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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: A resolution authorizing an
increase to the annual purchase order
206290 to Inland Regional Material
Recovery to cover County of San
Bemardino tipping fees.
Dept: Public Services
Date: November 14, 2005
Meeting Date: December 5, 2005
Synopsis of Previous Council Action
Resolution 2002-366
November 18, 2002
Increase PO $1,005,500.00
Increase PO to $1,030,400.00
. Resolution 2005-304
September 6, 2005
Recommended Motion:
Adopt Resolution.
Contact person: Ken Fischer. Director
Phone: 5140
Supporting data attached: Staff Report
Ward: All
FUNDING REQUIREMENTS:
Amount:~1.250,000.00
Source: DumolWaste Fees
527-412-5179 $750.000.00
Commercial DumolWaste Fees
527-413-5179 $500,000.00
Finance:
Council Notes:
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- Agenda Item No. ..d1l..---
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to annual purchase order no. 206290 to Inland Regional
Material Recovery to cover County of San Bernardino tipping fees.
Background:
Earlier this year the Council authorized a purchase order increase to Inland Regional Material
Recovery. The increase was to allow for payment of $12.40 per ton to Inland Regional to
transfer San Bernardino waste to the County landfill system. At the time of the increase staff
believed we would only pay Inland Regional for their transfer cost and not the total $45.32
disposal cost, which is Inland Regionals' $12.40 charge plus the $32.92 County landfill WOA
tipping fee. The system for paying these costs requires the City to pay Inland Regional the total
disposal cost, and then Inland Regional pays the County for their $32.92 rate.
Paying the entire $45.32 per ton rate to Inland is a more efficient way to handle the payment of
disposal costs, but it has exhausted the original increase to the purchase order much faster than
anticipated. Staff has recalculated the disposal cost for the remainder of the fiscal year using
the entire $45.32 cost per ton and we are requesting an increase of $1,250,000 to the existing
purchase order. The funds necessary for the requested increase are budgeted in the 2005/06
Division operating budget.
Financiallrnpact: .
$750,000 of requested funding for this expenditure is included in the FY 05-06 budget in
account no. 527-412-5179 DumpllNaste Fees and $500,0000 is budgeted in account no. 527-
413-5179 for commercial DumpllNaste Fees.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN INCREASE TO THE PURCHASE ORDER NO. 206290
TO INLAND REGIONAL MATERIAL RECOVERY FOR TIPPING FEES FOR A TOTAL
PURCHASE ORDER AMOUNT NOT TO EXCEED $2,280,400.00.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Inland Regional Material Recovery provides green waste
processing services and solid waste transfer within a reasonable driving distance of the City's
operation. Pursuant to this determination, the Purchasing Manager is hereby authorized to
increase the Purchase Order to Inland Regional Material Recovery by $1,250,000.00 for a
total amount not to exceed of $2,280,400.00.
SECTION 2. The Purchase Order shall reference this Resolution No. 2005-_ and
shall read, "P.O. No. 206290, not to exceed $2,280,400.00 and shall incorporate the terms and
conditions of this resolution".
16 SECTION 3. The authorization to execute the above reference Purchase Order is
rescinded if not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AUTHORIZING AN INCREASE TO THE PURCHASE ORDER NO. 206290
TO INLAND REGIONAL MATERIAL RECOVERY FOR TIPPING FEES FOR A TOTAL
3 PURCHASE ORDER AMOUNT NOT TO EXCEED $2,280,400.00.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof, held
6 on the
day of
, 2005, by the following vote, to wit:
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Council Members:
Aves
Navs
Abstain
Absent
ESTRADA
i
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2005.
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22 Approved as to
Form and Legal content:
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25 JAMES F. PENMAN,
City A torney
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November 17, 2005 2
Judith Valles, Mayor
City of San Bernardino