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HomeMy WebLinkAbout21-Parks & Rec '- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lemuel P. Randolph, Director Subject: RESOLUTION AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BOYS AND GIRLS CLUB OF SAN BERNARDINO INC. TO PROVIDE COMMUNITY SERVICES AT THE DELMANN HEIGHTS COMMUNITY CENTER. Dept: Parks, Recreation & Community Services Dept.._ Date: July 7, 2004- OR\G\AAL MICC Meeting Date: July 19,2004 Synopsis of Previous Council Action: None Recommended Motion: Adopt Resolution Contact person: Lemuel P. Randolph Phone: 5030 Supporting data attached: staffr~rort reso agreement Ward: FUNDING REQUIREMENTS: Amount: $85,000 Source: (Acct. No.) 001-385-5505 (Acct. Description) other professional services Finance: ~1o/f)/wL Council Notes: ~ * '20'14- '2~i\ Agenda Item No. ~ "llqlDq , CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report I Subject: Resolution authorizing the Mayor or her designee to execute an Agreement between the City of San Bernardino and Boys and Girls Club of San Bernardino Inc. to provide community services at the Delmann Heights Community Center. Background: The Parks, Recreation and Community Services Department has operated the De1mann Heights Community Center since 1968. Services at the center have varied over the years based on community need and currently include the City's only Headstart program, an After-school program, computer classes, senior nutrition programs, sports programs, weekly food distribution, summer pool operation and several large scale special events. Since its opening, the community center has only had (2) managers, Ludie Taylor and Andy Brown. After 32 years of dedicated city service, Mr. Brown retired in 2003. In the fall of 2003, department management began discussions with Boys and Girls Club of San Bernardino officials regarding their potential interest in furthering their services to the westside community at Delmann Heights Community Center. The Boys and Girls Club of San Bernardino has significant experience in the provision of youth services in the city. For many decades, the Boys and Girls Club has provided enrichment, mentoring, recreation and sports programs to primarily west side youth. The current programs they offer at their 9th street location are similar yet more comprehensive than programs traditionally provided at De1mann Heights Community Center. As a result of the Boys and Girls Club of San Bernardino's strong background in program development and delivery, the City's responsibility to continue to provide these important services and the City's current fmancial constraints, it is prudent for the City to contract with the Boys and Girls Club for the provision of recreation services. The full-time position of Center Manager for Delmann Heights Community Center has been vacant since December 2003. The current part-time staff operating the center will be reassigned to accommodate this plan. The agreement terms include a payment of $85,000 to be paid in monthly increments over the one- year agreement term. This plan will allow these valuable services to continue while providing the city savings of approximately $12,000. Financial Impact: No cost to the General Fund. The budget for this program change will be incorporated in the adopted FY 04-05 budget. A cost savings of $12,000 for the City will result from this agreement. Recommendation: Adopt Resolution. c o c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~~~1t- RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BOYS AND GIRLS CLUB OF SAN BERNARDINO INC. TO PROVIDE COMMUNITY SERVICES AT THE DELMANN HEIGHTS COMMUNITY CENTER. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized and directed to execute on behalf of said City an Agreement with the Boys and Girls Club of San Bernardino Inc. providing community services at the Delmann Heights Community Center for the period of August I, 2004 through July 31, 2005, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to execute the above referenced agreement is rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage of this resolution. III III III III III III III III III '170. V 1/ 19/01/ c o o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BOYS AND GIRLS CLUB OF SAN BERNARDINO INC. TO PROVIDE COMMUNITY SERVICES AT THE DELMANN HEIGHTS COMMUNITY CENTER. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held day of , 2004, by the following vote, to wit: on the Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN LONGVILLE MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this day of 2004. