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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: March 16,2004
OR\G\N~l
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE
MAYOR OR HER DESIGNEE TO APPLY FOR
AND ADMINISTER A PROGRAM
CONTINUATION GRANT FROM THE
CORPORATION FOR NATIONAL AND
COMMUNlTYSER~CEINTHEAMOUNTOF
$295,983 TO CONTINUE THE
ADMINISTRATION AND OPERATION OF
THE SENIOR COMPANION PROGRAM FOR
THE PERIOD JULY 1, 2004 THROUGH JUNE
30, 2005.
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation &
Community Services Dept.
MICC Meeting Date: April 5, 2004
Synopsis of Previous Council Action:
06-19-00 - Mayor and Common Council approved Resolution No. 2000-175
March 23, 2004 - Heard at Grant Ad Hoc Committee and recommended for approval.
Recommended Motion:
Adopt Resolution
L/~~
e?' Signature
Contact person: Aaliyah Harkley
Phone: 5231
Supporting data attached: staffreDOrt. reso. & .pplie.tioo
Ward: All wards
FUNDING REQUIREMENTS: Amount: $42,930 (city-match)
Source: (Aeel. No.) General Fund
(Ar.d np.~r.rirtion)
Finance:
Council Notes:
-1~ ~zm4-q1
Agenda Item No.
l~
1// S/OL/
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor or her designee to apply for and administer a program continuation grant from the
Corporation for National and Community Service in the amount of $295,983 to continue the
administration and operation of the Senior Companion Program for the period July 1, 2004
through June 30, 2005.
Background:
The Senior Companion Program (SCP) is one in which low-income seniors serve as Companions
for frail elderly and disabled persons to help them remain in their own homes, thus avoiding
expensive institutionalization. Before being eligible to be placed with a companion all applicants
must attend and graduate from a 40-hour program orientation. The Senior Companions are
volunteers (who because they are low-income) receive an untaxed stipend of $2.65 per hour plus
a small reimbursement for lunches and transportation. This enables the low-income seniors to
serve as volunteers, thereby keeping them active and productive in their communities as well as
assisting their clients to remain independent as long as possible.
SCP is very cost-effective, especially since institutional costs average $45,000 a year per
resident. This program has been renewed annually since 1975 and currently averages 75
Companions, who provide over 300 clients with 78,300 hours of personal service each year.
Services include; companionship, meal preparation, grocery shopping, transportation to medical
appointments and pharmacies. The SCP Manager has 18 years of public service with this
program in San Bernardino, plus an additional 5 years with the same program in Las Vegas,
Nevada.
The grant application is due on April 16, 2004.
Financial Impact:
The City is required to provide matching funds for full and part time employees and, if needed,
expenses for volunteers. The grant match is funded as part of the Parks, Recreation and
Community Services Department FY 04/05 regular General Fund budget appropriation
(approximately $45,000 annually).
Recommendation:
Adopt Resolution.
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~L\E;lo.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO
APPLY FOR AND ADMINISTER A PROGRAM CONTINUATION GRANT FROM
THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN THE
AMOUNT OF $295,983 TO CONTINUE THE ADMINISTRATION AND OPERATION
OF THE SENIOR COMPANION PROGRAM FOR THE PERIOD JULY I, 2004
THROUGH JUNE 30, 2005.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
authorized to apply for and administer a continuation grant in the amount of $295,983 from the
Corporation for National and Community Service for the continuation of the Senior Companion
Program for the period July 1,2004 through June 30, 200?
