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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
OR\G\NAl
Subject: Resolution authorizing
the execution of a purchase order to Bryan
A Stirratt & Associates to design and
construct a landfill gas collection and
treatment system and improvements to the
landfill cover system.
From: Lynn Merrill, Director
Dept: Public Services
Date: April 8, 2004
Meeting Date: May 3, 2004
12/16/96
1996-380
Agreement with Bryan A. Stirrat - Waterman Landfill
maintenance/engineering services
First Amendment to Agreement - Waterman Closure
Second Amendment to Agreement - Waterman Closure
BAS - Gas Monitoring Probes - Waterman Closure
08/07/00
08/20/01
06/02/03
2000-244
2001-268
2003-118
Recommended Motion:
Adopt resolution
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Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attached:
Ward: 1
FUNDING REQUIREMENTS:
Amount: $784,604
F'CW/04 $250,000
527-415-5502
Professional Services
FY04/05 $534,604
527-415-5502
Professional Services
Finance:
Council Notes:
u.e-&, ~2C)() 'H \ b
5/ Qlo~
Agenda Item No. _~ I ~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution authorizing the execution of a purchase order to Bryan A Stirratt &
Associates to design and construct a landfill gas collection and treatment system and
improvements to the landfill cover system.
Background:
The City of San Bemardino operated a sanitary landfill for municipal solid waste
between 1950 and 1960 on 19 acres of leased private property along the south bank of
the Santa Ana River, east of Waterman Avenue and north of Vanderbilt Way and
Carnegie Drive. Landfill operations ceased in 1961 and the site was turned back over
to the property owner at that time.
Under state law, the owner and operator of the site are responsible for maintenance and
corrective actions relating to releases of landfill gas (methane) and potential
contaminants to groundwater through leachate percolation. The operator of the site
bears primary responsibility; the owner bears ultimate responsibility in the event that the .
operator is no longer available to perform these functions and meet regulatory
requirements. Currently, Glenborough owns the site. The City entered into a Limited
Access Easement Agreement with Glenborough in order for the City to perform required
maintenance activities on the former site. In this case, the City as the operator is the
responsible party. The work performed at the site by the City includes on-going ground
water sampling and monitoring, grading and cover maintenance and repairs to prevent
surface water infiltration, and landfill gas monitoring and corrective action.
In January 2003, the City was noticed by the San Bernardino County Environmental
Health Department, the Local Enforcement Agency (LEA) for the California Integrated
Waste Management Board that the City and Glenborough were not in compliance with
the applicable landfill gas monitoring requirements, and that a Notice and Order were
proposed to be issued in order to bring this site into compliance. Both the City and
Glenborough were successful in negotiating a work plan with the LEA that required the
City to assume a greater responsibility for landfill gas monitoring, including the
installation and testing of new landfill gas probes at the site. As a result of the
installation of these probes, it has been determined that landfill gas is present in
quantities that exceed regulatory limits. As a result, the LEA has determined that a
landfill gas collection system is required.
Concurrently, the City had, through it's consultant Bryan A. Stirratt and Associates
(BAS), performed various engineering studies to determine appropriate and required
repairs to the landfill cover as a result of regulatory requirements set forth by the State
Water Resources Control Board, and enforced by the Santa Ana Regional Water
Quality Control Board (SARWQCB). On April 2, 2002, SARWQCB approved the
proposed Cover Improvement Plans, and the Special Provisions and Technical
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Specifications for the Cover Improvements. Work on installation of the cover repairs by
the City was scheduled to be performed in 2002; however, Glenborough identified a
potential development for this site and requested a delay in order to fully explore this
opportunity. Unfortunately, this opportunity did not materialize as hoped and it was
determined that the cover repairs would need to proceed. This determination was made
in mid 2003.
Both the LEA and SARWQCB have put the City on notice that the Cover Improvements
and Landfill Gas Collection System need to be completed, otherwise enforcement
activities will be commenced. City staff met with the LEA on March 3, 2004 and were
presented with a draft "Stipulated Order of Compliance." Through negotiations, the City
successfully obtained a 60-day delay, subject to the City undertaking the actions
considered within this Staff Report. In the event that the City does not take this action,
the LEAhas the ability to levy a civil penalty in an amount not to exceed $10,000 per
day; we anticipate that the SARWQCB could take a similar action.
The City is proposing to execute a multi-phase purchase order with BAS in order to
complete both the installation of the Cover Improvement and the Landfill Gas Collection
system. BAS has performed engineering and technical services on the Waterman
Landfill for the City of San Bernardino since 1996 and is most familiar with the
monitoring, design and engineering issues related to the landfill, as well as providing an
on-going working relationship with both the LEA and SARWQCB. The work being
proposed here is an extension of the existing engineering work already performed; BAS
is therefore a recommended selected source. BAS has performed significant amount
of engineering and technical studies relating to the County Landfill system and therefore
possesses unique experience and knowledge in this particular area.
Under the proposed scope of work, the City has identified various aspects of the
projects that can be successfully undertaken by City crews and those projects that need
to be handled by BAS. These include:
SECTION 1 Tasks 1.1 throuah 1.6 - Services Related to the Landfill Cover
Including Construction Engineering Support and quality assurance services required to
meet the LEA and SARWQCB requirements. TOTAL Cost: $144,302.00
SECTION 2 Tasks 2.1.1 throuah 2.1.5 .- Services Related to the Landfill Gas
SYStem fLFG}
Including development of construction engineering drawings, permit applications,
testing, equipment installation, system and gas testing and construction management.
