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CITY OF SAN BERNARDINO
CITY CLERK'S OFFICE
Interoffice Memorandum
DATE: September 8,2004
TO: Councilwoman Wendy McCammack
FROM: Rachel Clark, City Cl~
SUBJECT: Designation of Voting Delegate
Attached is a copy of the voting delegate form which was faxed today to the League of
California Cities for the Annual Conference scheduled for Friday, September I7 through
Sunday, September 19, 2004, in Long Beach, California. Also attached is a copy of the voting
procedures.
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~. LEAGUE
~ OF CALI FORN IA
CITIES
2004 ANNUAL CONFERENCE
VOTING DELEGATE FORM
CITY:
SAN BERNARDINO
1. VOTING DELEGATE:
Wendy McCammack
(Name)
Councilwoman
(Title)
2. VOTING ALTERNATE:
(Name)
(Title)
ATTEST:~~J !.:J.~
(N e) Rachel G. Clark
City Clerk
(Title)
PLEASE COMPLETE AND RETURN TO:
League of California Cities
Attn: Lorraine Okabe
1400 K Street
Sacramento, CA 95814
., Fax: (916) 658-8240
Deadline: Fridav. Auaust 20. 2004
G:\lEGISlTV\POUCY\ACRES\04 AmuaI COIlfercnce\lctlcr, VoteOel 04.doc
Sending Confirm
Date SEP-8-2004 WED 10:28
Name SAN BERNARDINO CITY CLERK
Tel. 9093845158
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June 30, 2004
To:
The Honorable Mayor and City Council
From:
Ron Loveridge, League President, Mayor, Riverside
Re:
Designation of Voting Delegate for 2004 League Annual Conference
The League's 2004 Annual Conference is scheduled for Fridav. Seotember 17 throuah Sundav.
Seotember 19 in Lona Beach. One very important aspect of the annual conference is the
annual business meeting where the membership takes action on conference resolutions.
Annual conference resolutions guide cities and the League in our efforts to improve the quality,
responsiveness and vitality of local government in California.. It is important that all cities be
represented at the Annual Business Meeting on Sunday, September 19, at 10:15 a.m. at
the Long Beach Convention Center.
To expedite the conduct of business at this important policy-making meeting, each city council
should designate a voting representative and an alternate who will be registered at the
conference and present at the Annual Business Meeting. A voting card will be given to the city
official that is designated and indicated on the enclosed "Voting Delegate Form."
Please complete and return the enclosed form to the League's Sacramento office at the earliest
possible time (not later than Friday, August 20, 2004), so that proper records may be
established for the conference.
The city's designated voting delegate may pick up the city's voting card at the Voting Card desk
located in the League registration area. The Desk will be open on September 17,18, and 19.
Voting cards should be picked up before the Annual Business Meeting on September 19.
The voting procedures to be followed at this conference are printed on the reverse side of this
memo.
Your help in returning the attached ''Voting Delegate Form" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at (916) 658-8236.
~ ~F~~2~~
CITIES
Annual Conference Voting Procedures
1. Each member city has a right to cast one vote on matters pertaining to League
policy.
2. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee.
3. Prior to the Annual Conference, each city should designate a voting delegate and
an alternate and return the Voting Delegate Form to the League Credentials
Committee.
4. The voting delegate, or alternate, may pick up the city's voting card at the voting
card desk in the conference registration area.
5. Free exchange of the voting card between the voting delegate and alternate is
permitted.
6. If neither the voting delegate nor alternate is able to attend the Business Meeting,
the voting delegate or alternate may pass the voting card to another official from
the same city by appearing in person before a representative of the Credentials
Committee to make the exchange. Prior to the Business Meeting, exchanges may
be made at the ''Voting Card" table in the League Registration Area. At the
Business Meeting, exchanges may be made at the ''Voting Card" table in the front
of the meeting room. Exchanges may not be made while a roll call vote is in
progress because the Credentials Committee will be conducting the roll call.
7. Qualification of an initiative resolution is judged in part by the validity of signatures.
Only the signatures of city officials who are authorized to use the city's voting
card, and who have left a sample of their signature on file for the Credentials
Committee, will be approved.
8. In case of dispute, the Credentials Committee will determine the right of a city
official to vote at the Business Meeting.
.