HomeMy WebLinkAbout13-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: Police
Date: April 12, 2004
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the execution of
an agreement (renewal) for the San
Bernardino Department to participate as
a member of the Inland Empire
Clandestine Laboratory Task Force.
From: Garrett W. Zimmon
Chief of Police
Synopsis of Previous Council Action:
Resolution No. 88-484 December 14, 1988 - Execution of agreement.
Recommended Motion:
Adopt Resolution
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Signature
Contact person: Jeffrey Breiten
Phone: ::lR4-56?6
Supporting data attached:
ves
Ward: all
FUNDING REQUIREMENTS: Amount: None
Source: N/A
Finance:
Council Notes:
~o ~2.C04-1'4
Agenda Item No.
13
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STAFF REPORT
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of an agreement (renewal) for the San Bernardino Police Department to participate as
a member of the Inland Empire Clandestine Laboratory Task Force.
BACKGROUND:
On December I, 1988 the San Bernardino Police Department received authorization from the
Mayor and Common Council of the City of San Bernardino to enter into an agreernent with the
California Bureau of Narcotic Enforcement to form a Clandestine Laboratory Task Force to
investigate and prosecute criminal cases involving the illegal manufacturing of controlled
substances. The current MOD has since expired and a new MOD that will run through March 1,
2007 is being submitted for approval (Exhibit A).
Currently San Bernardino Police Department has one police officer assigned to the BNE Task
Force. To date for FY 2003, equitable shares received by the City of San Bernardino for task
force participation has been approximately $15,000.00 based on a 5% allocation. The new MOD
enhances the allocation percentage from the current 5% to a 25% of the proceeds seized.
Additionally all participating members of the BNE Task Force are exempt from any fees
resulting from hazard material disposal relating to clandestine laboratory cleanup. Annual
savings to the City of San Bernardino would be approximately $75,000.
FINANCIAL IMPACT:
The new MOD increases our allocation of seizures from 5% of the proceeds to 25% of the
proceeds. This would result in an additional increase of approximately $50,000 in seizure
proceeds.
RECOMMENDATIONS:
Adopt resolution.
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RESOLUt~ ~lf
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A RENEWAL AGREEMENT
WITH CALIFORNIA BUREAU OF NARCOTIC ENFORCEMENT TO FORM A
CLANDESTINE LABORATORY TASK FORCE TO INVESTIGATE AND PROSECUTE
CRIMINAL CASES INVOL VlNG THE ILLEGAL MANUFACTURING OF CONTROLLED
SUBSTANCES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTI ON 1. The Mayor and Cornmon Council of the City of San Bernardino authorizes
the Mayor, or her designee, to execute a renewal Agreement with California Bureau of Narcotic
Enforcement to form a Clandestine Laboratory Task Force to investigate and prosecute criminal
cases involving the illegal manufacturing of controlled substances for the period of March 1,2004
through March 1, 2007. A copy of said contract is attached hereto as Exhibit" A" and incorporated
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A RENEWAL
2 AGREEMENT WITH CALIFORNIA BUREAU OF NARCOTIC ENFORCEMENT TO
FORM A CLANDESTINE LABORATORY TASK FORCE TO INVESTIGATE AND
3 PROSECUTE CRIMINAL CASES INVOLVING THE ILLEGAL MANUFACTURING OF
CONTROLLED SUBSTANCES.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2004, by the following vote, to wit:
COUNCil- MEMBERS:
ESTRADA
LONGVaLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
AYES
NAYS
ABSTAIN ABSENT
CITY CLERK
The foregoing Resolution is hereby approved this _ day of
,2004.
