HomeMy WebLinkAbout29-Police
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Garrett W. Zimmon, Chief of Police
Dept:
Police Department -
]une15,2004 ORIGINAL
Subject: Resolution of the City of San
Bernardino accepting the OOPS 2004
Technology Grant and authorizing the
expenditure of grant funds in accordance to
the grant expenditure plan.
Date:
Synopsis of Previous Council Action
6-29-04
Grants Ad Hoc Committee approved Request for Council Action to be submitted
to the full Council.
Recommended Motion:
Adopt resolution.
~~'~Ilr
MICHAEL BILLDT,. SSISTANT GflEF OF POLICE
Contact person:
Captain Robert Curtis
Phone: 384-5606
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $247,369
Source: Cops 2004 Technology Grant
Council Notes:
~!?d-
J2q~~ ?ML\ ~ z.zs
Agenda Item No.~
1\\I\0lt
CIlY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino accepting the COPS 2004 Technology Grant and
authorizing the expenditure of the awarded grant funds in accordance to the grant expenditure
plan.
BACKGROUND
The San Bernardino Police Department is the recipient of $247,369 in federal funding
"earmarked" from the COPS 2004 Technology Grant program. This funding will be used to
partially fund and offset the replacement of 123 aging and obsolete Mobile Data Computer's
(MDC's) used by field personnel. There is no cash match for this funding. COPS 2004
Technology grant funding will purchase 24 of the 123 replacement MDC's.
In May 2004, the department implemented an upgrade to the Tiburon Computer Aided Dispatch!
Records Management System (CAD/RMS) designed to move department automation systems
onto software platforms that operate on Windows XP operating systems. The CAD/RMS
upgrade necessitated that all peripheral devices, including MDC's, be upgraded or replaced. Our
current Motorola model MW Revision "A" MDC's physically cannot be upgraded.
Funding from this grant will positively impact public safety and crime prevention in the City of
San Bernardino in the following ways.
. The purchase of replacement MDC's will ensure that voiceless communication tot
from field units is maintained. The use of MDC's reduces radio traffic, improves
officer safety when officers are engaged in emergency operations or other high-risk
activities, and offsets the need to add additional dispatch personnel.
. MDC's allow officers to access law enforcement databases while in the filed. This
information is critical to officer safety.
. Replacement MDC's will provide the infrastructure necessary to implement new or
emerging technology, such as the Automatic Vehicle Locator (A VL) system,
Automated Report System (ARS), Automated citation System (ACS), and the in-field
use ofCAL-Photo and CAL-ID.
. Officers will be able to download pre-briefing information pertinent to policing their
assigned beat and providing enhanced service to the community.
. Officers will have additional free patrol time to meet community groups and address
community identified problems.
The Police and Fire Departments will need to purchase a total of 140 replacement MDCS (123
Police + 17 Fire). A companion RFCA accompanies this item that was prepared by Information
Services for the purchase of 116 additional MDC's ( 99 Police + 17 Fire) using lease/purchase
financing that is included in the preliminary FY 04/05 budget.
FINANCIAL IMPACT
There will be no impact on the City's General Fund. The Police Department will be using a total
of $247,369 in awarded COPS 2004 Technology Grant funds to purchase equipment and
technology related items listed in the grant expenditure plan.
RECOMMENDATION
Adopt resolution.
o
c
21
22
23
24
25
26
C 27
28
RESOL~~"
RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE COPS 2004
TECHNOLOGY GRANT AND AUTHORIZING THE EXPENDITURE OF THE
AWARDED GRANT FUNDS IN ACCORDANCE TO THE GRANT EXPENDITURE
PLAN.
1
2
3
4
5
6
7
8
9
10
11
12 III
13 III
The Mayor and Common Council of the City of San Bernardino hereby
SECTION I:
authorize the Police Department to accept the COPS 2004 Technology Grant and expend the
$247,369 in awarded grant funds in accordance to the grant expenditure plan.
III
III
III
14 III
15 III
16
17
18
19
20
III
III
'1Lo. !J.. CJ
7/?/lJtf
o
c
c
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE CITY OF SAN BERNARDINO ACCEPTING THE COPS 2004
TECHNOLOGY GRANT AND AUTHORIZING THE EXPENDITURE OF THE
AWARDED GRANT FUNDS IN ACCORDANCE TO THE GRANT EXPENDITURE
PLAN.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council ofthe City of San Bernardino at a
meeting thereof, held on
the
day of
, 2004, by the following vote, to wit:
Council Members
Abstain
Aves
Navs
Absent
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this _ day of
,2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
(}..
i.f~
o
c'
c
San Bernardino Police Department
COPS 2004 Technology Grant
Expenditure Plan Narrative
MDC Installation
County Communications will install the new MDC's in marked police units.
Reolacement Mobile Data Comouters (MDC's)
A majority of the COPS 2004 Technology Grant funding will be used to purchase 24
replacement MDC's. Each MDC consists of a laptop computer with 256MB memory upgrade,
touch-screen monitor, backlit remote keyboard, docking station, Motorola VRM850 radio
modem, GPS antenna, vehicle antenna, and power cord sets.
Miscellaneous Police EQuioment
COPS 2004 Technology funds will be used to purchase (24) MDC vehicle mounts, (3) laptop
MDC extenders to allow for mobility and misc. cables and small parts.
o
San Bernardino Police Department
COPS 2004 Technology Grant
Line Item Budget
ACCOUNT OBJECT & TITLE
5505 MDC installation by County Communications (20 @
$600 per vehicle)
TOTAL CONTRACTUAL SERVICES
5702 Complete Mobile Data Computers (MDC's) (24 @
$8,155.50 each)
5704 MDC mounts (24 @ $1,072 each)
Laptop MDC extenders (3 @ $2,564 each)
Misc. cables and small parts
o
TOTAL CAPITAL OUTLAY
GRANT TOTAL
c
PROPOSED
$ 12,930
$ 12,930
$194,802
$ 25,731
$ 7,692
$ 6,214
$234,439
$247,369
c
_-."C,I'T
....t.',.'
;,"~..A-""
'''. . ....
~ . '"
,.."~-.,,,.
COPS
~_u.".. ............-ou"...o .....,,,....
11....'...'...."'''0,..11111'''''
Grants Administration Division
COPS 2004 Technology Program
Please complete and return the proposal package via overnight courier to:
o
U.S. Department of Justice
Office of Community Oriented Policing Services
Technology Control Desk, 9'h floor
1100 Vermont Avenue, NW
Washington, D.C. 20005
Please be advised that the failure to submit all required documentation
by June 30, 2004 may delay the processing of your application, and/or
may result in the suspension or deobligation of Technology grant
funding awarded to your agency.