Cost $115,495.
SECTION 2 Task 2.1.6 - LFG Construction Manaaement
Provide specialized LFG construction management services to assist city crews in
complying with all construction requirements for the LFG system as well as start up and
final documentation. Cost $81,502.
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SECTION 2.2 - LFG SYStem Construction
Construction of LFG collection system, including all piping, fittings and condensate
pumps. Cost $280,436.00
SECTION 2.1.7 - LFG SYStem Routine ODeration and Maintenance
Once the LFG System is operational, maintain and operate the system for one year,
including South Coast Air Quality Management District 1150.1 compliance monitoring
and reporting. Cost: $162,869.
The work proposed to be performed by BAS is only a portion of the total project cost
and is estimated at $784,604. The City estimates that an additional $600,000 will be
required for the purchase of the engineered soils necessary for the cover, an additional
$150,000 for the purchase by the City of the actual Landfill Gas Pump and Treatment
facility, and approximately $20,000 for miscellaneous hazardous materials disposal from
the various drilling activities needed for installing the LFG. The total project cost is
currently estimated at $1 ,554,604.00. The cost for this work will be factored into the
proposed Refuse Rate Increase currently under study. It is anticipated that the City will
spend no more than $250,000 on this project in the current fiscal year; the remaining
costs will be included in the FY04-05 Refuse Budget.
The City is proposing to do a significant portion of the grading and trenching work in-
house using the Heavy Equipment Operators within the Street Division as well as City
heavy equipment. This approach will result in significant cost savings over the use of
an outside firm to perform all grading and excavation activities.
Staff is recommending awarding the total purchase order in a not-to-exceed amount of
$784,604 to Bryan A. Stirratt and Associates. Staff is recommending that the
Purchasing Manager be authorized to issue an initial purchase order in the amount of
$250,000 towards this contract during the remainder of FY03-04, with the remaining
amount of $534,604 being included in the FY04-05 Refuse Fund budget. Also included
in the FY04/05 Refuse Budget will be an additional estimated $600,000 for purchase of
engineered soils necessary for the cover, an additional $150,000 for the purchase of the
actual Landfill Gas Pump and Treatment facility, and approximately $20,000 for
miscellaneous hazardous materials disposal.
Financial Impact:
Presently, the Refuse fund is projecting a deficit based on certain assumptions this
FY03-04. Staff is developing a recommendation for a refuse rate increase. Due to the
urgency and potential enforcement action the City faces, staff is recommending that the
work proposed under this agreement be performed, and that the Council authorize staff
to permit the Refuse fund to go into an additional deficit amount of $250,000 for a total
deficit of $473,000 at the end of the fiscal year.
Recommendation:
Adopt resolution.
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RESOL~NQ f'\f
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES TO DESIGN AND
CONSTRUCT A LANDFILL GAS COLLECTION AND TREATMENT SYSTEM AND
IMPROVEMENTS TO THE LANDFILL COVER SYSTEM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Bryan A. Stirrat and Associates provides construction engineering
support services relative to the Waterman Landfill cover improvement construction.
Therefore, the Mayor of the City of San Bernardino is hereby authorized to execute the
Agreement (Proposal to Provide Services Related to Closure of the Waterman Landfill)
dated March 30, 2004, as amended, with Bryan A. Stirrat & Associates, and the
Purchasing Manager is hereby authorized to issue a purchase order to Bryan A. Stirrat
& Associates to design and construct a landfill gas collection and treatment system
and improvements to the Waterman Landfill cover system in a total amount of
$784,604.00.
SECTION 2.
The Purchase Order shall incorporate by reference this
Resolution No. 2004-
, and the Purchase Order shall read, "Bryan A. Stirrat &
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improvements - Waterman Landfill, in accordance with Proposal to Provide Services
Related to Closure of the Waterman Landfill, by Bryan A. Stirrat dated March 30, 2004,
as amended. Not to exceed a total cost of $784,604.00 and initial funding level of
$250,000".
April 29. 2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRA T & ASSOCIATES TO DESIGN AND
CONSTRUCT A LANDFILL GAS COLLECTION AND TREATMENT SYSTEM AND
IMPROVEMENTS TO THE LANDFILL COVER SYSTEM.
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6 and Purchase Order is rescinded if they are not executed and issued within sixty (60)
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SECTION 3. The authorization to execute the above referenced Agreement
days of the passage of this resolution.
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April 29. 2004
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND
PURCHASE ORDER TO BRYAN A. STIRRAT & ASSOCIATES TO DESIGN AND
CONSTRUCT A LANDFILL GAS COLLECTION AND TREATMENT SYSTEM AND
IMPROVEMENTS TO THE LANDFILL COVER SYSTEM.
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16 JOHNSON
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2004, by the
following vote, to wit:
AYES
NAYS
ABSTAIN
ABSENT
Council Members:
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is
,2004.
hereby approved this
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
26 City Attor~e
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BY
April 29. 2004
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M'
AN2-&\IlRY
1984 - 2004
BRYAN A. STIRRAT a ASSOCIATES
CIVIL AND ENVIRONMENTAL ENGINEERS
March 30, 2004
PN: 04.1047
Mr. Lynn Merrill
City of San Bernardino
Public Services Department
300 North "D" Street
San Bernardino, California 92418.001
RE: PROPOSAL TO PROVIDE SERVICES RELATED TO CLOSURE OF THE
WATERMAN LANDFILL
Dear Mr. Merrill:
Pursuant to your request, Bryan A.Stirrat & Associates (BAS), with our affiliate
geotechnical firm, Geologic Associates (GlA), and subcontractor, The Regenesis Group
(TRG) is pleased to provide the City of San Bernardino (City) the following scope of work
and fee estimates to provide services related to the closure of the Waterman landfill
(Project).