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney By: c o o SERVICES AGREEMENT This Services Agreement ("Agreement") is entered into this day of July 2004, by and between Boys and Girls Club of San Bernardino Inc., ("CONSULTANT") and the City of San Bernardino ("CITY" or "San Bernardino"). WITNESSETH: WHEREAS, The City has provided has provided vital social, recreation and community services to \Vard 6 residents for 38 years at the Delmann Heights Community Center; and WHEREAS, the City desires to continue and expand social, recreation and community services to Ward 6 residents; and WHEREAS, CONSULTANT has demonstrated experience in the management and operation of social, recreation and community services to the citizens of San Bernardino in particular Ward 6 residents; and WHEREAS, the CITY desires to retain the services of the CONSULTANT for the purpose of management and operation of social, recreation and community services at Delmann Heights Community Center. NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. CONSUL T ANT shall do, perform, and carry out In a good and professional manner the following services. A. Operate the community center from Monday through Friday 8am to 7pm exclusive of the following holidays: September 6, November 11, November 25&26, December 23&24, December 30,31, January 17, 2005, February 21,2005, May 30, 2005, July 4, 2005. Exhibit "A" c o o B. Provide access for the Senior Nutrition Program - Monday through Friday - 8am to Ipm exclusive of holidays listed in item I A. C. Plan and implement youth and teen programming - Monday through Friday - 3pm to 7pm exclusive of holidays listed in item I A. Programming will include tutoring, social skills, conflict resolution, sports and general recreation activities D. Provide access to the Community Bread Giveaway program every Tuesday - 8am to 12 noon E. Provide access to the County Food Distribution program every third Wednesday - 8am to Ipm. F. Plan and implement annual events to include: I. Unity of Choirs - Third Saturday in February 2. Ludie Taylor Track Meet - First Saturday in June 3. Del Fest - Third Saturday in September G. Park Facilities including the track, field, basketball courts and baseball field will be available for use by the CONSULTANT for no cost when not in use by the CITY. CONSULTANT must submit a written request for use of these facilities in advance to CITY. A schedule of CITY use of these facilities will be available for review by CONSULTANT upon request. H. Pool Operation, Program Responsibilities will include, but are not limited to: Staff recruitment, training and scheduling to maintain adequate continuous surveillance over pool customers. Daily custodial upkeep of the restrooms and showers/changing rooms to ensure a clean condition and in good repair. Daily recording of disinfectant residual, chemical pH and maintenance procedures such as cleaning of filters and quantity of chemicals used, as required by County Environmental Health Services. Provision/purchase of, and maintenance of, appropriate aquatics equipment (rescue and safety equipment, lifeguard stands and umbrellas, equipment bags, cashiering items, first aid kit). Development and utilization of a system for entry/exit of patrons and related fee collection and deposit procedures. Develop and train staff thoroughly in a Critical Incident Response procedure. 2 Exhibit "A" c o c The pool operation will include, at minimum, recreation swim open to the public, one session each day. tvlonday through Saturday from 2:00pm-5:30pm. Minimum dates of operation are to be from June 28, 2004 - August 27, 2004. The CONSULTANT is to follow all posted POOL RULES and all State and County pool operation requirements, as well as local City codes and ordinances. The CONSULTANT will conduct the following routine and on-going maintenance tasks: Vacuum pool as needed. Clean pool deck on a daily basis. Check/empty filter baskets for the main pool circulation pump every other day. Clean pool skimmer baskets daily. Maintain water level at the level of the skimmers at all times. Remove floating scum, sputum, trash and debris. Re-stencil directional and safety signs on the pool deck as needed. Maintain and place out all required safety signs on the pool deck during times of operation to the general public (at minimum: pool rules, CPR sign, pool capacity, emergency response number = 9- I - I). Walls, ceilings, partitions, doors, lockers, and similar surfaces and equipment shall be refinished in a manner acceptable to the City as often as necessary to be kept in a good state of repair. Toilets, urinals, showers, wash basins, and other plumbing fixtures shall be maintained in a clean condition, and in good repair. Immediately contact the Parks, Recreation and Community Services Department for concerns requiring City staff attention. I. Additional Programs/Hours of Operation The consultant may desire to create additional activities and programs at the Community Center and/or expand the hours and dates of operation. Any additional activities, programs or hours and dates of operation will be communicated to CITY in writing by CONSULTANT and approved in writing by CITY in advance. J. Facility t\1anagement and Maintenance The CITY will retain responsibility for major maintenance, repair and routine custodial services at the center. CONSULTANT will be responsible for providing access to other facility users including the Headstart program and senior nutrition program. Facility layout identifying defined use of each space inclusive of outdoor facilities is located in Appendix "A" & "B". 3 Exhibit" A" c 2. COMPENSATION AND EXPENSES. For all of the above services provided, City agrees to pay Consultant compensation for a one- year period in the amount of $85,000. The fee shall be paid in monthly installments of $7083.33 by the] oth of each month. The monthly fee for services will cover all basic expenses incurred by the CONSULTANT on behalf of the CITY. No other expenditures made by CONTRACTOR shall be reimbursed by CITY without the prior written approval of the CITY. 3. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all matters covered under this agreement. City shall have free access at all proper times to such records, and the right to examine and audit the same and to make transcripts therefrom. Consultant shall provide a quarterly report of services provided and number of persons served by the 15th of July, Oct, Jan and April each year. o 4. TERM; SEVERABILITY. The term of this Agreement is for one year and shall be effective from August 1, 2004 through July 3], 2005 with the option of (2) I-year extensions upon written mutual consent of the City and CONSUL T ANT. This Agreement may be terminated at any time by thirty (30) days written notice by either party. 5. INDEMNITY. CONSUL T ANT shall indemnify, defend (if requested by CITY) and hold harmless the CITY, its departments, boards, commissions, elected officials, officers, attorneys, employees and agents from all liabilities, charges, and expenses (including, without limitation, reasonable costs of defense and reasonable attorney's fees) arising or growing out of or related to CONSULTANT'S and/or CITY'S performance of this Agreement, except that such duty to indemnify, defend and o hold harmless shall not apply where injury to person or property is caused by CITY'S willful 4 Exhibit "A" o o o misconduct. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. 6. INSURANCE. While not restricting or limiting the forgoing, during the term of this Agreement, CONSUL T ANT shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage as required by law, and shall file copies of said policies with the CITY'S Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificates of Insurance furnished to the CITY shall require the insurer to notify CITY in writing at least ten (10) days in advance of any material change or termination in the policy. 7. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, CONSULTANT shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 8. NO EMPLOYMENT. CONSUL T ANT shall perform work tasks provided by this Agreement but for all intents and purposes CONSULTANT and its agents or employees shall be an independent contractor and not an agent or employee of the CITY. 5 Exhibit "A" c o o 9. ASSIGNMENT OR SUBCONTRACTING. CONSUL T ANT shall not assign this Agreement, or any portion thereof without the prior written consent of CITY. Any attempt by CONSULTANT to assign or subcontract any performance of this Agreement without the prior written consent of the CITY shall be null and void and shall constitute a breach of this Agreement. 10. LEGAL ACTIONS. In addition to any other rights or remedies, either party may institute legal action to cure, correct or remedy any default, to recover damages for any default, or to obtain any other remedy consistent with the purposes of this Agreement. Such legal actions must be instituted in the Superior Court of the County of San Bernardino, San Bernardino District, State of California. The laws of the State of California shall govern the interpretation and enforcement of this Agreement. 11. ENTIRE AGREEMENT. This Agreement and any documents or instruments attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotiations and prior writings in respect to the subject matter hereof. In the event of conflict between the terms, conditions or provisions of this Agreement, an any such document or instrument, the terms and conditions of this Agreement shall prevail. 12. NOTICES. Any notice to be given pursuant to this Agreement shall be deposited with the United Postal Service, postage prepaid and addressed as follows: 6 Exhibit "A" c o o SERVICES AGREEMENT TO THE CITY: Parks, Recreation and Community Services Department 547 N. Sierra Way San Bernardino, CA 92418 Facsimile (909) 384-5233 TO THE CONSULTANT: Boys and Girls Club of San Bernardino, Inc. 1180 W. 91h Street San Bernardino, CA 92411 (909) 888-6751 Fax (909) 888-1474 I)\; WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date first above written. , 2004 Boys and Girls Club of San Bernardino, Inc. Date: July By: Clifford Hackney, Executive Director , 2004 City of San Bernardino Date: July By: Lemuel P. Randolph, Director of Parks, Recreation and Community Services 7 Exhihit "A" I I 01 ~ B ~ 0= ~ ! I~ t- O "'" N Ol 0::5 w- I-g Z'E WI'O O~ )-om I-C _1'0 zrJ) :J.i ::i~ ::i~ o~ Oz U)0l 1-(0 z~ C) .. -z wo Z~ z5 zo c(~ ::iffi .JI- WZ c~ I- ;( w I- ;( w I- ;( w I- ;( w ::E o o 0:: ~ @liQ o. 