HomeMy WebLinkAbout11-Code Compliance
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: Resolution of the City of San Bernardino
authorizing execution of a services
agreement with Los Padrinos Youth
Dept: Code Compliance-- . Services
Date: JulyStlt,2004 ORIGINAL
From: Glenn Baude, Code
Compliance Director
Synopsis of Previous Council Action:
8/20/2001 - Resolution 2001-269 executed a new Services Agreement with Los
Padrinos consolidating the Economic Development Agency and City Services
Agreement into one City master services agreement and expanding the contract to
include weed and litter abatement and Project Curb Appeal
7101/2002 - Resolution 2002-216 approved extension of a contract with Los Padrinos
Youth Services for one year.
12/01/2003 - Resolution 2003-323 Amended the contract to include board ups and
clean up services for Code Compliance
6/1612003 - Resolution 2003- 137 Approved extension of a contract with Los Padrinos
Youth Services for one year
Recommended Motion:
Adopt Resolution
x0;/YI-1__ /J~
Signature
Contact person: Glenn Bauds, Director of Code Compliance
Phone: 384-5364
Supporting data attached:
Yes
Ward: All
FUNDING REQUIREMENTS: Amount: $588,000
Source: (Acct. No.) 001-077-5505
(Acct. Description) Graffiti Abatement
Finance: RV-dal~7J/~J~
Council Notes:
12a:so ~7aJ4- ~ ~
Agenda Item No. -11
11111D~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution of the City of San Bernardino authorizing execution of a services agreement,
in the amount of $588,000, with Los Padrinos Youth Services Inc. a non-profit
organization for fiscal year 2004-2005.
BACKGROUND:
Since June of 1992 the City of San Bernardino has contracted with Los Padrinos Youth
Services to provide citywide graffiti removal. On July 3,2001 the City Council
expanded the Services Agreement to include weed, litter and debris removal and staffing
for Project Curb Appeal.
The proposal for 2004-2005 continues the expanded services and graffiti abatement
program as follows:
}> Three full graffiti crews to respond daily, except weekends and holidays, to requests
for graffiti abatement.
}> A full time Project Curb Appeal crew to work on common areas around sidewalks
and curbs on North, South, East and West main corridors. Streets will include but not
be limited to: Mount Vernon, Medical Center, E Street, D Street, Mountain View,
Arrowhead, Sierra, Waterman, Baseline, Highland, Kendall, Del Rosa and 40th Street
between Electric and Waterman.
}> A crew assigned to do weed abatement and pick-up of illegal dumping. This crew,
along with the graffiti abatement crews will provide focused weed, litter, debris and
graffiti removal in the special project areas of Delman Heights and Arden/Guthrie.
}> A crew to provide code compliance abatements under warrant to include board ups,
debris removal and weed abatement
}> Other Projects as assigned: assisting on an as needed basis to help elderly, disabled or
other persons that are financially unable to take care of weeds/debris on their
property; removal of temporary signs; large projects such as: the Soap Box Derby, the
Chili Cook-off, helping pass out flyers for neighborhood associations, helping with
community clean-ups and numerous other events and maintaining as necessary
Economic Development Agency owned properties.
The Los Padrinos contract is administered by Code Compliance.
FINANCIAL IMPACT:
The program is fully funded from Community Development Block Grant funds, in the
amount of $588,000.
RECOMMENDATION:
Adopt the resolution authorizing an agreement with Los Padrinos to provide citywide
graffiti removal to include weed, litter and debris removal and staffing for Project Curb
Appeal.
Attachments:
1) Resolution
2) Services Agreement
.
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a) The purpose ofthis agreement is to effect a comprehensive citywide
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20 graffiti, weed, litter and debris abatement program. In all instances, paint will be matched
21 on all surfaces to be abated. When paints cannot be matched, surfaces to be abated will be
22 completely repainted in a color which is aesthetically consistent with that of surrounding
23 structures.
24 b) Natural unpainted surfaces (i.e., brick walls, concrete curbs, sidewalks and
25 metal railings) will be waterblasted, whenever possible.
26 c) Over time, all structures (which previously have been spot painted) will be
27 recovered to conform to the primary color of the structure, or completely repainted.
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SERVICES AGREEMENT
THE EFFECTIVE DATE OF THIS AGREEMENT is
day
of
, 2004 between
("CONTRACTOR") and the CITY OF SAN
BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, CITY has need for graffiti. weed. debris removal and abatement services within the
CITY and,
B. WHEREAS, CONTRACTOR is competent, experienced and able to perform
said services;
NOW THEREFORE, the parties hereto agree as follows:
1. That this contract supersedes previous contracts and agreements for
service between the City of San Bernardino, San Bernardino Economic Development
Agency and Los Padrinos Youth Services.
2. CONTRACTOR shall furnish services to CITY to include the
following:
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d) CONTRACTOR shall respond to abatement requests two (2) times daily.
CONTRACTOR'S turnaround time for completion of abatement requests will be 24-
hours from receipts of electronic report from the CITY. For purposes of this agreement,
24-hours is defined in terms of consecutive hours.
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e) CONTRACTOR shall provide a full time Project Curb Appeal crew to work on
common areas around sidewalks and curbs on North, South, East and West main corridors.
Streets will include but not be limited to: Mount Vernon, Medical Center, E Street, D Street,
Mountain View, Arrowhead, Sierra, Waterman, Baaseline, Highland, Kendall, Del Rosa and
40'" Street between Electric and Waterman. This crew will remove weeds from the front (3)
feet on all vacant lots, remove weeds and litter from the parkway, sidewalk, curbs and
gutters. CONTRACTOR will provide the City with a maintenance schedule for each street.
t) CONTRACTOR shall assign a full time crew to do weed abatement and trash
pick-up of illegal dumping. This crew, along with the graffiti abatement crews will provide
focused weed, litter, debris and graffiti removal in the special project areas of Delman
Heights and Arden/Guthrie. They will provide service two full days in the Delman Heights
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3. Over the term of this Agreement, CONTRACTOR shall be paid $588,000 for
such services. As the length of this new contract is seven months, payments will be made
monthly in amounts equal to 1112 of the contract amount.
