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Home My WebLink About13-Development Services .,- CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding a contract to Nikola Corporation for Sewer Improvements on Base Line Street, Wilson Street, "I" Street and 35th Street (SW04-04), (SW04-30) & (SW04-31) per Plan No. 10890. Dept: Development Services Date: June22,2004 OR\G\NAL 3.7317 MCC Date: July 6, 2004 File No. Synopsis of Previous Council Action: 04/01/02 Allocated a total of$613,000 (SW 04-04) Base Line Street / Wilson Street - Sewer Main 09/16/03 Allocated a total of $76,000 (SW 04-30) "I" Street - Replace or Parallel Sewer Main 09/16/03 Allocated a total of $34,000 (SW 04-31) 35th Street - Replace or Parallel Sewer Main Recommended Motion: I. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 03/04 Budget to transfer $9,315.00 from Account No. 245-365-5504-7317, "Base Line Street and Wilson Street - Replace Sewer Main (SW04-04)" to Account No. 245-365-5504-7428, "35th Street - ReplacelParallel Sewer Main (SW04-31)". ~ ~ ~amesFunk Contact Person: Michael Grubbs, Acting City Engineer Phone: 5179 Supporting data attached: Staff Report, Map & Resolution Ward: 5,6 & 7 FUNDING REQUIREMENTS: Amount: $420.000.00 Source: (Acct. Nos.) 245-365-5504-7317; 7427; 7428 Acct. Description: Sewer - Base Line & Wilson (SW04-04) "r' St. (SW04-30); 35TH St. (SW04-31 ) Finance: ~~LA;/&~. Council Notes: ~.j,l. '2m4~'2.\4- Agenda Item No. 13 '-1/ ~/o~ CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION STAFF REPORT Subiect: Resolution awarding contract to Nikola Corporation for the Sewer Improvements on Base Line Street from California Street to Wilson Street (SW04-04), Wilson Street from Base Line Street to II th Street (SW04-04), "I" Street from Marshall Boulevard to Bussey Street (SW04-30) and 35th Street from Del Rey Drive to Harrison Street (SW04-31) per Plan No. 10890. Backnound: On September 15,2003, the Mayor and Common Council approved the FY 2003/04 CIP, allocating $609,600 in Account No. 245-365-5504-7317, Base Line Street, California Street to Wilson Street and Wilson Street, Base Line Street to 11th Street - Replace Sewer Main; $76,000 in Account No. 245-365- 5504-7427, "I" Street, Marshall Boulevard to Bussey Street - ReplacelParallel Sewer Main; $34,000 in Account No. 245-365-5504-7428, 35th Street, Del Rey Drive to Harrison Street - ReplacelParallel Sewer Main for replacing approximately 2,700 linear feet of existing 8" sewer main with 14" sewer main in Base Line Street and Wilson Street and replacing or paralleling 8" sewer main with 10" sewer main in "I" Street (approximately 162 linear feet) and 35th Street (approximately ISO linear feet). All the aforementioned existing sewer mains have been identified as exceeding I 00% of their designed capacity. The Sewer Collection System Master Plan (SMP) identified these improvements as priorities in comparison to other areas. Plans and Specifications, for the Sewer Improvements on Base Line Street from California Street to Wilson Street (SW 04-04), Wilson Street from Base Line Street to II th Street (SW 04-04), "I" Street from Marshall Boulevard to Bussey Street (SW 04-30) and 35th Street from Del Rey Drive to Harrison Street (SW 04-31) per Plan No. 10890, have been approved. Bids have been received and the construction project is ready to be awarded. This project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge Company, Reed Construction Data, High Desen Plan Room, Bid America online plan room, Construction Data (Hot Sheet), Construction Bid Source, the City's web site, and with the San Bernardino Area Chamber of Commerce. The following companies responded: Amount of Name of Bidder City Grand Total Bid Nikola Corporation Irvine $323,166.00 Mladen Grbavac Construction Company Arcadia $379,675.00 DominJ!;uez General EnJ!;ineerinJ!; Contractor Rosemead $387,900.00 Ross A. GUY & Son, Incorporated Murrieta $443,956.00 Bonadiman-McCain, Incorporated San Bernardino $565,912.48 Encineer's Estimate $332,740.00 2 ~ CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT - Continued The estimated project costs are as follows: Estimated Estimated Estimated Total Project Item Cost Cost Cost Cost (SW04-04l (SW04-30l (SW04-31l Estimated Cost Construction Cost $236,687 $53,148 $33,331 $323,166.00 