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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution of the Mayor and Common Council
Dept: Facilities Management of the City of San Bernardino authorizing the
Purchasing Manager to issue an Annual
Date: 06-01-04 Purchase Order with two one-year options to
Arrow Power Sweeping, Inc. for parking lot
OR J G J NA l sweeping services for the Carousel Mall and
the five-level parking structure in the amount
of $59,000.00.
MlCC Meetin2 Date:
June 21, 2004
Synopsis of Previous Council Action:
5-19-03 Resolution authorizing the execution of a contract with Arrow Power Sweeping for parking
lot sweeping services at the Carousel Mall and the five level parking structure.
Recommended Motion:
Adopt Resolution.
Contact person: James Sharer
James W. Sharer
Director of Facilities Mana eml
Phone: 384-5244
Supporting data attached: Staff Report, Resolution
Ward(s): 1
FUNDING REQUIREMENTS: Amount: $59,000.00
Source:: 001-324-5507
Barbara Pachon
Director of Finance
Council Notes:
~~~1Gk,
Agenda Item NO.cQJ..
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the the
Purchasing Manager to issue an annual Purchase Order with two one-year options to Arrow
Power Sweeping for parking lot sweeping services at the Carousel Mall and the five-level
parking structure in the amount of $ 59,000.00.
BACKGROUND
The City of San Bernardino has contracted out parking lot sweeping services for the Carousel
Mall and the five-level parking structure for the past 15 years. This service has been provided by
Arrow Power Sweeping for the past 12 years. Arrow is the only vendor located in San
Bernardino and is a small contractor who depends upon this contract to keep its staff and
equipment in operation. Arrow has given the City excellent service during the past twelve years
and has asked the City to issue a contract to them for FY04/05 at the existing rate of $59,000.00
per year.
Arrow has been diligent, responsive, and prompt in their execution of this contract.
If approved by the Mayor and Common Council, this resolution will authorize this Negotiated
Purchase with Arrow for FY2004/05 per Municipal Code ~3.04.010 (B) (3). In this situation, the
negotiated purchase is more advantageous to the City because of the relationship developed with
this contractor over the past twelve years.
FINANCIAL IMPACT
The contract cost for the parking lot sweeping services at the Carousel Mall and the five-level
parking structure is $59,000.00. If this contract is approved funds in the amount of $59,000 will
be included in the Facilities Management general fund budget for FY 04/05, account number
001-324-5507.
RECOMMENDATION
Adopt Resolution
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04
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT AND
ISSUANCE OF AN ANNUAL PURCHASE ORDER WITH TWO ONE-YEAR OPTIONS
TO ARROW POWER SWEEPING, INC. FOR PARKING LOT SWEEPING SERVICES
FOR THE CAROUSEL MALL AND THE FIVE-LEVEL PARKING STRUCTURE IN
THE AMOUNT OF $59,000.00.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Arrow Power Sweeping, Inc. is the only known vendor in San Bernardino
for the provision of parking lot sweeping services for the Carousel Mall and the five-level
parking structure. Under the terms of a negotiated purchase, the Mayor is hereby authorized to
execute an Agreement For Services, attached and incorporated herein as Exhibit "A", and the
Purchasing Manager is hereby authorized and directed to issue an annual Purchase Order with
two one-year options to Arrow Power Sweeping for $59,000.00 for FY 2004/05, referencing this
resolution in the text of Purchase Order.
SECTION 2. This contract and any amendment or modification thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any other
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course of conduct of any party.
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SECTION 3. This authorization to execute the above referenced Purchase Order is
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rescinded ifnot issued within 60 days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
BERNARDINO AUTHORIZING THE EXECUTION OF A CONTRACT AN
ISSUANCE OF AN ANNUAL PURCHASE ORDER WITH TWO ONE-YEAR OPTION
TO ARROW POWER SWEEPING, INC. FOR PARKING LOT SWEEPING SERVICE
FOR THE CAROUSEL MALL AND THE FIVE-LEVEL PARKING STRUCTURE I
THE AMOUNT OF $59,000.00.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof,
held on the day of , 2004, by the following vote, to wit:
6
7
8 Council Members: AYES NAYS ABSTAIN ABSENT
9 ESTRADA
10 LONGVILLE
II MCGINNIS
DERRY
12
013 KELLEY
JOHNSON
14
McCAMMACK
15
16
City Clerk
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The foregoing resolution is hereby approved this
day of
,2004.