4. CONTRACTOR shall provide the Director of Code Compliance with a monthly
invoice in arrears and shall be provided payment within thirty (30) days therefrom. CI1Y
retains the right to challenge all or any part of an invoice. Financial records shall be
maintained in accordance with generally accepted accounting principles by
CONTRACTOR in such manner as to permit CITY to easily trace the expenditure of
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where injury to person or property is caused by CITY'S OR ECONOMIC
DEVELOPMENT AGENCY'S willful misconduct or sole negligence.
8. While not restricting or limiting the foregoing, during the term of this
Agreement, CONTRACTOR shall maintain in effect policies of comprehensive public,
general and automobile liability insurance, in the amount of$2,000,000.00, per
occurrence combined single limit, naming the City of San Bernardino and Economic
Development Agency as additional named insureds. CONTRACTOR shall also maintain
statutory worker's compensation coverage, and shall file copies of said policies with the
CITY'S Risk Manager prior to undertaking any work under this Agreement. City shall be
given thirty (30) days written notice if the insurance is cancelled or substantially altered.
9. CONTRACTOR shall perform work tasks as directed by the Code Compliance
Director but for all intents and purposes CONTRACTOR shall be an independent
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contractor and not an agent or employee of the CITY.
10. in the performance of this Agreement and in the hiring and recruitment of the
employees, CONTRACTOR shall not discriminate on the basis of race, creed, color,
religion, sex, physical handicap, ethnic background or country of origin.
11. Any notice to be given pursuant to this Agreement shall be deposited with the
United States Postal Services, postage prepaid and addressed as follows:
TO THE CITY:
Glenn Baude. Dir. of Code ComDliance
Code Compliance Department
City of San Bernardino
20 I "E" Street Suite 20 I
San Bernardino, CA 92418
TO THE CONTRACTOR:
Los Padrinos
P. O. Box 479
San Bernardino, CA 92402
Nothing in this paragraph shall be construed to prevent the giving of notice by
personal service.
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12. CONTRACTOR agrees and understands that prior to commencing work under
this Agreement, it shall first obtain a Business Registration Certificate from the City
Clerk and shall keep such Certificate current during the term of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and date first above shown.
Date:
By
Business Name
Signature
Date:
By
Judith Valles,
Mayor
ATTEST:
Rachel Clark, City Clerk
Approved as to form
and legal content:
James F. Penman,
City orney
t./c.
By:
.
OFFICE OF mE CITY CLERK
RACHEL G. CLARK, CM.C. - CITY CLERK
300 North "0" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
,.
July 9, 2004
Los Padrinos
P.O. Box 479
San Bernardino, CA 92402
Dear Sir or Madam,
At the Mayor and Common Council meeting of July 6, 2004, the City of San Bernardino adopted
Resolution 2004-223 - Resolution authorizing execution of a new services agreement with Los
Padrinos. Youth Services, Inc.
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by September 6, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
J}1 f~tf~ Jy&^,-
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
\
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OFFICE OF THE CITY CLERK
RAcHEL G. CLARK, CM.C.. CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.cLsan-bernardino.ca.us
SM
August 30, 2004
Los Padrinos
P.O. Box 479
San Bernardino, CA 92402
Dear Sir or Madam,
At the Mayor and Common Council meeting of July 6, 2004, the City of San Bernardino adopted
Resolution 2004-223 - Resolution authorizing execution of a new services agreement with Los
Padrinos, Youth Services, Inc.
On July 9,2004, an original agreement was sent to you for signatures. If the agreement has been
signed, please return it to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
and returned to the City Clerk's Office by September 6, 2004.
If you have any questions, please do not hesitate to contact me at (909) 384-5002.
Thank you,
'j,
..7' I ,I
C; (IC~ ec,- .c+"r
Michelle Taylor
Senior Secretary
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CITY OF SAN BERNARDINO
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
September 1, 2004
TO:
Glenn Baude, Director of Code Compliance
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-223 - Los Padrinos Youth Services, Inc.
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the agreement with Los Padrinos Youth Services, Inc. The
original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
.
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 1)-C.-04 Item # II
Vote: Ayes 1- '1 Nays r.;r
Resolution # '2 <J<Y\- 223
Abstain J:r Absent -G-
Change to motion to amend original documents D
Companion Resolutions
NulI/VoidMter: 100 days I 9-1..-64
Resolution # On Attachments: D Note on Resolution of attachment stored separately: D
PUBLISH D
POST D
RECORD W/COUNTY D
By:
Date Sentto Mayor: '1- ~'04
Date of Mayor's Signature: 'I ''(~CI~
Date of Clerk/CDC Signature: ,-"I -C:> 9-
Reso. Log Updated: -ff
Seal Impressed: g....
Date MemolLetter Sent for Signature:
I" Reminder Letter Sent: <0, ~ "
l-q'C\~ Date Returned: Cf-I-O~
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Up~ated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes.-L No By
Yes No /" By
Yes NoL By
Yes NO~y
Yes No_ y
Copies Distributed to:
Animal Control D BOA D Information Services D
City Administrator D Facilities D Parks & Recreation D
City Attorney r::( Finance E( Police Department D
Code Compliance [t( Fire Department D Public Services D
Development Services D Human Resources D Water Department D
Others: .3
Notes:
Ready to File:_
Date:
Revised 12/18/03