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HomeMy WebLinkAbout16-Fire Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Larry R. Pitzer, Fire Chief Dept: Fire ORiGiNAL Subject: Resolution authorizing the City of San Bernardino Fire Department to enter into a memorandum of agreement (MOA) with the City of Riverside Fire Department to participate in the Federal Emergency Management Agency National Urban Search and Rescue Task Force. Date: October 4, 2004 MC/C Meeting Date: November 1,2004 Synopsis of Previous Council Action: RECOMMENDATION: Adopt resolution. ~ ' ~ Contact Persou: Larrv R. Pitzer, Fire Chief Phone: (909) 384-5286 Supporting data attached: Staff Report. Resolution. and Agreement Ward: Citywide FUNDING REQUIREMENTS: Amount: $ Source: (Accl. No.) (Accl. Description) Fiuance: Council Notes: \2-~~c\::'~-~')'1C\ LLf-4M Agenda Item No. IlJJ STAFF REPORT SUBJECT: Resolution authorizing the City of San Bernardino Fire Department to enter into a memorandum of agreement (MOA) with the City of Riverside Fire Department to participate in the Federal Emergency Management Agency National Urban Search and Rescue Task Force. BACKGROUND: The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), authorizes the President of the United States to form emergency support teams of Federal personnel to be deployed in an area that may be affected by a major disaster or emergency. The President delegated this function to the Director of the Federal Emergency Management Agency (FEMA). The Stafford Act authorizes FEMA to accept and use the services or facilities of any State or local government, or of any agency, officer or employee thereof, with the consent of such government in the performance of its responsibilities under the Stafford Act. FEMA established the National Urban Search and Rescue Response System under the Stafford Act. The system provides specialized lifesaving assistance during major disasters or emergencies that the President declares under the Stafford Act. FEMA enters into a memorandum of understanding with Sponsoring Organizations to organize and administer a Task Force with Participating Agencies. The Task Force is staffed primarily by local fire department and emergency services personnel who are experienced in collapsed structure search and rescue operations, incident management, and other emergency operation activities. The City of San Bernardino Fire Department, Participating Agency, wishes to enter into a MOA with the City of Riverside Fire Department, Sponsoring Organization, to participate in the Urban Search and Rescue Task Force (attachment A). The provisions of the MOA apply to Urban Search and Rescue activities performed at the request of the City of Riverside Fire Department and the Federal government, and provided at the option of the Participating Organization and the Task Force member. These activities may be in conjunction with, or in preparation of, a state or federal declaration of disaster or emergency. The scope of the agreement includes training activities mandated by FEMA and/or Sponsoring Organization to maintain Task Force operational readiness. FINANCIAL IMPACT: There is no financial impact to the City. All eligible expenses incurred that result from entering into this MOA will be reimbursable by the Sponsoring Organization, City of Riverside Fire Department. RECOMMENDATION: Adopt resolution. 1 2 3 RESOLUTIO~I RESOLUTION OF THE MAYOR A~D~. ,. COu. CIL OF THE CITY OF SA:'i BER.I\iARDINO AUTHORIZING THE CITY OF SAl'i BE&'\TARDINO FIRE DEPARTMENT TO ENTER INTO MEMOR.4.NDUM OF AGREEME:'iT (MOA) WITH THE CITY OF RIVERSIDE FIRE DEPARTMENT TO PARTICIPATE IN THE FEDERAL EMERGENCY MANAGEMENT AGENCY NATIONAL URBAl'i SEARCH AND RESCUE TASK FORCE. 4 5 6 BE IT RESOLVED BY THE MAYOR A:\TD COMMON COUNCIL OF THE CITY OF SAN BER.I\iARDINO AS FOLLOWS: 7 8 SECTIOl'i 1. The City of San Bernardino Fire Department and the City of Riverside Fire 9 Department wish to enter into a Memorandum of Agreement to participate in the Federal 10 Emergency Management Agency National Urban Search and Rescue Task Force; 11 SECTION 2. The Mayor or her designee is hereby authorized and directed to execute said 12 Agreement, a copy of which is attached and incorporated herein as Attachment A; 13 SECTION 3. The authorization to execute the above referenced Agreement is rescinded ifit 14 is not executed within sixty (60) days of the passage of this resolution. 15 //./,/ 16 17 18 IIII 19 111/ 20 JII/ 21 IIII 22 IIII 23 ii/I II" 24 ;ie / (:; ilJ/f(y! , ?- -) 26 27 28 2 , ~ 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 n I 'I II l' -~ 24 25 26 27 28 II RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BER'\'ARDI~O AUTHORIZING THE CITY OF SAN BER"i'ARDI~O FIRE DEPARTME~T TO ENTER INTO MEMORANDUM OF AGREEMENT (MOA) WITH THE CITY OF RIVERSIDE FIRE DEPARTMENT TO PARTICIPATE I:\' THE FEDERAL EMERGE~CY MANAGEMENT AGENCY NATIONAL URBAN SEARCH Al'iD RESCUE TASK FORCE. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2004, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MCGIl\;>.iIS DERRY KELLEY JOHNSO:\ MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of ,2004. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: James F. Penman City Attorney . /L, , 2 Attachment "A" MEMORANDUM OF AGREEMENT FOR PARTICIPATING AGENCIES An agreement entered into this 1st day of November, 2004, by and between the City of Riverside Fire Department, an Urban Search and Rescue Task Force and the Participating Agency, City of San Bernardino Fire Department. I. PURPOSE To delineate responsibilities and procedures for Urban Search and Rescue (US&R) activities under the authority of The Robert T. Stafford Disaster Relief and Emergency Act, Public Law 93-288, as amended, 42 U.S.c. S5121, et seq. and relevant State authorities, or when otherwise properly directed. II. SCOPE The provisions of this Memorandum apply only to US&R Task Force activities performed at the request of the Federal government, provided at the option of the local jurisdiction and the State, and in conjunction with, or in preparation of, a Presidential declaration of disaster or emergency and upon activation as outlined below in sub-element V.A. Details concerning specific working relationships on various projects may be appended to this document as they are developed. III. DEFINITIONS A. Activation: the process of mobilizing specific Task Forces to deploy to a designated disaster site. If the Task Force responds to such a mobilization request, the Task Force is to arrive with all equipment and personal gear at a pre-designated deployment site and be at the disaster site within six hours of the activation notice. B. Alert: the process of informing Task Forces that an event has occurred and that Task Forces might be activated at some point within a 12-hour timeframe. C. Associate Director: the Associate Director for State and Local Programs and Support Directorate, FEMA. D. Department of Defense (DOD): the Department of Defense, to include military and civilian components. DOD is the primary agent for coordinating US&R efforts under Emergency Support Function (ESF) #9, US&R, under the Federal Response Plan. E. Director: the Director of the Federal Emergency Management Agency. F. Disaster Assistance Emplovee (DAE): a temporary Federal employee, hired under the provisions of the Robert T. Stafford Disaster Relief Act. Page I G. Disaster Medical Assistance Team (DMA T): a functional unit activated under the National Disaster Medical System (?\'DMS) which provides austere medical care in a disaster area or medical services at transfer points and reception sites associated with patient evacuation. H. Emergencv Information and Coordination Center (EICC): a control center located within FEMA headquarters in Washington, DC, to provide interagency coordination of assistance to emergency or disaster areas. 1. FE'vlA: the Federal Emergency Management Agency. J. Incident Commander: the individual in-charge of coordinating relief activities within the disaster site; under normal circumstances this individual will be an emergency manager from the local community responsible for incident activities including the development and implementation of strategic decisions and for approving the allocation of resources. K. National Disaster Medical Svstem (l'<'DMS): a cooperative effort of the Department of Health and Human Services (HHS), Department of Defense (DOD), Department of Veterans Affairs (V A), FEMA, and State and local governments and the private sector designed to care for a large number of casualties resulting from either a domestic disaster or an overseas war. The Public Health Service (PHS) heads the program. L. National Emergencv Coordinating Center (NECC): a primary notification center located in Berryville, V A. This center is operational around the clock. M. Participating Agencv: a public entity providing support to and participating with a US&R Task Force under the authority of a Sponsoring Agency. N Sponsoring Agencv: a public entity, to be named in each instance, providing official sanction to a US&R Task Force. O. State or States: the State, Commonwealth, or U.S. Territory government to which the sponsoring organization reports, which shall be named in each instance. P. Task Force: an integrated collection of personnel and equipment meeting standardized capability criteria for addressing the special needs ofUS&R. Q. Task Force Leader: an individual responsible for team training, equipment maintenance, mobilization, and tactical direction of the Task Force. R. Urban Search and Rescue (US&R): specialized tactics, personnel, and equipment suited to the unique lifesaving problems presented in structural collapse situations. Page 2 IV. RESPONSIBILITIES A. FEMA shall be responsible for: I. Coordination between the sponsoring organization, the local jurisdiction, the State, and other relevant governmental and private parties. 