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO
APPLY FOR AND ADMINISTER A PROGRAM CONTINUATION GRANT FROM
THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE IN THE
AMOUNT OF $295,983 TO CONTINUE THE ADMINISTRATION AND OPERATION
OF THE SENIOR COMPANION PROGRAM FOR THE PERIOD JULY 1, 2004
THROUGH JUNE 30, 2005.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
, 2004, by the following vote, to wit:
day of
on the
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
_ FOR NAllONAL AND CQMMJNI'TY
: SERVICE (CNCS):
- - -.-.-------------
. 21>. APPUCAll0N 10:
4. DAlE RECEIVED:
. GRANT NUWBER:
035CPCA005
--- ----.---------- -- ----- - ------. -- -----
ICAllON INFORtMl1ON
----------
. NME AND CONTACT INFORtMllON FOR PROJECT DIRECTOROROlHER
PERSON TO BE CONTAClED ON tMllERS INVOlVING THIS APPLICA110N (gi
.,.. code.):
_________ NAM:.: 8cuvA.Dr.l
, .
I
I lELEPHONE NUWBER: 909.38~.5413
I FAXNUWBER: 909-889-9801
: INlERNET E.tMIL ADDRESS: d"tbcl!i.bc:i'y.org
---------..--..-.-----.--
;7. 'TYPE OF APPLICANT:
: LEGAl NAAE: City ofSan &mardinO
: ADDRESS (give .,reel _n. cny, .,.10 end ,;p code):
. 300 Nonh D 5'...'
i
San Il<m.rdino CA 92418
i
,
i
'6. Et.f>LOYER IDENl1FICAl1ON NUWBER (E'~:
I
I 956000772
!
I .-------..---
i 8. TYPE OF APPLICAl1ON:
I U NEW iXi CONllNUAllON
I 0 REVISION .------r-----
: If Revision. enlor appropr!.t.leller(s) In box(e.): i i I i
I _~L---'
A. Increase AWilrd
I
: D. Decrease Duration
!
I 78. local Govemrrrrn - Municipal
..___.__._: 7b. Local Govcmrrmt, Municipal
8. Decrease Award
c. Increase Duration
!
I
~ATALOG OF FEDERAL DOI.ESl1C ASSISTANCE NUWBER: 94.0'_6
lLE: Senior CompOrion Program
- 12. AREAS AFFEClED BY PROJECT (U., enie.. OJunlio., SI.,... .'c):
I
I Greller Sin Bernardino. Victor Valley and Morongo Basin
!
9. NME OF FEDERAl. AGENCY:
Corporation for National and Community ServicI
I
111. DESCRIPllVE llTLE OF APPLICANTS PROJECT:
SCP 01 San Bematdino
---,
I
i
!
-.-.------.....-.----.--- .
13. PROPOSED PROJECT: START DAlE: 07101/03
I
I
115. ESl1tMlED FUNDING:
a. FEDERAl. -
I b. APPLICANT
I c. STAlE
! d. LOCAL
I
END DAlE: 06/30106
114. PERFORMANCE PERIOD: START DAlE:
END DAlE:
116. IS APPLICAllON SUBJECTTO REVIEW BY STAlE El'ECUllVE
1-----'-----"--------1 ORDER 12372 PROCESS?
. 295,983.00 ~
._.___________. : : YES, THIS PREAPPLlCAllON/APPLICAl1ON WAS MADE AVAIlABLE
42,930.00 I ... TO THE STAlE El'ECUl1VE ORDER 12372 PROCESS FOR
__________.___ -- ----" ..- -.--. REVIEW ON:
2i1-, 4.36 .00 DAlE:
16,938.00 _____......1
e. OTHER
f. PROGRAM INCO,"" . ____ __ _ __. ___. ___ 117. IS THE APPLICANT DELINQUENT ON ANY FEDERAl. DEBT7
.- ---- ~~ YES n 'Y.... .noch an .xplonolion. : X: NO
g.TOTAL 380,287.00 ~ -
, lB. TO THE BEST OF Mf KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPUCAl1ON/PREAPPLICAl1ON ARE lRUE AND CORRECT, THE DOCU,""NT HAS BEEN
: DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COt.f'L Y WITlMHE ATTACHED ASSURANCES IF TriE ASSISTA
! IS AWARDED.
