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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: REJECT ALL BIDS SUBMITTED IN
RESPONSE TO BID NO. F-05-0I9 AND
AUTHORIZE THE PURCHASING MANAGER
TO RE-ADVERTISE FOR BIDS FOR PICNIC
SHELTERS AND GAZEBO.
Dept: Parks, Recreation & Community
Services Department 0 RIG 1 NA L
Date: October 4, 2004
MICC Meeting Date: October 18,2004
Synopsis of Previous Council Action:
None
Recommended Motion:
Authorize the rejection of all bids received in response to Bid No. F-05-019 for picnic shelters &
gazebo; and authorize the Purchasing Manager to re-advertise for bids.
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Signature
Contact person: Daniel Ustation
Phone: 5031
Supporting data attached:
Staff Report
Ward: N/A
FUNDING REQUIREMENTS:
Amount: N/A
Source: (Accl. No.) N/A
(Acct Description) N/A
Finance:
Council Notes:
Agenda Item No. --11
10 \ \gIO~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Reject all bids submitted in response to Bid No. F 05-019 and authorize the Purchasing Manager
to re-advertise for bids for picnic shelters and gazebo.
Background:
The picnic shelters and gazebo project went out for bid (RFQ No. F 05-019) and ajob walk was
conducted on August 16, 2004.
Three bids were received on September 2, 2004 for three (3) 20' x 40' metal picnic shelters, one
(I) 20' x 20' metal picnic shelter and one (I) metal gazebo for three (3) parks; Anne Shirrells
Park, Littlefield/Shultis Park, and Meadowbrook Park. There were no local vendors who could
support the specifications. The following bids were received:
ComDanv
Hanson Associates
Coast Recreation
California Structural
Location
Fountain Valley, CA
Costa Mesa, CA
Covina, CA
Oril!:inal Bid
$86,332.43
$101,441.04
$126,820.70
Revised Bid
$ 98,332.43
$ 95,492.76
The Parks, Recreation, and Community Services Department staff reviewed the three bids. Upon
review of the bids it was determined that the vendors did not bid the same types of shelters and
there was a different roof pitch trom some of the shelters by the vendors. After Parks clarified
the type of shelter wanted and specified the roof pitch that was needed, Purchasing agreed to
accept revised bids from the vendors. Two of the three vendors submitted revised bids. Based
on the revised bids received, there is a concern by staff that the vendors increased or decreased
their original bid based on too much knowledge of other vendor's bid. Based on this, staff
recommends that all bids are rejected and this item is to be re-bid on revised, detail specifications
from the Parks Department.
The Parks, Recreation and Community Services Park staff will evaluate the technical
specifications and request that the Purchasing Manager submit a new RFQ for the purchase and
installation of the four (4) metal picnic shelters and one (I) metal gazebo.
Financial Impact:
None
Recommendation:
Authorize the rejection of all bids received in response to Bid No. F-05-019 for picnic shelters &
gazebo; and authorize the Purchasing Manager to re-advertise for bids.