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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
OR\G\NAL
Subject: RESOLUTION OF THE CITY
OF SAN BERNARDINO
AUTHORIZING PURCHASE ORDERS
WITH SCOTT TRACTOR SERVICE,
LARRY JACINTO FARMING, AND
INLAND EMPIRE PROPERTY
SERVICE IN THE AGGREGATE FOR
A MAXIMUM OF $130,000 TO
PERFORM WEED ABATEMENT FOR
FISCAL YEAR 200411>>5.
From: Glenn Baude
Dept: Code Compliance
Date: September 7,2004
MICC Meeting Date: 9/07/04
Synopsis of Previous Council Action:
June 4, 2001 Council awarded contract .and annualpur:chase order for 2001/2002.
December 16, 2003 Council extended the purchase order for one year for 2002/2003.
June 7, 2003 Council extended the purchase order for one year 2003/2004
Recommended Motion:
Adopt Resolution
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Signature
Contact person: r.IAnn R':II.rlA
Phone :-lR4_F;.~4
Supporting data attached:
yes
Ward All
FUNDING REQUIREMENTS: Amount: $130,000
Source: (Acct No.) 001-074-5506
(A"M nA",,,rirtinn) \N."ArI Ah",tAmAnt
Finance:
Council Notes: )2.6s.J~'ZrO"'{- Z. '1. \
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Agenda Item No. -1!/
CITY OF SAN BERNARDINO "..-REQUDTFOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing the purchasing manager to enter into an agreement with Larry Jacinto
Farming, Inland Empire Property Service, and Scott Tractor Service in the aggregate for a
maximum of $130,000 to perform weed abatement services for fiscal year 2004/2005. The bid
specification includes an option to extend the purchase order for two years at no increase in
pnce.
BACKGROUND:
The 2004-2005 budget provides for weed abatement on vacant lots throughout the City. There
will be tWo (2) annual weed abatement cycles for 2004-2005, spring and fall. Approximately
3,000 parcels are abated annually.
Staff is asking that an annual purchase order, not to exceed $130,000, be approved for weed
abatement services for the 2004/2005 fiscal year. We recently went to bid and had three
contractors respond:
Weed Abatement per acre Handwork per Y2 hr
Scott Tractor Service
Inland Empire Property Service
Larry Jacinto Farming
$53
$90
$70
$35
$32
$35
The request for bids was advertised in the Sun Newspaper, on the City website, sent to the
Chamber of Commerce and mailed tolocal.contractors.
For fire safety purposes the time frame to get weed abatements done is short,-so a minimum of
two weed apatement contractors are necessary. With that, Finance did a negotiated contract
price and offered that to all three contracts. All three contractors have responded and are willing
to accept the negotiated bid of$62.00 per acre for discing and mowing and $35 per half-hour for
handwork. These bids include hauling and disposal. As previously stated, the bid specifications
included an option for two one-year extensions at no increase in prices.
FINANCIAL IMPACT:
The cost to the City for weed abatement services is budgeted at $130,000 fSlr FY-Q4-05. As part
of the abatement and cost recovery process owners are billed for the work done on their
properties. If the bill is not paid, the amount owing is placed as a lien on the property taxes and
eventually the City should be reimbursed for costs incurred.
RECOMMENDATION:
Adopt resOlution.
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RESOLUT10N~~Y
RESOLUTION OF THE CITY DF SAN BERNARDINO AUTHORIZING
PURCHASE ORDERS WITH SCOTT TRACTOR SERVICE, LARRY JACINTO
FARMING, AND INLAND EMPIRE PROPERTY SERVICE FOR A MAXIMUM
OF $130,000 IN THE AGGREGATE TO PERFORM WEED ABATEMENT FOR
FISCAL YEAR 2004/2005.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS;
SECTION 1. The Purchasing Manager is hereby authorized and
directed to execute, on behalf of said City, annual purchase orders to Scott
Tractor Service, Larry Jacinto Farming and Inland Empire Property Service
for weed abatement services in the aggregate maximum amount not-to-
exceed $130,000. The bid specifications include an option to extend the
purchase order for two years at no increase in price.
SECTION 2. The authorization to execute the above referenced
purchase order is rescinded if the parties fail to execute it within sixty (60)
days of the passage of this resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING
PURCHASE ORDERS WITH SCOTT TRACTOR SERVICE, LARRY JACINTO
FARMING, AND INLAND EMPIRE PROPERTY SERVICE IN THE AGGREGATE
FOR A MAXIMUM OF $130,000 TO PERFORM WEED ABATEMENT
SERVICES FOR FISCAL YEAR 2004/2005.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a regular
meeting thereof, held on the September 7,2004, by the following vote, to-wit:
Council Members:
AYES
NAYS
.ABSTAlN .ABSENT
ESTRADA
LONGVILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2004.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
legal content:
James F. Penman,
City Attorney