.-----... --.--.-.-------.----- _.._---- .----.-...- ...
: a. TYPED NME OF AUTHORIZED REPRESENTA1lVE: b. 111LE:
! lenucl P.~dolph DireclorofP.rkl.nd Recreation Depl.
b
. c. lELEPHONE NUl<6ER:
909.384.5030
d.DATE:
--+-----_. ---------------,--+------_..-- -- --.--.---------.----
Page 1 on
udget Narrative: SCP of San Bernardino for City of San Bernardino
eO I. Volunteer Support Expenses
.. Project Personnel Expenses
,.
PositionITitle .Qty .Annual Salary .% Time CNCS Share Grantee T olal Amounl Excess
Share Amount
SCP Manager:. 1 person(s) al41184 each x 100 % usage 39,184 2,000 41,184 0
Community Service Program Specialist. 1 person{s) al31200 6,000 25,200 31,200 0
each x 100 % usage
Aceaunt T-e1~tton: '.1 per;o;l(S) at 35000 each x 20 % usage 0 0 7,000 7,000
24,960 7,932 10,788 18,72C
Volunteer Coordinator 7S% time 0
~,--=- -
CATEGORY Tolals S3,116 37,988 98,104 7,000
3. Personnel Fringe Benefits
Item -Oescription CNCS Share Grantee Tolal Amounl Excess
Share Amounl
1(") 0 0 0 0
Health Insurance: 0 0 0 0
Retirement: 14,442 3,654 19,846 1,750
,
Life Insurance: 0 0 0 0
. CATEGORY Tolals 14,442 3,654 19,846 1,750
C. Project stiff Travel
Local Travel
Purpose -Calculation CNCS Share Grantee Tolal Amounl Excess
Share Amount
Site ....isits and meetings: 200 miles x 12 mo x .345/mi 828 2,070 1,242
Olher: 1 x ~ 0 0 . 0 0
CATEGORY Totals 0 828 2,070 1,242
9 Distance Travel
Purpose .Destination .MealsJ Lodging. Trans Amount -Other
. Travel
CNCS Share
Grantee
Share
Total Amount
Excess
Amount
Page 2 on
Training: NSSC Conlerence- Meals 0 LodginglTrens 0 Olher 1,000 0 1,000 0
1,
': NSSC Conlerence- Meals 0 LodginglTrans 0 Other 1,000 0 1,000 0
CATEGORY Totols 2,000 0 2,000 0 '.
). Equipment
Item/Purpose -Oly -Unit Cost CNCS Share Grantee Total Amount Excess
Share Amount
CATEGORY Tolals 0 0 0 0
:. Supplies
Item/ Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
General office such as paper, pens. clips,etc.: $200.00 per 100 300 400 0
quarterly usage
CATEGORY Tolats 100 300 400 0
=Otractual and Consultant Services
Purpose -Calculalion CNCS Share Grantee Tolal Amount Excess
Share Amount
software contract: annual fee 0 0 0 0
CATEGORY Tolals 0 0 0 0
. Other Volunteer Support Costs
...