The Project involves the design and construction of a landfill gas collection and treatment
system (lFG system) and improvements to the landfill cover system. The plans and
specifications for the cover system have been previously prepared by BAS and submitted
to the City. The plans and specifications for the lFG system will be developed by BAS as
part of this project.
Due to budget and time constraints, the City prefers that the project be completed using
only City forces and BAS forces in lieu of putting the project out to bid. The proposed
tasks to be provided by BAS are described in the Scope of Work (SOW) below. The
SOW is divided into two sections. The first section describes services related to the
landfill cover, and the second section describes services related to the lFG system.
SCOPE OF WORK
SECTION 1 - SERVICES RELATED TO THE LANDFILL COVER
TASK 1.1
ATTEND MEETINGS
Several meetings will be required during the course of the project. These meetings
include, but are not limited to meetings with regulators, progress meetings with the City,
and meetings with material/equipment suppliers.
BAS' proposed budget includes estimated hours by staff category during the course of the
project. BAS will bill under this task for meeting costs including time and expenses.
1360 Valley Vista Drive. Diamond Bar, CA 91765. [909] B60-7777 . FAX [909] 860-8017
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TASK 1.2
CONSTRUCTION ENGINEERING SUPPORT
BAS will provide construction engineering support which will consist of coordination with
the City Superintendent, the cover soil supplier, and the CQA staff during the project to
assist in achieving the construction that conforms to the Project Plans, Specifications, and
applicable regulatory approvals. In addition, BAS will review the construction and
contract-related documentation.
A brief summary of tasks to be performed as a part of the engineering support follows:
. Attend progress and CQA meetings on a weekly basis.
. Review and consult with the City's Representative and CQA staff on items which may
include:
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Contractor submittals
RFls
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. Coordinate and review of the record drawings and CQA drawing notations developed
during construction and review the final "Record Drawings".
Task 1.2.1
Proiect Documentation
BAS understands the importance of detailed documentation for construction projects.
Outlined below is a brief description of typical documentation that would be maintained
during the project:
. Weekly Construction Reports with CQA Summary
. Cumulative Corrective Action File
. Contract Time Accounting
. Contract Change Orders
. Progress Payments
. Submittals
. Request for Information (RFI) and Design Clarification Log
. Weekly Progress Meeting Minutes
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BRYAN A. STIRRAT & ASSDCIATES
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Task 1.2.2
Construction Services
The following section outlines the scope of work anticipated during the construction:
Corrective Action Items
BAS will document in Weekly reports, any deficiencies noted in the construction activities
or in material delivered to the site. These deficiencies will be brought to the City's
attention immediately so that corrective action can be taken as soon as possible to
minimize the impact on the overall construction schedule.
Coordination with Citv
BAS will confer with and advise the City regarding the status of any significant items, and
verify that the appropriate notifications and/or coordination for specific events have taken
place.
Task 1.2.3
Proiect Documentation
Photo Log
BAS will, throughout the construction process, take photographs to document progress,
note unusual or unforeseen conditions, and record events of interest. At the conclusion of a
project, the CD and/or a set of the photographs will be submitted to the City and the
RWQCB as part of the final report.
Weekly Construction Reports
The narrative portion of the report will include sufficient information to convey to the
Agency the scope of work that occurred on that week and the locations in which the
work occurred. Particular attention will be paid to changed or unforeseen conditions,
deficiencies noted, and when corrective action is required.
Request for Information (RFIl and Design Clarification Log
All responses to RFls and finalization of design clarifications will be reviewed and
approved by the Design Engineer and, if applicable, the CQA Officer.
Weekly Progress Meeting Minutes
In addition to the above noted documentation, a weekly progress meeting will be
conducted in which many of the above issues will be reviewed and documented. At a
minimum the following issues will be covered:
. Amendments or corrections to previous week's minutes.
. Health and Safety issues.
. Progress and schedule review (two-week look ahead).
l:\Waterman landfilll~G\Proposal\sow-cm-lfg-032604.doc
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BRYAN A. STIRRAT & ASSDCIATES
o · Submittal review.
. Request for Information review.
. CQA review and discussion of issues.
. Task specific issues.
. Progress payment (if applicable).
BAS will document all discussions at the progress meetings and will prepare meeting
minutes for distribution to all attendees prior to the next scheduled meeting.
Task 1.2.4
Proiect Close-out
The record drawings will be reviewed for accuracy and conformance with BAS' records.
The record set will be used to update a design drawing set and will be supplemented by
additional survey. As the City's Design firm, the project plans will already be in our
AutoCAD system thus providing for timely and efficient issuance of record drawings.
When record drawings have been finalized, one reproducible set of drawings, and the
selected AutoCAD file, will be transmitted to the City.
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Upon completion of BAS' review and completion of all "punch list" items, a final close out
report will be prepared which will detail recommendations as to the acceptability of the
work and its conformance to the intent of the plans and specifications. Once construction
is complete, and the City has submitted their redlined mark-up of the construction
drawings, the BAS Project Manager will review the Project Record Drawings and finalize
to the City with appropriate comments.
