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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
ORiGiNAL
Subject: A resolution authorizing an
increase to an Annual Purchase Order
to Matich Corporation and/or Vulcan
Materials/Cal Mat Division to supply
materials for roadway pavement
rehabilitation for use by the Public
Services Department
From: Lynn Merrill, Director
Dept: Public Services
Date September 14,2004
Meeting Date: October 4, 2004
Synopsis of Previous Council Action
Reso 2003-220 August 4,2003 CIP -Initial PO 205329 $717,000
Reso 2003-331 December 1, 2003 Increase PO 205329 by $1,206,550
Recommended Motion:
Adopt Resolution
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Signature
Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount: $1,290,300
Source: $ 629,300
$ 511,000
$ 70,000
$ 80,000
126-369-5504
129-367-5504
242-362-5504
246-366-5504
Finance:
Council Notes:
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Agenda Item No. ~ f..o
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an Annual Purchase Order to Matich Corporation
andlor Vulcan MaterialslCal Mat Division to supply materials for roadway pavement
rehabilitation for use by the Public Services Department
Background:
As part of an overall emphasis on street repair and maintenance activities within the
current fiscal year, the Public Services Department Street Division, in conjunction with
Development Services, has developed a joint departmental strategy to rehabilitate
certain streets. On major street resurfacing efforts, the strategy utilizes Street Division
crews to perform street surface preparation, sweeping, placement, leveling, rolling,
traffic control, and hauling of recycling debris generated by the cold-milling process.
Matich Corporation and Vulcan MaterialslCal Mat are the only two asphalt
manufacturers located within the City of San Bernardino and have been providing
materials for City street repairs for several years. They are both considered a selected
source for this service and each vendor is used according to availability of specified
pavement materials on the date of the project.
The current FY 2004/05 Purchase Order No. 205329 is for the combined amount of
$139,551 to supply materials for roadway pavement rehabilitation. The proposed
increase is in the amount of $1,290,300 in the locations listed on Exhibit I, for a
combined total amount not to exceed $1,429,851. This is year two (2) of a three (3)
year renewal option of the Annual Purchase Order.
Financial Impact:
These projects are currently identified as part of the FY2004/2005 CIP program.
Funding that is included in the Gas Tax Fund as 126-369-5504 in the amount of
$629,300; 1/2 Cent Sales on Road Tax Fund 129-367-5504 in the amount of $511,000;
special funded accounts 242-362-5504-7507 in the amount of $70,000 and
246-366-5504-7509 in the amount of $80,000.
Recommendation:
Adopt resolution.
EXHIBIT I
TYPE PAVING
CIP# WARD FUND SOURCE STREET SEGMENT REHABILITATION COST
SS04-63 6 129-367-5504-7382 California Street Pavement 1.5 inch full mill $126,400
Rehabilitation from Baseline to and overlay
Washington Street
5504-85B 2 129-367-5504-7391 21 st Street Mill and Overlay from 1.5 inch full mill $32,600
Waterman Avenue to 50 feet and overlay
east of intersection of Valencia
Avenue
5S04-100 1 126-369-5504-7521 Mt. Vernon Avenue Pavement 1.5 inch full mill $135,000
Rehabilitation From 5th Street to and overlay.
9th Street
SS04-122 3 126-369-5504-7532 G Street Pavement 1.5 inch full mill $65,000
Rehabilitation from 7th Street to and overlay.
Temple
SS04-125 1 126-369-5504-7533 Arrowhead Avenue Pavement 1.5 inch full mill $40,000
Rehabilitation from Court Street and overlay.
to 5th Street
SS04-130 1 129-367-5504-7512 Fifth Street Pavement 1.5 inch full mill $184,000
Rehabilitation from H Street to and overlay.
Waterman Avenue
SS04-133 2 126-369-5504-7534 Crest View Avenue Pavement 1.5 inch full mill $90,000
Rehabilitation from 18th Street and overlay.
to 20th Street
SS04-134 3 126-369-5504-7535 Carolina Street Pavement 1.5 inch full mill $47,000
Rehabilitation from Waterman and overlay.
Avenue to Club Way
SS04-135 3 126-369-5504-7536 Club Way Pavement 1.5 inch full mill $87,000
Rehabilitation from Redlands and overlay.
Boulevard to Club Center Drive
SS04-136 3 126-369-5504-7537 Club Center Drive Pavement 1.5 inch full mill $66,000
Rehabilitation from Hunts Lane and overlay.
to Club Way
SS05-13 7 129-367-5504-7515 Lynwood Street from Valencia to 1.5 inch full mill $115,000
Harrison Street and overlay.
SS05-14 5 126-369-5504-7543 48th Street from lillie Mountain 1.5 inch full mill $16,500
Drive to Kendall Avenue and overlay.
SS05-15 5 126-369-5504-7544 Marshall Boulevard from E 1.5 inch full mill $41,000
Street to lillie Mountain Drive - and overlay.
Phase I, E Street to G Street
SS05-16 4 129-367-5504-7516 Sierra Way Pavement 1.5 inch full mill $53,000
Rehabilitation from 39th Street and overlay.
to 40th Street
SS05-18 1 242-362-5504-7507 Tippecanoe Avenue from 1.5 inch full mill $70,000
Central Avenue to Mill Street and overlay
SS05-21 2 126-369-5504-7546 H Street from 13th Street to 16th 1.5 inch full mill $41,800
Street and overlay
SS05-19 4 246-366-5504-7509 Hemlock Drive Pavement Rehab 1.5 inch full mill $80,000
from Willow to end of Hemlock and overlay
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RESOLUTI'~ fY
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO
MATICH CORPORATION AND/OR VULCAN MA TERIALS/CAL MAT DIVISION TO
SUPPLY MATERIALS FOR ROADWAY PAVEMENT REHABILITATION FOR USE
BY THE PUBLIC SERVICES DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation and/or Vulcan Materials/Cal Mat Division
provides materials for City street repairs; pursuant to this determination the Purchasing
Manager is hereby authorized to increase purchase orders to Matich Corporation
and/or Vulcan Materials/Cal Mat Division in an amount of $1,290,300 for a combined
total not to exceed $1,429,851.
SECTION 2. The Purchase Order shall reference this Resolution No.2004-_
and shall read, "Matitch Corp and/or Vulcan Materials/Cal Mat Division, materials for
16 roadway pavement repairs - Increase P.O. No.
, not to exceed
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$1,464,251 and shall incorporate the terms and conditions of this Resolution.
SECTION 3. The authorization to execute the above referenced Purchase Order is
rescinded if not issued within sixty (60) days of the passage of this resolution.
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September 28. 2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER TO
MATICH CORPORATION ANDIOR VULCAN MATERIALS/CAL MAT DIVISION TO
SUPPLY MATERIALS FOR ROADWAY PAVEMENT REHABILITATION FOR USE
BY THE PUBLIC SERVICES DEPARTMENT.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2004, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2004.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
By: ~~~L
SP"dr.. o~",~~,
September 28. 2004