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IV ~ ~IQ o. ...J I-::E 0::0 <( 0"", I- 0:: """ en 00= o en"" ;'55 It) ~ 0 (; w (J ZZ <~ :::;;1- Z W (; o ~ 25 o z ::> o '" l!fJ <.? I 25.____. 5: r--_. I a.. iw<(zo ...JO"; : _._.i______._______i._.._____j .... ;( w ." 0.1 u... ~ ~ '" .D ..., 0 V> 0 ..., u... '- ::> .., 0 w ~ u '" '- '" I- .D ..., 0.1 ~ V> '" CO 0 c , '" , x Cl Z u.J Q "-' 'f ::> '.,/: ill ." 0.1 ..., >-,'- .o-J ...0:: =:t... W U W V> "'0 ::ILo.... c::::: '- o ..... ..., ..., V>Cl. QJ8QJ ..c: O+-' " u... .D '" 411 ~ ~ '" .D W V> '" co ~ .~ E "'..., 0 > '" '- '" ..... .D V> ::> ~ Q)~ '" ',.-U> ..., 0 or- V'I!- ~~ D- .,.... s.... C- u...... l1j "''-'' ..... ~ .., ill V> ill ..c: I- V>::> >,<:r 00.1 CO'- c o o SERVICES AGREEMENT This Services Agreement ("Agreement") is entered into this day of July 2004, by and between Boys and Girls Club of San Bernardino Inc., ("CONSULTANT") and the City of San Bernardino ("CITY" or "San Bernardino"). WITNESSETH: WHEREAS, The City has provided has provided vital social, recreation and community services to Ward 6 residents for 38 years at the Delmann Heights Community Center; and WHEREAS, the City desires to continue and expand social, recreation and community services to Ward 6 residents; and WHEREAS, CONSULTANT has demonstrated experience in the management and operation of social, recreation and community services to the citizens of San Bernardino in particular Ward 6 residents; and WHEREAS, the CITY desires to retain the services of the CONSULTANT for the purpose of management and operation of social, recreation and community services at Delmann Heights Community Center. NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. CONSUL T ANT shall do, perform, and carry out m a good and professional manner the following services. A. Operate the community center from Monday through Friday 8am to 7pm exclusive of the following holidays: September 6, November II, November 25&26, December 23&24, December 30,31, January 17,2005, February 21,2005, May 30, 2005, July 4, 2005. c o o B. Provide access for the Senior Nutrition Program - Monday through Friday - 8am to Ipm exclusive of holidays listed in item I A. C. Plan and implement youth and teen programming - Monday through Friday - 3pm to 7pm exclusive of holidays listed in item IA. Programming will include tutoring, social skills, conflict resolution, sports and general recreation activities D. Provide access to the Community Bread Giveaway program every Tuesday - 8am to 12 noon E. Provide access to the County Food Distribution program every third Wednesday - 8am to Ipm. F. Plan and implement annual events to include: I. Unity of Choirs - Third Saturday in February 2. Ludie Taylor Track Meet - First Saturday in June 3. Del Fest - Third Saturday in September G. Park Facilities including the track, field, basketball courts and baseball field will be available for use by the CONSULTANT for no cost when not in use by the CITY. CONSULTANT must submit a written request for use of these facilities in advance to CITY. A schedule of CITY use of these facilities will be available for review by CONSULTANT upon request. H. Pool Operation, Program Responsibilities will include, but are not limited to: Staff recruitment, training and scheduling to maintain adequate continuous surveillance over pool customers. Daily custodial upkeep of the restrooms and showers/changing rooms to ensure a clean condition and in good repair. Daily recording of disinfectant residual, chemical pH and maintenance procedures such as cleaning of filters and quantity of chemicals used, as required by County Environmental Health Services. Provision/purchase of, and maintenance of, appropriate aquatics equipment (rescue and safety equipment, lifeguard stands and umbrellas, equipment bags, cashiering items, first aid kit). Development and utilization of a system for entry/exit of patrons and related fee collection and deposit procedures. Develop and train staff thoroughly in a Critical Incident Response procedure. 