TASK 1.3
SURVEY
BAS will provide construction survey (control staking) for the City's construction crews. It
is anticipated that one day per week will be utilized to set control stakes. The City may
have to provide a grade checker to establish intermediate grades. This will be necessary
for two reasons. The first is to verify that the cover thickness meets the regulatory
requirements. The second is that this information will be used in the Final Close Out
Report to show existing grades, proposed grades and final grades, and allow for
certification of the Close Out Report in compliance with the approved plan. If the City
crew wishes to supplement this survey with additional information, the Crew Chiefs can
coordinate.
TASK 1.4
PROJECT ADMINISTRATION/PREPARE FINAL REPORT
This task is comprised of the following activities:
. Monthly Invoices including activity reports, when needed.
o · Project management/coordination between CQA and City Staff.
I -\Waterman Landfi1llFG\ProDosal\sow-cm.lfg-032604.doc
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BRYAN A. BTIRRAT & ASSOCIATES
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. Monitor project construction, management and budget schedule.
. Prepare Final Report for submittal to the Regional Water Quality Control Board.
CONSTRUCTION QUALITY ASSURANCE MONITORING
GLA will complete a borrow source evaluation study to assess the adequacy of soils
proposed for the cover repair project by the City or its subcontractor. The borrow
study will involve mobilization of a hollow-stem drill-rig to excavate exploratory
boreholes at the borrow site, retention of soil samples for laboratory analyses, and
computer modeling to simulate the transient flux of moisture that may infiltrate cover
soils in the future.
As shown on Table 1, GLA expects that the drill rig will be employed for
approximately 3 days (30 hours total) at up to 3 potential borrow sites in the area.
During this period, GLA will provide an experienced geologist who will log the
borings and retain samples for subsequent laboratory analyses. Following
confirmation that the soils have appropriate gradation and permeability
characteristics, modeling will be completed to verify that the moisture flux through
the cover soils will be at acceptable levels.
Approximately one week after the modeling work is completed, a memorandum will
be prepared for City and RWQCB review that details the borrow evaluation work that
was completed and which substantiates the suitability of the proposed borrow soils
for use in the Waterman Landfill Cover Repair Construction work.
TASK 1.6
CQA SERVICES
GLA will provide field technicians to observe and test the cover fill soils to assure
compliance with the Project Specifications. It is our understanding that fill material
will be selectively excavated at the off-site borrow source(s), moisture conditioned as
necessary, and placed as compacted fill to form the monolithic final cover.
The following summarizes GLA's scope of work for CQA services:
1. Periodic visits and inspections of the borrow excavation to visually observe soils
exposed in the excavation and to obtain soil samples for laboratory testing.
2. Laboratory testing of borrow soils to assure their suitability for the cover repair
project.
3. Monitoring and compaction testing of the reprocessed and recompacted upper
6 inches of the existing foundation layer material.
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BRYAN A. BTIRRAT & ASSDCIATES
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4. Laboratory and field testing to evaluate the in-place characteristics of fill
materials.
5. Informing City and the Construction Manager of any soil related conditions that
are non-conformant with the Project Specifications.
6. Observation and monitoring during construction of civil improvements.
7. Preparing a final report summarizing the results of CQA observation and testing.
In.place fill materials will be required to meet or exceed the moisture/density,
gradation and hydraulic conductivity criteria as set forth in the Project Specifications
and Earthwork Quality Assurance Plan and at a minimum will be evaluated based on
the following type and frequency of tests.
BORROW SOURCE TESTING
TYPE AND FREQUENCY
TEST DESCRIPTION TEST DESIGNATION MINIMUM TEST
FREQUENCY
Moisture Content V\5TM D2216 One for every 2,500 cubic
vards.
Moisture-Density Relationship f',5TM D1557 he greater of: one per
10,000 cubic yards or 1 per
material.
Particle Size Analyses 1A5TM D422 trhe greater of: one per 5,000
~ubic yards or 1 per material.
"tterberg Limits V\5TM D4318 he greater of: one per 5,000
~ubic yards or 1 per material.
Matric Potential 1A5TM D2216 he greater of one per 10,000
Icubic yards or 1 per material.
aboratory Hydraulic I\5TM D5084 or The greater of one per 10,000
Conductivity U5BR Modified E- ubic yards or 1 per material.
13 maximum 8 psi confining
ressure).
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BRYAN A. BTIRRAT & ASSDCIATES
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FILL TESTING
TYPE AND FREQUENCY
TEST DESCRIPTION
TEST DESIGNATION
STM 01557
MINIMUM TEST
FREQUENCY
he greater of: one per
10,000 cubic yards or 1 per
aterial.
ne per 500 cubic yards.
Moisture-Density Relationship
STM 02922,
STM 03017,
STM 02937
STM 01556
In.Place Moisture/Density
Nuclear or Drive Ring)
In-Place Density and Moisture
ontent (Sand-Cone)
Particle Size Analysis
STM 01140
aboratory Hydraulic
onductivity
STM 05084 or
USBR Modified E.
13
ards.
STM 02488
During the construction period, GLA's field technician will regularly visit the landfill
and borrow excavation(s) to visually observe the work, perform field testing, and to
obtain samples for laboratory analyses. While the contractor's excavation and fill
placement rates will govern the time required of the field technician, for proposal
purposes, GLA anticipates that the technician may be required for 5 or 6 hours each
working day.
During construction, GLA will submit to the City a summary of field and laboratory
test results approximately every other week. Approximately one month after the
completion of construction, GLA will submit a Draft Report of CQA Services for City
review. This report will summarize construction activities and laboratory and field test
results, and provide certification by a State of California Certified Engineering
Geologist that construction was performed in accordance with the minimum
requirements of the Project Specifications. A final report of CQA Services will be
submitted approximately one week after receipt of City comments to the Draft report.
