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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: May 26, 2004
ORIGINAL
Subject: RESOLUTION OF THE CITY
OF SAN BERNARDINO
AUTHORIZING THE RENEWAL OF A
MAINTENANCE CONTRACT FOR
MAINTENANCE SERVICES FROM
TIBURON, INC., OF FREMONT,
CALIFORNIA.
From: TOM MAREK
ACTING I.S. DIRECTOR
Dept: ADMIN/INFORMATION
SERVICES
MlCC Meeting Date:
6/21/2004
Synopsis of Previous Council Action:
June 2, 2003 - Resolution #2003-113 - Approved the renewal of a maintenance contract for
maintenance services on the computer-aided-dispatch system (CAD), Police records
management system (PRMS) and mobile data software used by the Police and Fire Departments
from Tiburon, Inc. of Fremont, California
Sep. 23, 2002 - Resolution #2002-306 - Approved an upgrade of the computer-aided-dispatch
system (CAD), the Police records management system (PRMS), and the mobile data software
used by the Police and Fire Departments from Tiburon, Inc. of Fremont, California
Sep. 9, 2002 - Resolution #2002-289 - Approved the renewal of a maintenance contract for
maintenance services on the computer-aided-dispatch system (CAD), Police records
management system (PRMS) and mobile data software used by the Police and Fire Departments
from Tiburon, Inc. of Fremont, California
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Signature
Recommended Motion: Adopt resolution.
Contact person:
TOMMARFK
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Supporting data attached: Stoff Report
Word:
FUNDING REQUIREMENTS: Amount: $ 145,530.00
Source: (Acct. No.) $ 145,530.00
679-251-5172
(Acct. Description) Maintenance Contracts
Finance:
Council Notes:
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Agenda Item No. ~ / /
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the City of San Bernardino authorizing the renewal of the maintenance contract for
maintenance services on the Computer-Aided-Dispatch System (CAD), Police Records
Management System (PRMS), Jail Management (JAIL), and Mobile Data sothvare suites used
by the Police and Fire Departments.
BACKGROUND:
The City of San Bernardino upgraded its public safety Computer-Aided-Dispatch (CAD) and
Police Records Management System (PRMS) software in 1997.
In July 1999, the City entered into a three-year maintenance contract with Tiburon, Inc., of
Fremont, California, to maintain all of this specialized software. Tiburon Inc. is the only
company that can provide this service because of their proprietary, privately owned software.
The three-year maintenance agreement expired during 2002 and a new agreement was negotiated
for the next three fiscal years (2002/03, 2003/04, 2004/05). The vendor agreed to charge us a
fixed rate of $118,393 for the next three years. The price was to remain in effect, until we added
new features or upgraded the covered computer systems.
In September 2002, the City Council approved a modernization of the existing systems and the
addition of an Automation Vehicle Locator system (A VL) for Police patrol vehicles. The
modernization, once completely installed and accepted, and the new A VL system increased the
maintenance cost by $27,137.00.
FINANCIAL IMPACT:
The annual cost for software maintenance of Police and Fire CAD, RMS, and MDCs for FY
2003/2004 is $145,530.00. These costs were included in Police and Fire's l.S. chargebacks and
budgeted in l.S. account #679-251-5172. When the system modernization is completed, there
will be an increase in annual maintenance for FY 2004/2005 to cover the new modules and the
upgraded software for an entire year. This increase will be about $27,137.00, based on the new
service fees for an entire fiscal year.
RECOMMENDATION:
Adopt resolution.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF A MAINTENANCE CONTRACT FOR MAINTENANCE SERVICES ON
THE COMPUTER-AIDED-DISPATCH SYSTEM (CAD), POLICE RECORDS
MANAGEMENT SYSTEM (PRMS) AND MOBILE DATA SOFTWARE USED BY THE
POLICE AND FIRE DEPARTMENTS FROM TmURON, INC., OF FREMONT,
CALIFORNIA.
BE IT RESOLVED:
SECTION 1. That Tiburon is a sole source for software maintenance of the City's
Public Safety Computer-Aided-Dispatch System (CAD), Police Records Management System
(PRMS) and Mobile Data System.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $ 145,530.00 to Tiburon, Incorporated for these
maintenance services. The Purchase Order shall reference the number of this
resolution and shall incorporate the terms and conditions ofthe existing maintenance contact,
which is on file in the City Clerk's Office. The Purchase Order shall read, in addition to the
itemization, "Tiburon FY 2003/2004 Annual Maintenance Contract for the City of San
Bernardino's Public Safety Computer-Aided-Dispatch System (CAD), Police Records
Management System (PRMS) and Mobile Data System. Not to exceed $145,530.00."
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE RENEWAL
OF A MAINTENANCE CONTRACT FOR MAINTENANCE SERVICES ON THE
COMPUTER-AIDED-DISPATCH SYSTEM (CAD), POLICE RECORDS MANAGEMENT
SYSTEM (PRMS) AND MOBILE DATA SOFTWARE USED BY THE POLlCE AND FIRE
DEPARTMENTS FROM TmURON, INC., OF FREMONT, CALIFORNIA.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
7 the_day of
8 Council Members
, 2004, by the following vote, to wit:
Abstain
Aves
Navs
Absent
ESTRADA
LONGVILLE
McGINNIS
DERRY
KELLY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney