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Home My WebLink About29-Human Resources CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Linn Livingston lNAL Human ReDRlG Subject: Reclassify the Street Superintendent to the Position of Deputy Director in the Public Services Department From: Date: September 2, 2004 MICC Meeting Date: Synopsis of Previous Council Action: On September 13. 2004. the Personnel Committee recommended this item for approval. Recommended Motion: 1. Reclassify the Street Superintendent, Range 4515, $5792 - $7040/month to the position of Deputy Director/Street Superintendent, Range 4525, $6088-$7,400 2. Director the Human Resources Department to update Resolution 6413, Section Fourteen, to reflect this particular action. ~l~n~ Signature Contact person: Linn Livinaston Phone: 384-5161 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $3.300 Source: (Acct. No.) 001-401-5011/132-431-5011 (Acct. Description) Finance: Council Notes: Agenda Item No. ;l~ 1 Ja.oJo'/ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Reclassify the Street Superintendent to the position of Deputy Director/Street Superintendent in the Public Services Department. Back2round: The increase in responsibilities due to the consolidation of all field infrastructure maintenance functions in the Public Services Department has changed the role of the Street Superintendent. These added responsibilities were effective with the adoption of the FY 2004-05 budget. The new functions include supervision of streetlights, signals, and signs and striping in addition to the continued assignments of right of way maintenance, and sewer maintenance. Supervisory duties include the addition of sixteen staff members increasing the number of employees in the street division to 57. All infrastructure maintenance functions within the City are now consolidated within a single department with a budget of$5.586 million dollars. Total asset responsibility includes 700 miles of roadway, 52,000 street trees, 1000 miles of sewer lines and 249 signalized intersections. Additionally the increase in in-house responsibility of capital improvements projects, which were previously contracted to outside vendors, requires the position to have an understanding of project management and the ability to coordinate assignments with a variety of departments to complete the project. The proposed position of Deputy Director/Street Superintendent will assume more of the daily management of the department, including safety, disciplinary, and other department-wide functions. Financial ImDact: FY 2004-05 Budgeted Cost for Street Superintendent: Salary $82,680 Benefits 16.620 Total $99,300 FY 2004-05 Proposed cost for Deputy Director/Street Superintendent Salary $85,700 Benefits 16.900 Total $102,600 The total increased cost for FY 2004-05 is $3,300. This position is split between the sewer and general fund. The impact to each fund is $1,650. The minimal cost for FY 04-05 will be covered by personnel savings in each fund and future costs will be absorbed in the department's budget. Recommendation: 1. Reclassify the Street Superintendent, Range 4515, $5792 - $7040/month to the new position of Deputy Director/Street Superintendent, Range 4525, $6088-$7,400/month 2. Director the Human Resources Department to update Resolution 6413, Section Fourteen, to reflect this particular action. HR/ Agenda Items:SR.Deputy.Director.PS DEPUTY DIRECTOR/STREET SUPERINTENDENT (U) Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect 01/ duties peiformed within the job. SUMMARY DESCRIPTION Under administrative direction, directs, manages, supervises, and coordinates the work of maintenance crews in the Street Division; coordinates assigned activities with other divisions, departments, and outside agencies; provides highly responsible and complex administrative support to the Director of Public Services; and performs related work as required. Performs the duties and functions of the Director during his/her absence. ORGANIZATIONAL RELATIONSHIPS The class of Deputy Director/Street Superintendent is a management class under the supervision of the Director of Public Services. The Deputy Director/Street Superintendent exercises line supervision over the several Maintenance Supervisors and through them exercises supervision over the Street Maintenance Division. In addition, may exercise management oversite over other Divisions within the Public Services Department as assigned. REPRESENTATIVE DUTIES The fol/owing duties are typical for positions in this classification. Any single position may not perform 01/ of these duties and/or may peiform similar related duties not listed here: I. Provides courteous and expeditious customer service to the general public and City department staffs. 