/0 Time I 1 CNCS Share l Grantee Share Taal Amount ! Excess Amount Account Technition: ; ! 40.444.001 I I I I I 6,000.001 21i)09.00 i 27.309.00! I i I I 1- r- 1 7,009._001 7,000.00 ,I 9'292.00~ _ ....;! 14,300.001 5L008.00 CATEGORYTOU"! 55, 736.00L2),}09.00 i 91.053.0J.12J008.00 SCP Manager: Community Service Program Specialist: Coordinator of Volunteers $l1_X 25 Hrs. X 52 Wks. 1.______ _ B. Personnel Fringe Benefits Item -Description ~ooc-~~-___-_~~-_-~=~_ FICA: ~~~~<c~= Health Insurance: . ,- 'I Excess ! CNCS Share ! Grantee Share I Ta~ Amount _ Amount 4- - -~~~t---~--~--~~=~+- j _~__L____~=_=L~~~L I I I' , -, .-JI"..,..- lL._ :' il ! ~--- I r ! 11,822.001 ! 11.822.001 i ! I '" l I CATEGORY TotalS! 11,822. 00 ~ ; 11,822.00,; Retirement life Insurance: C. Project Staff Travel Local Travel ! CNCS Share ;, Grantee Share ! Taal Amount =~ =~ .-=-- -..; - f-- __~_~~_~J,~~__~:'- ___?3Q .QQJ 3, 600. ooL~ ,) 79 .j)Q. PUrp05e -Calculation Site visits and meetings: - Other: 1 x 0 r"'-~""~'-~. ~~~~~=r CATEGORY Totals 1 ="'."'=' .=,----'-~:~~,,~-==-'"=-:- ~._-=\...-=.~==--'''.,.... 230.00 3,600.00 3,370.0Q Long Distance Travel tik:!/C:\ \\1:-" "DOWS\TElvW\I3udget Narritive SC .html Page 2 of 3 ! ! . Purpose -Destination -Meals! Lodging -Trans. Amount -other Travel I CNCS Share I Grantee Share I . ... J..I Training: NSSC Conference- Meals 0 LodginglTrans 0 Other 1.000 I 1.000 I r g Total Amount I 9 1.000 L 1.000 I I 2.000 R Training: NSSC Conference- Meals 0 LodginglTrans 0 Other 1.000 CATEGORY Totals i _..m _... . .... L_on_ . 1,000 i i 2.000 ~ I . J D. Equipment Excess Amount ltemlPurpose -Qty -Unit Cost Excess Amount -..----- - -- ~ I . CNCS Share I Grantee Share l Total Amount ~ ..~L. .1 ! , I .1 1. 1 ,. CATEGORY Totals E. Supplies Item! Purpose -Calculation I CNCS Share I GranteeShare i Total Amount T =~ .1 -+- :.~~~-~-+...-- . I ~ I J , 100.00; 500.00, 600.00, I , '-1 1~9..oqL_.._S.00.OOL .600:0~t_. General office such as paper, pens. clips,etc: $200.00 per quarterly usage CATEGORY Totals F. Contractual and Consultant Services Purpose -Calculation i !} , l I CNCS Share 1 Grantee Share I Total.~nt ! I " · 'I .... · '~ ~r I ~ ~ ~ . __ ~_ ~ iJ CATEGORY Totals I j ~ software contract: annual fee Excess Amount \. Other Volunteer Support Costs Item Excess Amount tt n CNCS Share; Grantee Share i Total Amount ., ~ ~ :] postage: UT- n_.__. I - . .-"'-.- ,r --- ---.--. 300.00 .....:/ . 300.00' " telephone $42 x 12 months. 160.00 " 360.00, 200.00; 500.00 500.00' printing and photocopying: , space 8% of $36.500 custodial selVice and $31,000 utilities: CATEGORY Totals 5..l!00.00: 14 ~240. 00'~~~40.....Q.Q 1,000.00 5,560.00 15,400.00 8,840.00 J. Indirect Costs tild/C:\ \\lNDO\VS\TEMP\l3udget Narritivt: SC.html Page 3 of 3 -1 fU --: Excess Calculation -Rate Type -Claimed -Rate j CNCS Share I Grantee Share j Total Arlounl Amount ~ r---~~-~~~ ~---+~ CATEGORY Totals I i ~ ____ __ J__ SECTION Totals ~ 79,6-58.00129,59;.OO-'124,4i5.00l24,21_8.~0 Section II. Volunteer Expenses A. Stipends .- , I CNCS Share i Grantee Share I Total Arnount I I ' , _ ~. ~ , ' . .....L-- - - -. ~ l · ! n ~~~t82'296~,00t-'-'-~-f82' 53hQQ{__ -1 l Excess Amount Item - , -Annual Stipend Corporation Funded: Non-Corporation Fundec:' Non-Stipended: - 0 x 0 . nOj _ ; ---. . j 2.305.00d .. : i184, 9_~11. ()ol 2,305.00 -,"",-.c.....