HomeMy WebLinkAbout26-City Administrator
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: July 7, 2004
'-OR\G\NAL
Subject: Resolution for FY 04/05 civic and promotion funding
Little League Baseball Inc., Western Regional
Headquarters
From: Fred Wilson
Synopsis of Previous Council Action:
7/07/04
Ways and Means recommended approval for FY04/05 civic and promotion funding in the amount of
$5000 and a waiver of fees for their 2004 tournament.
7/24/03
Ways and Means recommended approval for FY03/04 civic and promotion funding in the amount of
$5000 and a waiver of fees for their 2003 tournament.
7117/02
Ways and Means recommended approval for FY 02/03 civic and promotion funding in the amount of
$5,000 and a waiver of fees for their 2002 tournament.
Recommended Motion:
1. Adopt resolution.
2. That direct funding in the amount of $5,000 from the FY04/05 civic and promotion funding be
approved; that indirect funding in the amount of $37,467 be transferred from the FY 04/05 civic and
promotion fund to various city departmental accounts as listed in the attached staff report; and that a
waiver of fees and use of city personnel and equipment be authorized in the c ndu of their 2004
tournament season.
Contact Person: Fred Wilson Phone: 5122
Supportinl! Data Attached: Yes Ward
FUNDING REQUIREMENTS: Amount: $ 5.000 direct! $37.467 indirect
Source (Acct. No.) 001-091-5186
(Acct. Description) civic and oromotion fund
Finance
.
liD. ,lID
Council Notes:
1)~~ ~ 2rn4-c?_4?
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution authorizing agreement between the City of San Bernardino and Little League
Baseball, Inc. for civic and promotion funding in the amount of $5,000 from the FY 04/05
budget to assist with the conduct of their tournament on August 1-12, 2004. The organization is
also requesting a waiver of applicable departmental fees in connection with the event.
BACKGROUND:
Michael Legge, Little League Executive Director, is requesting financial assistance from the FY
04/05 civic and promotion fund in the amount of$5,000 to aid in the conduct of their 2004
tournament scheduled for August 1-12,2004. They are also requesting a waiver of fees for
department personnel and equipment connected with the event. These fees are as follows:
TOTAL
$31,151
2,413
3.903
$37,467
Police
ParksIRec
Public Services
This amount is $4,051 higher than last year due to City personnel pay increases and the use of
the Police Command Station for one more day. Attached is a letter to the City dated June 25,
2004 and a completed Request for Funding Assistance including a proposed budget and
anticipated revenue from other sources, for your review.
Last year, the Mayor and Council approved $5,000 in civic and promotion funding to support the
activity with a similar waiver of fees. Attached is the organization's accounting of those funds.
FINANCIAL IMPACT:
Included in the FY04/05 budget is $153,500 (Acct. #001-091-5186) in civic and promotion funds
which are traditionally used to support events of common interest to the community. Attached is
a matrix illustrating FY03/04 funding activity.
RECOMMENDATION:
1. Adopt resolution.
2. That direct funding in the amount of $5,000 be approved; that indirect funding in the
amount of $37,467 be transferred from the FY04/05 civic and promotion fund to various
city departmental accounts as listed in the attached staff report; and that a waiver of fees
and use of city personnel and equipment be authorized to assist in the 2004 Western
Regional Little League tournament.
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LITTLE LEAGUE BASEBALL@INCORPORATED
EXHIBIT A
Western Regional
C!)
Headquarters
June 25, 2004
Honorable Mayor Judith Valles
Mayor and Common Council
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Dear Mayor Valles:
The 2004 Little League Baseball Western Regional Tournament is scheduled for Sunday,
August I, 2004 through Thursday, August 12,2004. Twelve Championship teams from
the II states of the Little League Western Region will begin arriving on Saturday, July
31,2004.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of $5,000.00 for our 2004 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses, feeding approximately 600 guests, opening ceremonies and
meals for teams and volunteers for the II day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, P A. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN2 from Al Houghton
Stadium here at the Western Regional Headquarters. The Northwest Division
Championship will be televised on August II th and the West Division Championship will
be televised live on August 12th. We again anticipate between 50 and 60 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
;;t:1~
Mike Legge
Western Regional Director
encl: 7
cc: Fred Wilson, City Adminstrator
6707 Little League Drive' San Bernardino, California 92407' 909-887-6444 . FAX 909-887-6135
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. '06/24/2003
12:29
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ADMIN
PAGE 01
EXHIBIT A
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.....:.: ..: ....: SANBE~AlUHNO
. ~QUES!~~:~IYI~ANDPROMOTION FUN
BasEl'bil;~i:inco~p"ra ted
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. 6707 Little Leagu~,.~:tiv~",>
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. ~'~i~~ti6n of 50 I c (3) n:on-piof'it,~ta, .Q~~~atiori '.'