2 c o o The pool operation will include, at minimum, recreation swim open to the public, one session each day, Monday through Saturday from 2:00pm-5:30pm. Minimum dates of operation are to be from June 28, 2004 - August 27, 2004. The CONSULTANT is to follow all posted POOL RULES and all State and County pool operation requirements, as well as local City codes and ordinances. The CONSULTANT will conduct the following routine and on-going maintenance tasks: Vacuum pool as needed. Clean pool deck on a daily basis. Check/empty filter baskets for the main pool circulation pump every other day. Clean pool skimmer baskets daily. Maintain water level at the level of the skimmers at all times. Remove floating scum, sputum, trash and debris. Re-stencil directional and safety signs on the pool deck as needed. Maintain and place out all required safety signs on the pool deck during times of operation to the general public (at minimum: pool rules, CPR sign, pool capacity, emergency response number = 9-1-1). Walls, ceilings, partitions, doors, lockers, and similar surfaces and equipment shall be refinished in a manner acceptable to the City as often as necessary to be kept in a good state of repair. Toilets, urinals, showers, wash basins, and other plumbing fixtures shall be maintained in a clean condition, and in good repair. Immediately contact the Parks, Recreation and Community Services Department for concerns requiring City staff attention. 1. Additional Programs/Hours of Operation The consultant may desire to create additional activities and programs at the Community Center and/or expand the hours and dates of operation. Any additional activities, programs or hours and dates of operation will be communicated to CITY in writing by CONSULTANT and approved in writing by CITY in advance. J. Facility Management and Maintenance The CITY will retain responsibility for major maintenance, repair and routine custodial services at the center. CONSULTANT will be responsible for providing access to other facility users including the Headstart program and senior nutrition program. Facility layout identifying defined use of each space inclusive of outdoor facilities is located in Appendix "A" & "B". 3 c 2. COMPENSATION AND EXPENSES. F or all of the above services provided, City agrees to pay Consultant compensation for a one- year period in the amount of $85,000. The fee shall be paid in monthly installments of $7083.33 by the 10lh of each month. The monthly fee for services will cover all basic expenses incurred by the CONSULTANT on behalf of the CITY. No other expenditures made by CONTRACTOR shall be reimbursed by CITY without the prior written approval of the CITY. 3. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all matters covered under this agreement. City shall have free access at all proper times to such records, and the right to examine and audit the same and to make transcripts therefrom. Consultant shall provide a quarterly report of services provided and number of persons served by the 15th of July, Oct, Jan and April each year. o 4. TERM; SEVERABILITY. The term of this Agreement is for one year and shall be effective from August I, 2004 through July 31, 2005 with the option of (2) I-year extensions upon written mutual consent of the City and CONSULTANT. This Agreement may be terminated at any time by thirty (30) days written notice by either party. 5. INDEMNITY. CONSUL T ANT shall indemnify, defend (if requested by CITY) and hold harmless the CITY, its departments, boards, commissions, elected officials, officers, attorneys, employees and agents from all liabilities, charges, and expenses (induding, without limitation, reasonable costs of defense and reasonable attorney's fees) arising or growing out of or related to CONSULTANT'S and/or CITY'S performance of this Agreement, except that such duty to indemnify, defend and o hold harmless shall not apply where injury to person or property is caused by CITY'S willful 4 c o o misconduct. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. 6. INSURANCE. While not restricting or limiting the forgoing, during the term of this Agreement, CONSUL T ANT shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage as required by law, and shall file copies of said policies with the CITY'S Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificates of Insurance furnished to the CITY shall require the insurer to notify CITY in wTiting at least ten (10) days in advance of any material change or termination in the policy. 7. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees, CONSUL T ANT shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 8. NO EMPLOYMENT. CONSUL T ANT shall perform work tasks provided by this Agreement but for all intents and purposes CONSULTANT and its agents or employees shall be an independent contractor and not an agent or employee of the CITY. 5 c o o 9. ASSIGNMENT OR SUBCONTRACTING. CONSUL T ANT shall not assign this Agreement, or any portion thereof without the prior written consent of CITY. Any attempt by CONSULTANT to assign or subcontract any performance of this Agreement without the prior written consent of the CITY shall be null and void and shall constitute a breach of this Agreement. 