JUDITH VALLES, Mayor
City of San Bernardino
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Approved as to
23 form and legal content:
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By:
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EXHIBIT A
DLE Agreement/MOD Summary Sheet
BUREAU: D BFS ~ BNE D CBI D WSIN D MSB D CIB
C The attached document is in which stage? (check one):
~ Draft Proposal
o Approved Final Proposal
Program: Inland Emoire Clandestine Laboratory Task Force Location: Riverside BNE
Contact Person: Edward 1. Svnickv
Telephone Number: (909) 782-4313
Title of Agreement/MOU: Inland Emoire Clandestine Laboratory Task Force
This Agreement/MOU is: D New ~ A Renewal D An Amendment
Dates of Agreement (beginning & ending): March 1. 2004 Through March 1. 2007
Type ofMOU (e.g., RO Task Force, HIDTA, OCDETF, etc.): Regional Task Force
Who originated MOU (e.g., DOJ, FBI, Sheriff/Police Department, etc.): 001
I)
If this agreement provides a reimbursement to a specific Bureau, please check the box and
complete the funding section below. 0 Reimbursement to Bureau
2)
If this agreement does not provide a reimbursement of any kind to a specific Bureau, please
check the box and skip the funding section below. ~ No Reimbursement to Bureau
C3)
If this agreement provides monetary assistance from a specific Bureau, please check the box.
o Monetary Assistance from Bureau
4)
Indicate main funding source for this task force (e.g., Federal, FBI, OCJP grant, etc.): No Funding
Required.
Funding for Bureau (by line item):
State FY
State FY
Funding Total
Facilities
Overtime
Personnel
Benefits
Travel
Equipment
Data Processing
(pther
Revised 02/03/03
TOTAL
DLE Agreement/MOD Summary Sheet
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Title of Agreement/MOU: Inland Emoire Clandestine Laboratory Task Force
From which agency will the Bureau receive checks? (e.g., U.S. DOJ, Sacramento PO, etc.) N/ A
Potential for more than one year of funding: N/ A
Co-Locate Where? N/A
Who pays for facilities, phones, lights, etc.? BNE
How will funds be secured if not enough in MOU - What will be done if facilities dropout? N/ A
Will this proposal require an amendment and/or expansion to Bureau's existing Lease? 0 Yes 181 No
Note details:
Will this proposal require any expanded radio communications? 0 Yes 181 No
Note details:
Will this proposal require any expanded data processing equipment? 0 Yes 181 No
CNote details:
Are you proposing the hire of new personnel? 0 Yes 181 No
If yes, are you proposing additional positions for your office or diversion of existing personnel?
Number and classifications of DOJ/Bureau personnel (may hire Limited-Term only):
l-SAS and 5- Soecial Agents
Signatures:
ProgramManager/Crime Lab Manager/SAC
Bureau Chief
Date:
Date:
(:)0 MSB Budget Unit
o MSB Research Unit
Revised 02/03/03
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MEMORANDUM OF UNDERSTANDING
This Memorandum ofDnderstanding (MOD) to establish Inland Empire Clandestine Laboratory
Task Force (IECL TF) is entered into by the California Bureau of Narcotic Enforcement
(Hereinafter BNE) and the following participating agencies.
I. Ontario Police Department
II San Bernardino Police Department
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Memorandum of Understanding
Table of Contents
Memorandum of Understanding 1
I. Purpose 2
II. Mission Statement 2
111. Task Force Council 2-3
IV. Management 3
V. Task Force Commander 3
VI. Compensation 3
VII. Training 3
C VlII. Annual Report 3
IX. Resources 4
X. Equipment and property 4-5
Xl. Asset Forfeiture 5
XII. Administration and Audit 5
XIII. Inspection Process 5
XIV. Non-Discrimination Clause 5
XV. Respective Responsibilities 6
XVI. Policy and Procedure Manual 6
XVII. Term of Agreement 6
XVlII. Authorization 6
0 Asset Forfeiture Formula Attachment 1
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I. PURPOSE
This agreement is made and entered into by and among the California Bureau of Narcotic
Enforcement (Hereinafter BNE), the San Bernardino Police Department (Hereinafter SBPD), and
the Ontario Police Department (Hereinafter OPD). There is overwhelming evidence that illicit
manufacturing of controlled substances exists in the cities of Ontario and San Bernardino as well
as other areas of San Bernardino County and Riverside County. Such illegal activity has a
substantial and detrimental effect on the health and general welfare of the citizens within these
areas.