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<~tigust 1-12, 2004 .......:We'~~:~mRegional Head uarters
::::tis@ofFunding ......, . " .
''';';'''. . : : SUl'pqrt for Wes.te:rn:~lj!gi!~Jial:..~it tIe League BB' Tourn .
Legge, Director
(Attached: YeSXJLNq'
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..;~9PQSEDcuRRENT BUDGET
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of San Bernardino
AMOUNT .
TOTAL
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3,500
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$144,200
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Re;ceived: 6/24/03 11: ;:I;.:jAM;
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.1l6/24/2003 12: 29
o
ADMIN
PAGE 02
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h.'.VST BE SUBMITTED TO CIty ADMIN1STltA.'10R,a.OPFICE 60 DA YS PRIOR TO EVENT FOR WHICH FUNDING I.fj RE01JESTED. NO RXCEPTIONS.
f....,... '. . . . ....., ,'. : .... . .
q!liAME OFOR.GANIZATIClN, Littl~r,eagtie Baseball, Incorporated
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i.~'..,;..:^:',...:'...'...',i.'..,..."" REQl1:ll;ST-'FbRCIVIC AND PROMOTION FUNDING
, 'PJlCj)i"(j,SED CURRENT BUDGET (1' ART TI)
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$. . EXPENDITllll-ES: (IDCiudt'idt~oWil!llreCt e.xpenses connect-with eyent)
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JlaP'ENSES . .. . AMOuNT . TOTAL
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.' :" City of SB Attached (Yes .. N' "Y'
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mfi'Sanitation' .' .' .. ",
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l~eiaIE1ients . .:... " ......::...-:
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~:;~. rOT~PROPOSED~Xi>~~~S.' ...... . *
~;) ,SEE' ATTACBEDORGANlZA:rION"BUDGET $164 , 000
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:W:~i1m~ary: ..' ..... ......,
~i:,' '. . .'. A, Total ReVenues $144 , 200 D. Total Amount Requested from City
,
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~y: TotalExpenditures ~ .... ~'$1~'4, 000 $ 42 467
~t;;:~ :., B. ,
.. '. 5, 000 Direct
" . ,,'
~'~ .. C TotalFee Waivers ..,:$-37,467. 37 467 Indirect
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*
UTILE LEAGUE BASEBALL@INCORPORATED
Western Regional
s
Headquaners
2004 Budget
Westem Regional Toumament
Little League Baseball, Inc
Revenue
Budget 2004
Concession/Souvenir Sales
117,700
18,000
Collection & Ticket Sales
Program Sales
3,500
Total Projected Revenue
139,200
Expenditures
Salaries & Benefits
(Directors, Part Time, ete)
37,500
Utilities
12,500
Equip RentaVField Maintenance
16,500
Feeding/Housing-Participants
25,000
Uniforms/Equipment
5,000
Concessions/Sourvenirs
59,000
Miscellaneous Supplies
8,500
--1llt811'roJectea-expemlltures -.
.....114;000-
Net Loss for Tournaments
(24,800)
Prep819d By ""'Dssa Singer
Treasurer. UI/fa Laagua Basabafl, Inc.
6123'04
6707 Little League Drive' San Bernardino, California 92407. 909-887-6444 . FAX 909.887-6135
~,......-' ,I..'~::';' _~-'-__'_ __..__
Received: b/0:::4/U3 11 :~~A'''''~
0~/24/2003 12:29
o
ADMIN
PAGE 03
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NAME OFO~GAN.izArION:I:.itt1e Leaque BasebalL Incoroorated
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:Iu:QUEST FOR FEE WAIVERS
'.' .... ...,' " l....' . .
(List aI1Citys,~t0.~~S(~~'!ihiOhyouare requesting fee waivers)
C. Fee wiii:vd~:"",i:"
Pollee ",.':"
. Amount'
31,151
.,
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civk Cen~,.u$i:~~ttpit,
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Re'fus.e"~i1i(<:',::, ;". "
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Developmeilt Sci'v.j~i:s.:' ", .' ' ,,, . .
'Planninii:tBF. :',": '
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'Parks, Rec!;,ea'tion:i,Emd Communitv Services
. ",:::,::,.:-:.:,.',,::., ".:'
Total J\inount~ri{~~f~,~~~r~(in-Kind Services)
3903
2,413
$37,467
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For oetIce 'UseOnlf;:' ,: ': .'
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Public Services.
