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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
File No.
3.7417
Authorization for the Director of Development
Services to execute Change Order No. One to Contract
with Tunnel Equipment Manufacturiog Company dba
TEMCO for Sanitary Sewer System Improvements for
G\NA' Proposed SR-210 Freeway Extension at 27th Street
O R \ L.along Medical Center Drive and Cajon Boulevard
(SW04-18) per Plan No. 10743, and authorize the
Director of Finance to amend the FY 2003/04 budget.
From:
James Funk, Director
Subject:
Dept:
Development Services
Date:
June 3,2004
MCC Date: June 21, 2004
Synopsis of Previous Council Action:
09/02/03 Resolution No. 2003-247 authorizing Development Services Department to enter into Utility
Agreement No. 19948 with the State of California, Department of Transportation (CALTRANS),
for the relocation of City sewer facilities due to the construction of the SR-210 Freeway.
$505,054.00. Approved 09-04-03.
09/15/03 Allocated a total of $572,554.00 (SW 04-18) 27th Street - Relocation of existing sewer main for SR-
210 Freeway.
01/20/04 Resolution No. 2004-12 awarding contract to Tunnel Equipment Manufacturiog Company dba
TEMCO for Sanitary Sewer System Improvements for Proposed SR-210 Freeway Extension at 27th
Street along Medical Center Drive and Cajon Boulevard (SW04-18) per Plan No. 10743 $467,595
with $50,202.50 contingency. Approved 01-23-04.
Recommended Motion:
I) Authorize the Director of Development Services to execute Change Order No. One to Contract with Tunnel
Equipment Manufacturing Company dba TEMCO for Sanitary Sewer System Improvements for Proposed
SR-210 Freeway Extension at 27th Street along Medical Center Drive and Cajon Boulevard (SW04-18) per
Plan No. 10743, and
2) Authorize the Director of Finance to amend the budget for the sanitary sewer System improvements for
proposed SR-210 Freeway extension at 27th Street along Medical Center Drive and Cajon Boulevard
(SW04-18) to add $746,119.01 to the expenditure budget as outlined in the staff report and budget a
corresponding revenue from the reimbursement to be received from the California Department of
Transportation (Caltrans). _VaiJMJ;{;. ~.k-v-JF-
James Funk r
Contact Person:
Michael Grubbs, Acting City Engineer
Phone:
5179
Supporting data attached:
Staff Report & CCO#l
Ward:
6
FUNDING REQUIREMENTS:
Amount:
Source:
$746,119.01
(Acc!. No) 245-365-5504-7417/Reso 2003-247
Acct. Description: 27th Street: Gardena Avenue to Medical Center
Drive - Install Parallel Main
Finance:
Council Notes:
Agenda Item No.
II
(;j:;- '/00/
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION:
STAFF REPORT
Subiect:
Authorization for the Director of Development Services to execute Change Order No. One to Contract
with Tunnel Equipment Manufacturing Company dba TEMCO for sanitary sewer system
improvements for Proposed SR-2l0 Freeway Extension at 27th Street along Medical Center Drive and
Cajon Boulevard (SW04-l8) per Plan No. 10743; and authorize the Director of Finance to amend the
FY 2003/04 budget.
Backl!round:
Mayor and Common Council approved Utility Agreement No. 19948 with the California Department
of Transportation (Caltrans) for the relocation of the subject sewer in connection with the extension of
the SR-21O Freeway.
On September 15, 2003, the Council approved this project as a part of the 2003/2004 C.1.P.
$572,554.00 was the total amount approved for this project. The cost of this project is 100% percent
reimbursable from Caltrans under terms of Utility Agreement No. 19948. The City must submit an
itemized bill to the State within 360 days after completion of work.
On January 20, 2004, the Council approved Resolution No. 2004-12, which awarded contract to
Tunnel Equipment Manufacturing Company dba TEMCO for Sanitary Sewer System Improvements
for Proposed SR-21O Freeway Extension at 27th Street along Medical Center Drive and Cajon
Boulevard (SW04-l8) per Plan No. 10743. The amount awarded was $467,595 with a $50,202.50
contingency.
During the initial phase of construction, specifically while boring under the freeway, work was halted
due to the fact that concrete demolition debris was found buried in the drilling pathway. This debris
made it impossible to continue boring along the proposed alignment. New plans were drafted to change
the alignment and reroute the sewer line it down 27th Street. This realignment of the sewer line caused
contractor's costs to increase dramatically. These costs are the subject of the attached Change Order
No. One. This Change Order is in the Amount of$801,078.01.