2. Assumes management responsibility for assigned services and activities of the Street Division including planning, organizing, coordinating, and directing the work of personnel engaged in the construction, maintenance and repair of streets, sewer lines, sidewalks, alleys, curbs, gutters, culverts, drains, parkways and related facilities, tree trimming, and the sweeping of streets. 3. Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures. 4. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels. 5. Plans, directs, coordinates and reviews the work plan for street maintenance staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems. 6. Inspects work in progress and at completion to ensure all services and activities adhere to established City policies and procedures; changes methods, procedures and schedules as necessary. 7. Establishes and maintains a system of accountability of time and materials for authorized public service projects; reviews street maintenance methods used by other cities and agencies to improve future operations; explains and enforces street maintenance ordinance provisions; inspects the condition of equipment. 8. Confers with and advises supervisory staff on problems relating to street maintenance work; supervises the maintenance of records, official maps, files, and data based management systems; prepares reports and correspondence, and formulates short and long-term programs for street maintenance improvements. Page -1 CITY OF SAN BERNARDINO Street Superintendent (Continued) 9. Prepares specifications and recommends award of contracts; prepares project, program and case reports and agreements; recommends five-year capital improvement programs. 10. Selects, trains, motivates and evaluates street maintenance personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. II. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments. 12. Serves as the liaison for the Street Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues. 13. Serves as staff on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence. 14. Provides responsible staff assistance to the Director of Public Services. 15. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of street maintenance. 16. Responds to and resolves difficult and sensitive citizen inquires and complaints. 17. Routinely adheres to and maintains a positive attitude towards City and Department goals. 18. Performs related work as required. GENERAL QUALIFICATIONS Knowledl!e of: Standard equipment, methods, practices and procedures involved in the maintenance and repair of streets, sewers, right-of-ways, the sweeping of streets, and the trimming of trees; Principles and practices of office management, administration, supervision, training, and public relations; Technical, legal, financial and public relations problems involved in the conduct of the street maintenance programs; Current automation and use of technology to promote the most efficient methods of providing services; Street maintenance ordinances and regulations of the City; Hazards and safety precautions of street maintenance work; General City geography and street layout; Principles and practices of municipal budget preparation and administration; Pertinent federal, state and local laws, codes and regulations. Ability to: Supervise and direct a large staff of maintenance crews and personnel engaged in field and office work; Read and interpret engineering plans, specifications, drawings and technical reports; Delegate authority and responsibility; Schedule and program work on a short and long-term