Internet web site: hllD://wwW.CODS.usdoLeov
OMB Control #: 1103-0082
Paperwork Reduction Act Notice
The public reporting burden for this collection of information is estimated to be up /0 J.5 hours per respondent, including the lime for
reviewing instructions, searching existing data sources, gathering and maintaining lhe data needed. and compleling and reviewing the
collections of information. Please send comments regarding this burden estimate or any other aspects of the collections of Ihis
in/ormation, including suggestions/or reducing the burden, to the Office a/Community Oriented PoUcing Services. U.S Department
of Justice, 1100 Vermont Avenue. NW, Washington. D.C. 20530; and to the Public Use Reports Project. -Office of Information and
Regulatory Affairs. Office of Management and Budget. Washington. D. C. 20503 You are not required to respond to this collection of
information unless it displays a valid OMB control nllmber.
o
to
o
o
OMS Approval No. 0348-0043
APPLlCA TION FOR 2. DATE SUBMITTED Applicanlldenlifl8r I
FEDERAL ASSISTANCE 6/15/04 N/A I
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE Slale Applicanlldenlifier I
Application Pmapplication NfA
o Construction o Construction ... DATE RECEIVED BY FEDERAL AGENCY Fedenlllldentifier
~ Non.Construclion r8I Non~Conslructjon N/A
5. APPLICANT INFORMATION
Legal Name: San Bemanlino Policl' Departmmt Organizational Unit: Police Department
Organizational DUNS: 063829779 Division: Patrol
Address (gAle city, counly, state, and zip code): Name and telephone number or person to be contacted on maners involving this
710 North D Street application (gNe area code)
Name: Robert Curtis, Captai n
P. o. Box 1559
San Bernardino. CA 92401 Phone: 909-384-5606
Fax: 909-388-4950
6. EMPLOYER IDENnFICA nON NUMBER (EIN): 7. TYPE OF APPLICANT: (enter approprIate letter In box) IT]
956000772 A. Stale H. Independenl School Disl.
B. County I. Slate Controlled Institution or Higher Learning
8. TYPE OF APPLICATION: C. Munk:ipal J. Privale University
D. Township K. Indian Tribe
181 New o Continuation o Revision E. Interstale L Individual
F. Intermunicipal M. Profil Organizalion
If Revision, enter appropriate letter(s) in box(es): 0 0 G. Special District N. Other (Specify)
A. Increase Award B. Decrease Award C. Increase Duration
D. Decrease Duration Other (specify): 9. NAME OF FEDERAL AGENCY:
Department of Justice
Office of Comnumily Oriented Policing Services
10. CATALOG OF FEDERAL DOMESnC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT:
~.~ Mobil e Data Computer (MDC) Replacement
TI11.E: 2004 Tedmology Initiative Project
12. AREAS AFFECTED BY PROJECT (elt/a, eountla, stilt., .rc:J:
City and County of San Bernardino, State
nf r.Hfnr'lin
13. PROPOSED PROJECT: 1.. CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a. Applicant b. Project
1/2312004 1/2212005 43 41/43
18. ESTIMATED FUNDING: 16. IS APPUCATION SUBJECT TD REVIEW BV STATE EXECUnVE
a. Federal 247369.00 ORDER 12372 PROCESS?
.
a. YES. lHlS PREAPPLICAllON/APPLlCATlONWASMADE
b. AppUcant $ .00 AVAILABLE TO THESTATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c. State . .00
DATE 6/15/Q4 ,via mail to Cal if
d. local . .00 O.E.S. )
b. NO. D PROGRNvtIS NOT COVERED BY E.O. 12'372
e. Other . .00 D OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
1. Program Income . .00
17. IS THE APPUCANT DEUNQUENT ON ANY FEDERAL DEBT?
g. TOTAL . .00 D Ve. If "Yes: attach an explanation. DNo
18. TO THE BEST OF MY KNOWLEDGE AND BEUEF, ALL DATA IN THIS APPUCA TIONIPREAPPLtCAnON ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED
BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE AnACHED ASSURANCES IF THE A~STANCE IS AWARDED.
a. Typed Name of Authorized Representative I b. Title c. Telephone number
Garrett w. Zimmon Chief of Police 909-384-5607
d. Signature of Authorized Representative e. Date Signed
Previous Editions Usabl.
Pr.5Ctibed by OMB Circular "'.10
Authorized for Local Reproduction
Standard Form 424 (REV. 4-92)
o
o
o
INSTRUCTIONS FOR THE SF-424
Public reporting burden for this collection of information is estimated to average 45 minutes per response. including time for reviewing
instructions. searching existing data sources, gathering and maintaining the data needed. and completing and reviewing the collection of
information. Send oomments regarding the burden estimate or any other aspect of this oollection of information, including suggestions for
reducing this burden, to the Office of Management and Budget. Paperwork Reduction Project (0348-0043), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE
ADDRESS PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required face sheet for pre-applications and applications submitted for Federal
assistance. It will be used by Federal agencies to obtain applicant certification that States which have established a review and comment
procedure in response to Executive Order 12372 and have selected the program to be included in their process, have been given an
opportunity to review the applicant's submission.
Item: Entrv: Item: EntN:
1. Select Type of Submission. 11. Enter a brief descriptive title of the project. If more than one
program is involved, you should append an explanation on a
separate sheet. If appropriate (e.g., construction or real
property projects), attach a map showing project location. For
preapplications. use a separate sheet to provide a summary
desCn'ntion of this nro'ect.
2. Date application submitted to Federal agency (or State if applicable) 12. List only the largest political entities affected (e.g., State,
and applicant's control number (if applicable). counties. cities).
3. State use only (if applicable). 13 Enter the proposed start date and end date of the project.
4, Enter Date Received by Federal Agency 14. List the applicant's Congressional District and any District(s)
Federal identifier number: If Ihis application is a continuation or affected by the program or project
revision to an existing award, enter the present Federal Identifier
number. If for a new Droiect. leave blank.
5. Enter legal name of applicant, name of primary organizational unit 15 Amount requested or to be contributed during the first
(including division, if applicable), which will undertake the fundinglbudget period by each contributor. Value of in kind
assistance activity. enter ttie organization's DUNS number contributions should be included on appropriate lines as
(received from Dun and Bradstreet), enter the complete address of applicable. If the action will result in a dollar change to an
the applicant (including country), and name.lejephone number, e. existing award, indicate only the amount of the change. For
mail and fax of the person 10 contact on matters related to this decreases. enclose the amounts in parentheses. If both basic
application. and supplemental amounts are included, show breakdown on
an attached sheet. For multiple program funding, use totals
and show breakdown usina same cateoories as item 15.
6. Enter Employer Identification Number (EIN) as assigned by the 16. Applicants should contact the State Single Point of Contact
Internal Revenue Service. (SPOC) for Federal Executive Order 12372 to determine
whether the application is subject to the State
internovernmental review nrocess.
7. Select the appropriale letter in 17. This question applies to the applicant organization. not the
the space provided. I. State Controlled person who signs as the authorized representative. Categories
A. State Institution of Higher of debt indude delinquent audit disallowances. loans and
B. County learning .. taxes.
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intennunicipal M. Profit Organization
G. Special District N. Other (Specify)
H. Independent School O. Not for Profit
District Orcanization
8. Select the type from the folk>wing list: 16 To be signed by the authorized representative of the applicant.
. "New" means a new assistance award. A copy of the governing body's authorization for you to sign
. .Continuation- means an extension for an additional this application as official representative must be on file in the
funding/budget period for a project with a projected completion applicant's office. (Cenain Federal agencies may require that
date. this authorization be submitted as part of the application.)