10. LEGAL ACTIONS. In addition to any other rights or remedies, either party may institute legal action to cure, correct or remedy any default, to recover damages for any default, or to obtain any other remedy consistent with the purposes of this Agreement. Such legal actions must be instituted in the Superior Court of the County of San Bernardino, San Bernardino District, State of California. The laws of the State of California shall govern the interpretation and enforcement of this Agreement. 11. ENTIRE AGREEMENT. This Agreement and any documents or instruments attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotiations and prior writings in respect to the subject matter hereof. In the event of conflict between the terms, conditions or provisions of this Agreement, an any such document or instrument, the terms and conditions of this Agreement shall prevail. 12. NOTICES. Any notice to be given pursuant to this Agreement shall be deposited with the United Postal Service, postage prepaid and addressed as follows: 6 o o o SERVICES AGREEMENT TO THE CITY: Parks, Recreation and Community Services Department 547 N. Sierra Way San Bernardino, CA 924] 8 Facsimile (909) 384-5233 TO THE CONSULTANT: Boys and Girls Club of San Bernardino, Inc. ] ] 80 W. 9th Street San Bernardino, CA 924] I (909) 888-675] Fax (909) 888-]474 ]N WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date first above written. , 2004 Boys and Girls Club of San Bernardino, Inc. Date: July By: Clifford Hackney, Executive Director , 2004 City of San Bernardino .. Date: July By: Lemuel P. Randolph, Director of Parks, Recreation and Community Services 7 .... x III ~ 8 .... ~ r- ~ 0 c= ..,. ~ N @ en ~ a::ts w- ~ I-g Z'E wco O~ .... >al ~ 1-<= _co ZrJ) :)-' :t~ :t~ O~ O. z men I-co :I:g: C) .. -z wo :I: I- zts zo <(-' :tffi ..JI- WZ c~ .... x III ::E o o 0::: ~ @ll~ 0:::. :::J Drl!e) ~ -oJ :::J ::E ~ii ~ @ll~ t). ~ S2 ::E@l 81 0:::. ::E t;(!k) .... x III ~ .... x III .... x III ::;; o o a: .... '" III a: '" Z III ::;; ::;; o o a: .... 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I I(/)<(zo ....0., , . , ~ l' L_________J ---- ~------------- .... x w c = co = >< c:l z: LU "- O~ "t:l ~ QJ .~ "- ~ ~ ~ <tl ..0 QJ VI <tl CO OJ V> " V> <1; +-> >,.~ .0- +-> C- QJU QJ VI<tl c:l " "- '" I- o ..., 4- +-> V> "- <1;0 U QJ .0 .r: <tl0+-> ~ <= .~ E <tl+-> 0 > <tl I- <tl 4- ..0 VI::>~ QJ ~ <tl .....U> +-> 0 .... VI S- ~~ C- ...... s... C- U.,.... to <tl<.!> 4- <1; ..,1- QJ V>VI::> QJ>,c:r .r:OQJ I-COI- "t:l ~ QJ .~ "- VI +-> ~ I- ::> <tl 0 .0 U +-> . 0 ~ 0 ~ "- <tl ..0 .., +-> QJ -" -" U VI <tl <tl I- CO I- 0 ~ ~ ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): '1- 19-oL\ Item # '2...\ Resolution # Vote: Ayes \ -~ I ') Nays ~ Abstain c., Change to motion to amend original documents 0 Companion Resolutions '?J:s:A- '23-1 Absent kf Nul1/V oid After: I" () days / '1 - If- 0 L1 Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: Date of Mayor's Signature: Date ofClerk/CDC Signature: "(-<...\rO"9 f)-oJ d--ot '1-'?.JrD"9 Reso. Log Updated: Seal Impressed: [3-""' W Date MemolLetter Sent for Signature: I" Reminder Letter Sent: I) -"2.-3 r Cri_ Date Returned: ~r dS-OC/ Not Returned: 0 2nd Reminder Letter Sent: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes~ Yes Yes Yes Yes No By No'/ By No ---L- By No ~ By No Copies Distributed to: Animal Control 0 EDA 0 Information Services 0 City Administrator 0 Facilities 0 Parks & Recreation GY City Attorney ~ Finance ~ Police Department 0 Code Compliance 0 Fire Department 0 Public Services 0 Development Services 0 Human Resources 0 Water Department 0 Others: -3 Notes: Ready to File: ./ Revised 12/18/03 ~ . . CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: July 23, 2004 TO: Lemuel Randolph, Director of Parks, Recreation & Community Services FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2004-234 At the Mayor and Common Council meeting of July 19, 2004, the City of San Bernardino adopted Resolution 2004-234 - Resolution authorizing the Mayor or her designee to execute an agreement between the City of San Bernardino and Boys and Girls Club of San Bernardino. Inc.. to provide community services at the Delmann Heights Community Center. Attached is one (1) original agreement. Please obtain signatures in the appropriate location and return the original agreement to the City Clerk's Office as soon as possible, to my attention. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by September 17,2004. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. Michelle Taylor Senior Secretary I hereby acknowledge receipt of the above mentioned documents. ,\A.JLy Signed. Please sign and return Date: . CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: August 26, 2004 TO: Veronica Martinez, Senior Secretary FROM: Michelle Taylor, Senior Secretary RE: Resolution 2004-234 - Boys and Girls Club of San Bernardino, Inc. CC: Attached is a fully executed copy of the agreement with the Boys and Girls Club of San Bernardino, Inc., to provide community services at Delmannn Heights Community Center. The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206.