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Judith Valles, Mayor
City of San Bernardino
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Approved as to form and legal content:
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024
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGEl
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EXHIBIT "A"
AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this _ day of , 2004, by and
between The City of San Bernardino, California, a municipal corporation, hereinafter referred to
as the "City" and Arrow Power Sweeping, Inc., a California corporation, hereinafter referred to
as "Contractor".
WITNESSETH
WHEREAS, City desires to obtain services for the sweeping of the Carousel Mall
parking lots, parking structure and Civic Center parking structure; and
WHEREAS, in order to provide for the sweeping of the Carousel Mall parking lots,
parking structure and Civic Center parking structure it is necessary to engage the services of a
licensed sweeping services firm; and
WHEREAS, Contractor is qualified to provide said services; and
WHEREAS, the San Bernardino City Council has elected to engage the services of
Contractor upon the terms and conditions as hereinafter set forth;
NOW, THEREFORE, it is mutually agreed, as follows:
o 1. SCOPE OF SERVICES
Contractor shall perform those services specified in "Scope of Services contained in
Plans and Special Provisions No. 7085 on file in the City Clerk's Office and as contained
in Exhibit "I", attached hereto and incorporated herein, all hereinafter referred to as
~'Work".
2. TERM OF AGREEMENT
The services of Contractor are to commence July I, 2004 and extend through June 30,
2005. This Agreement shall expire upon completion ofthe project or as directed by the
City unless extended by written agreement of the parties. Contractor shall have two one-
year options to extend this agreement.
3. STANDARD OF PERFORMANCE
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Contractor shall, at its sole expense:
A. Complete all Work in conformance with all applicable federal, state, and local laws,
codes, and standards as promulgated, which shall include without limitation: Standard
Specifications for Public Works Construction (Greenbook); South Coast Air Quality
Management standards; County of San Bernardino; Controlling State Standards; Uniform
Building Codes; Electrical, Mechanical, and Fire Codes; the City of San Bernardino's
Standard Drawings and the project specifications.
B. Conduct and carry out the Work in accordance with the terms and conditions of this
Agreement and diligently pursue completion of the Work in accordance with the
timetable set forth on Exhibit I.
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 2
C. Supervise and direct the Work, using Contractor's best skill and attention. Contractor will
be solely responsible for and have control over the means, methods, techniques,
sequences, procedures, and for coordinating all portions of the Work.
D. Unless otherwise provided in this Agreement, provide and pay for all labor, materials,
equipment, and tools necessary for the proper execution and completion of the Work.
E. Enforce strict discipline and good order among the employees, subcontractors, and agents
carrying out the Work, employ, and permit the employment of only qualified persons
skilled in tasks assigned to them in performing the Work.
F. Secure all governmental licenses and inspections necessary for the performance and
completion of the Work in accordance with all laws, statutes, ordinances, building codes
and regulations applicable to performing the Work (the "Applicable Laws") other than
those to be obtained by City.
G. Comply with and give all notices required by all Applicable Laws. However, Contractor
does not assume the obligation to determine whether the Work or this Agreement is in
accordance with all laws and regulations applicable to the City.
H. Keep the facilities and the surrounding area free from the accumulation of waste
materials and rubbish resulting from Contractor's performance of its obligations under
this Agreement. On or before completion of the Work, remove from and about the
facilities, all such waste materials and rubbish, and all of Contractor's tools, equipment,
machinery and surplus materials, except that, as provided in Section 9, the City will
remove and dispose of all toxic or hazardous material removed from the facilities.
\. Take reasonable precautions for safety, and provide reasonable protection to prevent
damage, injury, or loss as a result of the Work, including without limitation, coordinating
the Work with the City's on-site safety program.
4. CHANGESIEXTRA SERVICES
A. Performance of the work specified in the "Scope of Services" is made an obligation of
Contractor under this Agreement, subject to any changes made subsequently upon mutual
agreement of the parties. All such changes shall be incorporated by written amendments
to this Agreement and include any increase or decrease in the amount of compensation
due Contractor for the change in scope. Any change which has not been so incorporated
shall not be binding on either party.
B. No extra services shall be rendered by Contractor under this Agreement unless such extra
services are authorized, in writing, by City prior to performance of such work.
Authorized extra services shall be invoiced based on Contractor's proposed rates, a copy
of which is included in the proposal and incorporated herein as though set forth in full.
