HomeMy WebLinkAbout14-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date April 9, 2004
Subject: A resolution authorizing an
increase to an annual purchase order,
with two single year renewal options, to
Matich Corporation to supply materials
for roadway pavement repairs.
From: Lynn Merrill, Director
Dept: Public Services
OR\G\NAL
Meeting Date: May 3, 2004
Synopsis of Previous Council Action:
Reso 2000-37
2000-245
2002-11
02/22/2000 Annual PO
08/07/2000 Annual PO
01/07/2002 Inc. of Annual PO
Recommended Motion:
Adopt resolution; and authorize the Director of Finance to amend the FY03/04 Public
Services Street Budget and transfer $42,651 from FY2003/2004 Budget Account No.
001-402-5502, Professional/ Contractual Services into FY2003/2004 Budget Account
No. 001-402-5111, Materials and Supplies for an increase of $114,651, for a PO total
not to exceed $139,551. (1) c
Si L. ~\A
Contact person Lynn Merrill, Director
Phone:
5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount: $114,651
Source: 001-402-5111
Materials and Supplies
Finance:
Council Notes:
~~2S~C~-\ I~
sf 3/ tJI
Agenda Item No. 1'/
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an annual purchase order, with two single year
renewal options, to Matich Corporation to supply materials for roadway pavement
repairs.
Background:
Matich Corporation, a selected source of asphalt materials utilized by the Public
Services Street Division, has been supplying the City of San Bemardino with roadway
repair materials for over twenty-five years.
The Fiscal Year 2003/2004 annual Purchase Order No.204376 to the Matich
Corporation is in the amount of $24,900 for pothole repair and street rehabilitation
paving in areas throughout the City. The Street Division continues an aggressive
pothole repair program, which will also benefit from the increase of this purchase order.
Therefore, an increase of $114,651 is requested to Purchase Order No. 204376 for a
total amount not to exceed $139,551.
Financial Impact:
Funds for this increase are included in the FY2003/2004 Public Services Street Division
budget Account No. 001-402-5111, Materials and Supplies in the amount of $72,000;
and requesting $42,651 in Account No. 001-402-5502, Professional/Contractual
Services, to be transferred into Account No. 001-402-5111, Materials and Supplies.
Recommendation:
Adopt resolution; and authorize the Director of Finance to amend the FY03/04 Public
Services Street Budget and transfer $42,651 from FY2003/2004 Budget Account No.
001-402-5502, Professional/ Contractual Services into FY2003/2004 Budget Account
No. 001-402-5111, Materials and Supplies for an increase of $114,651, for a PO total
not to exceed $139,551.
c
o
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
REso[bDcf~
2
3
4
5
6
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO MATICH
CORPORATION TO SUPPLY MATERIALS FOR ROADWAY PAVEMENT REPAIRS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Matich Corporation is the selected source supplier for the
7
City of San Bernardino for roadway pavement repair materials. Pursuant to this
determination, the Purchasing Manager is hereby authorized to increase the Annual
Purchase Order, with two single year renewal options, to Matich Corporation by
$114,651 for a total not to exceed $139,551 for pavement repair materials. This
Annual Purchase Order and future year renewal options shall be contingent upon
funds being approved in the City's Budget for this service.
SECTION 2. The Purchase Order shall reference this Resolution No.2004-_
and shall read, "Increase of $114,651 to PO No. 204376 for the purchase of pavement
repair materials from Matich Corporation for a total amount not to exceed
$139,551.00", and/or shall incorporate the terms and conditions of the purchase order,
which is on file in the City Clerk's Office.
SECTION 3. The authorization to execute the above referenced Contract is rescinded
if not issued within sixty (60) days of the passage of this resolution.
11/
11/
11/
11/
o 27 11/
28
April 20, 2004
C 1
2
3
4
5
o
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, WITH TWO SINGLE YEAR RENEWAL OPTIONS, TO MATICH
CORPORATION FOR ROADWAY PAVEMENT SUPPLY MATERIALS FOR REPAIRS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
, 2004, by the following vote, to wit:
NAYS
ABSTAIN ABSENT
CITY CLERK
The foregoing Resolution is hereby approved this _ day of
,2004.
18
19
20
21
JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to
22 Form and legal content:
23
24
~~I'
25 By: . .//)')" - I--
S " ~( ;,j (., .., s < I
26
27
28