Public Wqrks.:
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Facilities
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UTILE LEAGUE BASEBALL@INCORPORATED
Western Regional
September 5, 2003
Frederick A Wilson, City Administrator
300 North "D" Street
San Bernardino, CA 92418-0001
8
Headquarters
Ref: Accounting 2003 Western Regional Tournament Support
Summary
$5,000.00
Financial Assistance received from City of San Bernardino
Expense:
Roesch Lines, Transport Teams
Misc. Food Invoices
$3,996.00*
Partial 1.020.27**
Offsetting Expense
$5,016.27
* We are obliged to provide transportation for teams of up to 14 players, and 3 adults each
from LAX or ONT to the Regional Headquarters and return.
** Kitchen food expense for the 2003 Regional Tournament was in excess of $11,000. This
expense is directly related to feeding over 180 players, managers, and coaches in addition to
the volunteer support staff over the period July 31-August 12, 2003.
Please feel free to contact me should you require any additional information in this matter.
Submitted by:
~~
Mike Legge
Western Regional Director
attachments:
.\ )1,--:':
;;\ SEP 9 2003
"'\
I
6707 Little League Drive' San Bernardino, California 92407, 909-887-6444 . FAX 909-887-6135
Rece~ved: 6/27/04 8:29AM;
_> Litt~e League Baseba~l; Page 2
MAY-27-2004 THU 11:24 AM
FAX NO.
P. 02
ACORD. CERTIFICATr ,)F LIABILITY INSURANC,..- OPID JliI'I OATE lMMlDDNYYYI
TITTL-l 02/29/04
PRooucEA THIS CERTIFICATE III ISSUED AS A MAnER OF INFORMATION
ONLY AND CONFI!R8 NO RIGHTS UPON THE CERTIFICATE
'Keystone Risk Managers HOLDER. THI8 CERTIFICATE DOES NOT AMEND. EXTEND OR
RRl Box 302-' ALTIER THE covERAGE AFFORDED BY THE POLICIES BELOW.
Northumberland PA 17857 , I
Phone: 570-473-4302 Fax: 570-473-2927 !INSURERS AFFORDING COVERAGE ! NAlC #
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,,""JI.fRA: ..Je9ntinental Casualty ,
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Little Lea~a Baseball llN8uRER 0: -
Incotrllorat d - I -.
539 Rtr 15 .
South Wil iamaport IIA 17702 ~J!.R~D: --- I
IINSURIiR E: ;
COVERAGES
THE PQl..ICIES OF INSURANCE USTED BELOW HAve SeEN ISSUED TO THi INSURID NAM2.0 ABOVE FOR THE. POLICY PiRlOD INDICATED. NOTWITHSTANDING
ANY REQUlflSMe;Nl', l1!ftM OR cONDmON ~ #H( CON1RN:T OR OTHeR OOCUNI!NT wmc REB,ecT 1'0 WHICH THIS OER11F1C.'TE MAY fiE 166UECl OR
MAY PERTAIN, THE INSURANCE AFfORDiD fI'f THE pouclES DESCRIBI!O HEREIN IS SUIIJECTTO,AI..L. THE TERMS, EXCLUSIONS AND CONDITtDNS OF SUCH
poucIES. AGGREGATE LIM11S eHOWN MAY HA\lE 8EEN RECUCEO av PAID CLAIMS.
~~ ~Rd _.n'-"';';;~~E I POLICY NUMUfl
i' GENERAl. LlA8IUTY
A ~~l.~=;;~:~r~RI GL 2710~a079
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01/01/04
01/01/05
UMlTS
EACH OCCURRENCE I 2 500 000
PAEMlSiSli. _.....1.._, I 250 000
MEDPp(At'ttJeMplrwi) 110 ,000
~ERSONAL"[lIIl~.!.:!' .. .!.!? 500 000
G~N~~M.GATi S2500,000_
'RODUCTS.COM~JOPAGO $ 2 500 000
COMBINEO SINGLE l.1MIT $1,000,000
A /Wi AUTO BllA 271018096 01/01/04 01/01/05 ~.CCid"'1)
,t.LL. OWNitI AUTOS BOOR. Y ~RY
SCHeOUlEO AUTOS 1P".......1 $
X HR.e.D AUTOS ~DLY INJURY
$
X NON-OWNEO AUTOS (Pet~den1)
--..--...,------ P'ROPEItTY' CNAAGI: $
CPetaccldtnl)
GARAGE LlABlLrrY AlffOON-Ye EAACOIOENT $
"*' AUTO O'l'HfRW fAAce $
AUTO ONL : - $
eXCESSJUMlIREUJ. L.tAalUTY EACH OCCUMENCE $
OCCUR o ClAIMS MACE ......EGA'" $
S
OEOUC1UJI-E $
R~reN1'1ON $ $
_ERS c<>Ml'IiNSATIClH AND X 0 ER
A EJ.'PLOYERS'LJABIUTY WC 27101805 01/01/04 01/01/05 $ 1 000 000
AN'( PIlOPRlliTORJP^"TNIi!RJ&lCSCUTIIIE E.I.,&ACH,t.CCID~.
