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HomeMy WebLinkAbout20-Fire ~ ., CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Larry R. Pitzer, Fire Chief Subject: Requesting authorization to reject all bids received in response to Request for Quote (RFQ) #F 05-013 for replacement of Class "B" uniforms and to readvertise for bids. Dept: Fire L.< G1NAL Date: July 28, 2004 MC/C Meeting Date: August 16, 2004 Synopsis of Previous Council Action: RECOMMENDATION: Requesting authorization to reject all bids received in response to Request for Quote (RFQ) #F 05-013 for replacement of Class "B" uniforms and to readvertise for bids. Contact Person: Larry Pitzer. Fire Chief Phone: (909) 384-5286 Supporting data attached: Staff Report Ward: Citywide FUNDING REQUIREMENTS: Amount: $0 Source: (Acct. No) (Acct. Description) Finance: Council Notes: g IUD! D'/ Agenda Item No. :J...D . ~ STAFF REPORT SUBJECT Requesting authorization to reject all bids received in response to Request for Quote (RFQ) #F 05-013 for replacement of Class "B" uniforms and to readvertise forbids. BACKGROUND On June 3, 2004, a formal bid process was initiated to solicit bids for replacement of Class "B" uniforms for Fire Department personnel. Notices were distributed to the San Bernardino Area Chamber of Commerce, the City's Web Site, and advertised in The Sun Newspaper. RFQ #F 05-013 packages were requested by eighteen (18) vendors and two (2) bid responses were received. In accordance with the City of San Bernardino Municipal Code Section 3.04.080.A (Minimum Number of Bids) states that "Open market purchase shall wherever possible, be based on at least three bids, and shall be awarded to the lowest and best bidder." Because only 2 bids were received and there are sufficient suppliers who can provide quotes. Fire recommends rejecting all bids submitted under RFQ #F 05-013 and readvertise for bids. The City of San Bernardino Municipal Code Section 3.04.070.E (Rejection of Bids) states that "At its discretion, the Mayor and Common Council shall have the power to reject any and all bids presented and readvertise for bids." FINANCIAL IMPACT There is no financial impact to the General Fund. RECOMMENDATION Requesting authorization to reject all bids received in response to Request for Quote (RFQ) #F 05-013 for replacement of Class "B" uniforms and to readvertise for bids. 1