FEE ESTIMATE FOR TASK 1
The anticipated fee estimate to complete Task 1 is provided in Attachment 1. The totals
listed in Attachment 1 for geotechnical laboratory testing are consistent with the testing
frequency identified in the CQA Plan and listed above. The fee estimate provided is for
budget purposes and work will be billed at the rates indicated on our current rate
schedules, copies of which are also attached.
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BRYAN A. BTIRRAT &. ASSOCIATES
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BAS and GLA will commit to the project the necessary manpower to meet the City's
schedule and provide responsible construction services throughout the duration of the
project. This fee estimate was based on the following assumptions, our past experience
with similar projects, and the anticipated duration of construction.
. Construction shall occur on Monday through Friday, only.
. Construction is based on a 65-day working schedule.
SECTION 2 - SERVICES RELATED TO THE LFG SYSTEM
TASK 2.1
ENGINEERING SUPPORT SERVICES
Task 2.1.1
LFG System Construction Drawim~s
In this task, BAS will develop construction drawings (the level of details is intended for a
design/build type of project) for the LFG system including the following:
. Title sheet
. LFG system site plan
. Piping alignments and piping details
. Condensate sump details
. LFG treatment system site plan
. LFG treatment system electrical plans
. LFG treatment system process piping diagram
As part of the design process, BAS will perform the calculations necessary to estimate LFG
flow rates and extraction system pipe sizes. BAS will provide the City with a preliminary
set of drawings for comment, and include City comments on the final, wet stamped set.
Deliverable: One set of preliminary LFG system drawings on bond, and one set of final
LFG system drawings on Mylar.
Task 2.1.2
SCAQMD Permit Application
In this task, BAS will prepare applications for South Coast Air Quality Management District
(SCAQMD) Permits to Construct/Permits to Operate. Up to three (3) separate permits
may be required; LFG extraction system, treatment facility, and condensate management
system. Each permit will include a cover letter, the appropriate SCAQMD standard forms,
calculations, preliminary drawings, and a check for the application fee (the costs
associated with any permit fees are not included in our cost estimate, and it is our
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BRYAN A. BTIRRAT & ASSDCIATes
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assumption that these fees will be provided by the City). The treatment facility permit
application package will include all necessary health risk calculations for the chronic and
acute assessment, as well as the "one in a million calculation." BAS will submit the
application to SCAQMD on behalf of the City. Processing of the permit application by
SCAQMD can take several months, but if necessary, the City can expedite the process by
paying additional overtime fees to SCAQMD.
Deliverable: One copy of each permit application.
Task 2.1.3
LFG Quality and Quantity Testin~
Following completion of the LFG extraction system, and after allowing the system to
stabilize, BAS will test the quality and quantity of the LFG for the purpose of selecting the
appropriate treatment technology. Potential treatment technologies include enclosed
ground flare, thermal oxidizer, and activated carbon. The selected technology will be
dependent on methane content and flowrate.
This test will involve extracting LFG for a period of four weeks using a rented trailer-
mounted thermal oxidizer. BAS will monitor LFG flowrates, methane content, and
condensate levels in the sumps and the City will pump and disposed of condensate during
the tf'st if necessary.
C Deliverable: One copy of LFG quality test report.
Task 2.1.4
LFG Treatment System Equipment Procurement Specifications
Based on the results of the LFG quality and quantity test, BAS will prepare technical
specifications to be used by the City to procure a LFG treatment facility. The
specifications will include requirements for equipment performance, warranty, startup,
testing, and operating manual. The City will attach this specification with City
procurement documents and send to bidders.
Deliverable: One copy of specifications.
Task 2.1.5
Source Test LFG Treatment System
In this task, BAS will procure the services of a source testing firm and air lab, coordinate
with SCAQMD, supervise and oversee the source test, and submit the report to
SCAQMD.
Deliverable: Source test report.
Task 2.1.6 Construction Mana~ement and Start-Up of LFG System
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In this task, a BAS construction manager will be onsite full-time during construction in
order to supervise and oversee work conducted by City staff. BAS will photo log
L:\v..'aterman landfillI.FG\Proposal\sow-cm.lfg-032604.doc
9
BRYAN A. STIRRAT & ASSOCIATES
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construction activities, log wells, and document man-hours, equipment hours, and daily
work in place and work in progress. BAS will redline construction drawings, and produce
as-builts for the project. The budget for this task is based on 65 working days construction
duration. BAS will also document the end of construction by way of a construction
certification report.
Following construction of the LFG System, BAS will perform startup activities. Startup
activities include shakedown, troubleshooting, and performance testing of the treatment
facility, monitoring the boundary probes, and balancing the wellfield. These activities
typically require approximately 1 month at which time the system should be stable and
the probes should be in compliance.
Deliverable: Construction Certification Report, Photo Log.
Task 2.1.7 LFG System Routine Ooeration and Maintenance
Following startup, BAS will perform routine Operation and Maintenance (O&M) activities
on the System for a period of one year, beginning after startup activities are complete.
Routine O&M includes the following activities:
Prepare a site specific operation and maintenance manual for operation of the
wellfield and treatment facility.
Monitor wells every two weeks, and adjust as necessary.
Monitor condensate holding tank and call for pump-out as necessary. City will pump
and dispose of condensate. (City should investigate connection to sewer system).
Monitor, adjust and maintain the treatment facility weekly.