basis; Conduct thorough investigations; Prepare comprehensive reports, plans, specifications, and cost estimates; Plan, develop, and monitor a budget; Understand and carry out oral and written instructions; Page - 2 CITY OF SAN BERNARDINO Street Superintendent (Continued) Communicate clearly and concisely, both orally and in writing; Establish and maintain effective relationships with those contacted in the course of work. Minimum Oualifications Associate of Arts degree in Public Works, Public or Business Administration or a closely related field, and three years of experience in a supervisory or managerial position in street maintenance. License or Certificate: Possession of a valid Class "c" California Driver's License is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein ore representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Indoor and outdoor environment; exposure to noises, vibrations, odors and dust; work in inclement weather condition. Phvsical: Incumbents require sufficient mobility for walking, standing or sitting for prolonged periods of time; to transport materials and supplies weighing up to 80 pounds. YWm!: See in the normal visual range, with or without correction; vision sufficient to read small print, computer screens and other printed documents. Hearinl!: Hear in the normal audio range, with or without correction. APPROVED: DATE: Director of Human Resources CSB APPROVED DATE: Page - 3 PUBLIC SERVICES ORGANIZATIONAL CHART ACCOUNTClERI<I(PIl.YIIOU1 IOLIDWMTEM,VI.tD!R REFUlIEDMSION 8TREETlUPERINTENlWlT STREETDMlIION REfUSEOIliPATCHEIt ADWMI8TRATlVlCl.lRkl jOOXlUNTClERKU(YMO) CU8TOIlIERBtlMCEUP ADMINISTlto\TlVEClERKII(YARO) OItADlNOIMI'tlAI.TI,IAIKTlHAHCEIUPEIMlKlII IlfFUBEIlCltITr:SUPEJMS<llIlS LEADMAlNTEIWICl!WOllKEIt REFUSEOflEllATOll;$1II H~V't'EQUIP"ENTOPI!RATOIl REFUSE OPfRATORS II IIWN11!IIANCeWOfIKERI RfFUSE OPEItATOIlB I CONCRETE 1UoINTENANCl!lUPERVlllOlI U1'ftARflJE~HEAVVLAlOR lEAOIIlAIIl'TENANCEWOlIKER ACCOUNTClERl(II(8IWIfOI HEAV't'EQUlPIIIENToPERATOIt SENlORcusTOUUUlMCEltEP """"-ENANCEWORIWlU FTPERMCUSTOlllERSEIIVCEREPS Btwl.RWdNTENAHCESUl'EItVl8OR PTPElIMClJBTDMERSEIMCEREPS TEIIlPcunoMEltlElMCEltEPS l.V.DIUdNTENANCEWQJtKl!1l WdNTENANCE WORKER II Nt_1ST TRAFFIC SlONALJI.KlHTlNOSIJPIIR,EL.!CTllIClAN 111,11,1 RIGHT.oF-WAYIMINTENAHCEIUPEItIllBOll HEAV'fEQUI_NTOI'ERATOR WdNTENANCf: WORKfR II MI\INttNANCEVWORKl!RI LOlAAIfITt:NANCEWOItKER IlIOTOIt$Wli.EPER .....INTE""'~ WORKER II ('WItEPER) MAINTENANCEWO'UC!RII (AlATEMeNn EltTAAREUEFHEAIN'LAIIOR ADMINISTRATl\lECLERKII RUT_It FLEETllM8llJtI EQIIlPW.NTIlIAlN'TelAHCEIUPEfIVISOR FL.EETOPfIlA_COOIIDlNATOR -'OWNITl'IATlVEOPl!RATIOMSIUPERVl8OR ACCQUNTClERKI foONINISTRA'nlleClERKI 8ENlOlIFLEETPAJlTSBPEClALlST STOREKff.PElt 'UPEIMS/IIO~U1PMENTl.tECHNIlCPM EQUIPUI!.NTMECMANlClI EQUIPMENTMItCHANICI fXTlIARElElFliEAVYI.A8OftEIl IUPEIMIIMGEQUIPMENTMECHANICAAlH EQUIPMeNT IA!CHANlC II EQUIPlIIENTlIIlCKANlCI F,lIPICATlNOWELDER EQI/lPlIIENTREPAlltWOllKII EXTlIAIIElIEFHEAVYLABORER ._NG-.-r_AMl EQUIPlIIENTMECtlAlllCII f-QUIPMENTlIIECHNllCl AUTO lIODYREPAlll EXTRA REtlEF HEAVYLAIIOR &: M},~ ENVI'flQJECTSMANAGER ENII PROJECTS DMSIOtI EN\IIRONlIIENTA\.PROJECTSASIl8TANTS PUBLIC SERVICES ORGANIZATIONAL CHART IWLIDWAlTEIIWWM:Il REFUSfDMSION REFU8EDI8PATCHEIl ACIXlUNTCLfllKlI{VAIID) ADMINlSTAATl\lr:CWKIl(YARDl REFUlIERotI'I'E8UI'PMIORS REFUSf.OPfIt....rQRBIII REFUSEOPfRATOII:lln R!FOIEoPERATOR$I E)ITRAREUEFHltAWlABOR ,<CCOIJNTCLERKII(8IWNl:i) SENlOIICUITOlIlERSEIMCeREP FTPERMCUSTOMEIl8EltV1C!REPS PfPERMCUSTOMEItIEIMCEREPI nMPCUSTOUlRSERVlCEREPI IIry AC/XlUNTa.f.RltIl(pAYltOU.,l DEPllTYDIIECTl:lIWTIIEETISUPlRINTENDI\IlT STltEETDIVl5ION ADMINISTRATlVECLERI<II CUS1t*lll8f.IMCZREP GRADlNGIMPlW.T ......NTtIWlCE IUPP\Il8OR UAD """"'-EMAHCE WORlCI!R HEAINEQuIPUENTOf't.RATOR MHNTl!NAHCEWORKr:RII COItCIIETEru.um;HAHCEIUI'eRVl8OR lEADflIAIIlTt:MAHCEWORlCI!R HEAVVEQUIPMlNTOl'f.RATOll MAllffUlANCEWORKERII UWER Ml\INTeNANCf SUPeRVISOR LEADIUdHT!IWICEWORKER ......NTEMA/fCEWORKERII AA_' TR.o\Fl'IC 8IGMAlJI.IGH11N11'UPllll,El..ECfRlCIAN 111,11,' RIGHT~YWlINTEIWlC!'UPERVIlIOR HEAVYEQUlPMENToP!RATOR ......NTEIWtCf.WORl(l;:R. 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