. .Revision~ means any change in the Federal Government's
financial obligation or contingent liability from an existing
obligation. If a revision enter the appropriate letter:
A. Increase Award B. Decrease Award
C. Increase Duration D. Decrease Duration
9. Name of Federal agency from which assistance is being requested
with this application.
10. Use the Catalog of Federal Domestic Assistance number and title of
the program under which assistance is requested.
SF-424 (Rev. 7-97) Bac'
o
@
U.S. Department of Justice
Office of Community Oriented Policing Services
Grants Administration Division
Washington. D.C. 20530
Timeline Template
This template represents a generic timeline covering a period of twelve (12) consecutive months.
Please fill in the appropriate information according to your schedule. If there is no scheduled activity
for a particular month, write "No Activity" in the respective location; all months should be completed.
If you have any questions, please contact your Technology Coordinator at 1-800-421-6770.
Month 1 See Attached
Month 2
Month 3
0 Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Month 10-
Month 11 -
Month 12 -
C
o
COPS 2004 TECHNOLOGY GRANT
Grant Timeline
JULY 2004 - Receive City Council approval to purchase grant equipment. Prepare
installation order for patrol vehicles and start device configuration tests with
demonstration/test device. Select Patrol MDC trainers.
AUGUST 2004 - Finalize MDC configuration. Conduct preliminary field test with
demonstration/test MDC. Finalize MDC training guide. Train Patrol MDC trainers.
SEPTEMBER 2004 - Publish MDC training guide. Receive and install grant funded
MDC's. MDC trainers will provide individualized training to patrol officers.
OCTOBER 2004-.Configure GPS component for CAD Automation Vehicle Locator
module. Resolve MDC performance problems. Enhance MDC commands and features.
Conduct remedial MDC training as needed.
NOVEMBER 2004 -Configure 802.11 b component and test deploy field reporting
software module. Resolve MDC performance problems. Enhance MDC commands and
features. Conduct remedial MDC training as needed.
o
DECEMBER 2004 - Develop and test 802.11 b based briefing documents and automated
patrol log sheets. Resolve MDC performance problems. Enhance MDC commands and
features. Conduct remedial MDC training as needed.
JANUARY 2005 - Resolve MDC performance problems. Enhance MDC commands
and features. Conduct remedial MDC training as needed.
FEBRUARY 2005 - Resolve MDC performance problems. Enhance MDC commands
and features. Conduct remedial MDC training as needed.
MARCH 2005 - Resolve MDC performance problems. Enhance MDC commands and
features. Conduct remedial MDC training as needed.
APRIL 2005 - Resolve MDC performance problems. Enhance MDC commands and
features. Conduct remedial MDC training as needed.
MAY 2005 -. Resolve MDC performance problems. Enhance MDC commands and
features. Conduct remedial MDC training as needed.
JUNE 2005 - Resolve MDC performance problems. Enhance MDC commands and
features. Conduct remedial MDC training as needed.
o
c
c
c
~
U.S. Department of Justice
Office of Community Oriented Policing Services
Grants Administration Division
Washington. D.C. 20530
Executive Summary
Agency Name: San Bernardino Police Department
State: CA
Point of Contact Name:
Robert Curtis. Caotain
Point of Contact Phone Number:
909-384-5606
Award Amount: $ 247369
Briefly summarize how your agency will use this grant funding. Please include how you expect this grant to
impact public safety and/or crime prevention in your community (250 words or less).
* Please IvDe your resoonse below *
The San Bernardino Police Department is seeking a COPS 2004 Technology Grant to partially
fund replacement of 127 aging and obsolete Mobile Data Computers (MDC's).
In May 2004, the department implemented an upgrade to our Tiburon Computer Aided Dispatch!
Records Management System (CAD/RMS) designed to move department automation systems
onto software platforms that operate on Windows XP operating systems. The CAD/RMS
upgrade necessitates that all peripheral devices, including MDC's, be upgraded or replaced. Our
current Motorola model MW520 Revision 'A' MDC's physically cannot be upgraded.
Funding from this grant will impact public safety and crime prevention in the City of San
Bernardino in the following ways:
. The purchase of replacement MDC's will ensure that voiceless communication to and from
field units is maintained. The use ofMDC's reduces radio traffic and improves officer safety
when officers are engaged in emergency operations or other high-risk activities.
. MDC's allow officers to access law enforcement databases. This information is critical to
officer safety.
. Replacement MDC's will provide the infrastructure necessary to implement new or emerging
technology, such as the Automatic Vehicle Location (A VL) system, Automated Report
System (ARS), Automated Citation System (ACS), and the in-field use of CAL Photo and
CAL-ID.
. Officers will be able to download pre-briefing information pertinent to policing their
assigned beat and providing service to the community.
. Officers will have additional free patrol time to meet with community groups and address
community identified problems.
o
c
o
San Bernardino Police Department
Mobile Data Computer Upgrade Project
A.
ASSESSMENT OF EXISTING PROBLEMlS
The San Bernardino Police Department first implemented Mobile Data Terminals
(MDT's) in July 1994, with the purchase of 141 Motorola 9100-11 MDT's. MDT's were
designed to reduce voice communication between field units and police dispatchers on
non-emergency calls for service, routine requests for information and limited access to
law enforcement automated databases such as CLETS/NCIC. MDT's improved officer
safety by reducing radio traffic when officers were engaged in emergency field
operations, traffic stops, subject checks and similar field activities posing significant
safety risks to officers.
In December 1999, the department utilized Local Law Enforcement Block Grant funding
to replace MDT's with Motorola model MW520 Revision "A" Mobile Data Computers
(MDC's). While MDC's provide voiceless communication, they also provided additional
capabilities, including in-vehicle local maps to expedite police responses to calls for
service and a platform to provide officers with electronic documents such as the
California Police Officers' Legal Source Book, California Vehicle Code and California
Penal Code.
In May 2004, the department implemented an upgrade to our Tiburon Computer Aided
Dispatch/Records Management System (CAD/RMS) designed to move department
automation systems onto software platforms that operate on Windows XP operating
systems. The Microsoft Corporation decertified Windows '95 in late 2000 which, in
turn, caused Tiburon to stop supporting our existing CAD/RMS software program. These
business decisions are necessitating the department upgrade CAD/RMS to a Windows
XP version.
The CAD/RMS upgrade necessitates that all peripheral devices, including desktop
computers and MDC's, be upgraded or replaced to have a minimum configuration of 400
MHz processors, 512 MB RAM, 40GB hard drives, and Windows XP Professional for
operating systems. Our current Motorola model MW520 Revision 'A' MDC's physically
cannot be upgraded to meet these minimum specifications.
The City has begun replacing our aging desktop computers with computers that meet the
minimum configuration requirements. The initial phase targeted computers in the
Detective Bureau and Records Bureau, where employees utilize them extensively to
perform their daily duties. Phase Two will place at least one replacement computer in
each operational unit. After Phase 2, the department will still have 92 desktop computers
that need to be replaced as funding is identified.
The department has extensively utilized federal and state grant funding to finance the
acquisition of new and replacement technology designed to improve the efficiency and
o
c
c
effectiveness of department persOlIDel and enhance the delivery of service to the
community. Unfortunately, the massive budget deficit facing the State of California has
eliminated funding for police technology grants. Additionally, the City of San
Bernardino is projecting a $6.8 million shortfall for FY 04/05, caused in part by a
reduction in state revenues. The police department will be called upon to shoulder a
portion of the budget cuts associated with this shortfall, as the department constitutes
42% of the General Fund budget. The department has tentatively submitted proposed
budget cuts totaling $1 million.
In summary, the police department has been unable to secure adequate funding for the
MDC replacement project.
B. PROJECT GOALS AND OBJECTIVES
2004 Technology Grant funding will be used to partially fund the acquisition of
replacement voiceless communication equipment for field personnel. The goals and
objectives of the MDC Replacement Project are as follows.
.
Goal 1 - Purchase 26 replacement MDC's that are compatible with and can operate
on the Tiburon CADIRMS software upgrade.
Objective 1.1 - Utilize the City of San Bernardino's Purchasing Code to identify
suitable replacement MDC's that meet or exceed the minimum configurations
necessary to operate on the upgraded Tiburon CADIRMS system and provides
preference to American manufactured products.
Objective 1.2 - Prepare and submit a Request for Council Action to purchase the
identified replacement MDC's.
Objective 1.3 - Accept delivery, benchmark and install replacement MDC's.
Objective 1.4 - Provide field personnel with requisite training necessary to
operate replacement MDC's.
. Goal 2 - Train all patrol officers and other MDC users on the functionality and
capabilities of the replacement MDC's.
Objective 2.1 - Identify a core group of patrol officers to be designated as MDC
trainers.
Objective 2.2 - Provide train-the-trainer training for all MDC trainers.
Objective 2.3 - Complete MDC training for all patrol officers and other MDC
users.
c
c
o
Objective 2.4 - Provide a mechanism to identify officers in need of remedial
MDC training and provide them with additional training.
C.
IMPLEMENTATION PLANS
2004 Technology Grant funding will be used to purchase 24 replacement MDC's. The
police department will follow the purchasing regulations contained in the City of San
Bernardino Municipal Code to complete the purchase of replacement MDC's and will
give preference to American manufactured products.
D. EVALUATION PLANS, OUTCOMES, AND EFFECTIVENESS OF THE
PROGRAM
In January 2004, the police department implemented a Patrol Beat Plan, initially staffing
15 of the 21 defined patrol beats with existing resources. The Patrol Beat Plan is
designed to provide beat stability, build ownership of the beat by officers (called
territorial imperative), and enhance police-community partnerships to work on
community identified problems.
The MDC replacement project allows the department to continue providing voiceless
communication between field units and dispatch personnel and provides field officers
with access to law enforcement databases. Equally critical, replacement MDC's will
provide a voiceless communication means to share law enforcement information with
police officers of surrounding police agencies. Interagency exchange of information
increases officer safety, aids in the apprehension of criminals, reduces crime and
improves safety of the community.
The Tiburon CAD/RMS upgrade project prepares the department's field communications
systems for new and emerging technology. The upgrade includes an Automatic Vehicle
Locator (A VL) system, an Automated Report System (ARS) and Automated Citation
System (ACS). With full implementation, these systems will free up officers to perform
community policing activities as fewer trips to/from the central police department will be
necessary to perform their assigned duties. Officers will have additional free patrol time
to meet with community groups and address community identified problems.
E. CURRENT/PLANNED CRIME PREVENTION ACTIVITIES
The Tiburon CAD/RMS upgrade project prepares the department's field communications
systems for new and emerging technology. The upgrade includes an Automatic Vehicle
Locator (A VL) system that will reduce response times to emergency calls for service by
recommending the closest available field units to dispatch.
Additional components include an Automated Report System (ARS) and Automated
Citation System (ACS). ARS and ACS will speed up the receipt, processing and
dissemination of reports and citations to subsequent users of this information to
investigate crimes and deploy personnel resources to address crime trends and patterns.
c
Additionally, automated citation data can be transmitted electronically to the District
Attorney's Office to speed up prosecution, while reducing data processing time for both
the District Attorney's Office and court system.
Replacement MDC's will provide the necessary infrastructure to support two planned
expansions of the CAL-ID system. CAL-Photo will allow for the electronic transfer of
digital photographs of warranted suspects to the field to aid in the identification and
apprehension of warranted persons. Advancements in fingerprint technology will allow
for thumbprints taken from persons detained in the field to be electronically transmitted
to CAL-ID for verification of their identity.
A wireless 80211B connection, made available at predetermined sites throughout the city,
will allow officers to download pre-briefing information pertinent to policing their
assigned beat and providing service to the community. These include All Points
Bulletins, warrants of arrest, stolen vehicle hot sheets, crime patterns, daily beat
summaries of call for service, and beat history information shared by officers on other
shifts.
With full implementation these systems will free up officers to perform community
policing activities as fewer trips to/from the central police department will be necessary
to perform that assigned duties. Officers will have additional free patrol time to meet
with community groups and address community identified problems.
c
c
c
~
U.S. Department of Justice
Office of Community Oriented Policing Services
Grants Administration Division
Washington, D.C. 20530
Budget Detail Worksheet
~ Please return all 6 pages II
A. EQUIPMENT
c
List non-expendable items that are to be purchased. Non-expendable equipment is tangible property
having a useful life of more than two years. Expendable items should be included either in the
"SUPPLIES" or "OTIlER" categories. Applicants should analyze the cost benefits of purchasing
versus leasing equipment, especially for high-cost items and those subject to rapid technical advances.
Rented or leased equipment costs should be listed in the "CONTRACTS/CONSULTANTS"
category. Pursuant to the Consolidated Appropriations Act, 2004 P.L. 108-199, be advised that, to the
greatest extent practicable, all equipment and products purchased with these funds must be American-
made. For agencies purchasing items related to enhanced communications systems, the COPS Office.
expects and encourages that, wherever feasible, such voice or data communications equipment should
be incorporated into an intra- or inter jurisdictional strategy for communications interoperability
among federal, state, and local law enforcement agencies.
Please include a detailed description for all items listed below in the Budget Narrative.
# of Units:
.............................
Item:
......................................................................................................
f9..~tJ..Yl}i.t.:
Subtotal:
...........................
24
Complete Mobile Data Computers
(MDC's)
$8,776.25
669.54
2,890.00
$210,630.0
16,069.0
24
3
MDC vehicle mounting brackets
Laptop MDC extenders
8,670.0
o
Eq uipment Total: S?35 . 369.00
I
o
c
c
B. OTHER COSTS
Pursuant to the Consolidated Appropriations Act, 2004 P.L. 108-199, be advised that, to the greatest
extent practicable, all equipment and products purchased with these funds must be American-made.
Please include a detailed description for all items listed below in the Budget Narrative.
# of Units:
Item: Cost I Unit:
Subtotal:
Not applicable
Other Costs Total: $ -0-
2
o
c
o
C. SUPPLIES
List items by type (office supplies; postage; training materials; copying paper; books; hand-
held tape recorders; etc.). Generally, supplies include any materials that are expendable or
consumed during the course of the project.
Please indude a detailed description for all items listed below in the Budget Narrative. I
# of Units:
.............................