5. COMPENSATION
A. The City shall reimburse the Contractor for actual costs (including labor costs, employee
benefits, overhead, profit, other direct and indirect costs) incurred by the Contractor in
performance of the work, at the rates listed in the proposal and for the tasks completed
and partially completed in accordance with monthly billings in an amount not to exceed
$59,000.00 for the one year term.
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 3
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity, or character of the work to be performed. Any such significant alteration
shall be. agreed upon in writing by City and Contractor before commencement of
performance of such significant alteration by Contractor. Any adjustment of the cost of
services will only be permitted when the Contractor establishes and City has agreed, in
writing, that there has been, or is to be, a significant change in:
I) Scope, complexity, or character of the services to be performed;
2) Conditions under which the work is required to be performed; and
3) Duration of work if the change from the time period specified in the Agreement for
Completion of the work warrants such adjustment.
C. The Contractor is required to comply with all Federal, State and Local laws and
ordinances applicable to the work and which are in effect as of the date of the notice to
proceed.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted
monthly by Contractor to City and shall be paid by City within 20 days after receipt of
same, excepting any amounts disputed by City.
B. Dispute over any invoiced amount shall be noticed to the Contractor within 10 days of
billing and a meet and confer meeting for resolution of such dispute shall be initiated by
the City within 10 days of notice of such dispute.
C. Should litigation be necessary to enforce any term or provision of this Agreement, or to
collect any portion of the amount payable under this Agreement, then all reasonable
litigation and collection expenses, witness fees, and court costs, and attorney's fees shall
be paid to the prevailing party. The costs, salary, and expenses of the City Attorney and
members of his office in connection with that action shall be considered as attorneys' fees
for the purposes of this Agreement.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Facilities Management of the City, or his designee, shall have the
right of general supervision over all work performed by Contractor and shall be
City's agent with respect to obtaining Contractor's compliance hereunder. No
payment for any services rendered under this Agreement shall be made without prior
approval of the Director of Facilities Management or his designee.
B. Contractor shall perform the Work as an independent contractor and shall not be
considered an employee of the City. This Agreement is by and between Contractor
and the City, and is not intended, and shall not be construed, to create the relationship
of agent, servant, employee, partnership, joint venture, or association, between the
City and Contractor.
8. REPRESENTATIONS
Each party represents that:
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It has all requisite corporate power and authority to execute and deliver this
Agreement and to perform its obligations hereunder, and it is in good standing
under the laws of the state of its organization or incorporation.
The execution, delivery and performance of this Agreement have been duly
authorized by its board of directors or governing body, as the case may be, and in
accordance with its organizational documents.
This Agreement has been duly executed and delivered on its behalf by Signatories
so authorized and constitutes its legal, valid and binding obligation.
The execution, delivery, and performance of this Agreement will not result in a
breach or violation of nor constitute a default under any agreement, lease, or
instrument to which it is a party.
To the best of its knowledge, there is no pending or threatened judicial action or
administrative proceeding that could have an adverse effect on the validity or
enforceability of this Agreement or such party's ability to perform its obligations
under this Agreement.
9. DISCOVERY AND DISPOSAL OF HAZARDOUS SUBSTANCES
A. If any Hazardous Substances are discovered at the facilities during the Work, such
discovery shall constitute a cause beyond Contractor's reasonable control and
Contractor shall have the right to cease the Work until the City, at its expense, as
appropriate, tests, abates, encapsulates, cleans up, removes or disposes of such
Hazardous Substances.
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 4
B. If The City so requests, Contractor shall assist the City by providing the City a list
of qualified disposal companies, arranging contracts between The City and a
qualified disposal company and co()rdinljting the Work with the activities of a
qualified disposal company. Although budget costs for such services may be
included in program proposals and cash flow analyses, the City will be directly
responsible for contracts and payment to disposal companies..
10. INSURANCEIINDEMNIFICA nON
A. Contractor shall, at its expense, maintain commercial general liability coverage
and employer's liability coverage of at least $1,000,000 for each occurrence,
$2,000,000 aggregate, and workers compensation coverage, to protect such party
and its officers, directors, agents and employees from any claims under workers'
compensation and from any and all other claims for bodily injury, including death
and personal injury, and from claims for property damage arising from
Contractor's performance under this Agreement. Contractor shall submit to The
City completed Certificates of Insurance evidencing such coverage. Contractor
shall name The City of San Bernardino as an additional insured on the policy.