The total budget in Account No. 245-365-5504-7417 is $572,554.00; therefore, only $54,959.00 is
available to cover Contract Change Order No. One, once the award and contingency amounts for this
project are exhausted. Therefore, an additional $746,119.01 will be needed to fund the work necessary
to complete this project.
Financial ImDact:
Funding for this project, in the amount of $572,554.00, was approved in the FY 2003/2004 C.1.P.
budget in Account No. 245-365-5504-7417, "27th Street - Relocation of Existing Sewer Main for SR-
210 Freeway (SW04-18)." Contract Change Order No. One will require an additional $801,078.01, of
which $54,959.00 can be covered by this Account, thus, an additional $746,119.01 will be needed to
complete Change Order No. One.
2
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
The entire cost of this project is reimbursable under terms of Utility Agreement No. 19948 and was
approved by the Mayor and Common Council on September 4, 2003. The Utility Agreement will be
amended to reflect the increased cost of the project.
Recommendation:
I)
Authorize the Director of Development Services to execute Change Order No. One to Contract
with Tunnel Equipment Manufacturing Company dba TEMCO for sanitary sewer system
improvements for Proposed SR-210 Freeway Extension at 27th Street along Medical Center Drive
and Cajon Boulevard (SW04-18) per Plan No. 10743, and
2)
Authorize the Director of Finance to amend the budget for the sanitary sewer system
improvements for proposed SR-21O Freeway extension at 27th Street along Medical Center Drive
and Cajon Boulevard (SW04-18) to add $746,119.01 to the expenditure budget as outlined in the
staff report and budget a corresponding revenue from the reimbursement to be received from the
California Department of Transportation (Caltrans).
3
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057 . Fax: 909.384.5080
Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
,.
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 3.7417
W.O.# 7417
DATE: JUNE 2, 2004
PROJECT:
SANITARY SEWER SYSTEM IMPROVEMENTS FOR PROPOSED SR-
210 FREEWAY EXTENSION AT 27TH STREET ALONG MEDICAL
CENTER DRIVE AND CAJON BOULEVARD (SW04-18) PER PLAN NO.
10743
TO:
TEMCO
24400 WALNUT STREET, C-loo
NEWHALL, CA 91321
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
Traffic Control
1-1 Compensation for traffic control for revised sewer pipe $ $20,000.00
realignment of 27th Street, Medical Center Drive and Gardena
Street.
R & R Sewer
1-3 Compensation for re-digging already laid, backfilled and $ 87,657.00
compacted sewer pipe. Re-grade sewer trench 2 feet lower per
revised/aoorovedolan.
New Alil!lllllent
1-4 Cost for additional sewer pipe to be installed per $ 373,517.00
revised/approved olan realignment.
Manholes
1-5 Compensation to remove and replace manholes already $ 48,000.00
installed, which had to be lowered 2 feet per revised plan.
Also includes added manholes oer revised olano
30' Steel Casinll
1-6 Compensation for the installation of steel casing in ground - $ 37,360.00
30 meters oer plan.
0 Chip Concrete -In Bore (Previous Report)
1-7 3115/04 to 3/19/04 Contractor instructed to chip $ 22,363.40
obstruction/remove debris on time and material from 3/15/04
to 3119/04 and on 3/26/04. (T & M Reoorts attached)
Change Order No. One
Sanitary Sewer System Improvements for Proposed SR-210 Freeway Extension at 271. Street along
Medical Center Drive and Cajon Boulevard (SW04-18) per Plan No. 10743
Chip Concrete-In Bore (New Report)
3/22/04 to 3/25/04 and 4/12/04 to 4/20/04 - Contractor
1-8 instructed to continue with chipping obstruction/remove debris $ 38,965.00
from bore on time and material basis from 3/22/04 to 3/25/04
and 4/12/04 to 4/20/04. IT &M Reoorts attached)
Abandon Pit & Restore
Caltrans RIW letter dated 3/30/04 - Contractor was instructed
1-9 to abandon bore pit and restore Caltrans RIW to its original $ 61,000.00
condition. Reimbursement for removing steering head, encase
bore with concrete, removing boring machine and equipment,
backfill and comoact bore oit.
Purchase Casin2 Pipe-TEMCO
Credit for 36-inch steel casing. City paid contractor for steel
1-10 casing. Due to sewer pipe realignment steel casing was no $ (18,000.00)
longer needed for project. TEMCO Construction bought back
steel casinll to include removal of steel casinll from iob site.