Item CNCS Share Grantee Total Amount Excess
Share Amount
postage: .. 300 0 300 0
telephone . 200 160 360 . 0
: printing and photocopying: 500 0 500 0
I
I
I space 8',4 01 $36.500 custodial service and $31,000 utilities: 0 0 5.400 5.400
CA TEGORY Totals 1,000 160 6,560 5.400
JOirect Costs
Calculation .Rate Type -Claimed -Cost Basis -Rate
CNCS Share
Grantee
Total Amount
Excess
Page 3 on
-0 Share Amounl
, CATEGORY Totals 0 0 0 0
SECTION Totals 70,658 42,930 128.980 15.392
ection II. Volunteer Expenses
, Stipends
lIem - # -Annual Stipend CNCS Share Granlee Total Amount Excess
Share Amount
Corporalion Funded: - 66 x 2766.6 182,596 0 182,596 0
Non.Corporation Funded: - 5 x 954 0 4,770 4770
Non-Stipended: - 0 x 0 0 0 0 0
CATEGORY Totals 182,596 0 187,366 4770
, Other Volunteer Costs
0 Item .Oescription CNCS Share Grante. Tolal Amount Excess
Share Amount
Meals: 66 x 208 days x $1.75 5 x 72 days x $1.75 17,004 0 24,654 7650
Uniforms: 25 x $20.00 0 0 500 500
Insurance: excess auto $148.00, liability $45.00, accident $2.50 275 0 275 0
Recognilion: 71 x 532.50 1,650 0 2,310 660
Volunteer Travel: 60 Vols. x 540 x 12 mo + 6 Vols. x 516 bus x 12 23,800 0 32,652 8852
mo + 5 Vols. x .34 x 397 miles x 4 mo
Physical Examinations: 71 x $50 .-. .- 0 0 3,550 3,550
.-'
CATEGORY Totals 42,729 0 63,941 21.21:
.. 3ECTlON Totals 225,325 0 251,307 25.98,
BUDGET Totals 295.983 42.930 380.28 41,37~
.'
ource of Funds
Section Description
:0" Volunteer Support Expense.
Section II. Volunteer Expenses
I
I
.j
I
i
,Iicallon 10: 04SC041466
:Iion I. Volunteer Support expense.
~Personnel.~penses
Personnel Fringe Benefits
FICA
Heafth I1surance
Rel~errent
Life Insurance
A-ojecl Staff Travel
Local Travel
Long Dislance Travel
Equiprrent
Supplies
Conlracfual and Consultant Services
:>ther Volunteer Support Costs
I1d~ect Costs
ctlon I. Sublotal
----------------.-..
cllon It, Volunteer expenses
Slipends
Corporation Funded
Non-Corporation Funded
Non-Stipended
OOlunleer Costs
Meals
lhliforms
hsurance
Recognition
Volunteer Travel
Rlysical Exaninalions
.ction II. Subtotal
...----------_._.__0- _ ________
ldgel Totals
....u___.___.___.___.._.___O'. ------ --
,"ding Percentages
o
.
SOP of San Bernardino
City of San Bernardino
Total Amt
BudOet Dates:
CNCS Shara Grantee Share
98,104
53,116
37,988
o
o
3,654
o
---'~-----"---~'--
$3,654
300
o
160
42,930
--------.' --"
o
o
----0
24,654 17 ,004
500 0
275 275
2,310 1,650
32,652 23,800
3.550 0
___.___... ... ---.,.__..0-.___. +____
$63,941 $42.729
$251,307 $225,325
- 380, flir- ----$295,983
-86%
o
o
o
o
o
o
-.-'-"--'-- -
o
o
----.--------.--.
42.,930
-14%
Tolal
.-".
....,.
Excess Amount
7,000
o
o
1.750
o
'--'--
$1,750
2,070 0 828 1,242
2,000 2,000 0 0
Tota'--- 4,070------.--- 2,000-------- 828 -------1,242
."
o
o
5.400
128,880 $70,658
15,392
'U'________
Total
182,596
4,770
o
.--- -..._---
$187,366
182,596
o
o
. _...-------.--
$182,596
Total
o
o
19,846
o
---Tg-;s7io-- -- -
o
o
14,442
o
$14,442
o
4,770
o
4 ;nO'
7,650
500
o
660
8,852
3,550
-il~2f2
25,982
.---------.-
41,374
'orm 424A
400
o
6,560
100
o
l,O()O
Modified SF.424A (4/88 and 12/97)
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Narratives
Strengthening Communities
- Volunteer stations and senior service opportunities that address specific community needs are
developed after com pletion of area visitations and reviewing of information being provided through an
intense effort to collaborate with the community and area agencies on aging. Programming for
Impact statements will be usede to establish timelines for review and determine continued needs for
volunteer placement. The SCP Director and or Community Service Program Specialist will visit
stations quarterly. Site supervisors will be required to complete and provide a written, annual
evaluation to the SCP staff. Vohnteers will be encouraged to give inpl~t and evaluation of the project
to the SCP staff at all times and required to participate in any surveys or evaluations directly related
to their voil.1inteer service; thus ensuring that the highest quality experience be provided for the senior
volunteer as well as establishing opportunities for the volunteer to reflect on their volunteering and the
changes and benefits directly related to it.
