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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, City Administrator
Subject: Set a Public Hearing to
consider a resolution adjusting or
establishing various Parks, Recreation,
and Community Services fees,
Cemetery fees, and Fire Department
fees.
Dept: City Administrator's Office
Date: June 28, 2004
ORlGINAL
Meeting Date: July 19, 2004
Synopsis of Previous Council Action:
August 4,2004 Council adopts Resolution 2003-211 adjusting various fees.
February 17, 2004 Council adopts Resolution 2004-58 adjusting various fees.
. Recommended motion:
That the Mayor and Common Council set a public hearing for Monday, August 2, 2004,
at 4:00 p.m. in the City Hall Council Chambers to consider d'us 'ng various fees,
Contact person: Teri Baker
Phone: 384-5122
Supporting data attached: Staff report
Ward:
All
FUNDING REQUIREMENTS: Amount: Additional revenue as indicated in the staff report.
Source: lAce!. No.) Various
(Acct. Description) Various
Finance:
Council Notes:
Agenda Item No, g
7/1 't/O '-/
STAFF REPORT
Subject:
Set a Public Hearing to consider a resolution adjusting or establishing various Parks,
Recreation, and Community Services fees, Cemetery fees, and Fire Department fees.
Backl!round and Overview:
The last comprehensive user fee update was approved by the Mayor and Council in
February 2004. At that time, Parks, Recreation, and Community Services and cemetery
fee increases were not included. Additionally, fees for the Fire Department's Multi-
family Rental Housing Inspection Program (approved at the July 6,2004 meeting) must
be established by resolution.
Fees for service, otherwise called user fees, must be calculated by determining the actual
cost of the services provided. As you may recall, user fees cannot exceed the cost of
providing the given service. The analysis consists of information regarding each service
for which a fee is charged, including the classifications of any employees involved, the
amount of staff time involved in providing the service, and other related costs for
materials, supplies, equipment, utilities, etc. Information regarding hourly salary and
benefit rates is also included in the analysis. Formulas are then used to calculate the
department overhead rate. The citywide administrative rate for each department is
applied to the subtotal of costs for each fee. This process results in the determination of
the total service cost per unit. Each department's recommended fees are based on this
service cost per unit.
Costs analysis were completed for the for the following fees:
. Parks Recreation and Community Services - Increase in fees for the use of various
park facilities. Parks would also like to amend the damage bond deposit requirements
for facility use. The deposit structure is determined by the number of people using
the facility. Staff is concerned that parties of 50 people or less are not applying for
park/facility use because they cannot afford to leave a deposit; thus, the City is not
collecting the park/facility use fee. The current damage bond deposit requirement for
fewer than 50 people is $300. The clean-up deposit for 50 or fewer people is $75,
(this deposit requirement would not be changed). Additionally, of those who do leave
a deposit, they pay with a credit card. The cost of processing and then refunding the
deposit is approximately $15. It is staffs experience that parties of 50 or less are
children's birthday parties and do not pose any damage problems and the deposit is
always refunded (please see attached memo from Parks).
. Cemetery Fund - Increase in various internment fees and related burial items and new
fees for marker inscriptions.
. Fire Department - New fees for the Multi-family Rental Housing Program Inspection
Program. The fee structure is based on the size of the complex, which would cover
the first and second inspection. Additionally, property owners requiring more that
two inspections would be billed at an hourly rate for third and subsequent inspections,
plus be subject to an administrative citation of $100 per remaining outstanding
7/19/04
Set public Hearingfor fee increase
Page 10f2
violation. The current Apartment Inspection fee will be repealed, as that program has
been replaced by Multi-family Rental Housing Inspection Program.
Draft sununaries of the proposed fee changes and new fees are attached. The next step in
this process is to conduct a public hearing, at which the Mayor and Council will consider
amending the master fee resolution to incorporate all of these revised/new fees. At the
conclusion of the public hearing, and the Mayor and Council may adopt the various fees.
Financial ImDact:
If the proposed fee adjustments are approved, potential revenue increases will be
associated with each fee change. Parks, Recreation, and Community Service fee
increases are estimated to generate $11,600 in additional revenue to the General Fund per
year. Cemetery fee increases are estimated to generate $29,250 in additional revenue to
the Cemetery Fund per year.
The proposed fees and citations for the Multi-family Rental Housing Inspection Program
are estimated to generate $563,206 in revenue per year (this amount includes revenue
from citations). These will be used to offset the cost ofthe program.
Recommendation:
That the Mayor and Common Council set a public hearing for Monday, August 2, 2004 at
4:00 p.m. in the City Hall Council Chambers to consider adjusting various fees.
7/19/04
Set public Hearingfor fee increase
Page 2 of2
Pad<s, Ra:reatim&Onnmity Services Upahmll
Inlfr-O.fficeMenmn:lum
To: Fred Wilson, City Administrator
From: Lemuel P. Randolph, Director
Re: Damage Deposit for 50 or Fewer
Date: July 6, 2004
Cc: File
Request the elimination of the $300 damage deposit for 50 or fewer for park use. The events
are generally for small family gatherings or birthday parties and our department has not had
any problems with damage. Due to the high cost, customers use a credit card for this
transaction that results in our department losing revenue due to the interest charged by the
credit card service. The department also experiences customers who inquire about the fees
and never return due to the high cost of the damage deposit. If we eliminate the damage
deposit for 50 or fewer we will issue more permits and increase our overall revenue.
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