OFFlCIiR/MEMBER EXCWOED? E.LOlSEASE.EAIiMPL.OYOE $ll 000 , 000
~,d~bflYnd6t
Eew.. PROVIStoNS below E.L DISEASE. POlICY LIMIT $ 1 000 000
OTHER
DESCRIPTION OF OPERATlONS' LOCATIONS IWHICl.&S/IiXCLUSJONS ADDED IV ENDOWMENT 'sPeCiAl. PROVISIONS
Certificate Holder is also an additional insured.
2004 San Bernardino annual Little League Tournament.
CITYOFS
CANCELLATION
lHOULD ANY OF THI! AIIove: ce:SCJl/BED POUC," BE C,ANCILLZg .lrOftE THIi! EXPIRATION
DATETHEREOF.1lie:ISSUlNGINSURERWlUiNCI!AVORTOM.'lL ~ D,lYSWRI~~
NOTICE TO THe CERTlfIOA NAMED YO THI \.!fT. Bur FAlLUftE TO DO so SHAU
MY KIND UPON 1l'lE If\lSURER. rrs AOENTSOR
ceRTIFICATe HOLOER
Ci ty of San Barnardino
Lori Sa5800n
300 North "D" Street
San Bernardino CA 92418-0001
Ke
dJI /';l""ntJIn. ,..I'\DQncATI^" -tCl..
Arn'C!""...C 'Vr.~JI!.: :!t~\
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1M ..,.""y "&'111 TO
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U: S. TRI;ASURY. DEPARTMENT
INTERNAl. REVENUE SEAVICS:
D'.TIlICT DlIlKC:TOIl
~. Q. 80)(. nil.
"-H' LoAD!:\. PHI'-. .PA. 't.OI
PH'I-I.O-611..o
J lUlUar:r 11, 1968
. .
AU:R:P
l.
. Little League Bueballj Inc:.rporatlld
1'.0. Box l127
'William:r:port.. 1'4. J 17701
~UIl~OU .
charitable and Educ:ationa
ADAalUIIIINQU.At.. . '1&.1 JUnU"HI WtTH
D"TIlICT DIIlICTOIl 0' INTUH.~ "VENUE
Pkiladelphia
'0';" ..... Ill.
QUIIIIO
ACCOUNTING ~IAIOD
INOIItG
Soptember )0
aentlemenl
NO
On ,he basI. 0/ YOllr slaled purpo.u and Iha under.landlnq Ihot your oPlrol'/on. will canllnue 01
e.l,lnncod 10 dUll) or will con/orm 10 Ihooo ptopoeed In YOl" rulfn,! opplfCllllan, we hove concluded
tho, you 01'0 uempllrom fedarol In COrnu lax a. on or'lanl2nllon de.crlbed In aeclllll\ SOllc)131 01
Iho Inlo'nal Hlvon.ue Codl, Any chonQs. In OIlOlr<llloll IramlhoSlt d..""lbed. or In '/'O'lr charactar
or p"'posu, musl he roporled hncnodlo,oly 10 your 1)lslrlct Dlractor for cllI\.ldefQllon ollMlr Iliaci
upon your ..ompt Ilal..,., You '01"'1 also repo'l any chnnqe In your nolllO ct oddreu,
You ora nol 'equlred 10 (flo federollncomo lax reI urns 10 1000 a. you retain on ex"mptllolue, Uil-
I.ss you art subJeCI 10 lhlllax on unr.lalotd-bu~ln... Inco,ne Impo.ed by ..ellan SII 01 1M Code,
i" which evenl you ore required Ie III. Porm ggo.'r. O~r dolormlnallon o. la YO'" lIabUUv lot
lillnQ lhe annual I n/ormaU on rolurn, Porm 9OO-A. la .el /or.lh above, Thai return, If NCIulnd, m...'
be flied an or ~Iore Ih. 151h day ollhe /Illh monlh aller Ih" cia.. 01 your annual occounllllQ period
Indica led abo.e.
Conl,tbul/ons mad. 10 you Qr. dedu~lIbl" by danors no provided in aecllan 170 01 the Cod.. a".
quo.lS. leqacles, devls.., Iranslers ar gillS 10 ct for your .... ON deductlbl" lar Paderal "Iale
and qill lax purposes undor Iha proYlslon. o/sectlon 2055, 2106 and 2522 ollhe Cade.
t
Vou CltO nOI liable ror Ihe la.as Imposec/ undor Iho federal Insurance Conlrlbulllll\a Aell.aclal
.ocurily 10xes) unle.. you file a waiver 01 oxempllan c.rll/ICQI" <1. provld"d In .""h ac:l. You 011
nolllabl. la, Ihe lax Impoled under Ih. F'ldoral Un'/IllllaymGnl Tax Act. Inqulrie. Qboulthl walwr
of .xempUon clrllflcola lor aoclal ..curlly taxe. Iholilc/ ~ oddft..ed 10 Ihl. oUlce. aa .hould any
QU".lIon. concarnlnQ a.cl.., employmonl ct olher foc/orallaxes. ,
This 18 a dolermlnallon IllIor. Thill letter IrUper:ledllS Nat,tow Ottics Lotter dated.
