HomeMy WebLinkAbout15-Parks & Rec
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION AUTHORIZING EXECUTION
OF AMENDMENT NO. 6 TO THE
AGREEMENT WITH SAN BERNARDINO
CITY UNIFIED SCHOOL DISTRICT,
RELATING TO DELIVERY OF
BREAKFASTS, SNACKS, AND LUNCHES TO
DELMANN HEIGHTS HEADSTART
CENTER.
Dept: Parks, Recreation & Community
Services Dept.
Date: July 19, 2004
ORIGINAL
MICC MEETING DATE: August 2,2004
Synopsis of Previous Council Action:
June 16, 2003, Council adopted Resolution 2003-132 authorizing the Director to execute
Amendment No. 5 to the contract with the School District to deliver Type A lunches and
Schedule B snacks to Delmann Heights Headstart Center.
Recommended motion:
Adopt Resolution
Rg
~.
Signature
Contact person:
Tom Boggs
Phone: 384-5130
Supporting data attached:
ataffreport, Reao, and agreement Ward: City-wide
FUNDING REQUIREMENTS:
Amount: $28,860
Source: (Ace!. No.) 123-522-XXXX
Federal Headstart Food Services Agreement
(Account Description)
Finance:
Council Notes:
Agenda Item No.
~~
15 .
Ke:,e:,:;lt'Z064-248
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution authorizing execution of Amendment No. 6 to the Agreement with San
Bernardino City Unified School District, relating to delivery of breakfasts, snacks, and
lunches to Delmann Heights Headstart Center.
Backl!round
The Parks, Recreation and Community Services Department has provided a Headstart
Program at Delmann Heights Community Center since 1978 with an agreement with San
Bernardino City Unified School District for providing lunches and snacks. This program
currently accommodates 30 morning and 30 afternoon preschoolers, ages 3-5, and runs
September through June. The Delmann Heights Headstart program will continue to be
administered by the Parks, Recreation and Community Services Department. The Boys
& Girls Club management agreement for Delmann Heights Community Center does not
affect the management of the Headstart program.
This amendment to the agreement which was first approved by Resolution 98-267, dated
September 21, 1998 is only to show the changes in the price of lunches and snacks and to
extend the period of the agreement for the new year, July 1, 2004 through June 30, 2005.
The price for breakfast increased by four cents, from .97~ to $1.01, student Type A
lunches increased by four cents, from $2.06 to $2.10, Schedule B snacks increased by
four cents, from .50~ to .54~ and adult lunches increased four cents, from $2.11 to $2.15.
Lunches include milk, entree, fruit, or dessert. Student Type A lunches are smaller
portions than adult lunches. The Schedule B snack consists of fruit or juice and crackers.
The increases are due to an increase in the cost of service provided by the school district
which includes furnishing milk, straws, utensils and napkins.
Financial Impact
There will be no impact to the General Fund Budget. The Food Service Agreement
portion of the Headstart Grant is for $28,860 and this amount will cover all food service
costs for FY 2004-05.
Recommendation
Adopt Resolution.
/ IlAY-20-2004 THU 12:21 PM NUTRITION SERVICES
FAX NO. 909 881 8016
P. 01
Arturo Delgado. Ed.D.
Superintendent
City of San Bernardino
Parks, Recreation & Community
Scrvic:es l.lcpartment
clo Lemuel P. Randolph, Director
547 North Sierra Way
San Bernardino, CA 92410
Past.... Fax NOte
To (;(
CoJDIpl C
.........
7671
...
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.
May 17,2004
Dear Mr. Randolph,
This letter is in reference to the Food Service Agreement dated July 1. 2002
between the San Bernardino City Unified School District and the City of San
Bernardino for its DclmlUlll Heights Hcadstart Center. This agreement will expire
on Junc 30, 2004 and may be cxtended by mutual written consent one year at a
time up (0 a (otal of three years, subject to the terms and conditions agreed upon by
both parties by June 30111 of each year.
lbis letter serves as written notification oCthe District's wish to extend this
asrccmcnt through June 30, 2005 and also as written notice oCthe following
change:
A. Section III-Paymcnt: thc cost per meal will increase as follows:
Breaktast: $1.01
Student Lunch: 2.10
Adult Lunch: 2.15
Schedule B Snack: 0.54
If the City of San Bernardino wishes to extend this agreement and agrees to the
above noted change in the contract, please sign below and return to me no later
than May 31. 2004.