SCP enhances the capacity of other organizations and institutions within the commuIliitlyj
integrates senior service into the activities of other service programs in the following ways:
Referrals for Companion service are accepted from the Visiting Nurses Association, thus allowing
their staff to serve more clients in their homes.
In-Home Supportive Service referrals nOt only increase the amount of socialization and support for
clients, but allows the IHSS workers to perform their domestic duties while Companions groceI)'-shop,
fix a light meal, read o;Wiite for the clients.
Working closely with the Alzheimers Association and I nland Caregiver Resource Center enhances
the clients' social interaction with their peers and gives the family caregivers some well-deserved
respite, while allowing these agencies to handle the severe dementia cases.
Hospital Home Care programs, whose services give short-term assistance to discharged patients,
receive on-going follow-up reports from SCPo Also the patients receive long term care from their
O' oompanions as needed.
Page 2
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The Adult Protective Service agency utilizes Senior Companions to.give support, love and trust to
abused clients, thus assuring them of their worth and right to security.
These and other agencies also learn about and take advantage of SCP services through serving on
the advisory council, assisting with pre and in-service training for the Companions and becoming
involved in the evaluation process. Other cooperating entities include Senior Legal Service, school
system Adult Education department, Adult Day Care Centers, Mental Health programs, Multi-purpose
centers and AAA's
Recruitment and Development
Program information and applications will be distributed to local senior information and assistance
agencies, community service and volunteer organizations and senior centers for promotion of the
program and to increase public awareness of the need for senior volunteer participants. Local
newspapers wiIl be utilized to run feature articles and recruitment advertisements. Press releases
featuring volunteers on assignment or providing unique and special circumstance service wiIl also be
distnbuted. . Recognition of volunteer wiIl be requested of the agencies served. volunteers will be
invited to attend the project's annual recognition in June.
Relevant and specific information wiIl be provided to the senior volunteers in the form of a
mandatory, forty hour, pre-service training to be conducted annually for all new volunteers.
Monthly in-service training will be held for all volunteers and staff. Training and technical assistance
and support will be requested of and shared with all partners to promote and create a strong network
--
in the community and wli:hk the project.
Program Management
As of this year, there are 200,000 senior citizens in San Bernardino County. By 2020, Department
of Aging & Adult Serivces say that num ber should reach 600,000. Senior h?~sing complexes and
nursing (healthcare) facilities are numerous and varied in our area. The Project Director and
Community Service Program Specialist continue to manage the stations in accordance to specified
Page 3
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Narratives
guidelines. Making regular site visits as required and frequently making routine check-in calls to
C insure station and volunteer satisfaction. In many instances potential volunteer stations are also a
venue for volunteer recruitment. Program presentations depict opportunities for diverse senior
volunteering as well as promote the services available. Applications are provided to prospective
volunteers at the 5th Street Senior Services Center and also mailed to anyone requesting one directly
from our office. Interviews are conducted prior to the annual two week, 40 hour, intensive training
provided to those who meet the eligibility requirements. Participation in the training gives us a
chance to further evaluate the appropriateness of each potential volunteer.
Monthly in-services are provided utilizing a variety of resources including Advisory Council input
and Community and Senior Resources such as Social Security and the Visiting Nurses Association.