II. MISSION STATEMENT
The mission of the Inland Empire Clandestine Laboratory Task Force (Hereinafter IECLTF) will
be to reduce the supply of, and demand for, precursor chemicals, laboratory equipment, and
manufacturers of illegal drugs by increasing the risks of those involved in the possession,
manufacture, transportation, or sale of controlled substances; to improve the operational inter-
relationships of all participating state and municipal agencies; to effectively accumulate,
assimilate, and disseminate illicit drug laboratory intelligence and related criminal information to
the appropriate law enforcement agencies in the appropriate geographical areas.
III. TASK FORCE COUNCIL
IECLTF will be governed by a Task Force Council.
1. Structure - The Task Force Council will consist of the Special Agent-in-Charge (SAC)
of the Riverside BNE Regional Office or his/her designee; and the department heads of
each participating agency or his/her designee. The participants of the council may change
on a case-by-case basis. The Chairman of the Task Force Council shall be the SAC of the
Riverside BNE Regional Office or his/her designee.
2. Participating Agency - A "Participating Agency" is an allied local, state, or federal law
enforcement agency that has made a commitment of resources either on an on-going
general commitment basis or on a case-by-case basis.
3. Role - The Task Force Council shall meet on a quarterly basis, or as the council deems
fit, for the purpose of reviewing the activities of IECL TF. The members shall have
general responsibility for the oversight of IECL TF operations.
4.
Policy Authority - The Task Force Council shall be responsible for IECLTF policies
and operating procedures. The council shall periodically review and evaluate IECL TF
operations, goals, objectives, policies and procedures. In addition, the council shall
resolve member agency conflict with BNE policies and procedures. The selection or
removal of personnel assigned to IECLTF will be at the discretion of the Task Force
Council. The Chairman of the Task Force Council shall have final authority.
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MANAGEMENT
The administrative management and direction of IECL TF resources will primarily be the
responsibility of the SAC through the Task Force Commander. The IECLTF will be staffed
with state personnel made up of a Special Agent Supervisor, Special Agents, Criminal
Intelligence Specialists, Auditors, Property Controllers, and Clerical Support or equivalent
classifications. BNE shall retain supervisory control of the personnel assigned to IECL TF .
V. TASK FORCE COMMANDER
A Special Agent Supervisor (SAS) from BNE shall be the Task Force Commander of IECLTF
and will report to the Task Force Council through the Chairperson of the council. The Task
Force Commander takes direction and supervision from his SAC, the Chairman of the Task
Force Council. The Task Force Commander will provide the Task Force Council with quarterly
and annual reports of IECL TF activities. In addition, a copy of the annual report will also be
sent to the Mission Support Branch of the California Department of Justice. Any personnel
assigned to IECL TF shall work under the immediate supervision of the IECL TF Commander and
shall adhere to the published policies and procedures ofBNE.
VI.
COMPENSATION
Each participating agency is responsible for providing its respective personnel with salaries,
benefits and overtime in accordance with FLSA regulations.
VII. TRAINING
Training is handled by the participating agencies according to their budget. A yearly training plan
for all task force personnel, shall be prepared by the Task Force Commander upon their
assignment to the task force. In addition, a yearly group training plan shall be prepared by the
Task Force Commander and submitted to the Task Force Council.
VIII. ANNUAL REPORT
The Task Force Commander will provide the Task Force Council and BNE Headquarters with an
annual report of activity no later than March 15 of each year. This report will summarize the
preceding calendar year's operation and shall include a section for statistical data, broken down
in a similar fashion to that of the monthly reports. The report shall contain sufficient information
regarding controlled substance abuse and trafficking trends to enable the Council to reassess task
force goals and objectives.
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IX. RESOURCES
Each of the below listed agencies have agreed, by virtue of the signature of the department head
affixed to this MOD, to contribute the following personnel and/or resources to the IECL IF in
each year of this agreement.
