HomeMy WebLinkAbout14-Development Services
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
James Funk, Director
Subject:
Authorization for the Director of Development
Services to execute Contract Change Order No.
One to contract with Nikola Corporation for
Sewer Improvements on Baseline Street
(SW04-04); "I" Street (SW04-30); Wilson
Street and 35th Street (SW04-31), per Plan No.
10890 and authorization for the Director of
Finance to Amend the FY 2004/05 Budget.
Dept:
Development Services OR\G\t-.. \ f\ l
October 13, 2004 \ ...
Date:
FileNo.
3.7317,3.7427,3.7428
MCC Date: October 18, 2004
Synopsis of Previous Council Action:
09/15/03 Allocated $609,600 for Sewer Improvements on Baseline Street (SW04-04); "I" Street (SW04-
30); Wilson Street and 35th Street (SW04-31) in the FY 2003/04 Capital Improvement Program
(CIP) budget.
07/06/04 Adopted resolution awarding contract to Nikola Corporation. for Sewer Improvements on Baseline
Street (SW04-04); "I" Street (SW04-30); Wilson Street and 35th Street (SW04-31).
Recommended Motion:
I. Authorize the Director of Development Services to execute Contract Change Order No. One in the amount
of $92,752.00 to contract with Nikola Corporation for Sewer Improvements on Baseline Street (SW04-
04); "I" Street (SW04-30); Wilson Street and 35th Street (SW04-31), per Plan No. 10890.
2. Authorize the Director of Finance to amend the FY 2004/05 Budget by transferring $26,500 from Account
No. 245-365-5504-7317 (SW04-04) to Account No. 245-365-5504-7427 (SW04-30) and $24,600 from
Account l'<o. 245-365-5504-7317 (SW04-04) to Account No. 245-365-5504-7428 (SW04-31).
~~~
(J James Funk
Contact Person:
Michael Grubbs, Eng. Mgr./Field Engineer Phone:
5179
Supporting data attached:
Staff Report & CCO #1
Ward:
5,6 & 7
Source: (Acc!. Nos.):
$92,752.00
245-365-5504-7317,7427 & 7428.
FUNDING REQUIREMENTS: Amount:
A t D . t' Sewer Improvements on Baseline Street;
cc. escrIp IOn: "I" Street; Wilson Street & 35'h Street
Finance: ~~~ ~ ~/1
Council Notes:
~~9~
Agenda Item No. Jf- ~
/O'/!'OLj-
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Authorization for the Director of Development Services to execute Contract Change Order No. One to
contract with Nikola Corporation for Sewer Improvements on Baseline Street (SW04-04); "I" Street
(SW04-30); Wilson Street and 35th Street (SW04-31), per Plan No. 10890 authorization for the
Director of Finance to Amend the FY 2004/05 Budget.
Back2round:
On July 6, 2004, the Mayor and Common Council awarded a contract in the amount of $323,166.00 to
Nikola Corporation for sewer improvements on Baseline, "I" Street, Wilson Street and 35th Street.
Once work was initiated, it was determined that specific additional tasks, as described in the attached
change order, were necessary to properly construct the project.
The contractor encountered asphalt concrete pavement varying in thickness from 6" to 12", whereas
the plans indicated 4" thick. To enable the contractor to remove and dispose of up to an additional 8"
of asphalt concrete, it was necessary to increase the depth of the sawcut. The contractor agreed to 30
minutes of crew time per day for 7 days for the asphalt concrete removals and I hour of truck time for
7 days for the disposal of the additional asphalt concrete.
It was necessary to remove and replace 5 existing manholes to accommodate the installation of the
increase in size of the new sewer main. The contractor has requested compensation for additional
equipment move-in and for 15 days of stand-by.
The amount of this change order is $92,752.00, which is 28.8% of the original contract amount. Under
the provisions of Section 3-2.1 of the Standard Specifications, "The Agency may change the Plans,
Specifications, character of the work, or quantity of work provided the total arithmetic dollar value of
all changes, both additive and deductive, does not exceed 25 percent of the Contract Price. Should it
become necessary to exceed this limitation, the change shall be by written Supplemental Agreement
between the Contractor and Agency, unless both parties agree to proceed with the change-by-ehange
order." The Contractor has agreed to proceed with this change-by-change order.
Details of the changes are shown in the attached Contract Change Order No. One.
Financial Impact:
The total cost of Contract Change Order No. I is $92,752.00. Sufficient funding is available for this
change order in Account Nos. 245-365-5504-7317, 7427 & 7428. A budget amendment is needed
however to adjust each of the project's budget to reflect the additional charges from the change
order.