December 7. lSlSl uouod to your prodeoa.9oar corporation.
v.ry Iruly YoUre,
~ .-
/,~_....,...J? .::;(.(.I.-/...t~......,
..- . I BllYJDOIU' I. l'r:l.lldlnan
Dlslrlct Director
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- ":f-, ~ :_
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. .
,
Tentative Schedule
2004
Western Regional Tournament
(subject to change)
Sat Sun Man Tue Wed Thur Fri
31-Jul 1-AuQ 2-Aug 3-Aua 4-Aua 5-Aua 6-Aua
Golf
Toum.
9:30AM 9:30AM 9:30AM 9:30AM 9:30AM
Team 12:15PM NW-2 W-4 NW-6 W-8 NW-9
Pictures NW-1
12:15PM 12:15PM 12:15PM
4PM 4PM W-2 NW-4 W-6
Sixty Challenger
Sixers 6: 15PM 5PM 5PM 5PM 5PM 5PM
Night Opening W-3 NW-5 W-7 NW-8 W-10
(all teams) Ceremonies
8PM 8PM 8PM . 8PM 8PM 8PM
W-1 NW-3 W-5 NW-7 W-9 NW-10
~.
Sat Sun Mon Tue Wed Thur Fr.
7 -Aug 8-Aug 9-Aua 10-Aua 11-Aua 12-Aua 13-AuQ
8:30 AM
Alumni
Breakfast
11:00 AM 11:00 AM
WR DA
Luncheon Brunch
Semi Finals
. 4PM 4PM
Semi 1 Semi 1
NW W
5PM 5PM 5PM 5PM
NW-11 ; W-12 6:30PM 6:30PM Champ Champ
NW Closina ' West Closino NW W
Ceremonies Ceremonies ESPN2 ESPN2
8PM 8PM 8PM 8PM
W-11 NW-12 Semi 2 Semi 2
NW W
corrltouml04regscb,xls
6/25/2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN AGREEMENT WITH THE CITY OF'
SAN BERNARDINO AND LITTLE LEAGUE BASEBALL, INC., WESTERN
REGIONAL HEADQUARTERS, FOR FINANCIAL ASSISTANCE FROM THE CIVIC
AND PROMOTION FUND FORFY 2004/05.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and
. ,
direct.ed .to execute on behalf of said City an Agreement with Little League Baseball, Inc.,
Western Regional Headquarters, for civic and promotion funding in the amount of $5,000 in
direct funding from the FY 2004/05 Budget, a copy of which is attached hereto, marked Exhibit
"A" and incorporated herein by reference as fully as though set forth at length.
Section 2.
The authorization to execute the above referenced agreement IS
rescinded if the parties to the 'agreement fail to execute it within sixty (60) days of the adoption
ofthis resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
AGREEMENT WITH LITTLE LEAGUE BASEBALL, INC., WESTERN REGIONAL
HEADQUARTERS, FOR FINANCIAL ASSISTANCE FROM THE CIVIC AND
PROMOTION FUND FOR FY 2004/05.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meetiJ;lg thereof, held on
the
day of
, 2004, by the following vote to-wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
City Clerk
2004.
The foregoing resolution is her$!by approved this
.~~
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
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AGREEMENT
Civic and Promotion Funding
, '
This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a
municipal corporation, referred to as "City" and LITTLE LEAGUE BASEBALL, INC.,
WESTERN REGIONAL HEADQUARTERS, a non-profit 501 ( c ) ( 3 ) organization, referred
to as "Organization."
The parties agree to as follows: '
I. Recitals.
A. Organization has requested financial assistance from City for the
Fiscal year 2004/05, in order to assis,t in defraying the expenses connected with the conduct of
events related to a baseball tournament on August 1-12,2004, as outlined in the Request for
Funding Assistance and letter to the City, dated June 25, 2004, copies of which are attached
, ,
hereto marked I;lxhibit "A". The terms of the request are incorporated herein by reference and
shall govern the uses of the funds provided herein. The financial assistance provided for in this
Agreement is made on a one-time basis, and receipt of said funds shall not imply a continuing
-.J:;.;
obligation of the City beyond the terms of this Agreement.
B. The expenditure is for a valid municipal public purpose, to wit: for the
conduct of events related to their annual Little League baseball tournament.