B. Except for City's negligence or willful misconduct, Contractor shall indemnify,
defend and hold City and its officers and employees harmless from all claims,
damages, costs and expenses, including but not limited to damages to property or
personal injury, arising from Contractor's performance under this Agreement. The
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 5
provisions of this section shall survive the expiration or early termination of this
Agreemel)t.
II. DEFAULT AND TERMINATION
If Contractor or the City:
1) Fails to make any payment as it becomes due in accordance with the terms of
the Agreement;
2) Fails to perform or observe any other covenant, condition, or obligation to be
performed or observed by it hereunder; or
3) Made in this Agreement any materially false, misleading or erroneous
representation to the other party
Then the other party shall have the right to send a notice of termination of this
Agreement. During the thirty (30) day period beginriing on the date of such
notice, Contractor and City shall negotiate in good faith toward an amicable
resolution ofthe default. Ifno such resolution is agreed upon in writing within
such period, this Agreement shall terminate.
If proceedings under any bankruptcy, insolvency, reorganization or similar
legislation are instituted against or by a party, or a receiver or similar officer is
appointed for a party or any of its property, and such proceedings or appointments
are not vacated, or fully stayed, within thirty (30) days after the institution or
occurrence thereof, the other party shall have the right to terminate this
Agreement by written notice; such notice to be effective upon delivery.
The non-defaulting party may, at its discretion, exercise all remedies available at
law or equity or other appropriate proceedings, including bringing any action or
actions from time to time for the reC0very of damages as a result of such default,
and all costs and expenses reasonably incurred in the exercise of its remedies
hereunder.
D. This Agreement may be terminated for the convenience of the City upon thirty
(30) days written notice to Contractor. Upon such notice, Contractor shall
provide work product to City, and City shall compensate Contractor in the manner
set forth above.
B.
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12. ASSIGNMENT
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B.
Except as provided in this Section, neither party will assign any of its rights or
obligations hereunder without the prior written consent of the other party. This
Agreement will bind and inure to the benefit of the successors and permitted
assigns of the parties.
The City may transfer or assign its rights and obligations under this Agreement to
a successor purchaser of the facilities if such assignee or transferee explicitly
assumes in writing the obligations of The City under this Agreement.
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 6
13. EXCUSED DELAYS
If either party will be delayed in or prevented, in whole or in part, from performing any
obligation or condition hereunder with the exception of the payment of money, or from
exercising its rights by reason or as a result of any "force majeure" or due to the failure of
the other party to perform its obligations hereunder, such party will be excused from
performing such obligations or conditions while such party is so delayed or prevented.
The term "force majeure" as used herein means acts of God, acts of government, strikes,
lockouts, or other industrial disturbances, acts of public enemy, blockades, wars,
insurrections or riots, epidemics, landslides, fires, storms, floods, earthquakes,
explosions, water damage, lightning, freeze-ups, theft, malicious mischief, electrolytic or
chemical action, unusual delays in transportation, or other similar causes beyond the
control of such party.
14. NOTICES
Any and all notices between The City and Contractor provided for or permitted under this
Agreement or by law will be in writing and will be deemed duly served when personally
delivered to the party, or in lieu of such personal service when deposited in the United
States mail, certified, postage prepaid, addressed to such party at the address of such
party listed on the signature page to this Agreement or at such other address as is given to
the other party by like notice. A copy of any notice to Contractor shall be sent to
addressee on the signature page.
15. MISCELLANEOUS
A. Term
This Agreement will take effect when signed by both parties and, unless sooner
terminated, will continue until project is completed but no later than one year after the
effective date.
B. Forum and Law
This Agreement is considered to have been made at City of San Bernardino, County
of San Bernardino. Contractor and the City agree that any and all disputes arising out
of or in connection with this Agreement will be brought only in courts within the
jurisdiction of the County of San Bernardino, CA and each agree to the service of
process in accordance with the laws of the State of California.
C. Entire Agreement
This Agreement, including its Exhibits, which Exhibits are incorporated into this
Agreement in their entirety, contains the entire agreement between the parties with
respect to its subject matter and supersedes all prior proposals, letters, brochures and
other material relating to its subject matter. No amendment, waiver, or discharge of
any provision of this Agreement will be valid unless in writing and signed by an
authorized representative ofthe party against which such amendment, waiver, or
discharge is sought to be enforced.
CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 7
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D. Non-Waiver
The failure of either party to insist in any instance upon strict performance of any of
the provisions of this Agreement will not be construed as a waiver of any such
provision nor affect any present or future right hereunder.
E. Interpretation
The headings are for reference and convenience only and will not be considered in the
interpretation of this Agreement. The language used in this Agreement will be
deemed to have been chosen by the parties to express their mutual intent and no rule
of construction will be used to construe language against either party.
F. Severability
If any provision of this Agreement is held by a court ofIaw to be unenforceable, then
both parties will be relieved of all obligations arising under such provision, but only
to the extent that such provision is unenforceable, and this Agreement will be deemed
amended by modifying such provision to the extent necessary to make it enforceable
while preserving its intent or, if that is not possible, by substituting another provision
that is enforceable and achieves the same objective and economic result. If such
unenforceable provision does not relate to the payments to be, made to Contractor, and
if the remainder of this Agreement is capable of substantial performance, then the
remainder of this Agreement will be enforced to the extent permitted by law,
G. Independent Parties
Nothing contained in this Agreement will be deemed or construed for any purpose, to
establish, between the parties, a partnership or joint venture, a principal-agent
relationship, or any relationship other than City and independent contractor.
H. Non-Discrimination
During the performance of this Agreement, Contractor agrees that Contractor shall
not discriminate on the grounds ofrace, religious creed, color, national origin,
ancestry, age, physical disability, mental disability, medical condition including the
medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any
condition related thereto, marital status, sex or sexual orientation in the selection and
retention of employees and subcontractors and the procurement of materials and
equipment. Further, Contractor agrees to conform to the requirements of the
Americans with Disabilities Act in the performance of this Agreement.
16. COMPLIANCE WITH CIVIL RIGHTS LAWS
Contractor hereby certifies that it will not discriminate against any employee or applicant
for employment because ofrace, color, age, disability, religion, sex, marital status, or
national origin, in accordance with Federal, State, and Local laws. Such action shaH
include, but not be limited to, the following: recruitment and recruitment advertising,
employment, upgrading, and promotion.
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CITY OF SAN BERNARDINO
300 NORTH D STREET
SAN BERNARDINO, CA 92418
PAGE 8
CITY OF SAN BERNARDINO
Arrow Power Sweeping, Inc.
By:
Its:
Mayor
Date:
Address for notices:
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Attention:
Jim Sharer
Approved as to form and legal content:
JAMES F. PENMAN
City Attorney
By:
By:
Its:
President
Date:
Address for notices:
Arrow Power Sweeping, Inc.
PO Box 23076
San Bernardino, CA 92406
Attention:
Rick Voce
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EXHIB n 1
SECTION 7
DESCRIPTION or WORK
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7-1.01 GENERAL -- It is the intent of these Special Provisions that
the sweeping services provided hereinafter shall be adequate to maintain these
facilities in a safe and attractive condition. All services shall be provided
in a good workmanlike manner, consistent with the standards of the industry.
7-1.02 DESCRIPTION or FACILITIES -- Sweeping services are to be pro-
vided for the following facilities:
1. Central City Mall - 2,516 Surface Parking Spaces.
2. Three-Level - 1,170 Space Parking Structure.
3. Vehicular Entrances to Surface Parking Spaces and Parking Structure.
4. "E" Street Pedestrian Bridge.
5. Pedestrian Entrances (9) to Central City Mall.
6. All Pedestrian Areas within the Central City Parking Lots and
Three-Level Structure including all stairways.
7_1.03 SUPPLIES AND EQUIPMENT -- All supplies and equipment required
to accomplish the items of work specified herein shall be provided by"the
Cootnc~r. .
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2003-102
;>t\.IIUN II
TECHNICAL SPECIFICATIONS
8-1.01 DESCRIPTION.- The Central City Hall parking lots provide 2,516
surface parking spaces, with curbed islands for planting. The J-level parking
structure provides 1170 parking spaces. The nine entrances are those vehicular
access points to the Mall parking facilities. All pedestrian areas around the
Hall are included in this contract, including the "E" Street pedestrian bridge.
8-1.02 ITEHS OF WORK -- The following listed items of work shall be
accomplished on a daily basis, Honday through Sunday, including the holidays
that the Hall is open for business.
