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CITY OF ~AN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: May 24, 20t) RIG iN A L
Subject:
RESOLUTION AUTHORIZING THE
RENEWAL OF THE EXISTING
NVUNTENANCE CONTRACT FOR
POLICE DOCUMENT IMAGING
SYSTEM WITH FILENET
CORPORATION OF IRVINE, CA
From: TOM MAREK,
ACTING I.S. DIRECTOR
Dept: ADMINIINFORMATION
SERVICES DMSION
MlCC Meeting Date: June 21, 2004
Synopsis of Previous Council Action:
Feb. 19,2002 - Resolution #2002-53 - Approved the purchase of the FileNet document imaging
system.
Recommended Motion:
Adopt resolution.
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Signature
Contact person:
Tnl11 Mgr,..h
Phone:
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Supporting data attached: Staff Report
Ward:
FUNDING REQUIREMENTS: Amount:
$ 25,092.00
Source: (Acct. No.) 679-251-5172
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Finance:
Council Notes:
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Agenda Item No.
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CITY OF SAIl BEIUlARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing the renewal of the existing maintenance
contract for Police Document Imaging System with FileNet Corporation of Irvine, California.
Background:
The Police Department uses a FileNET document imaging system to manage all of the
enforcement documents created by officers and detectives. The system also manages certain
types of administrative documents. Over 1 million pages of material are placed into the system
annually.
FileNET Corporation is the manufacturer of the base software that the system is built upon. This
annual maintenance contract provides essential software upgrade, software patches (repairs), and
telephone support services for our department. This system must be maintained with current
software so that critical crime reports, arrest reports and other law enforcement documents can
be available to police personnel around-the-clock.
Financial Impact:
The annual cost for Document Imaging Software maintenance for fiscal year 2004/2005 is
$25,092.00. These costs are included in I.S. chargebacks to Police, and budgeted in I.S. account
#679-251-5172
Recommendation:
Adopt resolution.
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RESOL~{QJ. b9J r
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING MAINTENANCE CONTRACT FOR POLICE
DOCUMENT IMAGING SYSTEM WITH FILENET CORPORATION OF IRVINE,
CALIFORNIA.
BE IT RESOLVED:
SECTION 1. That FileNet Corporation is a sole source provider of maintenance
services for the Document Imaging System. software used by the San Bernardino Police
Department.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $ 25,092.00 to FileNet Corporation, of
Irvine, California for maintenance services. The Purchase Order shall reference the number of
this resolution and shall incorporate the terms and conditions of the existing maintenance
contract, which is on file in the City Clerk's Office. The Purchase Order shall read, "Annual
contract FY 2004/2005 for software maintenance services. Not to exceed $25,092.00."
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE RENEWAL
0 2 OF THE EXISTING MAINTENANCE CONTRACT FOR POLICE DOCUMENT IMAGING
SYSTEM WITH F'll.-ENET CORPORATION OF IRVINE, CALIFORNIA.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6 the_ day of , 2004, by the following vote, to wit:
7 Council Members ~ Navs Abstain Absent
8 ESTRADA
9 LONGVILLE
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10 McGINNIS
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DERRY -
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13 KELLEY -
14 JOHNSON -
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15 McCAMMACK
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18 Rachel G. Clark, City Clerk
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20 The foregoing resolution is hereby approved this day of ,2004.
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22
Judith Valles, Mayor
23 City of San Bernardino
24 Approved as to form and legal content:
25 James F. Penman, City Attorney
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