Contingencies $35,500 $8,000 $5,000 $ 48,500.00 Inspection & Contract Administration $35,400 $7,950 $4,984 $ 48,334.00 Totals $307,587 $69,098 $43,315 $ 420,000.00 If the project is awarded, it is anticipated that construction can start in August of 2004, and be completed by October of 2004. Financial Impact: Sufficient funding is available for this project in Account No. 245-365-5504-7317, "Base Line Street and Wilson Street - Replace Sewer Main (SW 04-04)" and in Account No. 245-365-5504-7427, "I Street - Replace/Parallel Sewer Main (SW 04-30)". A estimated amount of $9,315.00 is available in excess in Account No. 245-365-5504-7317 for transfer into Account No. 245-365-5504-7428, "35th Street - Replace/Parallel Sewer (SW 04-31 )". Recommendation: I. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2003/04 Budget to transfer $9,315.00 from Account No. 245-365-5504-7317, "Base Line Street and Wilson Street - Replace Sewer Main (SW 04-04)" to Account No. 245-365-5504-7428, "35th Street - Replace/Para1lel Sewer Main (SW 04- 31)". 3 2004-214 ~ CITY OF SAN BERNARDINO SW 04-04 BASE LINE STREET- CALIFORNIA STREET TO WILSON STREET WILSON STREET - BASE LINE STREET TO UTH STREET " "" "I I -- \--' tt.'i '- ~ ~Ul (.j " tb-t :::=:1 ',I ~~~~~', L~':." 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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Nikola Corporation, at 18012 Cowan, Suite #290, Irvine, CA 92614 is the lowest responsible bidder for the Sewer Improvements on Base Line Street and Wilson Street ( SW 04-04 ), "I" Street (SW 04-30 ) and 35th Street ( SW 04-31 ), per Plan No. 10890. A contract is awarded accordingly to said bidder in a total amount of $323,166.00, with a contingency amount of $48,500.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. IIII IIII YL o. IJ f( /o~ /0 P ./ c c 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 o 1 2 3 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO NIKOLA CORPORATION FOR THE SEWER IMPROVEMENTS ON BASE LINE STREET AND WILSON STREET (SW 04-04), "I" STREET ( SW 04-30) AND 35TH STREET ( SW 04-31 ) PER PLAN NO. 10890. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2004, by the following vote, to wit: Council Members: ABSTAIN ABSENT AYES NAYS ESTRADA LONGVILLE MC GINNIS DERRY KELLEY JOHNSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of , 2004. Judith Valles, Mayor City of San Bernardino Approved as to form and legal content: .-")'/ r.~ CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: July 9, 2004 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2004-214 At the Mayor and Common Council meeting of July 6, 2004, the City of San Bernardino adopted Resolution 2004-214 - Resolution awarding a contract to Nikola Corporation for the sewer improvements on Baseline Street and Wilson Street (SW 04-04), HI" Street (SW 04-30) and 35th Street (SW 04-31), per Plan No. 10890. I am providing you with one certified copy of Resolution 2004-214 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by September 6, 2004. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. mentioned documents. Please sign and return. Date. .' , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ')- (.. - DLt Item # 13 Resolution # Vote: Ayes 1- ') Nays.e- Abstain-e-- Change to motion to amend original documents 0 Companion Resolutions NulVV oid After: (d) days / Resolution # On Attachments: 0 PUBLISH 0 POST 0 '2M-2.14- Absent .0- q-~~?f Note on Resolution of attachment stored separately: ~ RECORD W/COUNTY 0 By: Date Sent to Mayor: Date of Mayor's Signature: Date of Clerk/CDC Signature: 1)-~-6~ ')- %"-0+ 1')-<1 -()~ Date Memo/Letter Sent for Signature: I" Reminder Letter Sent 0- 'i -0 Lf Date Returned: 2'''' Reminder Letter Sent Request for Council Action & Staff Report Attached: Up~ated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: Animal Control City Administrator City Attorney Code Compliance Development Services o o Ii1" o ~ EDA o o ~ o o Reso. Log Updated: Seal Impressed: Id' B' - ,\-;n~'i '\-~ Not Returned: 0 Yes ,/ No By - Yes No V By Yes No /' By Yes No 7' By Yes No _ By Information Services Parks & Recreation Police Department Public Services Water Department o o o o o Others: .3 Facilities Finance Fire Department Human Resources Notes: ""&:uno CO"1""~ Ready to File: _ Date: Revised 12/18/03