. Retention of volunteers happens without too much thought, as we like to make sure volunteers are
. alway) satisfied with their assignments. If any potential conflict becomes evident, a change of
o
assignment is the desired choice of action.
Recognition of the volunteers is held annually. Site supervisors, sponsors, Ad.visory Council
me d>ers and local dignitaries join together to sing the praises of the continues' accomplishments of
project staff and volunteers. This annual celebration includes a luncheon and gifts for the
participants.
The Advisory Council members continue to provide assistance with annual project assessment of
'-,-. ~,
stations, clients and/or volunteers.
Both the Director and Community Service Program Specialist make numerous presentations each
year. They are made at service club meetings such as Kiwanis and to other civic groups such as the
Chamber of Commerce. Senior Information and Health Fairs are held at malls throughout the
.'
County as well as other locations, and you will always find SCP staff in attendance. Appearances on
local television and radio spots also are ways the project is increasing public awareness about how
o senior volunteers are addressing priority community needs.
Page 4
Narratives
This SCP project is fortunate to be under the same sponsorship as an RSVP. The RSVP staff
o contipues to assist and work with us on a daily basis in a true team effort to ensure the success and
progress of both projects. Referrals are made between other RSVP's and SCP's in the LaVerne and
Claremont projects. Networking and information sharing is conducted between the CNS projects in
the Riverside Area also, due to their close proximity.
A committee consisting of knowledgeable members of the Advisory Council has been formed to
address expanded funding opportunities both through local businesses and by increased philanthropic
knowledge acquired on the Internet. These funding opportunities will be ~pproached individually as
they become known and are deemed appropriate. Any other avenues for funding which are
discovered will also be vigorously pursued.
Project performance and program quality will be assured by the review of reports and
recommendations by the Advisory Council. Evaluation of progress and goals and objections outlined
o
in the project grant application, and Programming for. Impact statements to support the community
need, wiII be done as required. Identification of community need wiII be determined by information
provided by the County Department of Aging and Adult Services (DAAS) and statistics requested from
station supervisors.
Organizational Capacity
The applicant and program's shared mission is twofold:
To provide opportu~ities to low-income seniors to remain active in their communities by providing
valuable personal service to their peers. thus giving them a sense of worthiness and enhancing their
seli-esteem, and providing some extra money to supplement their low incomes.
To serve seniors and at-risk adults to maintain or improve choice, independence and quality of
."
IH:e.
In a survey of personal care participants conducted by the Department of Adult and Aging Services,
o 57 percent were 75+, 13 percent were minority and 72 percent were functionally impaired. Of the
PageS
Narratives
minorities served, 45 percent were low-income. These are the populations SCP targets.
o Our sponsor continues to provide the support as required by the grant and encourages our
endeavors to improve and increase our capacity to provide service at all levels. Whether referencing
their approval and additional financial support for staff training and conference attendance or the
upgrading of our office's computers to include Internet access; our sponsor is behind us 100 percent.
By having the sponsorship within a city government, we have the additional benefit of technical
support for financial records and management (Finance Department), computers, (MIS), public
service announcements and interviews with staff and volunteers (Publi: Access 1V), volunteer
recruitment (Telecommunications) and in-kind contributions for special events and recognitions
(Parks, Recreation and Community Services Department). Every year our local businesses continue
to contribute gifts and money toward the Volunteers' Recognition event. With the continued support
of the Corporation for National Service, our low-income volunteers would benefit from the financial
o
reimbursement and enjoy the emotional and physical rewards fromn having a reason to get out of bed
each day, having someone need them, and most of all, that wonderful feeling of sharing and love they
establish by being a part of the Senior Companion Program. Seeing a need for support staff, the City
Council, Several years ago fully funded a Coordinator of Volunteers and a Clerk Typist to assist the
SCP Director with volunteer supervision and clerical duties. This has greatly enhanced the program's
efficiency and allows more time for the Director to participate in the aging network activities as well
.