2. Limited funding and technical support for equipment and trammg specifically aimed at preparing a promising Task Force to be a fully implementable Task Force, as prescribed in the FEMA Urban Search and Rescue Response Svstem manual. Use of this equipment will be limited to FEMA-sanctioned response activities, appropriate responses as determined by the local jurisdiction, and mutually agreed upon training. 3. Out-of-pocket expenses for team members deployed to a disaster site, as outlined in VI. FINANCIAL AGREEMENTS. 4. Document control at the Regional office, ensuring that all reports are directed to FEMA Headquarters SL-CE-FR-OP, Altn: US&R. B. The State shall be responsible for: I. Maintaining 24-hour alert capabilities, including a point-of-contact or duty officer available at all times. 2. Implementing FEMA's alert and activation procedure of the State- sponsored Task Force if called upon to do so by FEMA. 3. Document control at the State office, ensuring that all reports are directed to their respective FEMA Regional Point of Contact. C. DOD shall be responsible for: I. Deploying US&R Task Forces from designated staging areas and move such Task Forces to the disaster site. 2. Logistical, maintenance, and other support to deployed US&R Task Forces. 3. Coordinating the replacement and/or rehabilitation of damaged or destroyed equipment used in the course of the operations. Page 3 D. The sponsoring agency shall be responsible for: 1. Recruiting and organizing a Task Force, according to guidelines prescribed in the FEMA Urban Search and Rescue Response System description manual. 2. Registering and qualifying all medical personnel on the Task Force through PHS as a specialized DMA T. This includes the separate MOA with PHS. attached as Attachment B. 3. Providing training to Task Force members. Training should be contiguous with the objectives of upgrading, developing and renewing skills as needed to maintain qualifications for a particular position on the Task Force. A section on the Incident Command System should be taught to all Task Force members. 4. Developing, practicing and implementing an internal call-out system for its members. 5. Administrative, financial, and personnel issues as they relate to the Task Force. All original paperwork will be filed at the sponsoring organizations, with copies as outlined in IX. REPORTING REQUIREMENTS, below, sent to FEMA, SL-CE-FR-OP, Attn: US&R. 6. Reporting as delineated in VIII. Reporting Requirements. 7. Developing, maintaining, and accountability for US&R-specific equipment to be purchased with matching funding from FEMA and the local sponsoring agency, subject to the availability of such Task Force personnel and equipment which will be based upon requirements and priorities of the local jurisdiction and the State at the time such personnel and equipment are requested. 8. Providing personnel and equipment for US&R-related exercises, as agreed upon with FEMA and the State. E. The local participating agency agrees to: 1. Fill the Safety Officer position to the best of their ability according to the guidelines prescribed in the FEMA Urban Search and Rescue Response System Manual. 2. Practice and implement an internal call-out system for its members as developed with the sponsoring agency. Page 4 3. Manage, under the direction of the Sponsoring Agency, administrative, financial, and personnel issues as they relate to the participating agency's role and responsibilities within the Task Force. All original paperwork will be filed at the sponsoring agency, with copies as outlined in VIII. Reporting Requirements, below, sent to FEMA, SL-CD-PR-OP, Attn: US&R. 4. Provide personnel and equipment for US&R-related exercises, as agreed upon with FEMA, the State, and the Local Sponsoring Agency. V. PROCEDL'RES A. Activation I. Upon request from State governments for Federal disaster assistance, and/or determination by FEMA that pre-positioning US&R Task Forces is prudent, FEMA shall request the activation of forces necessary to respond to the emergency or disaster situation. 2. Activation notices shall be communicated by the EICC or NECC, through the appropriate State Emergency Management Office, to Task Force Leaders. B. Mobilization, Deployment, and Redeployment 1. The Task Force Leader shall notify members of Federal activation. ~ If the Task Force responds to a notification of Federal activation, Task Force leaders and Team leaders shall move the Task Force and its equipment to pre-designated airfields for pick-up by DOD aircraft within six hours of the official activation. 