Item: Cost / Unit:
Subtotal:
.................................................................,....................................... ..............................
Not .appl icable
Supplies Total: $ -0-
D.TRAVEL
List itemized travel expenses of project persOlUlel by purpose (e.g., staff to training, field
interviews, advisory group meeting). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X per diem). In training projects, travel and meals for
trainees should be listed separately. Show the number of trainees and the unit costs involved.
Identify the location of travel if known.
I Please in dude a description of tbe reason why travel is needed in the Budget Narrative.
!'.~!.P.9.~~..g.f..T.r.~y.~L.......
.#...9.r~!~ft. .!!~.m.:... G.9!)1.P.!!!~!\gQ:..
G9.~L..
.$!!!;>!9.!~I;..
Not applicable
Travel Total: $
-0-
3
o
c
c
E. CONTRACTS/CONSULTANTS
Contracts: Provide a description of the product or service to be procured by contract and an
estimate of the cost. Applicants are encouraged to promote free and open competition in
awarding contracts.
Please include a detailed description for all contracts listed below in the Budget Narrative.
S:?I.1~r.~~t..l?:~~~p.~i.?~.:.....................................
Installation of MDC and MDC mounting
brackets. .
(20 vehicles @ $600 each)
S:?I.1~~~.t.!:l.i.~..!.y'P'.:.:....
Cost:
Sole source
$12,000
Subtotal: $ 12,000
.............................................................................................................................................................
Consultant Fees: For each consultant enter the name (if known), service to be provided,
hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess
of$450/day require additional written justification in the Budget Narrative and must be pre-
approved in writing by the COPS Office.
Consultant Name/Title: Service Provided:
.~..?.r.P.~}'.s.:. .c:;.?s.t.!.P.~Y.:
Subtotal:
Not applicable
Subtotal: $ -0-
.............................................................................................................................................................
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants
which are in addition to their fees (e.g., travel, meals, lodging).
!.)'.p~..?~.~.~P:~s..e.:.. J?:s..c.r..ip.~i.?~:................................................................. S:?s..t.L!?~}'.:
Not applicable
Subtotal: $ -0-
Contracts/Consultants Total: $ 12,000
4
o
c
c
F. PERSONNEL
List each position by title and name of employee, if available. Show the annual salary rate and
the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the
applicant's organization.
Please include a detailed position description for all positions listed below in the Budget Narrative.
NameIPosition: S:?~p.I!~~t.i?.Il.:......................................... Cost / Unit:
...................................... .............. ...........................
Not applicable
Personnel Total: $ -0-
G. FRINGE BENEFITS
Fringe benefits should be based on known actual costs or an established formula. Fringe
benefits are for the personnel listed in budget category (F) and only for the percentage of time
devoted to the project. Please list FICA and Worker's Compensation, if applicable.
NameIPosition:
.~<:lJ?p.~~~tic:>I1.:...............................................
Cost / Unit:
Annual Fringe Benefits
FICA/Social Security
Health Insurance
Life Insurance
Vacation
Sick Leave
Retirement
Worker's Compo
Unemployment Insurance
Other
Not applicable
$
$
$
$
$
$
$
$
$
$
Fringe Benefits Total: $ -0-
5
H.BUDGETSUMMARY
c
When you bave completed tbe budget worksheet, transfer tbe totals for eacb category to the
spaces below. Please compute tbe total project costs and place tbat amount on tbe applicable
line.
I
Total Project Costs should equal the amount of your Technology grant.
l
Budget Category: Subtotals:
............................................... ........................
A. EQUIPMENT $ 235,369.00
B. OTHER COSTS $ 0
C. SUPPLIES $ 0
D. TRAVEL $ 0
E. CONTRACTS/CONSULTANTS $ 12.000.00
F. PERSONNEL $ 0
G. FRINGE BENEFITS $ 0
* Total Project Costs $ 247,369.00
C
* If the Total Project Costs does not equal the dollar amount that is listed on the Application
for Federal Assistance (SF-424, field 15a), please contact your Technology Coordinator at 1-
800-421-6770 orior to the submission of your proposal.
End of the Budget Detail Worksheet
c
6
c
o
c
COPS 2004 Technology Grant
Budget Narrative
EOUlPMENT
Item #1 - Mobile Data Computers
The following items combine to form one functioning Mobile Data Computing device for a total
of $8,776.24:
.
Laptop computer
$2,844.00
A laptop computer is the core component of each MDC device. The preferred configuration is a
1.2 GHz CPU, 40GB hard-drive, an 802.11b wireless card, and an internal GPS card. Each of
these components fulfills an operating requirement required by our CAD vendor (Tiburon Inc.)
for mobile CAD functionality. The device uses a standard commercial version of the Windows
XP Professional operating system.
.
12.1" remote, touch-screen monitor and
and backlit keyboard
$1,740.00
A remote 12.1 touch-screen monitor and a backlit remote keyboard assembly are essential to the
configuration used by the police department because of the need to store the laptop down low in
the passenger compartment outside of the air-bag deployment zone.
.
Docking station
$ 516.00
A docking station is a simple but essential device used to lock the laptop computer in the vehicle.
It also provides a connection point for accessories so that individual items do not have to connect
directly to the laptop computer. This device connects directly to the mounting hardware used to
hold the equipment in the front passenger area of the patrol car.
.
Motorola VRM850 radio modem
$2,681.00
This Motorola vehicle radio modem is used to connect the MDC device to the City's private 800
MHz data radio backbone. Without this device, the computer cannot access the CAD system
while the officer is in the field.
.
256MB Memory Upgrade
$ 68.00
This memory upgrade increases the amount of memory on the laptop computer to 512MB, which
is required by our CAD vendor's mobile software. The memory is installed by the selected
vendor, prior to delivery at no cost to the police department.
o
o
o
.
GPS Antenna
$ 71.00
This external GPS antenna is mounted on the outside of the patrol car so that the GPS device
inside the laptop computer can obtain a signal at all times.
.
802.11 b vehicle antenna
$ 43.00
This external 802.11 b antenna is mounted on the outside of the patrol car so that the 802.11 b
wireless LAN card can communicate with the laptop computer in the fleet parking lot at the
central police headquarters.
.
PDRC Power Cord Set
$ 86.00
This essential power cord set is necessary to provide power to the remote keyboard and monitor
assembly.
.
Laptop Power Cord Set
$ 96.00
This essential power cord set is necessary to provide power to the laptop computer.
Per Device Subtotal:
Per Device Sales Tax:
Per Device Shipping:
Per Device Total
$8,145.00
$ 631.24
0.00
$8,776.24
Item #2 - Patrol Car Mounting Hardware:
The following items combine to form one complete mounting solution for a single patrol car for
a total of $669.56:
.
Laptop/PDRC Mount
$ 425.00
This equipment is used to mount the computer and the remote keyboard/monitor securely in the
front of the passenger area of the patrol car. This hardware mounts to existing base plates
installed in every patrol car.
.
C07 radio console and face plates
$ 150.00
This equipment is used to hold the radio, siren controller and other electrical control devices that
exist in each patrol car. The size of the laptop computer and the need to condense available
space require that these new smaller console items be used in each patrol car.