Perform SCAQMD 1150.1 compliance monitoring:
1. Boundary probe sampling and analysis (monthly)
2. Integrated surface sampling (monthly)
3. Instantaneous surface monitoring (quarterly)
4. LFG sampling and analyses at treatment system (monthly)
5. Ambient air sampling (monthly)
6. Submit 1150.1 reports to SCAQMD (quarterly)
BAS can, as an optional task, prepare an application to SCAQMD for an Alternative
Monitoring Plan (AMP) which, if approved by SCAQMD, would result in less stringent
1150.1 monitoring requirements for the site.
Non-routine activities, and emergency O&M are also available on a time and expense
basis at the request of the City.
Deliverable: Monthly O&M reports and quarterly 1150.1 reports.
I :\ Waterman landfilllFG\Proposal\sow-cm.lfg-032604.doc
10
BRYAN A. STIRRAT & ASSOCIATES
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FEE ESTIMATE FOR TASK 2.1
The anticipated fee estimate to complete Task 2.1 is provided in Attachment 2. The fee
estimate provided is for budget purposes and work will be billed at the rates indicated on
our current rate schedules, copies of which are attached.
BAS will commit to the project the necessary manpower to meet the City's schedule and
provide responsible construction services throughout the duration of the project. This fee
estimate was based on the following assumptions, our past experience with similar
projects, and the anticipated duration of construction.
. Construction shall occur on Monday through Friday, only.
. Construction is based on a 65-day working schedule.
TASK 2.2
CONSTRUCTION SERVICES
BAS construction forces will work with City construction forces to construct the LFG
System. BAS estimates that the LFG collection system will consist of thirty (30) twenty five
foot deep wells installed approximately 50-feet inside from the edge of the waste
perimeter, a 6" LFG header buried around the outside perimeter of the waste, 12
pneumatic condensate sumps, and all associated piping. The LFG treatment system will
be either J flare, thermal oxidizer, or activated carbon system, and will include a
compressed air system. The estimated construction duration is 65 days. If the
construction period were to exceed the 65 days estimate, services will be rendered on
time and expense basis in accordance with the BAS standard rates schedule. A brief
description of proposed work is as follows:
. BAS will install LFG wells complete with wellheads and wellhead boxes, ready for
connection to well laterals using hose clamps. The City will supply dumpster and
dispose of well cuttings.
. BAS will supply and weld (using butt-fusion welding) the LFG header pipes, lateral
pipes, air pipes and condensate pipes in sections with flanged end connections (air
and condensate piping is supplied in rolls). The City will dig the pipe trenches, install
the piping in the trenches, and backfill/compact the trenches.
. BAS will supply condensate sumps. The City will dig the sump holes and place the
sumps in the holes. BAS will connect the sumps to the header, air, and condensate
piping. The City will backfill and compact the sumps.
. The City will construct the treatment system site, including concrete, electrical, fencing,
etc., and supply and install the treatment system under the direction of BAS. BAS will
connect the LFG header to the treatment system, and start-up the system.
l:\Waterman landfill LFG\Proposal\sow-cm-lfg.032604.doc
11
BRYAN A. BTIRRAT & ASSOCIATES
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o FEE ESTIMATE FOR TASK 2.2
BAS' scope of work and cost to complete Task 2.2 is provided in Attachment 3. The cost
estimate provided is for budget purposes and work will be billed at the unit rates shown
multiplied by the number of units actually constructed. BAS recommends adding an
appropriate contingency for unforeseen circumstances, and for additional work that the
City may wish to be included in BAS' scope.
BAS will commit to the project the necessary manpower to meet the City's schedule and
provide responsible construction oversight throughout the duration of the project. The
cost estimate is based on the following assumptions, our past experience with similar
projects, and the anticipated duration of construction.
. Construction shall occur on Monday through Friday, only.
. Construction is based on a 65-day working schedule. If the construction period were
to exceed the 65 days estimate, services will be rendered on time and expense basis in
accordance with the BAS standard rates schedule.
SUMMARY OF PROJECT COSTS
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BAS has provided detailed budget breakdowns in the attached budget spreadsheets. The
following table summarizes BAS' estimated budgets for the major work items involved in
the project.
Services related to the landfill cover
Services related to the LFG system:
Engineering
65 days full-time construction management
One year O&M and 1150.1 compliance
Construction services
$144,302
$115,495
$81.502
$162,869
$280,436
RECITALS
BAS shall indemnify, defend and hold free and harmless the City, its officers, and its
employees from all claims, damages, costs, expenses, and liability, including, but not
limited to attorney's fees, imposed upon them for any alleged infringement of patent rights
or copyrights of any person or persons in consequence of the use by City, its officers,
employees, agents, and other duly authorized representatives, of programs or processes
supplied to City by BAS under this Agreement.
The prevailing party in any legal action to enforce or interpret any provisions of this
Agreement will be entitled to recover from the losing party all reasonable attorneys' fees,
o court costs, and necessary disbursements in connection with that action. The costs, salary,
L:\Willetm~l} l.mdfil1 LFG\Prcposal\sow-cm-lfg.042704.doc 12
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and expense of the City Attorney and members of his office, in connection w1th!h<lt.~:~.,.:':' .
action shall be considered as attorneys' fees for the purposes of this Agreement ,":'!~:Ii;l' 1.'
; . _~ ..;, ~Of:'/l.: ,~. -
BAS shall indemnify, defend and hold harmless City from and against any and allclaims,.
