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Home My WebLink About12-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Development Services Date: September 13, 2004 0 R \ G \ N A l Subject: Authorization for the Director of Development Services to Execute Change Order No. Two to Contract with Bonadiman- McCain, Inc. for Timber Creek Improvements From: James Funk, Director File: 4.7141 MCC Date: September 20,2004 Synopsis of Previous Council Action: 07/00 Allocation of $678,400 for Timber Creek improvements (Account No. 248-368-5504- 7141) in 2000/01 Capital Improvement Program (CIP) budget. 07/01 Carried over $678,400 for Timber Creek improvements (Account No. 248-368-5504- 7141) in 2001/02 Capital Improvement Program (CIP) budget. 07/02 Carried over $666,900 for Timber Creek improvements (Account No. 248-368-5504- 7141) in 2002/03 Capital Improvement Program (CIP) budget. 11/04/02 Rejected all bids for Timber Creek improvements between Lena Road and Twin Creek per Plan No. 10069 and directed staff to rebid the project as described in the Staff Report. 11/03/03 Resolution 03-290 awarding contract to Bonadiman-McCain, Inc. for Timber Creek improvements from East Twin Creek to 4,016.93 feet east, per Plan No. 10069. 07/06/04 Authorized the Director of Development Services to execute Change Order No. One in the amount of $60,761.24. Recommended Motion: Authorize the Director of Development Services to execute Change Order No. Two in the amount of $15,215.00 to contract with Bonadiman-McCain, Inc. for Timber Creek improvements ~~ James Funk Contact person: Mike Grubbs, Eng. Mgr./Field Engineer. Phone: 5179 Supporting data attached: Staff R<:pOTt & eeo H7 Ward: FUNDING REQUIREMENTS: Amount: $15,215.00 Source: (Acct. No.) 248-368-5504-7141 i\cct.Ilescription: Timh~r r:r~~k Finance: Council Notes: 'f~ Agenda Item No.-1L- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Authorization for the Director of Development Services to Execute Change Order No. Two to Contract with Bonadiman McCain, Inc. for Timber Creek Improvements Background: A project to concrete line Timber Creek from Twin Creek to Lena Road was bid in October of 2000. Unfortunately, due to change in policy of the Santa Ana Regional Water Quality Control Board, the City was unable to obtain a Water Quality Certification Waiver for the project. The Board contended that significant water quality impacts would result from concrete lining Timber Creek from Lena Road to East Twin Creek and insisted that the City commit to creating a riparian area upstream of the Lena Road to replace the impacted area between Lena Road and East Twin Creek. This riparian creation area consists of a graded trapezoidal natural dirt channel, "turf reinforcement" material installed so as to limit erosion, an irrigation system, tree and shrub species maintained for 3 years and native weeds and grasses seeded as directed by the project biologist. While improving storm drains at Timber Creek Channel it was found that a box culvert, where the channel ties into Twin Creek, had to be realigned; rip-rap lining needed to be removed and reconstructed; engineering calculations for culvert falsework designs needed to be updated and submitted to the County Flood Control District to maintain compliance with County permit; sewer lines needed to be repaired and protected and one line specifically at station 20 +50 had to be removed since it was no longer serving any properties and was above the redesigned channel floor; a silted culvert required clean out for proper functioning; and a section of curb and paving needed to be removed because it encroached into the work area. All these activities are the subject of Contract Change Order No. One. The total cost of these activities is $61,318.83, however, the owner of an adjacent parking lot agreed to reimburse the City $557.59 for reconstruction of a small