3. Upon arrival at the mobilization area, DOD will provide an on-ground briefing, maps, food and housing (as necessary), and other items essential to the initial set-up and support of the Task Force. DOD will supply a liaison and a radio operator to each task force deployed to a disaster site. 4. 000 shall provide transportation from the staging area to the disaster site and return. 5. The Task Force shall be redeployed to the point of origin airfield by DOD aircraft upon completion of the US&R mission. C. Command and Control 1. DOD has overall command and control of the US&R. Page 5 2. Tactical employment of US&R Task Forces may be passed from DaD to the local or on-site Incident Commander within a disaster area. Vl. FINANCIAL AGREEMENTS A. Task Force members shall be compensated in accordance with pay schedules and policies set forth by the Federal government, including DaD and/or FEMA i.e., Federal Disaster Assistance Employee program, the State, and the local organization as determined prior to implementation of this agreement. B. Skill and experience levels shall be established for each Task Force member upon inclusion into the national system and appropriate compensation determined based on Vl. A., above. C. Task Force members shall be reimbursed for travel and per diem costs In accordance with Federal travel regulations, unless otherwise authorized. D. Members shall be reimbursed for reasonable personal costs of operations and maintenance incurred in conjunction with disaster operations. E. Any reasonable expense incurred by an organization in filling a Task Force member's position while the Task Force member has been activated will be paid for by FEMA. FEMA will not pay personnel costs above the normal and usual rate for that position. It is expressly agreed and understood by FEMA, the State, and the local jurisdiction that such personnel reasonably include overtime compensation if the local jurisdiction is required to pay such compensation costs in filling positions deemed critical for public safety and well-being. F. Task Force organizational materials, equipment, and supplies consumed in providing requested assistance shall be reimbursed on a replacement basis. Replacement and/or rehabilitation requests shall be submitted to DaD before demobilization. G. Rehabilitation or replacement costs of operational equipment will be reimbursed if the piece of equipment was used at a disaster site or on disaster exercises, as authorized by FEMA. While FEMA will consider on a case-by-case basis the replacement of lost or stolen equipment, where that equipment was not lost or stolen as a result of negligence on the part of the Task Force or its personnel, FEMA will replace that equipment. H. No Task Force or any Task Force member shall be reimbursed for costs incurred by activations outside the scope of this agreement. Page 6 VII. REPORTING REQUIREMENTS A. The sponsoring agency will submit quarterly financial and activity reports to the State, to be forwarded to the FEMA Regional office then to FEMA Headquarters, in accordance with Comprehensive Cooperative Agreement Article VI., Reports, included as Attachment B. B. The sponsoring agency will submit, in writing, to the State, to be forwarded to the FEMA Regional office then to FEMA headquarters, all personnel changes as they relate to the composition of the Task Force. This includes information of personnel training and qualification upgrades. The relevant portion of the qualifications list will be submitted as new members are admitted to positions on the Task Force. C. A copy of the PHS MOA will be submitted to FEMA, SL-CD-PR-OP, Attn: US&R. D. Verification of Task Force member credentials as they relate to the criteria outlined in the Description Manual will be submitted on an annual basis and at other times as requested by FEMA. E. A new qualifications list will be submitted at least three months, but no earlier than six months, prior to the end of this agreement in order to determine if the MOA shall be renewed. VIII. CONDITIONS, AME!