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Home My WebLink About25-Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION OR\G\NAL Subject: Resolution authorizing the execution of an Annual Purchase Order to Petrochem Marketing, Inc. for the supply and application of Flex Seal Rubberized Aggregate Slurry, at various locations throughout the City of San Bernardino. From: ,Lynn Merrill, Director Dept: Public Services Date: September 13, 2004 Meeting Date: October 4,2004 Synopsis of Previous Council Action Recommended Motion: Adopt Resolution r,:{hA.f/ Ignature Contact person Lynn Merrill, Director Phone: 5140 Supporting data attached: Ward: All FUNDING REQUIREMENTS: Amount: $420,000 Source: CIP Project 5504-82, Account 126-367-5504-7390 $ 35,000 5504-99 Account 126-369-5504-7520 $ 20,000 5504-113 Account 126-369-5504-7531 $ 50,000 5504-123, Account 129-367-5504-7511 $ 65,000 5504-137 Account 126-369-5504-7538 $ 40,000 55-D Account 129-367-5504-7306 $150,000 Account 001-402-5502 $60,000 Outside Services Finance: Council Notes: 'i2~ ~+-3i '- Agenda Item No. dS- /o!V/O'/ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution authorizing the execution of an Annual Purchase Order to Petrochem Marketing, Inc. for the supply and application of Flex Seal Rubberized Aggregate Slurry, at various locations throughout the City of San Bernardino. Background: The Public Services Department, Street Division conducted a pilot program utilizing two street segments with Type 2 Flex Seal Rubberized Aggregate Slurry application. The first pilot was conducted on the segment of Lincoln Street between State Street and Macy (Ward 6); the second pilot was conducted on Little League Drive between Interstate 215 overpass and Belmont (Ward 5). Both projects were completed during FY03-04 and then monitored for a twelve-month period. These two projects were compared to other types of slurry projects performed in the City to determine thickness, ride quality and ability to rejuvenate the street surface at greatest cost benefit to the City. In comparative analysis with other Slurry Seal projects, the Flex Seal Rubberized Aggregate Slurry out performed and was aesthetically superior. Staff traveled to other cities that have used this product including Ontario, Indio, Palm Desert, Los Angeles, Barstow, County of Los Angeles, and Cal Trans in order to determine additional wear and performance characteristics. The proposed use of the Type 2 Slurry will be an important component of the overall Pavement Management Strategy for the City of San Bernardino. Combined with the systematic removal and replacement of failed segments of streets, and crack-filling of the entire targeted area, the cost benefit and rejuvenation of the pavement will reduce the need for more costly rehabilitation and reconstruction. In addition, the vendor does allow for training and utilization of City of San Bernardino field staff to cross train in the application and field labor to further reduce cost and to gravitate towards in-house performance. On November 13, 2003 the City of Palm Desert awarded Contract No. 21220 to Petrochem Marketing, Inc. of Santa Ana, California, following a competitive sealed bid process. Purchasing Code section 3.04.010 B.3 allows this exemption from competitive bidding procedures if approved by the Mayor and Common Council. The Capital Improvement Streets Program Rejuvenation Component will be funded by this request. Staff has identified five projects totaling $210,000.00 within the FY04-05 Capital Improvement Program for this treatment and will be identifying an additional $210,000.00 of pavement segments in each ward that would benefit from this Type 2 Slurry treatment. Staff is finalizing the list of other locations in each ward. This information will be provided to the Council prior to the commencement of the work. Financial Impact: The estimated cost of this project is $420,000 for FY2004-05. Funding for this request is provided in the following account locations: CIP Project SS04-82, Flores/30th Street! Gardenenal Darby/Glenview/Pennsylvania (Ward 6) Account 126-367-5504-7390 $35,000.00; CIP Project SS04-99 40th Street from Waterman Avenue to Mountain Avenue (Wards 4,7) Account 126-369-5504-7520 $20,000.00; CIP Project SS04-113 Redlands Boulevard from Club Way to Hunts Lane (Ward 3) Account 126-369-5504-7531 $ 50,000.00; CIP Project SS04-123, Medical Center Drive from Baseline to Highland (Ward 6), Account 129-367-5504-7511 $65,000 CIP Project SS04-137, Windsor Drive from Baseline to Gilbert (Ward 2), Account 126- 369-5504-7538 $40,000.00 CIP Project SS-D Pavement Rejuvenation at Various Locations, (All Wards) Account 129-367-5504-7306 $150,000.00 Public Services - Street Division, Outside Services Account 001-402-5502 $60,000. Recommendation: Adopt Resolution 2 _~, _ J. "'-:-:...:_.