Per Device Mounting Subtotal:
Per Device Mounting Sales Tax:
Per Device Mounting Shipping:
$ 575.00
$ 44.54
$ 50.00
o
c
o
Per Device Mounting Total
$ 669.54
CONTRACT/CONSULT ANTS
.
Installation
$ 600.00
The police department contracts with the County of San Bernardino's 800 MHz Group for the
installation of communications and electronic equipment in patrol vehicles. The installation of
this equipment is covered on a flat rate fee. There is no sales tax or shipping for this local labor
servIce.
o
o
c
U.S. Department of Justice
Office of Community Oriented Policing SelVices
S\
~
Assurances
Sc=veraJ provisions of federal law and policy apply to aU grant programs. We (the Office of Community Oriented Policing Services) need to
secure your assurance that the applicant will comply with these provisions. If you 'WOuld like further information about an}' of these
assunnces, please contact your state's COPS Grant Program Specialist at (800) 421-6770.
By the applicant's authorized representative's signature, the: applicant assures that it will comply with aU legal and administrative
requirements that go\'ern the applicant for acceptance: and use of fcdcnl gram funds. In particular, the applicant assures us that:
1. It has been legally and officially authorized by the: appropriate
governing body (for example, mayor or city council) to apply for this
grant and that the persons signing the application and these
assurances on its behalf are authorized to do so and to act on its
behalf with respect to any issues that may arise during processing of
this application.
2. It will comply with the provisions of federal law which limit certain
political activities of grantee employees whose principal employment
is in connection with an activity financed in whole or in part with this
goot. These restrictions are set forth in 5 u.s.c. S 1501, et seq.
3. It will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Sundards Act, if applicable.
4. It will establish safeguards, if it has nor done so already, to prohibit
employees from using their positions for a purpose that is, or gives
the appearance of being, motivated by a desjre for priV1lte gain for
themselves or others, particularly those with whom they have family,
business or other ties.
5. It will give the Department of Justice or the Comptroller General
access to 'and the right to examine records and documents related to
the grant.
6. It will comply with all requirements imposed by the Department of
Justice as a condition or administrative requirement of the grant,
including but not limited to: the requirements of 28 CFR Part 66 and
28 CFR Part 70, or the Federal Acquisition Regulations, as applicable
(governing cost principles); OMB Circular A~133 (governing audits)
and other applicable OMB circulars; the applicable provisions of the
Omnibus Ctime Control and Safe Streets Act of 1968, as amended;
28 CFR Part 38.1; the current edition of the COPS Grant Monitoring
Standards and Guidelines; and with all other applicable program
requirements, laws, orders, regulations, or circulars.
7. If applicable, it will, to the extent practicable and consistent with
applicable law. seek. recruit and hire qualified members of racili and
ethnic minority groups and qualified women in order to further
effective law enforcement by increasing their ranks within the sworn
positions in the agency.
8. It will not, on the ground of race, color, religion, national origin,
gender, disability or age, unlawfully exclude any person from
participation in, deny the benefits of or employment to any person,
or subject any person to discrimination in connection with any
programs or activities funded in whole or in part with federal funds.
These civil rights requirements are found in the non~discrimination
provisions of the Omnibus Crime Control and Safe Streets Act of
1968,,, .mended (42 u.s.c.I 3789(d)); Tide VI of .he Civil
Rights Act of 1964, as amended (42 U.S.c. S 2000d); the Indian
Civil Rights Ac. (25 U.5.C. II 1301-1303); Section 504 of .he
Rehabilitation Act of 1973, as amended (29 U.S.c. S 794); Title II,
Subtitle A of the Americans with Disabilities Act (ADA) (42
U.S,c. S 12101, et seq.); the Age Discrimination Act of 1975 (42
U.S.c. S 6101, et seq.); and Department of Justice Non-
Djscrimination Regulations contained in Tide 28, Parts 35 and 42
(subparts C, D, E and G) of the Code of Federal Regulations.
A. In the event that any court or administrative agency makes a
rmding of discrimination on grounds of race, color, religion,
national origin, gender, disability or age against the applicant after
a due process hearing, it agrees to forward a copy of the finding
to the Office of Civil Rights, Office of Justice Programs, 8 to 7th
Street, N\V, Washington, o.c. 20531.
B. Grantees that have 50 or more employees and grants over
$500,000 (or over $1,000,000 in grams over an eighteen~momh
period), must submit an accept2ble Equal Employment
OppOrtunity Plan ("EEOP") or EEOP shorr form ~f gramee is
required to submit an EEOP under 28 CFR 42.302), that is
approved by the Office of Justice Progra.ms, Office for Civil
Rights within 60 days of the award stan date. For grams under
$500,000, but over $25,000, or for gramees with fc=wer than 50
employees, the grantee must submit an EEOP Certification.
(Grantees of less than $25,000 are not subject to the EEOP
rc=quirement.)
9. Pursuant to Department of Justice guidelines Ount: 18,2002
Federal Register (Volume 67, Number 117, pagc=s 41455.41472)).
under Title VI of the Civil Rights Act of 1964, it wiU ensure
meaningful access to its programs and activities by persons with
limited English proficiency.
10. It will ensure that any facilities under its ownership. lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notif)' us if
advised by the EPA that a facility to be used in this gram is under
consideration for such listing by the EPA.
11. If the applicant's State has established a re\.iew and comment
procedure under Executive Order 12372 and has selected this
program for review, it has made this applic:ltion ava~able for
review by the state Single Point of Contact,
c
o
o
12. Pursuant to Executive Order 13043, it will enforce on-the-job
scat belt policies and programs for employees when openlcing
agency-owned. rented or pcrsonaUy..owncd vehicles.
13. It will not use COPS funds to supplant (replace) stare,loal, or
Bureau of Indian Affairs funds that otherwise would be made
2vUabJc for the purposes of this grant" as applicable.
14. If the awarded gnnt contains a retention requirement, it will
rcrain the increased officer staffing level and/or the incrC2scd
officer redeployment level, as applicable, with state or locaJ funds
for a m.jnimum of one full local budget cycle following expiration
of the grant period.
1 S. It will not use any fcdcnl funding dirccu}' or indin::cdy
to influence in any manner a Member of Congress, a
jurisdiction, or an official of any government, to favor,
adopt, or oppose, by vote or otherwise, any legislation, la\\'
nttification, policy or approprtation whether before or after
the introduction of 21lY bill, me2Sure, or resolution
proposing such Jegislation,law, ratification, policy or
appropriation as set forth in the Anti-Lobby Act, 18 U.S.C
1913.
False statemems or claims made in connectiun with COPS
gntnts (including coopenttive agreements) may result in
fines, imprisonment, disbarment from participating in
fedenJ grants or contracts, 21ld/ or 21ly other remedy
available by law.
I certify that the assurances provided are true and accurate to the best of my knowledge.
Elections or other selections of new officials will not relieve the gnntee entity of its obligations under this gnnt.
Signature of Law Enforcement Executive (or Official with
Programmatic Authority, a~ applicable)
Signature of Government Executive (or Official with
Financial Authority, as applicable)
Date
Date
updated: January 26. 2004 .01042/97
o
o
o
U.S. Department of Justice
Office of Community Oriented Policing Services
~
~
Certifications
Regarding Lobbying; Debarment. Suspension and Other Responsibility Matters; Drug-Free
Workplace Requirements Coordination with Affected Agencies.