2. Payment.
Upon presentation of a claim to the City Finance Director, City shall pay to Little
League Baseball, Inc., Western Regional Headquarters, on behalf of Organization
from the civic and promotion budget for the 2004/05
fiscal year, the total sum of FIVE THOUSAND DOLLARS ($5,000).
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AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY04/05 CIVIC AND
PROMOTION FUND ASSISTANCE.
3. Use of Funds.
The funds paid on behalf of Organization shall be used solely for the purposes set
forth in Paragraph I above. No deviation from these provisions shall be. made without the
express approval of the City of San Bernardino. Any unexpended funds shall be returned to the
City by Organization.
4. Accountability.
Financial records shall be maintained in accordance with generally
accepted accounting principles by Organization for this event in such marmeras to permit City to
easily trace the expenditure of the funds. All books and records of Organization for this event
are to be kept open for inspection at any time during the business day by the City or its officers
or agents. Failure to submit the financial records in accordance with this section will result in the
Organization reimbursing the City in the full amount received by Organization. At the
conclusion of the program, Organization or its designee shall present the City Administrator or
hi.s designee copies of all receipts for expenditures connected with said program in the total
."....,,-
.......,,.;;
amount of FIVE THOUSAND DOLLARS ($5,000).
5. Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and hold
harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
attorneys, employees and agents from all liabilities and charges, expenses (including counsel
fees), suits, or losses, however occurring, or damages arising or growing out of the use or receipt
of the funds paid hereunder and all operations under this Agreement. Payments hereunder are
made with the understanding that the City is not involved in the performance of services or other
2
AGREEMENT BETWEEN THE CITY OF SAN BERN;ARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY04/05 CIVIC AND
1 PROMOTION FUND ASSISTANCE.
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activities of Organization. The costs, salary and expenses of the City Attorney and members of
,
his office in enforcing this Agreement on behalf of the City shall be considered as "coWlsel fees"
fonhe purposes of this paragraph.
6. Insurance.
While not restricting or limiting the foregoing, during the term of this
Agreement, Organization shall maintairi in effec( policies of comprehensive public, general and
automobile liability insurance, in the amoWlt of$l,OOO,OOO, per occurrence combined single
limit, naming the City of San Bernardino, its departments, agencies, boards, commissions,
elected officials, officers, attorneys, employees, and agents as additionally insured. A certificate
of insurance evidencing such coverage shall be provided to the Mayor or her designee, with the
added notation that. the insuranqe policy shall not be terminated or materially altered without 10
days prior written notice to the City.
7. Temiination.
City shall have the right to terminate this Agreement ~.~ any (Wlding
.. '_u
remaining Wlpaid hereunder at its sole discretion by mailing a ten-day written notice to
Organization and this Agreement shall terminate ten days after the mailing of such notice. In the
event this Agreement is terminated for reasons of improper use of funds or use of funds for any
purpose other than those authorized, any Wlexpended portion of the funds provided by City shall
be returned to City, and the Organization shall reimburse to City any funds expended which were
used for any purpose other than those authorized under this Agreement, as set forth in Exhibit
UA".
3
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AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY04/05 CIVIC AND
PROMOTION FUND ASSISTANCE.
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8. Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to
take the adherence to the obligations imposed by this Agreement a binding obligation of the
Organization.
9. Notices.
All notices herein required shall be in writing and delivered in person or
sent by certified mail, postage prepaid, addressed as follows:
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1111/
1111/
1111/
1111/
1111/
As to City:
As to Organization:
City of San Bernardino
LITTLE LEAGUE BASEBALL, INC.
WESTERN REGIONAL HEADQUARTERS
300 N. D. Street
6707 Little League Drive
San Bernardino, CA 92418
San Bernardino, CA 92407
Attn: City Administrator
Attn: Mike Legge, Executive Director
,.~:.
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AGREEMENT BETWEEN THE CITY OF SAN BE~ARDINO AND LITTLE LEAGUE
BASEBALL, INC., WESTERN REGIONAL HEADQUARTERS, FOR FY04/05 CIVIC AND
PROMOTION FUND ASSISTANCE.
10. Entire Agreement.
..
This Agreement and any documents or instruments attached hereto or
referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and
supersede all negotiations and prior writing in respect to the subject matter hereof. In the event
of conflict between the terms, conditions or provisions of this Agreement, and any such
document or instrument, the terms and conditions of this Agreement shall prevail.
In witness whereof, the parties hereto have executed this Agreement on the day and date
first above shown.
. CITY OF SAN BERNARDINO
By.
Judith Valles, Mayor
LITTLE LEAGUE BASEBALL, INC.
WESTERN REGIONAL HEADQUARTERS
By.
.""":..
Mike Legge, Executive Director
ATTEST:
By:
City Clerk
Approved as to form
And legal content:
James F. Penman
City Attorney
By:
).If
5
LIITLE LEAGUE BASEBALL@INCORPORATED
EXHIBIT A
c
Western Regional
(!)