Use ofP.V.C. Sewer Pipe - Credit
1-11 Credit for authorizing contractor to use P.V.C. SDR 26-sewer $ (7,000.00)
pipe from VCP sewer pipe.
Contractor Standby Time
1-12 Contractor directed to shut down whole operation due to $ 90,000.00
revisinll olans. Caltrans allfeed.
Potbolinll
1-13 Contractor was directed to pothole for existing utilities to $ 2,952.00
provide information for plan revision. Pothole 2 separate
times oer oroiect Enllineer's reouest - 3/26/04 and 4/01/04.
Pavin2 11,700.00
1-14 Additional paving on Cajon Blvd. to restore deteriorated edge $
of pavement.
Replacement of Damalled Pipe
1-15 During R&R of previously laid sewer main line - 13 lengths of $ 2,366.00
pipe were damaged. Cost to replaced IS-inch sewer main line.
Manholes
1-16 Per revised realignment of sewer, I additional manhole was $ 5,000.00
necessary.
Additional Pavement
1-17 Due to realignment of sewer main into 27th Street, the existing $ 9,000.00
pavement would not support construction equipment
necessary to R&R 3,000 s.f. additional A.C. pavement.
Subtotal $ 784,880.40
Bond Cost for Overage on Contract (2% mark-up) $ 16,197.61
TOTAL COST CCO #1 $ 801,078.01
2
Cha'nge Order No. One
Sanitary Sewer System Improvements for Proposed SR-210 Freeway Extension at 27tb Street along
Medical Center Drive and Cajon Boulevard (SW04-18) per Plan No. 10743
SUMMARY OF CONTRACT COSTS:
The estimated revised contract cost is as follows:
Original Bid Amount __________________________________________________________________________ $
Contract Change Order No. One _____________________________________________________________ $
Revised Construction Contract Cost $
467,595.00
801,078.oI
1,268,673.01
Additional time to complete contract due to this change order
60 days
This change order represents 171 % of the original contract amount.
TUNNEL EQUIPMENT MANUFACTURING
COMPANY DBA TEMCO
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
By:
JAMES FUNK
Director of Development Services
Title:
Date:
Date:
APPROVAL BY CITY COUNCIL
Item No.
Approval Date:
June 21, 2004
3
STATE OFCAI IFORNIA BUSINESS TRANSPORTATION AND HotlSING AGENCY
ARNOI n SCHW ARZENEGGER Governor
DEPARTMENT OF TRANSPORTATION
SOUTHERN RIGHT OF WAY REGION
DISTRICT 8 (MS M857)
464 W. FOURTH STREET, 6TH FLOOR
SAN BERNARDINO, CA 92401
PHONE (909) 383-6916
FAX (909) 383-6877
TTY (909) 383-6300
ft
Flex your power!
Be energy efficient!
July 27,2004
08-SBd-21O-21.520
08-19948
EA 4440 II
Mr. Mike Grubbs
Acting City Engineer
Development Services Department
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
[ffi [g ~ [g D\Y7[g ill)
JUL 2 8 2004
CITY OF SAN SEnNARDINO
OEVELOPMENT SERVICES
OEPARTMENT
Dear Mr. Grubbs:
Enclosed is your copy of the jointly executed Amended Utility Agreement No. 19948,
dated June 17, 2004, which provides that your City will be reimbursed for the cost
incurred by the relocation of your facilities to accommodate the State's freeway
construction project on route 210.
Within 360 days of the completion of your work, please submit six copies of your detailed
and itemized bill on your letterhead, being sure to include the following:
I. Starting and completion dates of your work.
2. Credits for salvage, betterment and depreciation.
3. Credits for any progress payments already made.
"Caltram improves mobility acrOS.f California"
Southern Right of Way Region
21073 Pathfinder. Suite 100
Diamond Bar, CA 91765
Phone: (909) 468-1500
Fax: (909) 468-1501
District 07 RJW Field Office
801 South Grand Ave" 17" Floor
Los Angeles, CA 900 17
Phone: (213) 897-1773
Fax: (213) 897-5603
District 12 RJW Field Office
3337 Michelson Drive. Suite 380
Irvine, CA 92612-1692
Phone: (949) 724-2884
Fax: (949) 724-2411
Mr. Mike Grubbs
July 27,2004
Page 2
If you yave any questions, please call me at (909) 383-6916. Your cooperation IS
appreciated.