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT (Cont'd)
Estimated Cost Estimated Cost Estimated Cost Total Project
Item Cost (SW04-04) (SW04-30) (SW04-31)
245-365-5504-7317 245-365-5504-7427 245-365-5504-7428 Estimated Cost
Construction Cost $236,687 $53,148 $33,331 $323,166.00
Change Order No.1, Item 1-1 $872.67 $872.67 $872.66 $2,618.00
Change Order No.1, Item 1-2 $2,023.33 $2,023.33 $2,023.34 $6,070.00
Change Order No.1, Item 1-3 $420.00 $420.00 $420.00 $1,260.00
Change Order :-.ro. 1, Item 1-4 0 $26,850.00 0 $26,850.00
Change Order No.1, Item 1-5 0 0 $19,000.00 $19,000.00
Change Order No.1, Item 1-6 $306.66 $306.66 $306.67 $920.00
Change Order No.1, Item 1-7 $12,011.33 $12,011.33 $12,011.34 $36,034.00
Revised Totals $252,316.99 $95,601.99 $67,934.01 $415,918.00
Budget Amount $307,587.00 $69,098.00 $43,315.00 $ 420,000.00
Budget Adjustment Needed -51,123.00 +26,503.99 +24,619.01 0
Adjusted Budget $256,464.00 $95,601.99 $67,934.01 $420,000.00
Recommendation:
1. Authorize the Director of Development Services to execute Contract Change Order No. One in the
amount of $92,752.00 to contract with Nikola Corporation for Sewer Improvements on Baseline
Street (SW04-04); "I" Street (SW04-30); Wilson Street and 35th Street (SW04-3 I), per Plan No.
10890.
2. Authorize the Director of Finance to amend the FY 2004/05 Budget by transferring $26,500 from
Account No. 245-365-5504-73 17 (SW04-04) to Account No. 245-365-5504-7427 (SW04-30) and
$24,600 from Account No. 245-365-5504-7317 (SW04-04) to Account No. 245-365-5504-7428
(SW04-31 ).
/OIJ?O!
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, .
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" Street. San Bernardino' CA 92418-0001
Planning & Building 909.384.5057' Fax: 909.384.5080
Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155
www.ci.san-bernardino.ca.us
S~,
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 3.7317; 3.7427: 3.7428
DATE: OCTOBER 18, 2004
PROJECT:
SEWER IMPROVEMENTS ON BASELINE STREET (SW04-04);
"I" STREET (SW04-30); WILSON STREET AND 35TH STREET
(SW04-31), PER PLAN NO. 10890.
TO:
NIKOLA CORPORATION
18012 COWAN, SUITE 290
IRVINE, CA 92614
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 Additional saw cutting. $ 2,618.00
1-2 Additional asphalt removal. $ 6,070.00
1-3 Additional asphalt disposal. $ 1,260.00
1-4 Remove 3 existing manholes in "I" Street to install 3 new $ 26,850.00
48" manholes in "I" Street
1-5 Remove 2 existing manholes in 35th Street to install 2 new $ 19,000.00
48" manholes in 35'" Street.
1-6 Additional move-in for A.C. paving. $ 920.00
1-7 Stand-by time (15 days). $ 36,034.00
TOTAL COST CCO #1 $ 92,752.00
JUSTIFICATION:
Additional Saw Cuttinl!
Item 1-1 Project soils report indicated the existing asphalt to be 4" in thickness. During
No. construction, it was discovered that the asphalt varied from 6" to 16" In
thickness..
, .
Change Order No. One
Sewer Improvements on Baseline, etc. Per Plan No 10890.
Additional Asphalt Removal
Item During construction, it was discovered that the asphalt varied from 6" to 16" in
1-2 thickness. This differed from the original soils report. Therefore, the contractor
No. was compensated 30 minutes of crew time for 7 days to allow for the removal of
the extra A.C.
Additional A.C. Disposal Cost
Item 1-3 The contractor agreed to I additional roundtrip to the dump site to be compensated
at I hour truck time per day for 7 days. For additional A.C. disposal, contractor
No. agreed there would be 0 additional dump fees.
Item Removal & Replacement of Manholes in "I" Street
1-4 It was necessary to remove 3 existing manholes and replace with 3 new 48"
No. manholes in 1'1" Street.
Item Removal & Replacement of Manholes in 35th Street
1-5 It was necessary to remove 2 existing manholes and replace with 2 new 48"
No. manholes in 35th Street.
Item Additional Move-In
1-6 It was necessary for the contractor to schedule an additional move-in for the
No. paving crew, due to challenges in construction of project.
Item Stand-By Time
1-7 Compensation due to contractor during redesign of manholes for "I" Street and 35th
No. Street.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original bid amount.................. .... ....................... ......................................... ..........323,.166...00$
Contract Change Order No. One................. ......................................................... ._$. ...92,752.00
Revised Construction Contract cost....................... ........................... .............. .... .....$ .415,918.00
Additional time to complete Contract dne to this Change Order......................30 Working Days
The amount of this change order is 28.8% of the original contract amount and the total amount of all
change orders to date is $92,752.00. The total amount of all change orders to date exceeds the
contingency amount approved by the Mayor and Common Council as part of the award of the contract
on July 8, 2004; therefore, a supplemental budget appropriation will be necessary.
The changes to the work contemplated by this Change Order exceed 25 % of the original contract
amount. The Contractor's signature on this document indicates his acceptance of this modification to
the contract as a change order rather than a supplemental Agreement as provided by Section 3-2.1
"Ch anges initiated by the Agency" of the Standard Specifications.
2
, .
Change Order No. One
Sewer Improvements on Baseline, etc. Per Plan No 10890.
NIKOLA CORPORATION
CONTRACTOR
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
By:
Title:
JAMES FUNK
Director of Development Services
Date:
Date:
Approved by Mayor and Common Council
Date:
Item No.
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