Headquarters
June 25, 2004
Honorable Mayor Judith Valles
Mayor and Common Council
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Dear Mayor Valles:
The 2004 Little League Baseball Western Regional Tournament is scheduled for Sunday,
August 1, 2004 through Thursday, August 12,2004. Twelve Championship teams from
the 11 states of the Little League Western Region will begin arriving on Saturday, July
31,2004.
c
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of $5,000.00 for our 2004 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses, feeding approximately 600 guests, opening ceremonies and
meals for teams and volunteers for the 11 day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, PA. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN2 from Al Houghton
Stadium here at the Western Regional Headquarters. The Northwest Division
Championship will-be televised on August 11 th and the West Division Championship will
be televised live on August 12th. We again anticipate between 50 and 60 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
JZ:1~
Mike Legge
Western Regional Director
encl: 7
o cc: Fred Wilson, City Adminstrator
6707 Little League Drive' San Bernardino, California 92407. 909-887-6444 . FAX 909-887-6135
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06/24/2003 12:29
o
ADMIN
PAGE 01
EXHIBIT A
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Little
. :.:.: .: ":<: SAN BERNARDINO
.~QVES!~~~:~IVICAND PROMOTION FUN
Bas,d,a:nlncorporated
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.':PROPOSEDcuRRENl' JnJDGET .
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Ji.'Q'l~887-6444 .'.:);;::""::::::.'......;.. Mike Legge, Direct€)!, .
'. ,,,~ig\l~i:i<in of 501 c (3) Iion-piofii~t3'~~,~'j;~an:i"atiOri . {Attached: Yes.lQLNq'
r:'(.';,,~ . '. . '.' . . . .' .'. ". >:"~""~~'>: ...<:\.,';\ . '. .' .
~. ite cifEvent'. '.( Lo.catii=orf-:;::~~::.: ," .
W:~tjgust 1-12, 2004::We:ii~:~i1iitegionalHead uarters
,~li6eOf'Funding . .' . '.- .....:i:". . .
.t::; . :SuPPQrt fbr West~iin;~'i"gt()~d:.~ittle League BBTourn'
pf~.~':~':' . . "', . . '.. :; ..... . ", """
il\;,,:UVENUES: lList all i1~tlct~att.rii~~ftIi5Qt.bet than Cltv of San Bernardino)
. .'.~(:',: : ,'. :. . ..., 'd .' AMOUNT
~orShiDS d'
.~WL> .:'. . ;'. . . i.,. .. ..,. ,.....
TOTAL
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F,\a-r~fulDollar AmolU1t Re~ue6tedofCitY.:.\
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06/24/2003 12:29
Rece':i.,ved: b/~4/U.:d" :~;.;:sAM;
o
ADMIN
PAGE 02
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.('-".' , . .,., 'f" .... '
ft;ilV,H' BE SC/BM1TTED TO err" ADMIN1STRA.TORfA. OFFICE 60 DA YS pRlnR TO EVENT FOR WI/ICH FUNDING IS REorJESTED. NO ExCEPTIONS.
:f:.... . . . .... '. ......' .... : ... . .
Ul'tM1EOFORGANIZATION: 1,.1 tder,.eagtie Baseball, Incorporated
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ltIif4l:ersilnnWS~laries
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~ .:::".. . . . Music' ,
j:n<.:'..Sound Svstem :'..
~;" .;.... ..... .
*,;: .: Other
i :'l'l-omotional Items
iji~; ..' ..,.. Trooliies
~f ,PrlaSoh,ues. '.'
~;;F.,:." . ". ,- lrts
!pi;: . . Other
?i l'San\taliop .
~'}i" . I'ortahleRestJ:ooms
~~$beciar Events .
~,.~:"'.' .'BanauetFacilities
j!,J!;:" . . .Parade
~fu . Other.. .. ';,(H
~~~; TOTAL PROPOSED EXPEmllTUltES . .... . \It..
~ ;";~EE" ATTACilEDORGAN1ZATION~'BU~GETI'
~t..,... ' . ....... .
tJ.~iimlnilry:... . .,' '.'
~.~J . . . .
p'A, TotalRevellues .'f1,44; ?OO
. . '~$16'4; 000
~.::: ::::::::~:~~:s ',.,$..37,,467
~t" (froUlPartIIl)..',
, . . ....' '.. " , .
REQV,ESTFORCIVIC AND PROMOTION FUNDING
. ':i~~i'.PISED CURRENT BUDGET (PART II)
(Indudt:'a:Ii'~o\Vil4Irect e.xpenses connect with e'Vent)
. ' ".
.
AMOuNT
TOTAL
.:-
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.