Very truly yours,
~CW~
RUTH E. WILLIAMS
RJW Utility Coordinator
San Bernardino Office
Southern Right of Way Region
Enclosures
"Caltrans improves "wbility acro.u California"
;
,
Dist
08
Co
SBd
Rte
210
P.M.
21.520
EA
444011
Federal Aid No.: ACNH-P030(OO8)N
Owner's File:
FEDERAL PARTICIPATION: On the Project X Yes No
On the Utilities X Yes No
O{L\G'0C~\ ~\.<d
FIRST AM
UJ [ P LC G
",-;>,0 _:;;>'-1"
c'N-J "I
MENT NO. 19948.
WHEREAS, the State of Californi~, g~=g or and through its Department of Transportation, hereinafter called STATE
and City of San Bernardino Department of Development Services, hereafter called OWNER, have entered into that certain Utility
Agreement No. 19948 ,dated 9/8103 , which Agreement sets forth the terms and conditions pursuant to which OWNER has to
relocate as shown on plans attached to Notice to Owner 19948 to accommodate STATE's construction on Route .1!Q....., Project
No. 444011 ; and,
WHEREAS, in the performance of said work, increased costs of $ 763.619.01 over and above those estimated at the time
of the execution of said Agreement were incurred due to the fact that the iack & bore was revised due to concrete wi rebar debris
in the field of the bore and the sewer relocation was re-desil1,lled and the work that was already started had to be re-done due to the
depth ; and,
WHEREAS, it has been determined that, since final costs of $ 763,619.01 have overrun the amount shown in said
Agreement by 151 %, and when the increased cost exceeds by 25 % the estimated amount set forth in said Agreement, said
Agreement shall be amended to show the increased cost of the work to the STATE; and,
WHEREAS, the estimated cost to the STATE of the work to be performed under said Agreement was $ 505,054.00 ,and
by reason of the increased costs referred to above, the amended estimated cost to the STATE is $ 1,268,673.01 .
NOW, THEREFORE, it is agreed between the parties as follows:
1. The estimated cost to the STATE of $ 505,054.00 as set forth in said Agreement is hereby amended to read
$ 1,268,673.01 .
2. All other terms and conditions of said Agreement remain unchanged.
AMENDMENT '1'0 1l'1'J:LJ:TY AGRBBIIBlII'r (Cont.)
Page 2 of 2
(Rev. 4/2002) RW 13-Ex-24
IN WITNESS WHEREOF, the parties hereto have executed this
19948 this ~ day of JlUle , 2004 .
First
Amendment To Utility Agreement No.
Sf AT
FUND TYPE EA AMOUNT
Design Funds $
ConslIUClion Funds $
RWFunds 444019 $763,619.01
CERTIFICATION OF FUNDS
I hereby certify upon my own personal knowledge rho. budgeted fimds are
available for the period and purpose of the expenditW'e shown here.
r
AMOUNT
2. tJO;;"
,oj
By
PAT CI . S~ H
Right of Way Project Delivery ~anager
San Bernardino Office
Southern Right of Way Region
OWNER: City of San Bernardino
Department of Development Services
:> .&::: G. u- '/J7Iw
NamefTitl Date
Print> 'I/f1Ies G. FvNlc
tJh!er~".c ~~~ SVC;S-
APPROVAL
~~/1 '()'-/
Date
~/~..
,- y -, V~t1YU2
RUT E. LLIA~S
R/W Utility Coordinator
San Bernardino Office
Southern Right of Way Region
6-/7-{!-,/
Date
By
ST
B c Chief. tilities
San Bernardino Office
Southern Right of Way Region
DO NOT WRITE BELOW - FOR ACCOUNTING PURPOSES ONLY
PLANNING AND MANAGEMENT COMPLETES EXCEPT SHADED COLUMNS:
DOCUMENT CHG SUB SPECIAL
NUMBER DISf UNIT DISf EA JOB DESIGNA nON
UA019!l48 13 440 08 444019
UTILITY COMPLETES:
OBI DOLLAR
FFY FA CODE AMOUNT
6 0S4 $763,619.01
EA FUNDING VERIFIED:
Sf FUNDING:
"1/ '
.to , t--t. ~L.
Print> RUTH E. WILLIAMS
Utility Coordinator
d7 -/':? - tJ
Date
Sign>
Print> JEANIE LEE Date
R/W Planning and Management
Distribution: 3 originals to RJW Program Accounting & Analysis
3 originals returned to R/W Planning & Managemem