;;;;;7;'~
Laura A. Breuer
Business Manager
Nutrition Scrvices
NUTRITION SERVICES DEPARTMENT
1257 Northpark 81vd., San Bernardino, CA 92107. (gag) 881-8000 . Fax (909) 881-8016
@sbcusd.k12.ca.us
,
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1 RESOLUT~~V
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
3 AMENDMENT NO. 6 TO THE AGREEMENT WITH SAN BERNARDINO CITY
UNIFIED SCHOOL DISTRICT, RELATING TO DELIVERY OF BREAKFASTS,
4 SNACKS, AND LUNCHES TO DELMANN HEIGHTS HEADSTART CENTER.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24 1/
25 II
26 III
27 III
28
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
authorized and directed to execute on behalf of said City Amendment No. 6 to the agreement
with the San Bernardino City Unified School District relating to the delivery of Breakfast, Type
A Lunches, and Schedule B Snacks to the City's Delmann Heights Headstart Center, to extend
he term for one year and to provide for the increased rates for breakfast at one dollar and one
ent ($1.01) each, student lunches at two dollars and ten cents ($2.10) each, and snacks at fifty-
our cents (.54~) each, and adult lunches at two dollars and fifteen cents ($2.15) each, a copy of
hich is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as
ough set forth at length. All other terms and conditions of the Agreement shall remain in full
orce and effect.
SECTION 2. The authorization granted hereunder shall expire and be void and of no
further effect if Amendment No. 6 is not executed by both parties and returned to the office of
e City Clerk within one hundred twenty (120) days following the effective date of the
. .
resolution.
III
ND, 15
8/ av/Olf
III
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
1 MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE
AMENDMENT NO.6 TO THE AGREEMENT WITH SAN BERNARDINO CITY
2 UNIFIED SCHOOL DISTRICT, RELATING TO DELIVERY OF BREAKFASTS,
3 SNACKS, AND LUNCHES TO DELMANN HEIGHTS HEADSTART CENTER.
4
5
6
7
8
9
10
11
12
13
14
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Conunon Council of the City of San Bernardino at a
Meeting,
thereof, held on the
day of
, 2004, by the following vote to
wit:
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN LONGVILLE
MC GINNIS
DERRY
KELLEY
JOHNSON
15 MC CAMMACK
16
17
18
19
20
21
22
Rachel G. Clark, City Clerk
,2004.
day of
The foregoing resolution is hereby approved this
JUDITH VALLES, MAYOR
City of San Bernardino
Approved as to form
And Legal content:
23 ~
24 By: t I -
filet 0""'<1'(
25 7-8-04-dlp - Delmann breakfast, lunches & snacks
26
27
28
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o
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AMENDMENT NO.6
AGREEMENT
(San Bernardino Unified School District)
This Amendment to Agreement is entered into this day of , 2004, by and
between the CITY OF SAN BERNARDINO and SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT delivery of Type A Lunches and Schedule B Snacks to the City's Delmann
Heights Headstart Center.
I. That certain Agreement between the parties dated June 24, 1998 is hereby amended to
extend the term of this contract for an additional one-year period... "commencing July
I, 2004 and expiring June 30, 2005;" and to increase the rates in Paragraph III.
Payment, as follows: Adult Lunch: $2.15, Breakfast $1.01, Student Type A Lunch:
$2.15, Schedule B Snacks: .54~.
2. All other terms and conditions of the Agreement described shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties have executed this instrument upon the date first herein
above appearing.
ATTEST:
CITY OF SAN BERNARDINO
By:
Rachel G. Clark, City Clerk
By:
Title:
SAN BERNARDINO CITY UNIFIED
SCHOOL DISTRICT
By:
Title:
Approved as to form
And Legal content
By: r:~
-Sf"d o"""t!{
.,
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
August 6, 2004
TO:
Lemuel Randolph, Director of Parks, Recreation and Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2004-248
At the Mayor and Common Council meeting of August 2, 2004, the City of San Bernardino
adopted Resolution 2004-248 - Resolution authorizing the Mayor or her designee to execute
Amendment No. 6 to the agreement with San Bernardino City Unified School District relating to
delivery of breakfasts, snacks, and lunches to Delmann Heights Head Start Center.
Attached is one (I) original agreement. Please obtain signatures in the appropriate location and
return the original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and agreement will be null and void if not executed
with 120 days, or by November 30, 2004.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
Signed'
Please sign and return
Date:
...
d,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ r2r04 Item # 15 Resolution # 2C:J::JL\~ 2~~
Vote: Ayes 1-'-\1(.,-'\ Nays 8- Abstain S Absent..e-
Change to motion to amend original documents 0 Companion Resolutions
Null/Void After: 1'20 days /
Resolution # On Attachments: 0
I \- 3J~
PUBLISH 0
POST 0
Note on Resolution of attachment stored separately: 0
RECORD W/COUNTY 0 By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
<{-+6Lj
<;S--S--or
&' -5'<:A
Reso. Log Updated:
Seal Impressed:
g--
g-
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
~ ...."'--O~ Date Returned: C1rlh-6'f' Not Returned: 0
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes1 No
Yes No ./
Yes No ./
Yes NO+-
Yes No
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 Facilities 0 Parks & Recreation g'
City Attorney ff Finance 0 Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others: 1.-
Notes:
Ready to File:_
Date:
Revised 12/18103