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Home My WebLink About11-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Dept: Development Services Date: September 14,20RI GINAL 3.7418 FileNo. MCC Date: Authorization for the Director of Development Services to execute Contract Change Order No. One to contract with Ross A. Guy & Son, General Engineering Contractors, Inc. for Sewer Improvements on State Street (SW04-14), Roosevelt Avenue (SW04-15), Lugo Avenue (SW04-19), Sepulveda Avenue (SW04-03), Walnut Street (SW04-27) and Additive Muscott Street (SW04-39) per Plan No. 10815 and authorize the Finance Director to amend the FY 04/05 Budget. September 20, 2004 Synopsis of Previous Council Action: 09/15/03 Allocated as part of the FY 2003/04 Improvement Program (CIP) a total of $458,400.00 for: (SW 04-14) State Street - Install Sewer Main (SW 04-15) Roosevelt Avenue - Install Sewer Main (SW 04-19) Lugo Avenue - Replace Sewer Main (SW 04-03) Sepulveda Avenue - Replace Sewer Main (SW 04-27) Walnut Street - Replace/Repair Sewer Main 02/20/04 Resolution awarding contract to Ross A. Guy & Son, General Engineering Contractors, Inc. for Sewer Improvements on State Street (SW 04-14), Roosevelt Avenue (SW 04-15), Lugo Avenue (SW 04-19), Sepulveda Avenue (SW 04-03), Walnut Street (SW 04-27) and Additive Muscott Street (SW 04-39), per Plan No. 10815. Recommended Motion: I. Authorize the Director of Development Services to execute Contract Change Order No. One to contract with Ross A. Guy & Son, General Engineering Contractors, Inc. for Sewer Improvements on State Street (SW04- 14), Roosevelt Avenue (SW04-15), Lugo Avenue (SW04-19), Sepulveda Avenue (SW04-03), Walnut Street (SW04-27) and Additive Muscott Street (SW04-39) per Plan No. 10815. 2. Authorize the Finance Director to amend the FY 04/05 Budget to reflect changes indicated on Exhibit "A" of this report. ~ ~ ~mes Funk Contact Person: Michael Grubbs, Eng. Mgr./Field Engineer 5179 Phone: Supporting data attached: Staff Report, Ex. "A" & CCO #1 Ward: 1,3,6&7 FUNDING REQUIREMENTS: Amount: $52.981.75 Source: (Acct. Nos) Acct. Description: Finance: 245-365-5504-7413, 245-365-5504-7414, 245-365-5504-7418, 245-365-5504-7318, 245-365-5504-7424 (SW 04-14), (SW 04-15), (SW 14-19), (SW 04- 03) & (SW 02-27) 9/ JD/{Y-! , I Agenda Item No. 1 J CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Authorization for the Director of Development Services to execute Contract Change Order No. One to contract with Ross A. Guy & Son, General Engineering Contractors, Inc. for Sewer Improvements on State Street (SW04-14), Roosevelt Avenue (SW04-15), Lugo Avenue (SW04-19), Sepulveda Avenue (SW04-03), Walnut Street (SW04-27) and Additive Muscot! Street (SW04-39) per Plan No. 10815. Backl!round: This project included six (6) of the twenty-six (26) sewer projects proposed in the FY 2003/04 CIP. The six individual projects are: (SW 04-14) State Street - 16th Street to Lincoln Avenue (SW 04-15) Roosevelt Avenue - Macy Street to State Street (SW 04-19) Lugo Avenue - Highland A venue to 27'h Street (SW 04-03) Sepulveda Avenue - 4th Street to 5th Street (SW 04-27) Walnut Street - Muscot! Street to San Marcus Street (SW 04-39) Additive Muscot! Street - Congress to Walnut Street During the construction of a new sewer main on Lugo A venue, it was determined that the existing sewer main at this location was impacted with tree roots. Therefore, additional labor, equipment and materials were necessary to replace this impacted line. Manholes and laterals on the west side of the street had to be reestablished and connected to the main sewer line. These activities are the subject of Contract Change Order No. One. The total cost of these activities is $52,981.75. Details of the changes are shown in the attached Contract Change Order No. One. Financial Imoact: The total revised contract cost after Contract Change Order No. I will be $456,731.75. Therefore, sufficient funding is available for this project in the aggregate amount of $535,000, however, funding in the project account for SW04-19, Lugo Avenue-Macy Street to 27th Street, which is the subject of this change order, is insufficient. Therefore staff proposes to transfer funding to the Lugo project in the total amount of $52,981. 