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties. costs,
expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to..
third parties, which arise from BAS' negligent performance of services under this
Agreement. BAS shall not be responsible for, and City shall indemnify, defend, and hold
harmless BAS from and against, any and all claims, demands. suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable
attorney's fees) and liabilities of, by or with respect to third parties. which arise from the
City's negligent performance under this Agreement With respect to any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees) and liabilities of, by or with respect to third
parties, which arise from the joint or concurrent negligence of BAS and City, each party
shall assume responsibility in proportion to the degree of its respective fault.
BAS shall maintain insurance policies meeting the minimum requirements set forth herein.
All insurance maintained by BAS shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the
City prior to BAS performing any of the services under this Agreement All insurance
certificates required herein shall name the City as an additional insured and provide for
thirty.(30) days written notice from the insurer to the City prior to cancellation of any
insurance policy of BAS.
Comprehensive Generalliabilitv and Automobile Insurance
BAS shall maintain comprehensive general liability and automobile liability
insurance with a combined single limit of not less than One Million Dollars
($1,000,000.00) per occurrence.
Worker's Comoensation Insurance
BAS shall maintain worker's compensation insurance in accordance with the laws
of the State of California for all workers employed by the Vendor.
LIMITATIONS
The work proposed herein will be performed in accordance with sound engineering and
construction practices. However, implementation of the proposed services does not
guarantee regulatory compliance of the site. As with any mitigation plan, environmental
monitoring may indicate the need for additional measures in the future.
BAS will not be responsible for air emissions from the site, subsurface LFG migration from
the site, groundwater contamination from the site, or any other environmental
consequences resulting from the construction and/or operation and maintenance of the
mitigation measures described in this proposal.
t:\Wiltcrm\\n L:,"dfill LFC\PrQPos.1!\$OW-c::rn-lfg-042704.doc 13
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BAS has 20 years experience in the design and construction of landfill gas management
systems, and in landfill closure engineering and construction. The City's approach to the
Waterman Landfill project, with its use of both consultant and City forces during the
construction phase, differs significantly from the standard "design/build" approach. While
BAS supports the City in its non-traditional approach, we respectfully request that our
liability be limited to only those activities conducted by BAS and its subcontractors. It is
also important to note that construction cannot take place until a permit to construct is
issued from SCAQMD.
BAS appreciates the opportunity to present this proposal and looks forward to assisting
the City of San Bernardino in the successful completion of this project. If you have any
questions or require further information, please advise. Should this proposal meet your
requirements and you are in concurrence, please sign and return one copy.
Very truly yours,
APPROVED AND ACCEPTED:
Name:
G.E. Andraos
President, Landfill Gas Group
Title;
KH/MAC/GEA
Date;
Att"chments
c: Bryan A. Stirrat, BAS
Ira R. Snyder, BAS
Kirk Hein, BAS
Michael A. Cullinane, BAS
Gary Glasser, BAS
Chris Alanis, BAS
Gary lass, GLA
Kelly McGregor, TRG
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BRYAN A. STIRRAT & ASSOCIATES
1360 Valley Vistil Drive
Diamond Bar, California 91765
(909) 860-7777
SCHEDULE OF CHARGES
PERSONNEL
Principal (P)
Principal Ensineer (PRE)
Division Ensineer (DE)
Projed Administrator (PA)
Senior Project ManaStr (SM)/Chief Engineer (eE)
Project Manase, (PM)
Project Ensin.., (PE)
Ensinee, V (E-V)
Ensinee, IV (E-IV)
Ensinee, III (E-III)
Ensin..' II (E-II)
Ensinee'l (E-I)
Ensin..' (E)
Project Desisne, (PO)
Senio, Desisne, (SOD)
CADD Desisne,/Drafte, (CD)
Desisne, (DO)
Senior Drafter (SO)
Drafte, (D)
Senio, CADD Operato' (SCO)
CADD Operato, (CO)
Regulatory Compliance Manaser (ReM)
Senior Regulatory Compliance Specialist (SRS)
Resulatory Compliance Specialist (RS)
Senior Environmental Engineer (SEE)
Environmental Ensinee, III (EE-III)
Environmental Engineer II (EE.U)
Environmental Engineer I (EE-I)
Senior Environmental Scientist (SNS)
Senior Environmental Specialist (SES)
Environmental Specialist II (E5-II)
Environmental Specialist I (ES-I)
Environmental Specialist (E5)
Estimato, (E)/Specification Write, (SW)
Landscape Ardlitect (LA)
Project Accountanl/Analy,t (AA)
Project Coordinator (PC)
Senio, Technical Edito, (STE)
Administrative Assistant (ADA)
Data (DP)fWord Proce..ins Secretary (WP) (includins equipment)
Office Services Cieri< (OS)
General Cieri< (c)/Typi,t (Y)
Data Analyst (DA)
Construction Manager (eM)
ConstftJction Supervisor (CS)
ConstRIction Ensineer (COE)
Chief Ensineerins Technician (CT)
Ensineering Technician V (ETN)
Engineering Technician IV (ET-IV)
Engineering Technician III (ET-III)
Ensin..rins Technician II (ET.II)
Ensineering Technician I (ET.I)
Engineering Technician (ET)
Chief of Survey Parties (CSP)
3-Man Survey Party (SP.3M)
2.Man Survey Party (SP-2M)
I.Man Survey Party with GPS (1 M-GPS)
Court Appearance (Expert Witness, Deposition, etc)
HOURLY RATE
$180
$156
$147
$139
$137
$128
$116
$104
$94
$88
$83
$70
$59
$103
$95
$92
$86
$81
$70
$6S
$53
$107
$100
$83
$105
$92
$87
$80
$102
$90
$81
$71
$64
$89
$85
$61
$77
$65
$67
$60
$S8
$46
$68
$119
$101
$93
$85
$77
$68
$59
$S2
$43
$27
$97
$216
$179
$137
1.5 x hourly rate
Overtime Premium is 50% of Penonnel Hourly Rate.