portion of his parking lot that had to be removed and replaced to facilitate construction of the channel. Currently, there is a chain link fence that runs along the south side of Timber Creek. In order to facilitate proper maintenance of the riparian landscape, additional vehicle access gates will be necessary. Five gates are proposed; one being wide enough for fire and other emergency vehicle access. This activity will cost $11 ,571.00 and is the subject of Contract Change Order No. Two. Additionally, City staff has requested the contractor replace 146 impact-head sprinklers with rotor- head sprinklers. This activity will cost $3,644.00 and is also included in Change Order No. Two. Therefore, the total cost of Change Order No. Two is $15,215.00. Financial Impact: The estimated revised contract cost is as follows: Original bid amount ______________________________________________________________________ $ Contract Change Order No. One _____________________________________________________ $ Contract Change Order No. Two________________________________________________________ $ Revised Construction Contract Cost $ 940,577.50 60,761.24 15,215.00 1,016,553.74 2 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report In FY 2002/03, $648,900 was appropriated for this project. Of this amount approximately $17,100 was expended and $631,800 was carried over to FY 03/04 for encumbrances and continuing appropriations. As part of the FY 03/04 budget an additional $440,000 was budgeted for this project as Inland Valley Development Agency's (IVDA) share of the cost. All of these funds are budgeted in the Storm Drain Construction Fund in account number 248-368-5504-7141. Total funding available for this project $1,088,900, which is sufficient to cover the cost of this change order. Recommendation: Authorize the Director of Development Services to execute Change Order No. Two in the amount of $15,215.00 to contract with Bonadiman-McCain, Inc. for Timber Creek improvements. 3 DEVELOPMENT SERVICES DEPARTMENT 300 North "D" Street. San Bernardino' CA 92418-0001 Planning & Building 909.384.5057 . Fax: 909.384.5080 Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155 www.ci.san-becnardino.ca.us '" CONTRACT CHANGE ORDER NO. TWO FILE NO. 4.7141 W.O. # 7141 DATE: SEPTEMBER 20, 2004 PROJECT: STORM DRAIN IMPROVEMENTS PROJECT (CSDP) NO. 7-C14 AT TIMBER CREEK CHANNEL FROM EAST TWIN CREEK TO 4,016.93 FEET EAST PER PLAN NO. 10069. TO: BONADIMAN-McCAIN, INC. 280 South Lena Road San Bernardino, CA 92408 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: QTY DESCRIPTION OF CHANGE UNIT COST COST 2-1 4 10' Wide x 6' High Double Drive Gate $ 2,220.00 $ 8,880.00 2-2 I 26' Wide x 6' High Double Drive Gate $ 2,691.00 $ 2,691.00 2-3 146 Rotor-head Sprinklers Installation $ 24.96 $ 3,644 .00 Total Cost For Contract Change Order #2 $ 15,215.00 Justification 10' Wide x 6' High Double Drive Gate & 26' Wide x 6' High Double Drive Gate 2-1 & 2-2 A 2,700 foot long (approximately) landscape maintenance district (L.M.D.) is to be formed on Timber Creek between Lena Road and Tippecanoe Avenue. The plans delineated two access gates for maintenance work, which are insufficient. Five additional gates are necessary to accommodate proper maintenance of the L.M.D. Additionally, one ate will be rovided wide enou h for fire and emer enc vehicle access. Rotor-head Sprinklers Installation 1m act-head s rinklers were re laced with Rotor-head s rinklers er Ci 's reference. 2-3 Change Order No. Two Storm Drain hnprovements Project (CSDP) No. 7-C14 at Timber Creek Channel From East Twin Creek to 4,016.93 Feet East, per Plan and Specifications No. 10069. SUMMARY OF CONTRACT COSTS: The estimated revised contract cost is as follows: Original bid amount .. ..... .......... ..... ...... ...... ...... ...... .... ...... ... ..... ......... ... ... $ Contract Change Order No. One ................................................................ $ ContractCbangeOrderNo. Two ................................................................ $ Revised Construction Contract Cost.. ...... ..... ... .... ...... ..... ...... ... ......... ... .... .... $ 940,577 .50 60,761.24 15,215.00 1,016,553.74 Additional time to complete contract due to this change order.............................. 0 days This change order represents 1.6 % of the original contract amount. BONADIMAN-McCAlN,INC. CITY OF SAN BERNARDINO DEVELOPMENT SERVICES Approved Accepted By: By: JAMES FUNK Director of Development Services Title: Date: Date: APPROVAL BY CITY COUNCIL Item No. Approval Date: September 20. 2004 2 BONADIMAN MCCain Inc. Engineers (51) Contractors OFFICE 280 SOUTH LENA ROAD SAN BERNARDINO, CA 92408 LICENSE NO. 74600A,B&C27 INCORPORATED 1942 TELEPHONE (909) 885-3435 TELECOPIER (909) 889-3706 YARD 635 TENNIS COURT LANE SAN BERNARDINO, CA 92408 POST OFFICE BOX 6444 SAN BERNARDINO, CALIF. 92412 July 30, 2004 Mr. Henry Wingson City of San Bernardino Department of Public Works 3900 Main Street San Bernardino, CA 92522 In re: Timber Creek Channel Improvements Subj: Additional Gates Dear Henry, Per your request Bonadiman McCain is submitting cost for furnishing and installing two additional gates. The gates shall be built per S.B.C.F.C.D. Drawing No. I. Description .. X 10'W X 6' H Obi Drive Gate 2 26'W X 6' H DBl Drive Gate Total Qty Unit ., ~ ea 1 ea U1P 2,220.00 2,691.00 Total $ 12,l!Il@.oe a... f6:l.co $ 2,691.00 $ J"S11.8S/~571.oo As always if you have any question in this matter do not hesitate to call me. Sincerely, BONADIMAN-McCAIN, INC. Bradley Austi Senior Estimator AIIERICA PROGRESSES THROUGH CONSTRUCTION ~ ~ ~ Rug 11 2004 2:48PM Bonadiman-McCain Inc. 808-888-3706 p.l UOENSE NO. 74800A,B&C27 INCORPORATED 1942 BONADIMAN MCCain Inc. . Engineers . Contractors OFRCE 260 SOUTI-l LENA ROAD SAN BERNARDINO, CA 92409 TELEPHONE (909) 665-3435 TELECOPIER (909) SB9-37Q6 YARD 6~5 TENNIS COURT LANE SAN BERNARDINO, CA 92408 POS I Ol-HOE. ElOX 6444 SAN BERNARDINO, CAUF, 92412 August II, 2004 Mr. Henry Wingson Cily or San Bernardino Department of Public Works 3900 Main Street San Remardino, CA 92522 In re: Timber Creek Channel Improvements Subj: Additional 10' Wide Gates Dear Henry, Per our conversation this morning on Wednesday. August II, 2004, please Wie the unit cost of$2220/ea. 10'W x 6'H eLF Double Gate. As always if you have any question in this matter do not hesitate to call me. Sincerely, BONADIMAN-McC Bradley Austin Senior Estimator C:\Documents and Setling&\Oinll JOMson\JOBS\S38\CORRBSPONDENCE',S-IO Ltr to Henry re add'l IO"W gales,doc A_IWA NtHI_ 'rHIItHHIII ~'HH1 ~ &, ~ . Au~ 19 2004 3:19PM Bonadiman-McCain Inc. 909-889-3706 p.1 UCENSE NO. 741500 A. B & C:27 INCORPORATED 1942 BONADIMAN MCCain Inc. . Engineers. Contractors OFRCE 280 SOUTH LENA ROAD SAN BERNARDINO, CA 92408 TELEPHONE (90B) e8~436 TELECOPIER (90B) 889-3706 YARD 636 TENNIS COURT LANE SAN BERNARDINO, CA 92408 August 19,2004 POST OFFICE BOX 6444 SAN BERNARDINO, CALIF. 92412 Mr. Henry Wingson City of San Bernardino Department of Public Works 3900 Main Street San Bernardino, CA 92522 In re: Timber Creek Channel Improvements Subj: Additional 12" Rotor-Type Heads Dear Henry, This letter is to confirm our conversation on Thursday August 11, 2004, regarding the topic of a Change Order to be issued from the City of San Bernardino for additional 12" Rotor-Type Heads in the amount of$3644.00 for the above-referenced project. This Change Order shall include the cost for the Rotor-Type Heads and for Bonadiman-McCain, Inc. mark-up. As always if you have any question in this matter do not hesitate to call me. Sincerely, BONADIMAN-McCAIN, INC. ~ Senior Estimator C:\Documcnts and Stttings\Gina Johnson\JOBS\S38\CORRESPONDENCE\8_19 Ltr to Henry re additional 12 inch rotor l)'pe heads.doc