__..__ _........_........_. _ '_T"'" _'._::' r-M'tOIC. u_ ~\,j...1'J.lr.04 '4:~1 ~1~~tI'U6 OiSE~~ r\1':.I:: ~~4'1: OE"T rlCl.'ma Hi' ',~lI303 J-ttl .. . CITY OF PALM O!SERT PUBLIC WORKS DEPARTMENT STAFF RI!PORT REQUEST: Award Contract No. C21220 10 PatroChem Markadng, Ine.. for 2003 Slur,..; Seal Program (.:>roject No. 751-03) 8U6M/TTED BY: Jeremy A.. Vela, Project Admin striltor CONTRACTOR: PetroChem Mar1uttlng. Inc. 505 No. Tustin Avenue. Suite 280 Santa Ana, California. 92705 OA TE: November 13. 2003 CONTENTS: Contract Vic;ini:y Map Rec:ol1lmanclatlon; a" Minute Motio,,; . 1. Award Contract No. 2~220 10 PetroChem Marketing, Inc., of Santa Ana. Caliromla In the emount of $149,100.00 2. AlolPI'QV4I II 10% c;on1ing.n~ In the amoum 'JI $14,910.00. 3. Authorize the Mayor 10 executa the a!ilreement. Dlacuuion: On Mol) 22. 2003 the Cfty Council authorlzed tile City Clerk to advettlle and cal for bids for the City Wide Slurry Seal Program for 2003, This project Wall duly adver1lsed and ~.a!ed bicts were oper.o!Id on OGtober 31,2003 al 9:00 A.M and read aloud by \he City Clerk. SlCt ware receIVed fl\)rn PetroChttm Mart<eting. Inc, and American ASphalt Sout'!o Inc., WhiCh WU non. responsive. Therefore. the resulta are as follows: p.lroChem Marketina, Inc. Santa AIlt'l. CalifOrnia $1.;,100.00 G.'J".l<WO'kI..."O.4CT$T!'.(QIStd ~T""" ".-Tto _I'd ..""~..- _ Choon..... '....11.m. '..n rrc..P'''i.t DUI~T P...~I: "e~J1. ce~'!' 'a)U~~Qn T-lli P m~1 ..... StaffRepo~.A,^,a"Cl Contra~t No. C21~20 Page 2012 Noverr.tllJr 13. 2003 r..nding19 IlV81lable i:'l 110-4311433.332C There!ore, staff reeommeods that City CCl.lOOI, b~ mln4te mOllon. awarcl Contrlet No C21220 \0 PetroChem Marketing. Inc.. 111 the amolin! of $149,100.00. ancI app"O.e 810% continger.cy in the limo.."! of $14.910.00 Subml!ted By: Department Heau: Jeremy Vela Projects Admini,trator Michael Errantii: P.E, Director 01 Public Works -..... . A;)p/'Oval: 6,CM for Oevelopmel"t Services Finance Olractor CIty Manllger fels Q~..nc?".!S:.Q'''','-''t.s:JIIF~:' c.... .J.1N.,~""CMA...I ....\..z..\ 1:17 .,,,,'~',\l ~S;RT p~.:e "':;.<5 D!1~ 7m.';m 1-lS" , 00:"03 '-'I~ " CITY OF PALM DESERT 73.510 Fred Wating Drive Palm Oeser:. California 9226.0. . . hlephone: 760.346-0611 Fax; 780-34H0ge ,nfo@pahn-dilS81'l.orG FACSIMILE Date: Auau!l11Q. 2004.. io: Xallier Company Cit'/ of Sen Bemll'di:'lo Fall No: ~9-~~-5059 Phone No.: No. of Pages 3_ (inc'"ding cove,' sneet) From: Cora L. Salas Cepita1lmprovement Projects Tectlnician Public Works Oepartment No.s. Per ycur requesl for a copy of the start report regarding the corrtractwilh PvtroChem Inc, Should you need any further information. pieasa free to contract OlOr office, . ' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 o 27 28 c c RESOLUTI ~ RESOLUTION OF THE MAYOR AN C N CJ(JNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL PURCHASE ORDER TO PETROCHEM MARKETING, INC. FOR THE SUPPLY AND APPLICATION OF FLEX SEAL RUBBERIZED AGGREGATE SLURRY, AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF SAN BERNARDINO. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Petrochem Marketing, Inc. furnishes materials and application of Flex Seal Rubberized Aggregate Slurry for pavement repairs. SECTION 2. The Purchase Order shall reference this Resolution No.2004-_ and shall read, "Petrochem Marketing for pavement repairs, P.O. No. , not to exceed $420,000 and shall incorporate the terms and conditions of this Resolution. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded if not issued within sixty (60) days of the passage of this resolution. III III III III III III /If III III III September 27.2004 Mo. Jj IOIL!/ at I' . C 1 2 3 4 5 6 7 8 9 10 11 12 13 0 14 15 16 17 18 19 20 21 22 I 23 I I 24 25 I I I 26 I 0 27 I , 28 I I I J , " RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL PURCHASE ORDER TO PETROCHEM MARKETING, INC. FOR THE SUPPLY AND APPLICATION OF FLEX SEAL RUBBERIZED AGGREGATE SLURRY, AT VARIOUS LOCATIONS THROUGHOUT THE CITY-OF SAN BERNARDINO. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of following vote, to wit: , 2004, by the Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this ,2004. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney lie-. I _ day of