\iTIMENTS AND TERiVlINATlON A. This Memorandum may be modified or amended only with written agreement of all parties, and all amendments will be attached to this agreement. The memorandum may be terminated by any party upon 30 days written notice. IX. LIABILITY A. Once a Task Force is activated under terms of this Memorandum of Agreement, the Non-Liability clause as stated in P.L. 92-288, as amended, Section 305, will be in effect: "The Federal Government shall not be liable for any claim based upon the exercise or performance of or the failure to exercise or perform a discretionary function or duty on the part of a Federal agency or an employee of the Federal Government in carrying out the provisions of this Act." US&R Task Force Team Members are considered employees of the Federal Government. B. FEMA shall be responsible for funding a Workers Compensation Insurance policy to cover injury to Task Force Team members at a level equal to or greater than the liability and benefits provided to any task force member by their agency or employer. Page 7 C. FEMA shall be responsible for funding a Long Term Disability Insurance Policy to cover long term disability to Task Force Team members at a level equal to or greater than the liability and benefits provided to any task force member by their agency or employer. Dave Carlson, Fire Chief City of Riverside Fire Department Sponsoring Agency Date Larry R. Pitzer, Fire Chief City of San Bernardino Fire Department Participating Agency Date 0500 ~1emorandum 01 Agreemenl- LSAR Page 8 CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program '04 tiS" 10 t\ 9 :55 ~~ r'~_ ", -C'l':' C.! r- . - ..- DATE: November 4, 2004 TO: Norma Camarena, Administrative Analyst FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2004-340 At the Mayor and Common Council meeting of November I, 2004, the City of San Bernardino adopted Resolution 2004-340 - Resolution authorizing the City of San Bernardino Fire Department to enter into Memorandum of Agreement (MOA) with the City of Riverside Fire Department to participate in the Federal Emergency Management Agency National Urban Search and Rescue Task Force. Attached is one (1) original agreement. Please obtain signatures in the appropriate location and return the original agreement to the City Clerk's Office as soon as possible, to my attention. Please be advised that the resolution and agreement will be uull aud void if not executed within 60 days, or by December 31, 2004. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Michelle Taylor Senior Secretary I hereby acknowledge receipt of the above mentioned documents. Signed: 11 v'^L hl.{J~ t-t..rYlCc"-tA_LJ~ '-'V7 8 0 ,I Please sign and return Date: I ~ OJ) . I bLl.' 7 OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D" Street. San Bernardino. CA 92418.()()01 909.384.5002. Fax: 909.384.5158 www.ci.san-bernardino.ca.us SI.... November 10, 2004 Dave Carlson, Fire Chief City of Riverside Fire Department 3775 Fairmount Boulevard Riverside, CA 92501 Dear Chief Carlson, At the Mayor and Common Council meeting of November 1, 2004, the City of San Bernardino adopted Resolution 2004.340 - Resolution authorizing the City of San Bernardino Fire Department to enter into Memorandum of Agreement (MOA) with the City of Riverside Fire Department to participate in the Federal Emergency Management Agency National Urban Search and Rescue Task Force. Enclosed is one (1) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, AUn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreements will be null and void if not executed within 30 days, or by December 31, 2004. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, ;/};! (/.~/(f~ Michelle Taylor Senior Secretary ~l"., "j ':.' Enclosure CITY OF SAN BERNARDINO ADOPTED SHARED VALUES: Integrity. Accountability. Respect for Human Digmty. Honesty ..... .. : ~....... ~ ~s.vt ,~t .. ..,,-:-:: .... . CITY OF RIVERSIDE "People Serving People" November 24, 2004 City of San Bernardino City Clerk's Office P.O. Box 1318 San Bernardino, CA 92402 Attention: Michelle Taylor Dear Ms. Taylor: Enclosed is the fully executed Memorandum of Agreement for Participating Agencies between the City of San Bernardino Fire Department and the City of Riverside Fire Department. This agreement was prepared following Resolution 2004-340 authorizing the City of San Bernardino Fire Department to enter into a Memorandum of Agreement (MOA) with the City of Riverside Fire Department to participate in the Federal Emergency Management Agency National Urban Search and Rescue Task Force. Any questions, please don't hesitate to contact me at (951) 826-5331. Sincerely, ~ Dave Carlson Fire Chief DC:bam Enclosure 1123cont.gen City ofS.B.-USAR MOA FIRE DEPARTMENT 3775 FAIRMOUNT BOULEVARD . RIVERSIDE, CALIFORNIA 92501 . (951) 826-5321 FAX: (951) 826-5585 . www.RiversideCa.gov/fire CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: November 29,2004 TO: Larry Pitzer, Fire Chief FROM: Michelle Taylor, Senior Secretary RE: Resolution 2004-340 - Federal Emergency Management Agency National Search and Rescue Task Force CC: Attached is a fully executed copy of the Memorandum of Agreement (MOA) with the City of Riverside Fire Department to participate in the Federal Emergency Management Agency National Search and Rescue Task Force. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206.