75 from accounts for the other five locations. This redistribution of funding will provide adequate funding for the Lugo project and adequate funding will still remain for each of the remaining projects. See Exhibit "A" for the proposed funding redistribution details. Recommendation: I. Authorize the Director of Development Services to execute Contract Change Order No. One to contract with Ross A. Guy & Son, General Engineering Contractors, Inc. for Sewer Improvements on State Street (SW04-14), Roosevelt Avenue (SW04-15), Lugo Avenue (SW04-19), Sepulveda Avenue (SW04-03), Walnut Street (SW04-27) and Additive Muscot! Street (SW04-39) per Plan No. 10815. 2. Authorize the Finance Director to amend the FY 04/05 Budget to reflect changes indicated on Exhibit "A" of this report. 2 ~ I- !!! J: >< 'it;~aogooog W cnDJ:J~~lllRR~q 'S:"CI OaSaJ~Ct);~"":lD CD::::IEmco""'l()"'l;f"O)M o:::mc(tA-tA-~tA-tA-tA-~ - e'tl a; ECD !oooOaoo a ._00 000 "C'1;; a~~co..ql':""'..o ::::1=:;::("')('\1("')(\1",""('1') m.~l>> I I T""" I I I 'tlD:: <( 'Ot_ Cl .. Pll:ll Cl'tl >- 111= u.. 8080088 C\!.g t'---..R ~ o..q C'\IN'cnrics5T"""lO ~""'~LO-q-~~ 'tl-u_OO~.oOOO~. CD coo qq .!! I! ::IcDr--:MaiMO"'"" >1:oM.....~,.....mo~ G.I 0 E~('l').. ..~cn..cq, - D::u<("''Ot~o'Ot'''~ """1()'I"""''''ltM'''''''.q- ... 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Fax: 909.384.5155 www.ci.san-bernardino.ca.us OM CONTRACT CHANGE ORDER NO. ONE FILE NO. 3.7418 W.O.# 7418 September 20, 2004 PROJECT: Sewer Improvements on State Street (SW04-14), Roosevelt Avenue (SW04- 15), Lugo Avenue (SW04-19), Sepulveda Avenue (SW04-03), Walnut Street (SW04-27) and Additive Museott Street (SW04-39) per Plan No. 10815. TO: ROSS A. GUY & SON, INC., GENERAL ENGINEERING CONTRACTORS, INC. 40680 Vista Murrieta Murrieta, CA 92562 GENTLEMEN: You are hereby compensated for performing the additional work as follows: ITEM NO: DESCRIPTION OF CHANGE TOTAL COST 1-1 Additional Materials, Labor Hours & Stand-By Time $ 52,981. 75 Total Cost $ 52,981.75 JUSTIFICATION: Additional Materials. Labor Hours & Stand-Bv Time 1-1 During construction of sewer main, it was determined that the existing main was impacted with tree roots. Therefore, the existing sewer main, existing manholes, and laterals on the west side of Lugo Street had to be replaced and tied into a new sewer main line. SUMMARY OF CONTRACT COSTS: The estimated revised contract cost is as follows: Original Contract Amount Contract Change Order No. One Revised Construction Contract Cost ................................................................. $ $ $ .................................................... 403,750.00 52,981.75 456,731.75 .................................................... Additional time to complete contract due to this change order o days This change order represents 13.1 % of the original contract amount. Change Order No. One Sewer Improvements on Lugo Avenue (SW 04-19) ROSS A. GUY & SON,INC. GENERAL ENGINEERING CONTRACTORS, INC. Accepted By: Title: Date: 2 CITY OF SAN BERNARDINO DEVELOPMENT SERVICES Approved By: James Funk Director of Development Services Date: APPROVAL BY CITY COUNCIL Item No. Approval Date: September 20. 2004 08/1212004 14:49 FAX 909 8946638 GUY&SON 141002 CITY OF SAN BERNARDINO LUGO STREET SEWER CHANGES UNIT ORIGINAL REVISED ORIGINAL REVISED ITEM DESCRIPTION PRICE QUANTITY QUANTITY EXTENSION EXTENSION 5 8" PVC 54 1650 1685 89100 90990 6 MANHOLE 2000 5 5 10000 10000 8 CONNECT TO EX MANHOLE 1800 1 1 1800 1800 9 RECONNECT LATERAL 250 28 57 7000 14250 107900 117040 DIFFERENCE 9.140.00 9,140.00 101 REMOVE MANHOLE 1600 4 6,400.00 6,400.00 WORK DONE TO DATE SAW STREET 1400' X 2 LABORER (40 hrs) 46.98 40 1,879.20 WEST COAST SAW 2,418.45 INVOICE 1 2,418.45 4,297.65 EXCAVATE TRENCH & MH LABORER (30 hrs) 46.98 30 1 .409.40 BACKHOE (2ea) 30.61 16 489.76 TRAFFIC CONTROL 25.00 2 50.00 TRUCK 16.53 16 264.48 2,213.64 STAND-BY - THREE WEEKS BACKHOE (2) 9.18 240 2,203.20 PLATES (20) 5.75 420 2,415.00 SHORES (12) 6.90 180 1,242.00 MANHOLE SHIELDS (2) 86.25 30 2,587.50 CONTAINER 103.50 1 103.50 COMPRESSOR 2.52 120 302.40 POWER BROOM 6.64 120 796.80 ROLLER 6.41 120 769.20 TACK POT 1.19 120 142.80 10,562.40 WORK TO BE DONE REMOVE SHIELD & COMPACT TRENCH LABORER (12 hrs) 46.98 12 563.76 OPERATOR (8hrs) 62.24 8 497.92 BACKHOE (2ea) 30.61 12 367.32 TRAFFIC CONTROL 25.00 1 25.00 TRUCK 16.53 8 132.24 1,586.24 REPAIR CORE DRILLED HOLE LABORER (12 hrs) 46.98 6 281.88 281.88 PAVE WIDER TRENCH 7'8" LABORER (48 hrs) 46.98 48 2,255.04 OPERATOR (32hrs) 62.24 32 1,991.68 ASPHALT 45.85 203 9,307.55 13,554.27 REMOVE EXTRA AC LABORER (12 hrs) 46.98 12 563.76 OPERATOR (16hrs) 62.24 16 995.84 BACKHOE 30.61 12 367.32 DUMP TRUCK 80.50 37.5 3.018.75 4.945.67 CHANGE TOTAL; $ 52,981.75 52,981.75