Effective July 1, 2003 throush 'une 30, 2004
RS 220
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REIMBURSABLE CHARGES
THROUGH 6/30/2004
In addition to the above charges for professional services (including routine expenses), we
require reimbursement for the following items:
Reproduction
(In-House)
Xerox Copies
Color Copies
Wide Format Copies
Blueprints.
Velums
Mylars
Telefax (Outgoing only)
Mileage:
Personal Vehicle
Company Vehicle
Company Vehicles
Survey Vehicles
Other Out.of.Pocket ExpensesjSupplies/Telephone
Equipment Usage
Consultants/Outside Services
Construction Services
Per Diem for living Expenses
(ADD Computer Usage
Field Computer Services
GPS Survey Equipment Services
RS 220
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$ .IO/each
.gO/each
.28/sq. It.
.28/sq. ft.
.90/sq. ft.
l.8S/sq. It.
I .1 O/page
AO/mile
.sO/mile
G.DO/hour
G.OO/hour
Cost + 15%
See Attached Schedule
Cost + 15%
Cost + 15%
Federal Rates
$10.DO/hour
$40.00/week
$40.00/hour
C'
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EQUIPMENT RENTAL RATES
(through June 30, 2004)
TYPE OF EbUIl'MENT ., . pAiY WE.EK MPNTf;I
4 Gas Ran.e Meter CH4 H2S, CO 02 ISentinel 441 $75.00 $200.00 $500.00
500 Callon ProDane Tank $21-al. nla nla
55 Callan Drums Inew DOT #17HI $35 each nla nla
8 Ch. Data Lo..er $75.00 $200.00 $500.00
Aloha. 1 Personal Samolin. Pumo $75.00 $200.00 $500.00
Ambient AirlLandfill Cas Samoler $100.00 $300.00 $800.00
Ambient AirlLandfill Cas Samoler (Double) $100.00 $300.00 $800.00
Disoosable Bailer $25.00 $100.00 $200.00
Automatic Bailer $75.00 $200.00 $500.00
C02 Calorimetric Analvsis Tubes $20.00 $75.00 $150.00
C02 Indicator Fvrite $10.00 $50.00 $100.00
Combustible Cas Meter ICX3N/19390XY) $75.00 $200.00 $500.00
Cuttino of PCC or AC oavement (up to 8-in. thickl $50/hole nla nla
0';;'.,," Meter $50.00 $150.00 $300.00
Duoont Dosimeter Mark-3 IPersonal Sample Pumnl $50.00 $150.00 $300.00
Flow Calibrator ICilian) $50.00 $150.00 $300.00
Cas Extraction Monitor (CEM 500) $100.00 $300.00 $800.00
Croundwater Sampler IOED Wizard) $100.00 $300.00 $800.00
Haz Mat Kit $25.00 $100.00 $200.00
HNu (FIDl $100.00 $300.00 $800.00
Lun. 5amoler INutech 218) $50.00 $150.00 $300.00
Mini-Ram Data Lo..er $40.00 $125.00 $250.00
Mini-Ram Dust Meter $50.00 $150.00 $300.00
Oreanic Vaoor Analvzer (OVAI28) $125.00 $400.00 $1,000.00
PH/Conductivitvfremoerature Meter (Hydac) $25.00 $100.00 $200.00
Photo Ionization Detector (OVM580BI $125.00 $400.00 $1,000.00
Sam ole Train (Cas Extraction Pump) $15.00 $60.00 $200.00
Soil Au.erlSamnler $30.00 $90.00 $180.00
Soil PH MeIer $15.00 $60.00 $200.00
Sounder (Linuid Level Indicator) $40.00 $125.00 $250.00
Surface Emission Samoler $50.00 $150.00 $300.00
Transducer with 400 Foot Cable (Each) $75.00 $200.00 $500.00
Turbiditv MeIer $25.00 . $100.00 $200.00
Wind Soeed and Direction Monilors $100.00 $300.00 $800.00
Decontamination Equipment Including: $25.00 N/A N!A
Decon Tub 1 ea., Buckets 2 ea., Brush 2 ea., Slake 3'.4 ea.
Plastic Drop Cloths 12'-10' 1 ea., Plastic Bags - 1 box ea.,
0.1. Water, Caution Tape, Paper Towels 2 rolls ea.,
Rubber Cloves, Cloves & Liner, Trash Ba., IDea.
Field Sampling Supplies Including: $30.00 N!A N!A
Duct Tape lea., Electric Tape lea., Plastic Bags - 1 box,
Trash Bags 10 ea., Cloves & Liner 1 box ea.,
Lab Labels, Aluminum Foil 1 box, Drum Labels IDea.,
Plaslic Drop 12,,10' ea., Small Hand Shovel.
OPTIONAL: Filters, Coolers, Ice, Jars, SamolelPumn
lEVEL C
Respiralor with Carlridge (full or half faced) $100.00 N!A N!A
Tyvek Coveralls
Outer Gloves
Glove Liners
Neoorene Boots
lEVEL D (standard)
Dust Mask $0.00 N!A N/A
Rubber Cloves
Steel-toed work boots
Safetv olasses
RS 220
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