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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: City Clerk
Date: May 7,2004
QR\G\NAL
Subject: Authorize budget amendment
omitted at the May 3, 2004 meeting of
the Mayor and Common Council (Item
#14).
From: Rachel G. Clark
M/CC Meeting Date: May 17, 2004
Synopsis of Previous Council Action:
May 3,2004 Council adopted Resolution No. 2004-118.
Recommended Motion:
That the Director of Finance be authorized to amend the FY 2003/2004 Public Services
Street Budget and transfer $42,651 from FY 2003/2004 Budget Account No. 001-402-
5502, Professional/Contractual Services into FY 2003/2004 Budget Account No. 001-
402-5111, Materials and Supplies for an increase of $114,651, for a PO total not to
exceed $139,551.
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Signature
Contact person: R""h..1 r. r.:1"rJc
Phone:
Fyt ~1n'
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Af'!{'t n,:a~,....irtinn)
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorize budget amendment inadvertently omitted at the May 3, 2004 meeting of the Mayor
and Common Council.
Backl!round:
On May 3, 2004, the Mayor and Common Council adopted Resolution No. 2004-118 (item
#14), a resolution authorizing an increase to an annual purchase order, with two single year
renewal options, to Matich Corporation to supply materials for roadway pavement repairs.
Both the Staff Report and the Request for Council Action list the following form motion:
Adopt Resolution; and authorize the Director of Finance to amend the FY 03/04 Public Services
Street Budget and transfer $42,651 from FY 200312004 Budget Account No. 001-402-5502,
Professional!Contractual Services into FY2003/2004 Budget Account No. 001-402-5111,
Materials and Supplies for an increase of$114,651 for a PO total not to exceed $139,551. The
Summary from the May 3,2004 meeting reflects that Resolution No. 2004-118 was adopted;
however, the motion authorizing the accompanying budget amendment was not acted upon.
Financial Impact:
The budget amendment effects a transfer of funds from those budgeted for Professional!
Contractual Services to Materials and Supplies for increased funding for roadway pavement
repaIrs.
Recommendation
Authorize the Director of Finance to amend the FY 03 104 Public Services Street Budget and
transfer $42,651 from FY 2003/2004 Budget Account No. 001-402-5502, Professional!
Contractual Services into FY2003/2004 Budget Account No. 001-402-5111, Materials and
Supplies for an increase of$114,651 for a PO total not to exceed $139,551.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
SUbject: A resolution authorizing an
increase to an annual purchase order,
with two single year renewal options, to
Matich Corporation to supply materials
for roadway pavement repairs.
Dept: Public Services
Date April 9, 2004
Meeting Date: May 3, 2004
Synopsis of Previous Council Action:
Reso 2000-37
2000-245
2002-11
02/22/2000 Annual PO
08/07/2000 Annual PO
01/07/2002 Inc. of Annual PO
Recommended Motion:
Adopt resolution; and authorize the Director of Finance to amend the FY03/04 Public
Services Street Budget and transfer $42,651 from FY2003/2004 Budget Account No.
001-402-5502, Professional/ Contractual Services into FY2003/2004 Budget Account
No. 001-402-5111, Materials and Supplies for an increase of $114,651, for a PO total
not to exceed $139,551. (. 1>~
Si L. ~\A
Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount: $114,651
Source: 001-402-5111
Materials and Supplies
Finance:
Council Notes:
,
Agenda Item No. _
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an annual purchase order, with two single year
renewal options, to Matich Corporation to supply materials for roadway pavement
repairs.
Background:
Matich Corporation, a selected source of asphalt materials utilized by the Public
Services Street Division, has been supplying the City of San Bernardino with roadway
repair materials for over twenty-five years.
The Fiscal Year 2003/2004 annual Purchase Order No.204376 to the Matich
Corporation is in the amount of $24,900 for pothole repair and street rehabilitation
paving in areas throughout the City. The Street Division continues an aggressive
pothole repair program, which will also benefit from the increase of this purchase order.
Therefore, an increase of $114,651 is requested to Purchase Order No. 204376 for a
total amount not to exceed $139,551.
Financial Impact:
Funds for this increase are included in the FY2003/2004 Public Services Street Division
budget Account No. 001-402-5111, Materials and Supplies in the amount of $72,000;
and requesting $42,651 in Account No. 001-402-5502, Professional/Contractual
Services, to be transferred into Account No. 001-402-5111, Materials and Supplies.
Recommendation:
Adopt resolution; and authorize the Director of Finance to amend the FY03/04 Public
Services Street Budget and transfer $42,651 from FY2003/2004 Budget Account No.
001-402-5502, Professional/ Contractual Services into FY2003/2004 Budget Account
No. 001-402-5111, Materials and Supplies for an increase of $114,651, for a PO total
not to exceed $139,551.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO MATICH
CORPORATION TO SUPPLY MATERIALS FOR ROADWAY PAVEMENT REPAIRS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation is the selected source supplier for the
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City of San Bernardino for roadway pavement repair materials. Pursuant to this
determination, the Purchasing Manager is hereby authorized to increase the Annual
Purchase Order, with two single year renewal options, to Matich Corporation by
$114,651 for a total not to exceed $139,551 for pavement repair materials. This
Annual Purchase Order and future year renewal options shall be contingent upon
funds being approved in the City's Budget for this service.
SECTION 2. The Purchase Order shall reference this Resolution No.2004-_
and shall read, "Increase of $114,651 to PO No. 204376 for the purchase of pavement
repair materials from Matich Corporation for a total amount not to exceed
$139,551.00", and/or shall incorporate the terms and conditions of the purchase order,
which is on file in the City Clerk's Office.
SECTION 3. The authorization to execute the above referenced Contract is rescinded
if not issued within sixty (60) days of the passage of this resolution.
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April 20, 2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO MATICH
CORPORATION FOR ROADWAY PAVEMENT SUPPLY MATERIALS FOR REPAIRS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the day of
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COUNCIL MEMBERS: AYES
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ESTRADA
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LONGVILLE
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MCGINNIS
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DERRY
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KELLEY
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JOHNSON
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0 MCCAMMACK
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, 2004, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
CITY CLERK
The foregoing Resolution is hereby approved this _ day of
,2004.
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JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to
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