Regarding Lobbying; Debarmcnl, Suspension and Other Responsibiliry Maners; Drug.Free Workplace Rc:quiremems Coordination with
Affected Agencies.
Although the Deparanent of Justice has made every effort to simplify the application process, other provisions of federal law require us to
seek your agency's certification regarding certain matters. Applicants should read the reguJations cited below and the instructions for
certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form
complies with ccrri6C2oon requirements under 28 CFR Put 69, "New Restrictions on Lobbying," 28 CFR Part 67, "Government-Wide
Debarment and Suspension (Nonprocurement)", 28 CFR Part 83 Government-Wide Requirements for Drug-Free Workplace (Gnnts),"
and the coordination requirements of the Public Safety Partnenhip and Community Policing Act of 1994. The certifications shall be
tteated as a material representation of bet upon which reliance will be placed when the Department of Justice determines to award the
covered gnnt.
1. Lobbying
As required by Section 1352, Title 31 of the US. Code, and
implemented at 28 CFR Part 69, for persons entering into a grant or
cooperative agreement over Sloo,OOO, as defmed at 28 CFR Part 69,
the applicant certifies chat:
A. No federal appropriated funds have been paid or will be paid, by
or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with the making
of any federal grant; the entering into of any cooperative agreement;
and the extension, continuation, renewal, amendment or modification
of any federal gront or cooperative agreement;
B. If any funds other than feden.! appropriated funds have been paid
or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of
Congress., an officer or employee of Congress, or an employee '~f a
member of Congress in connection with this federal grant or
cooperative agreement, the undersigned shall complete and submit
Standard Form - llL, "Disclosure of Lobbying Activities," in
accordance with its instructions;
C. The undersigned shall require that the language of this
certification be included in the award documents for aU subawards at
all tiers (including subgrants, contracts under gnnrs and cooperative
agreements, and subcontracts) and that all sub-recipients shall certify
and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct
Recipient)
As required by Executive Order 12549, Debarment and Suspension,
and implemented at 28 CFR Part 67, for prospective participants in
primary covered transactions, as defmed at 28 CFR Part 67. Section
67.44(1 -
A. The appliC2nt certifies that it and its principals:
(i) Are nor presendy debarred, suspended, propo!<ied for
debarment, declared ineligible, sentenced to a denial (}f federal
benefits by a state or fedenl court, or voluntariJy excluded from
covered tnnsactions by any federal department or agency;
(Ii) Have not within a three-year period preceding this application
been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal,
stlUe or local) or private agreement or lramaction; \'iolation lIf
federal or State antitrust statutes. or commission of
embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, tax evasion, or receiving
stolen property, making false claims, or obsruction of justice, or
commission of any offense indicating a lack of business integrity
or business honesty that seriously affects your present
responsibility.
(t.i.i) AIe not presendy indicted for or otherwise criminally or
civilly charged by a governmental entity (federal, state or local)
with commission of any of the offenses enumerated in paragraph
(A)(Il) of this certification; and
(iv) Have not within a three-year period preceding this
application had one or more public transactiom (federal, state or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to an)' of the
statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Workplace (Grantees Other Than Individuals)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 83, for grantees, as defined at 28
CFR Parr 83, Sections 83 and 83.510 -
A. The applicant certifies th:l.t it will, or will continue to, provide
a drug-free workplace by:
o
c
o
(i) Publishing a statement notifying employees that the unlawful
manufacnue, distribution, dispensing, possession or use of a
conttoDed substance is prohibited in the grantcc's workplace and
specifying the actions that will be t21ken against employees for
violation of such prohibition;
(u) Establishing an on-going drug-free awareness program to
inform employees about.
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug.free workplace;
(c) Any available drug counseling. rehabilitation and employee
assistance programs; and
(d) The penalties that may be imposed upon employees for drug-
abuse violations occurring in the workplace;
(Iii) Making it a requjremcnt that each employee to be engaged in
the performance of the gram be given a copy of the statement
required by paragnph (I);
(iv) Notifying the employee in the statement required by paragraph
(I) that, as a condition of employment under the grant, the
employee will -
(a) Abide by the terms of the statement; and
(b) Notify the !:mployer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace no
later than five calendar days after such conviction;
(v) Notifying the agency, in writing, within 10 calendar days after
receiving notice under subpar2graph (iv)(b) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice. including position title,
to: COPS Office, 1100 Vermont Ave., N\v, Washington, D.c.
20530. Notice shall include the identification number(s) of each
affected grant.
(vi) Taking one of the foUowing actions, within 30 calendar
days of receiving notice under subparagr:aph (iv)(b), with
respect to any employee who is so convicted.
(a) Taking appropriate personnel action against such an
employee, up to and inclucting termination, consistent with
the requirements of the Rehabilitation Act of 1973, as
amended; or
(b) Reqwring such employee to participate satisfactoriJy in a
drug abuse assistance or rehabilitation program approved for
such purposes by a federal, state or local health, law
enforcement or other appropriate agency;
(vii) Making a good wth effort to continue to maintain a
drug-free workplace through implementation of paragraphs
(i). (u), (1ii), (iv), (v) and (vQ.
B. Thc grantee may insert in the: :>pacc: providc:d beluw the:
site(s) for the performance of work done: in connection with
the specific gnnt:
PJace of performance (street address, city, county, state, zip
code) an
~ Bernardino Police Department
71n N 'n' ,t ,on Rprnorn;nn r.A 92401
.
Check 0 if there arc: workplaces on fLle: that are not
identified here.
4. Coordination
The Public Safety Partnership and Community PoJicin~ Act
of 1994 requires applicants to certify that then: has bt:t:n
appropriate coordination with aU agencies that may be
affected by the applicant's gram proposal if approved.
Affected agencies may include. among others, the Office of
the United States Attorney, state or local prosecutors, or
correctional agencies. The applicant certifies that there has
been appropriate: coordination with all affected agencies.
Grantee Agency Name and Address:
San Rprnarn;nn Poli~p nppartmpnt, 710 North 'D' Street.
San Bern ardi no CA 92401 GnmeeIRS/ Vendor Numb", 956000772
Falsc statements or claims made in connection with COPS gnnts (Including cooperative agreements) may result in fincs,
imprisonment, disbarment from participating in federal gr20tS or contracts, and/or any other remedy avaiJable by law,
I certify that the assurances provided are true and accunte to the best of my knowledge.
Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant.
Typed Name and Title of Law Enforcement Executive (or Official with Programmatic Authority, as applicable):
Garrett W. Zimmon, Chief of Police
Signature:
Date:
.lllnith Vallps, Mayor
Typed Name and Title of Government Executive (or Official with Financial Authority, as applicable):
Signature:
updated: January 26.2004 .0/042/97
Date:
o
o
o
u.s. Department of Justice
Office of Community Oriented Policing Services
.
Disclosure of Lobbying Activities
InsIrucIions for Completion of SF-w, IIscIosure of lobbying ActivltIes
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipi-
ent, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant
to title 31 U.S.c. section 1352. The filing of a form is required for each payment or agreement to make pay-
ment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con-
nection with a covered Federal action. Complete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for
additional information.