San Bernardino Police Deoartment
One police officer
One undercover vehicle
Standard compliment of
investigative and safety equipment
Vehicle radios
Ontario Police Deoartment
One police officer
One undercover vehicle
Standard compliment of
investigative and safety equipment
Vehicle radios
BNE
One Special Agent Supervisor and five Special Agents
Six undercover vehicles
Riverside BNE undercover funds
Miscellaneous administrative support
Miscellaneous investigative equipment
Vehicle radios
Portable radios
C, Standard compliment of investigative and safety equipment
X. EQUIPMENT & PROPERTY
The IECL TF occupies office space at the BNE regional office in Riverside. BNE will provide,
out of annually appropriated funds, the necessary administrative funds and standard compliment
of equipment to support the activities of the officers assigned to IECL IF. Support shall include
office space, administrative furnishings and supplies, specialized investigative equipment,
specialized training, and other requisite support and funds for the purchase of evidence and
information.
Any and all property including equipment, furniture, furnishings, of whatever kind or description,
purchased or acquired with DOl funds, shall be the property ofDOJ and, at the termination of
this agreement and whereupon no new agreement is reached, all property shall be returned to
DOJ.
Any DOJ property, which is damaged, broken, misplaced, lost or stolen, through gross
negligence, wrongful act, or omission of an officer or agent assigned to IECL TF, shall be
repaired or replaced by the agency of the responsible employee at the determination of the Task
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Force Council.
XI. ASSET FORFEITURE
Based on the attached Asset Forfeiture Agreement proceeds derived from an asset forfeiture,
under state or federal law, initiated in the course of investigations conducted by the IECLTF,
will be shared equitably among member agencies. The equitable sharing will be based on the
attached formula developed by the Task Force Council. All forfeiture procedures and sharing
will be based upon the appropriate provisions of state or federal law and policy. Modification to
the attached Asset Forfeiture Agreement requires approval by the members of the Task Force
Council. Refer to the attached Asset Forfeiture Share Agreement.
XII. ADMINISTRATION AND AUDIT
In no event shall the member agencies charge any indirect costs to DOJ for administration or
implementation of this agreement during the term thereof. Any and all records pertaining to
IECL TF expenditures shall be readily available for examination and audit by employees ofBNE,
DOJ and the Attorney General's Office, or any member agency.
XIII. INSPECTION PROCESS
It is the policy ofDLE to maintain a formal administrative inspection program. The IECLTF
occupies office space at the Riverside BNE regional office and therefore is under the purview of
the Riverside BNE office inspection program conducted every 18 months, or as necessary, with
follow-up inspections within six (6) months.
XIV. NONDISCRIMINATION CLAUSE
All participating agencies will comply with Title VI of the Civil Rights Act of 1964 and all
requirements imposed or pursuant to the regulations ofthe U.S. Department of Justice (CFR, part
42, Subparts C and D) issued pursuant to Title VI relating to discrimination on the grounds of
race, color, creed, sex, age or national origin and equal employment opportunities.
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XV. RESPECTIVE RESPONSIBILITIES
For the pmpose of indemnification, each participating agency of IECL TF shall be responsible
for the acts of its participating officer(s) and shall incur any liabilities arising out of the services
and activities of those officers while participating in IECLTF operations. Personnel assigned to
IECL TF shall be deemed to be continuing under the employment of their jurisdictions and shall
have the same powers, duties, privileges, responsibilities and immunities as are conferred upon
them as peace officers in their own jurisdictions. There is no intent on the part of any agency in
the IECL TF to create a separate legal entity subject to suit.
XVI. POLICY AND PROCEDURE MANUAL
This task force is located in the Riverside BNE Regional Office. Therefore, it is agreed that all
members of the task force shall abide by the applicable policies and procedures as expressed in
the Division of Law Enforcement Policy and Procedure Manual.
XVII. TERM OF AGREEMENT
The term of this agreement shall be from March 1. 2004 , through March 1. 2007 . The term
ofthis agreement may be terminated by any party for good cause shown by notice in writing to
the Task Force Council Chairman thirty (30) days prior thereof. This Memorandum of
Understanding will be granted pursuant to the agreement of the Task Force Council. The IECLTF
will only be responsible for financial obligations incurred by task force participating agencies
during the term of this agreement. However, if any changes are made as to participating agencies,
resources, facilities, or responsibilities, then a new agreement will be drafted for the appropriate
signatures. The IECLTF will only be responsible for financial obligations incurred by task force
participating agencies during the term of this agreement.
XVIII. AUTHORIZATION
The participating agencies, by their duly authorized officials, have executed this Memorandum
Of Understanding (MOD) on the respective date indicated below. This MOU will become
effective upon receipt by BNE headquarters of the original MOU with all its attachments. In the
event that there are any changes to participating agencies, resources, facilities, or responsibilities,
then a new agreement will be drafted.
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XVIII. AUTHORIZATION
The participating agencies, by their duly authorized officials, have executed this Memorandum
OfDnderstanding (MOD) on the respective date indicated below. This MOD will become
effective upon receipt by BNE headquarters of the original MOD with all its attachments. In the
event that there are any changes to participating agencies, resources, facilities, or responsibilities,
then a new agreement will be drafted.
Lloyd Scharf, Chief
Ontario Police Department
SIGNATURE
DATE
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XVIII. AUTHORIZATION
The participating agencies, by their duly authorized officials, have executed this Memorandum
Of Understanding (MOU) on the respective date indicated below. This MOD will become
effective upon receipt by BNE headquarters of the original MOD with all its attachments. In the
event that there are any changes to participating agencies, resources, facilities, or responsibilities,
then a new agreement will be drafted.
Garrett Zimmon, Chief
San Bernardino Police Department
SIGNATURE
DATE
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XVIII. AUTHORIZATION
The participating agencies, by their duly authorized officials, have executed this Memorandum
Of Understanding (MOU) on the respective date indicated below. This MOU will become
effective upon receipt by BNE headquarters of the original MOU with all its attachments. In the
event that there are any changes to participating agencies, resources, facilities, or responsibilities,
then a new agreement will be drafted.
Edward 1. Synicky, Special Agent in Charge
Riverside BNE
SIGNATURE
DATE
David Tresmontan, Acting Bureau Chief
BNE
SIGNATURE
DATE
Patrick Lunney, Director
DLE
SIGNATURE
DATE
Jim Lombard, Deputy Director
ASD
SIGNATURE
DATE
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ATTACHMENT #1
IECL TF
ASSET FORFEITURE SHARE AGREEMENT
MARCH 1, 2004
A. It is hereby agreed by those agencies that have entered into the Memorandum of
Understanding (MOU) that
The Bureau of Narcotic Enforcement (BNE) will be responsible for processing
any assets seized by the IECL TF with the prosecuting agency.
BNE will incur necessary expenses borne by the IECL TF during an investigation,
i.e., informant payment, drug purchases, etc.
3. Each participating task force agency will receive THE FOLLOWING
1.
2.
PERCENTAGES OF ANY MONIES SEIZED: BNE-50%, Ontario P.D.-25%,
and San Bernardino P .D.-25%.
B. It is further agreed that
I. When additional agencies join or additional personnel are assigned by a participating
agency to IECLTF, the percentages will decrease.
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RECEIVED
CITY OF SAN BERNARDI~O...T'( etEFlI.'AY
Interoffice MemorancIREIVPr'i \)\ . - 'M I 0 2004
CITY CLERK'S OFFICE . E
Records and Information ManagemelO1(RlJJ) l>l-o~ C. Ie COMM. SVC.