~ Item
1. Surfaced Areas
Description
Blow off all sidewalks, steps, stairways,
"E" Street pedestrian bridge, concrete
pillars, lamp post and around bumper
stops.
Empty, cle~n and install plastic trash
bag~ of appropriate size and thickness.
Sweep surface parking areas.
Remove trash and debris.
2. Trash Receptacle~
J. Parking Areas
4. Flower Beds
The following items of work shall be accomplished on a weekly basis:
No.
Item
Description
Hose down and scrub all 9 pedestrian
access points.
1.
HI 11 Entrances
2.
Steps
Hose down and scrub all steps and stairways
to Man and J-level parkiriq structure.
Hose down and scrub "E" Street bridge.
J.
Pedestrian Bridge
The following items of work shall be done on a monthly basis:
No.
Item
Description
Steam clean, or by another approved method. .
all 9 pedestrian access pOints and sidewalks.
Clean
1.
Mall Entrances
2.
Trash Receptacles
SP - 8
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b4f30/04 FRI 12:13 FAX 909 889 2988
III 002 .
City of San Bernardino
Public Works and Engineering Departro.ent
Attention: Mr. Jim Sharer
300 North "D" Street
San Bernardino, California 92418-0001
FAX#384-5012
April 30, 2004
File No. 6.S 1-6
Dear Sir:
Concerning me Carousel Mall, the mree level MlIlI parking structure, and the parking
stl'UCtUle adjacent to the City Hall, please accept this letter as an indication of Arrow Power
Sweeping's interest in continuing the contract for the neXl year, the effective dates being July 1,
2004 through June 30, 2005.
There will be no increase in me contract priec this year.
All other provisiOIls, requirements, awl specifications will conLinue to be agreed upon awl
met, as stated and signed in Contract Doc_b, Plan. and Special Provisions No. 7085.
As always, it will be a pleasure to continue working with you and the City of San
Bernardino.
Sincerely,
Richard Voce, President
Arrow Power Sweeping Inc.
PO. Box 23076 . San Bernardino. CA' 92406 ~ (909) 889-4026. Fax (909) 889-2966
.
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, CM.C.. CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
'"
June 24, 2004
Rick Voce
Arrow Power Sweeping, Inc.
P.O. Box 23076
San Bernardino, CA 92406
Dear Mr. Voce,
At the Mayor and Common Council meeting of June 21, 2004, the City of San Bernardino
adopted Resolution 2004-196 - Resolution authorizing the execution of a contract and issuance
of an annual purchase order with two one-year options to Arrow Power Sweeping, Inc., for
parking lot sweeping services for the Carousel Mall and the Five-Level Parking Structure in the
amount of$59,000.00.
Enclosed is one (1) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by August 20, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
[fJ1 (ckt~{{ j-,/{..^--
Michelle Taylor r-
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 2, 2004
TO:
James Sharer, Director of Facilities Management
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-196 - Arrow Power Sweeping, Inc.
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the contract with Arrow Power Sweeping, Inc., for parking
lot sweeping services for the Carousel Mall and the 5-Level Parking Structure. An original
agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): G,-"Z.\-o4 Item # r;_'Z. Resolution #
Vote: Ayes I-I") Nays h Abstain .eY
Change to motion to amend original documents D Companion Resolutions
Null/Void After: InO days I
Resolution # On Attachments: D
<iv Ul-C) l\
2<:04- I q b
Absent ...e-
PUBLISH D
POST D
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D By:
Date Sent to Mayor: fo- L 2-- <::, tt
Date of Mayor's Signature: "-2.-3-0t
Date of Clerk/CDC Signature: "-2.3 -C4---
Reso. Log Updated:
Seal Impressed:
Date MemofLetter Sent for Signature:
1st Reminder Letter Sent:
(/7 ~~ 4 -o'-i Date Returned: f)-'-oLj
2nd Reminder Letter Sent:
Not Returned: D
Request for Council Action & Staff Report Attached:
Up\lated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes .-L No
Yes No /
Yes NoL
Yes No /
Yes NO?
-Er
g-
Copies Distributed to:
Animal Control D EDA D Information Services D
City Administrator D Facilities ~ Parks & Recreation D
City Attorney ~ Finance ff Police Department D
Code Compliance D Fire Department D Public Services D
Development Services D Human Resources D Water Department D
Others: -3
Notes:
Ready to File: _
Date:
Revised 12/18/03