1. Identify the type of covered Federal action for which lob-
bying activity is and/or has been secured to influence the out-
come of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this
is a follow-up report caused by a material change to the infor-
mation previously reported, enter the year and quarter in
which the change occurred. Enter the date of the last previ-
ously submitted report by this reporting entity for this cov-
ered Federal action.
4. Enter the full name, address, city, state and zip code of the
reporting entity. Include Congressional District number, if
known. Check the appropriate classification of the reporting
entity that designates if it is, or expects to be, a prime or sub-
award recipient. Identify the tier of the subawardee, e.g., the
first subawardee of the prime is the 1st tier. Subawards
include but are not limited to subcontracts, subgrants and
contract awards under grants.
5.11 the organization filing the report in item 4 checks
"Subawardee," then enter the full name, address, city, state
and zip code of the prime Federal recipient. Include
Congressional District, if known.
6. Enter the name of the Federal agency making the award or
loan commitment. Include at least one organizational level
below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the cov-
ered Federal action (item 1). If known, enter the full Catalog
of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number
available for the Federal action identified in item 1 (e.g.,
Request for Proposal (RFP) number; Invitation for Bid (IFB)
number; grant announcement number; the contract, grant, or
loan award number; the application/ proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFp.
DE.~1."
9. For a covered Federal action where there has been an
award or loan commitment by the Federal agency, enter the
Federal amount of the award / loan commitment for the prime
entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of
the lobbying entity engaged by the reporting registrant identi.
fied in item 4 to influence the covered Federal action.
(b) Enter the full name(s) of the individual(s) performing ser-
vices, and include full address if different from 10 (a). Enter
Last Name, First Name, and Middle Initial (MI).
11. The certifying official shall sign and date the form, print
his/her name, title and telephone number.
Publ;" reporting burden for this rollectiDn of infomliltion is estimated to
average 30 minutes per response, including time for reviwing instructions,
searching existing data sources, gathering and mnintaininK the data needed.
and completing and reviewing the collech"on of information. Send com -
ments regarding the burden estimate or Imy other aspect of this collection of
infomliltion, including suggestions for reducing this burden, to the Office of
Management and Budget, Paperwork Reduction Project W348.()()46J,
Washington, D.C. 20530.
o
o
o
NOT APPLICABLE
Disclosure of Lobbying Activities
Approved by OMS
0348.0046
<as amended)
Complete this form to disclose lobbying activities pursuant to 31 U.S.c. 1352
(See reverse for instructions and public burden disclosure)
1. Type of Federal Action: _ 2. Status of Federal Adion: - 3. Report Type: _
a. contract a. bid / offer / application a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Malerial Change Only:
e. loan guarantee Year:
f. loan insurance Quarter:
. Date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardee, Enter
o Prime o Subawardee Name and Address of Prime:
ner ~ ifknown:
Congressional District (number), if known: _ Congressional District (number), if known: _
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDANumber, if applicable:
8. Federal Adion Number, if known: 9. Award Amount, if known:
$
10. a. Name and Address of Lobbying Registrant 10. b. Individuals Performing Services
(if individual, lasl name.!irsl name, MIl: (including address if different from No.IOa)
(last name, first name, MI):
11. Information requested through this form is authorized by Signature:
Title 31 V.S.c. Section 1352. This disclosure of lobbying
activities is a material representation of fact upon which Print Name: Garrett W. Zimmon
reliance was placed by the tier above when this transaction
was made or entered into. This disclosure is required pur. Chief of Police
suant to 31 V.S.C.1352. This information will be reported to Title:
the Congress semi-annua11y and will be available for public
inspeclion. Any person who fails to file the required disdo- Telephone No.: 909-3R4-5607 Date:
sure shall be subject to a civil penalty of not less than $10,000
and nol more than $100,000 for each such failure.
Federal Use Only: Authorized for Local Reproduction. Standard Form - LLL
o
o
o
I)
U.S. Department of Justice
Office ofCornmunity Oriented Policing Services
Grants Administration Division
Washing/on. D.C. 20530
Special Condition:
Criminal Intelli2ence Systems/28 C.F.R. Part 23 Compliance
This Special Condition must be signed and returned with your application.
If your agency is receiving COPS grant funding for technology that will be used
to operate an inter;urisdictional criminal intelligence system, you must agree to comply
with the operating principles found at 28 C.F.R. Part 23. An "inter jurisdictional criminal
intelligence system" is generally defined as a system which receives, stores, analyzes,
and exchanges or disseminates data regarding ongoing criminal activities (such activities
may include, but are not limited to, loan sharking, drug or stolen property trafficking,
gambling, extortion, smuggling, bribery, and public corruption) and shares this data with
other law enforcement jurisdictions. 28 C.F.R. Part 23 contains operating principles for
these inter jurisdictional criminal information systems which protect individual privacy
and constitutional rights.
If you are simply using the COPS grant funds to operate a single agency database
(or other unrelated forms of technology) and will not share criminal intelligence data with
other jurisdictions, 28 C.F.R. Part 23 does not apply to this grant.
Please check one of the following lines, as applicable to your agency's use of this
grant, and return this signed Special Condition with your project proposal.
X No, my agency will not use these COPS grant funds to operate an
inter jurisdictional criminal intelligence system.
Yes, my agency will use these COPS grant funds to operate an
interjurisdictional criminal intelligence system. By signing below,
we assure that our agency will comply with the requirements of28
C.F.R. Part 23.
Law Enforcement Executive Signature
Garrett W. Zimmon, Chief of Police
San Bernardino Police Department
Agency Name
Government Executive Signature
Judith Valles, Mayor
City of San Bernardino
Agency Name
Date
Date
c
o
o
I)
U.S. Department of Justice
Office of Community Oriented Policing Services
Grants Administration Division
Washington. D. C. 20530
Supplemental Sie:nature Form:
Notice of Grant Requirements
This Supplemental Signature Form must be signed and returned with your application.
We certifY that the information provided in the Technology application is true and accurate to the
best of our knowledge. To ensure compliance with the nonsupplanting requirement of the COPS
statute, we certifY that the agency has not already allocated state, local, or Bureau of Indian Affairs
funds to implement this project. We also understand that any false statements or claims made in
connection with COPS grants may result in fines, imprisonment, debarment from participating in
federal grants or contracts, and/or any other remedy available by law to the federal government.
In addition to the above certifications, you must indicate whether your agency will participate in an
open-competitive bidding process or through a sole source justification (SS1). Please check one of the
following lines that applies to your procurement process for this grant.
x
The agency will be conducting an open-competitive bid process for the
items listed in the Budget Detail Worksheet.
The agency will be using a sole source iustification.
(Please complete the Sole Source Justification Sheet if applicable).
Law Enforcement Executive Sigrtature
Garrett W. Zimmon, Chief of Police
San Bernardino Police Department
Agency Name
GOdv.e.rnm~nt Executive Signature
Ju ltn valles, Mayor
City of San Bernardino
Agency Name
Date
Date
I Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in
compliance with federal civil rights laws and/or is not cooperating with an ongoingfederal civil rights investigation.