HomeMy WebLinkAbout16-Fire Department
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Larry R. Pitzer, Fire Chief
Subject: Resolution authorizing the Purchasing Manager to
issue an annual purchase order to Galls/Inland
Uniforms in the amount of $60,000 for
replacement of Class "BOO uniforms.
Dept:
Fire
OR1G1NAL
Date:
September 28, 2004
MC/C Meeting Date:
October 18, 2004
Synopsis of Previous Council Action:
08/20/01
Resolution No. 2001-260 authorizing the Purchasing Manager to issue an annual purchase order
to Long Beach Uniform (now known as Galls/Inland Uniforms) in the amount of$40,000.
07/24/00
Resolution No. 2000-211 authorizing the Purchasing Manager to issue an annual purchase order
to Long Beach Uniform (now known as Galls/Inland Uniforms) in the amount of$39,000.
RECOMMENDATION:
Adopt resolution.
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S i"ghature
Contact Person: Larry Pitzer, Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report. Resolution, & Bid Sheet Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
$60,000
Source:
(Acc!. No) 001-202-5111
(Acc!. Description) Materials & Supplies
Finance:
Council Notes:
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Ageuda Item NO.j to
STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to issue an annual purchase order to Galls/Inland
Uniforms in the amount of$60,000 for replacement of Class "B" uniforms.
BACKGROUND
A Request for Quote (RFQ) #F 05-013 was issued to solicit bids for replacement of Class "B"
uniforms for fire department personnel on August 26, 2004. Notices inviting bids from qualified
vendors for Class "B" uniforms were distributed to the San Bernardino Area Chamber of
Commerce, the City's Web Site, and advertised in The Sun Newspaper and three (3) bid
responses were received (attachment A):
Vendor
Galls/Inland Uniforms
Greenwoods Uniforms
Safety & Security Int'!
Location
Riverside, CA
San Bernardino, CA
Brentwood, TN
Bid Proposal (based on unit)
$643.00
$713.45 (local bid preference ~ $706.32)
$813.75
Pursuant to the City's bidding process, it is recommended that the vendor meeting technical
specifications be awarded an annual purchase order under RFQ #F 05-013 (attachment A) for
replacement of Class "B" uniforms and uniform safety boots.
Galls/Inland Uniforms is the lowest overall bidder for the replacement of Class "B" uniforms and
meets technical specifications. It should be noted that the technical specifications does include
language that either the vendor must be within city limits or agrees to come to the Fire
Department for measuring and delivery of uniforms. Galls/Inland Uniforms has agreed to this
specification. Fire is requesting that an annual purchase order be awarded to Galls/Inland
Uniforms in the amount of$60,000 under RFQ #F05-013.
The amount requested is to replace uniforms that are worn out or damaged during the normal
course of business, and need to be replaced, as well as to furnish uniforms for new employees.
The annual purchase order is for one year with the option, at the City's discretion, of renewing
the contract annually for up to two years.
FINANCIAL IMPACT
The total dollar amount of $60,000 is included in the Fire Department FY 2004-2005 budget for
Class "B" uniforms. Funding is available in account number 001-202-5111 (Materials and
Supplies).
RECOMMENDATION
Adopt resolution.
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RESOLUTI~
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AL"THORIZING THE PURCHASIl"G MA."iAGER TO ISSUE AN
ANNUAL PURCHASE ORDER TO GALLSIIl"LAND UNIFORM:S IN THE AMOUNT OF
$60,000 FOR REPLACEMENT OF CLASS "B" L"NIFOR1\1.S.
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BE IT RESOLVED BY THE MAYOR Al"D COMMON COUNCIL OF THE CITY OF SAI\'
BERNARDINO AS FOLLOWS:
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SECTION 1. That GallslInland Uniforms is the lowest overall responsible bidder for the
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replacement of Class "B" uniforms and safety boots, for a total amount not-to-exceed 560,000, in
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accordance with Bid Specification F 05-013, and, as such the Purchasing Manager is authorized to
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issue an annual purchase order to GallslInland Uniforms. The annual purchase order is for one year
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with the option of two one-year extensions. All other bids are hereby rejected.
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SECTIOI\' 2. GallslInland Uniforms Annual Purchase Order shall incorporate by reference
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this Resolution and Bid Specification F 05-013;
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SECTION 3. The authorization to execute the above referenced Annual Purchase Order is
IS
rescinded ifnot issued within sixty (60) days of the passage of this Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BEIUI/ARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE AN
AN:'I/UAL PURCHASE ORDER TO GALLS/INLAND UNIFORMS IN THE AMOt::\'T OF
$60,000 FOR REPLACEMENT OF CLASS "B" UNIFORt"lS.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common
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Council of the City of San Bernardino at a
meeting thereof, held on the
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day of
, 2004, by the following vote, to wit:
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Council Members
AYES
NAYS
ABST AIN ABSENT
9
ESTRADA
10
LONGVILLE
II
McGINNIS
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DERRY
13
KELLEY
14
JOHNSON
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McCA.vIMACK
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Rachel G. Clark, City Clerk
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19 The foregoing resolution is hereby approved this
day of
,2004.
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22
Judith Valles, Mayor
City of San Bernardino
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Approved as to form
and legal content:
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James F. Penman
25 City Attorney
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