='" "".._._"._........=.:...-....,........&e>- _"_-=.,,,,~ ...<.,-...."-. . , CATEGORY Totals h82,596.00J _ 'n.....;L _ _ _ .. __ L__._ 2,395.00 B. Other Volunteer Costs Insurance' . ~ -:: I CNCS Share l Grantee Share ] Total Arnount I =~t " d ~ --------r-- r-~--"-~~--,- ~ 17 004.00; i 24 6~4.00i 7 650.00 .~_~----=--"""_,~-,~,,._~.=-=.,.",,-=,".-__.....,,,...,,,,_~-~-.-l~...,...,..,......"T~-""~'''------='-'''''''---=.-!~--~=--~ ~~.,.....,.--~~ j i , 500 00' ,- ". '-I 2i5.00: ~- Item -Description MeaIs_ Uniforms: ~90..-.QQ 'i ; Recognition I 1 275_.00 ;- 910.00i : Volunteer TrlM!I- ~ a ,23,520.00; 2 345.001. il 35,855.00;12,375.00 415.00 Physical Examinations: , I , , ~ CATEGORY Totals '42,729.00' 63,6E9.00::20,940.00 -~.. ...... -. ,~. ., ... -- SECTIONTotats k25,325.00 ~ ~~48..s70.00~23,~~~ BUDGET Tolals 295.983.00 29.599.00373,045.00 47,463,.ill). 10% City match Source of Funds I I Section ~,on I~~~nleer su~ Expeo~ ------------- r. - --- - ..-- - - -------.. -- , Section \I VOlunteer Expenses DesCription -~ .._~ tiit::/iC:\ WINDOWS\TEMP\I3udgt:t Narritivt: SC.html . .~ ..- - ,. . -, . .. ..,.... ... . .'. .. -.., . . . . Title moB Services [2] EXPENDITURE CATEGORY Funding Match TOTAL Less Match Cash In-Kind 1. PERSONNEL 3575.00 3575.00 -0- 7150.00 - 2. STAFF TRAVEL 3370.00 770.00 -0- 4140.00 - 3. STAFF TRAINING - 4. EQUIPMENT - 5. CONSULTANTS - 6. FOOD COSTS - 7. OTHER COSTS - Companion Travel 12,375.00 -0- -0- 12,375.00 - Office Space -0- -0- 8840.00 8840.00 - - - - - - . Total Expenditure 19,320.00 - 4345.00 - 8840.00 - 32,505.00 - Less Match Match Cash / CDBG Funds 4375.00 4375.00 - Match In-kind 8840.00 8840.00 - Less Funding Non Match USDA - Non Match Cash - Non Match In-Kind Non Match Cash Other Funding - TOTAL FUNDING REQUEST 19,320.00 - - - - Date of Submission - 6-14-04 Phone No: 384-5413 PROVIDER NAME - Betty Deal, SCP Manager SAN BERNARDINO COUNTY-DAAS Form 312A 02/13/98 INITIAL BUDGET D REVISED BUDGET [L] SENIOR COMPANION PROGRAM VOLUNTEER SUPERVISOR SALARY July 1, 2004 - June 30, 2005 Funding from: Amount Acct. No. Corporation for National Service (CNS) ........................ .............. $9,292.00 123-509-5014 San Bernardino County Title III................................................... $3,575.00 123-589-5957 Community Foundation of Riverside and S. B. Counties............ $1,000.00 123-509-5957 SCP Trust Fund ............................................................................ $ 433.00 772-381-2407 TOTAL $14,300.00 9/27/04 SENIOR COMPANION PROGRAM COMMUNITY FOUNDA nON GRANT Total grant: $4,167.00 (July I, 2004-ApriI30, 2005) One Companion in Crestline area: Stipends: 43 weeks x 20 hours per week x $2.65 per hour = $2,279.00 Transportation: 40 miles per week x 43 weeks x $.34 mi. = 584.00 Meals: 4 days per week x 43 weeks @ $ 1.75 per day = 304.00 Volunteer Supervisor Salary: 1,000.00 TOTAL $4,167.00 9-27-04 Attachment B Program Budget CITY OF SAN BERNARDINO DEPT. of PARKS, RECREATION, AND COMMUNITY SERVICES JULY, 1 2004 THROUGH JUNE 30, 2005 PERSONNEL Mentor Coordinator 40,768 SUBTOTAL PERSONNEL 40,768 FRINGE BENEFITS 3,500 TOTAL PERSONNEL $ 44,268 TRAVEL AND PER DIEM SUNCONTRACTS $ $ 732 OTHER COSTS TOTAL OTHER COSTS INDIRECT COSTS $ $ $ 45,000 TOTAL PROJECT COSTS MATCH