DATE:
May 6, 2004
TO:
Aaliyah Harkley, Manager
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2004-113
At the Mayor and Common Council meeting of May 3, 2004, the City of San Bernardino
adopted Resolution 2004-113 - Resolution authorizing the Mayor or her designee to execute
Amendment No. 6 to the Senior Nutrition Contract No. 01-687 between the City of San
Bernardino and the County of San Bernardino Department of Aging and Adult Services for
senior nutrition services through June 30, 2004.
Attached are two (2) original agreements. Please obtain signatures in the appropriate location
and return one original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and agreement will be null and void if not executed
within 120 days, or by August 31, 2004.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
I hereby :"~t o~the above mentioned documents.
Signed:~~~
~ /. Please sign and return
Date: a/a V
( I
HUMAN SERVICES SYSTEM
.
COUNTY OF SAN BERNARDINO
May 26, 2004
"seEIVFO-efTY et~K
'04 JJN -1 P 3 :49
Carol L. Anselmi
Assistant County Administrator
Reply to:
lliI 150 S Lena Road
San Bernardino, CA 92415-0515
Ms. Judith Valles
City of San Bernardino
547 North Sierra Way
San Bernardino, CA 92410-4816
Dear Ms. Valles:
Enclosed is your copy of Amendment NO.6 to County Contract 01-687 with the
Department of Aging & Adult Services to provide senior nutrition services. I will serve
as the contract analyst for this contract. If you have any questions or require
assistance, please feel free to contact me. Also, any notices pursuant to the contract
should be sent to the address below:
County of San Bernardino
Human Services System
Administrative Support Division
Contracts Unit
150 S. Lena Road
San Bernardino, CA 92415-0515
Attn: Regina Dalton
Please remember that any modification, change or addition to the scope of work or any
other aspect of this contract must be executed via contract amendment. Any such
amendment must first be submitted to this office for approval and usually requires prior
approval from the County Board of Supervisors. As such, please understand that
County staff do not have the authority to authorize any changes and any payment
request based on an unauthorized change will not be honored.
Thank you for your assistance in this matter. If you have any further questions, please
contact me at (909) 388-0241.
Sincerely,
Enclosure
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REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
May 25, 2004
FROM: MARY R. SAWICKI, Director
Department of Aging and Adult Services
SUBJECT: AMENDMENTS TO CONTRACTS WITH SENIOR NUTRITION SERVICES
PROVIDERS
RECOMMENDATION: Approve Amendments to Contracts with the following agencies, increasing
the total combined contract amount by $1,017, from $232,205 to $233,222 and revising the single
audit requirements in accordance with revised federal regulations to continue to provide senior
nutrition services from July 1, 2003 through June 30, 2004: .
Contract
Number
01-686 A.5
01-687 A-6
Aaenc\(
City of Montclair
City of San Bernardino
Total
FY 03/04
Contract Amount
$42,714
$189.491
$232,205
Increase FY 03/04
Amendment
$1,017
-0-
$1,017
Proposed Total FY
03/04 Amount
$43,731
$189.491
$233,222
BACKGROUND INFORMATION: On March 22, 1972, President Nixon signed into law the
Nutrition Program for the Elderly Act, establishing the Senior Nutrition Program, as part of the
Older Americans Act (OAA). This legislation created the congregate (C1) and home-delivered
(C2) nutrition programs for seniors. Since 1978, the Department of Aging and Adult Services
(DAAS) has administered OAA Title III funds to provide Senior Nutrition Programs for the County
of San Bernardino. In addition to providing nourishing meals, these programs provide nutritional
education and counseling, companionship, and long term care protection to people 60 years or
older, and their spouses.