. .
.
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.
........
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.
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$164,000
D.
Total Amount Requested from City
$ 42,467
5,000
37,467
Direct
Indire.c:\;'
r""
""
c'
.~..
LITI'LE LEAGUE BASEBALL@INCORPORATED
Western Regional
(!)
Headquarters
.
2004 Budget
Western Regional Tournament
Little League Baseball, Inc
Revenue
Budget 2004
Concession/Souvenir Sales
117,700
18,000
ColI~tion & Ticket Sales
Program Sales
3,500
Total Projected Revenue
139,200
Expenditures
Salaries & BenefitS
(Directors, Part Time, etc)
37,500
Utilities
12,500
Equip Rental/Field Maintenance
16,500
Feeding/Housing-Participants
.~ooo
, Lv,
Uniforms/Equipment
5,000
- _--0 _____ .__"..
Concessions/Sourvenirs
59,000
Miscellaneous Supplies
8,500
o
- n"1-otan"rOjeCtett1:xpemlltures-'
19.J1,OOO
Net Loss for Tournaments
(24,800)
PrepaffKJ By MeDssa Singer
Treasurer, Uttle League BsssbaU, Inc.
1>'23104
6707 Litde League Drive' San Bernardino, California 9-2407. 909-887-6444 . FAX 909-887-6135
o
ADMIN
PAGE 03
06/24/2003 12:29
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NAME OFO~GANiiA:f1(lN:Li ttle Leaque BasebalL Incoroorated
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'RE(iliist'~;CI:VlC AN]) PROMOTION FUNDING (pARTIII)
. .. '" '0~ .
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. . "~QUEST FOR FEE WAIVERS
. .' .. .... ..... . .
(List all CitYseNic~sfiltwhi(lhY(luare requesting fee waivers)
. . ~. . ," -', .
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C, Fee wiii~~r~' c':,;, ,~i..'" Amount.
Pollee d ;<: 31 151
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.... s dSy.5~';
O\lll . ....5 '.' .,......"....
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.... ...ii'..::.:.....,.:
Public SerVices::'.:' ':. .... "",:..,:.:, 3 903
..
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Darks, . RecI:.eEihiOi):i,and Comrnunitv Services 2 .4'13
. . '-"'.....:<'.......::,..~..." ..
Total ADlOilD(iirf~)~a:t;V~ri (In.-Kind Services) $37,467
." . . ."~. . " .'
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. For OfileeUse:QnJY; :, .' .....
DepartmentalG~~tslD;i>~I)i;~: '. .
Fire
Public Services.
......' .
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",: ;. .
>: 'U,eyeiopment Services
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Public Wbrks .
....
Previous Ye~'s'.A~",ti\in~~:,Re~ewed: Admin:
Fjnance
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OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. . CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.us
'"
July 23, 2004
Mike Legge, Executive Director
Little League Baseball, Inc.
Western Regional Headquarters
6707 Little League Drive
San Bernardino, CA 92407
Dear Mr. Legge
At the Mayor and Common Council meeting of July 19, 2004, the City of San Bernardino
adopted Resolution 2004-242 - Resolution authorizing an agreement with the City of San
Bernardino and Little League Baseball, Inc., Western Regional Headquarters, for financial
assistance from the Civic and Promotion Fund for Fiscal Year 2004/2005.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by September 17, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
, . (
,. '/
,/1/(.( rl-I, "
I L ;""y'C.tt.{ .~~.':' <....., "--.,i
Michelle Taylor I
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALVES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 26, 2004
TO:
Fred Wilson, City Administrator
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-242 - Little League Baseball, Inc.
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the agreement with Little League Baseball, Inc., Western
Regional Headquarters, for financial assistance from the civic and promotion fund for Fiscal
Year 2004/2005. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
"
, .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): .\- 1'\-0"\ Item # '2-(p Resolution #
Vote: Ayes \-") Nays.e- Abstain..e--
Change to motion to amend original documents D Companion Resolutions
'Z.cxA - 2.'\2.-
Absent -€3-
Null/V oid After: loa days / 9 - n -O"t
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
'\ -'2..\ -0 "'\
f).~/-C:l1
'\-d-d-Clj-
Reso. Log Updated:
Seal Impressed:
Er
B-
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
').-Z3-~ '1 Date Returned: 'l-:ff,-oq NotReturned:D
Znd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
,
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
YesL No
Yes No~
Yes No-L
Yes No /
Yes NO/
Copies Distributed to:
Animal Control D EDA D Information Services D
City Administrator Ef Facilities D Parks & Recreation D
City Attorney 1M" Finance ~ Police Department D
Code Compliance D Fire Department D Public Services D
Development Services D Human Resources D Water Department D
Others: 0
Notes:
Ready to File: _
Date:
Revised lZ/18/03