On February 13, 2001, the Board of Supervisors (BaS) authorized DAAS to issue a Request for
Applications (RFA) for congregate and home delivered meals. On June 26, 2001, the BaS
approved contracts for congregate and home delivered meals in FY 01/02. Since that time, the
BaS approved various amendments to these contracts extending the contract periods and
increasing the contract amounts as funding became available. On April 13, 2004, the BaS
approved amendments to five nutrition services providers, decreasing the total combined contract
amount by $9,594, from $2,797,513 to $2,787,919, and revising the single audit requirements in
accordance with revised federal regulations. Amendments to the City of Montclair and the City of
San Bernardino were postponed to allow time for their City Councils to approve the amendments.
cc:
Aging & Adult Services-Sawicki
Aging & Adult-Dalton w/
agreemen1s
Contractors w/agreements c/o
Aging & Adult
Auditor-Valdez w/agreements
IDS w/agreements
Risk Management
HSS/ Admin.-Ciabattini
County Counsel-Chu
HSS/Finance-Hallen
HSS/ Admin.-Morris
File w/agreements
sg
Page 1 of 3
Record of Action of the Board of Supervisors
Agreement Nos. 01-686 A-5 and 01.687 A-6
MOTION
APPROVED
BO
COU
MOVE
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SECOND
5
J.REN
BY
OAT
ITEM 036
. ,
AMENDMENTS TO CONTRACTS WITH SENIOR NUTRITION SERVICES PROVIDERS
M.ay 25, 2004
Page 2 of 2
Approval of this item will increase funding to the City of Montclair by $1,017 in One-Time-Only
funds for the Contractor to pay for the services of a State mandated Nutritionist. Approval of
tnese amendments will also revise the single audit language iii- accoraance with revised federal
regulations that increase the reportable amount of aggregate federal awards from $300,000 to
$500,000 per year.
REVIEW AND APPROVAL BY OTHERS: This item has been reviewed by the Senior Affairs
Commission on March 17, 2004; HSS Contracts (Lori Ciabattini, Contracts Manager, 388-0253)
on May 11, 2004; and the Office of County Counsel (Phebe W. Chu, Deputy County Counsel, 387-
4725) on May 12, 2004. The item has been reviewed by HSS Finance (John Hallen,
Administrative Analyst, 388-0330) on May 11, 2004 and the County Administrative Office (Gary
Morris, Administrative Analyst, 388-0356) on May 12, 2004.
FINANCIAL IMPACT: Approval of this item will increase the total contracted amount by $1,017
for FY 03/04 from $232,205 to $233,222. Federal and State revenues fund $183,553. Total local
share of $49,669 is budgeted in the HSS Administrative budget and is funded 100% with
Realignment revenues: Adequate appropriations and revenues have been included in the DAAS
FY 03/04 budget. There is no additional local cost.
Cost Reduction Review: The County Administrative Office has reviewed this agenda item and
recommends this action because the request involves funds awarded by the California
Department of Aging and is not subject to state budget reductions.
SUPERVISORIAL DISTRICT(S): All
PRESENTER: Mary R. Sawicki, Director, Department of Aging & Adult Services, (909) 891-3917
t
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 5- 3-64 Item # \ 2.. Resolution #
Vote: Ayes 1,3-') Nays -A-- Abstain-A-
Change to motion to amend original documents D Companion Resolutions
2a::A - 1\3
Absent ::L
NulVVoid After: l""U:l days /
Resolution # On Attachments: D
~-31-o4
PUBLISH D
POST D
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D By:
Date Sent to Mayor: 5 -5- 04
Date of Mayor's Signature: S-k -OY
Date ofClerk/CDC Signature: E-b--()'-j
Reso. Log Updated:
Seal Impressed:
IB-
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Date Memo/Letter Sent for Signature:
I't Reminder Letter Sent:
s- l.-oY Date Returned: ~\-O'-l Not Returned: D
2nd Reminder Letter Sent:
Request for Council Action & Staff Report Attached: Yes ./' No By
Updated Prior Resolutions (Other Than Below): Yes No ,/' By
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Yes NoL By
Updated CDC Personnel Folders (5557): Yes NO+ By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No B
Copies Distributed to:
Animal Control D EDA D Information Services D
City Administrator D Facilities D Parks & Recreation c:r
City Attorney er Finance D Police Department D
Code Compliance D Fire Department D Public Services D
Development Services D Human Resources D Water Department D
Others: L
Notes:
Ready to File: _
Date:
Revised 12/18/03