_.
as pursuing other areas'or'Securing additional funds.
The principal staff accountable for the project is Betty Deal, who has directed this program for :18
years. She also came to us with five years of SCP experience in Las Vegas, Nevada. Betty has gained
a most impressive leadership position, not only in the program's service areas, but state and
.'
nationwide. Many times state office staff has referred questions from other SCP Directors and
sponsors to Betty. She has presented workshops and seminars at regional and national conferences.
o By exhibiting excellent managerial and supervisory skills, Betty has received an increase in the
Page 6
Narratives
.
num ber of federally funded volunteers as wdl as securing two sponsor-paid staff.
0-
B~tty's learership style and "teamwork" approach havE developed very loyal, hard-working
employees. The'entire program, both staff and volunteers, focuses on "we" and "our program" and
everyone is like family, with lots of warmth and hugs.
Other
None
PNS Amendment (If applicable)
Not a pplica ble
o
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...... .'
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pege 7
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Work Plan/Performance Measures
S8IVlce Category: Corrpanionship/Oulreach
Total # Stations: 7
Total # Volunteers: 28
c
. .
Period of
Accomplishment: July 1,2004 to June 30,05
200
Performance 0
Mealure:
Community Need
Seven local agencies providing services to frail, isolated or homebound seniors in our service area
report that many seniors are at risk of premature institutionalization if they do not receive personal
in-home support. In a survey of personal care participants conducted by the Dept of Aging & Adult
services, 57% were 75+,13% were minority & 72% were functionally impaired. Of the minorities
served, 45% were low-income. These are the populations SCP will target
Service Activity
Performance 0
Mealure:
Companions will offer their clents companionship, activities of daily living, medical reminders, and
Period of
Accomplishment: July I, 200!!
will observe and report physical or mental changes to the caregivers and/or supervisors as
appropriate. They will give referral information to caregivers seeking additional services.
Period of Performance
Anticipated Input Accomplishment: July 1,200.4 Mea.lIl'8: 0
o Twenty-eight Senior Companions will spend 20 hours per week with 4 to 5 clients each, visiting
them once or twice a week based on their needs. All Companions receive 40 hours of pre-service
training and 4 hours monthly in-service training. Many of the volunteer stations also provide on-site
training and include the Companions in their regular staff in-service training.
Period of Performance
Anticipated Accomplishments/Outputs Accomplishment: June 30,2005 Menure: 0
These 28 Senior Companlohs will serve approximately 112 clients per week, assisting 7 volunteer
stations in the care of their clients, for a total of 29. 232 hours annually.
More homebound, frail seniors will remain independent and in their own homes for at least a year
after being assigned a Senior Com panion. Currently the cost for one year in a SNF is $45,000 to
o'
$50,000. One Senior Companion costs less than $5,000 annually and they will serve at least 4
clients each, resulting in tremendous savings to the taxpayers,as well as improving the quality of life
o for their clients by allowing them to remain in their own homes instead of moving into expensive
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~--:.,.
Work Plan/Performance Measures
.iI.
Service Category: Conpanionship/Outreach
C
institu tional care.
Total # Stations: 7
Total # Volunteers: 28
. ,
Period of Performance _
Anticipated Intermediate Impact/Outcome Accomplishment: June 30, 2005 Measure: U
Clients will demonstrate an increase in self-esteem, will receive proper nutrition and medications
and will feel happier and more independent in their own homes with the friendship of the
Companions.
Period of Performance
Anticipated End Impact/Outcome Accomplishment: June 30,200'5 Measure: 0
Ninety percent of clients receiving in-home Companion services will remain in their own homes at
least a year longer than those not assigned to a Companion. Clients will demonstrate increased
happiness and satisfaction of remaining in their own homes.
Service Category: Adult Day Care
Total # Stations: 7
Total # Volunteers: 30
o Community Need
Period of Performance
Accomplishment: July l,2004to June 30,05 Measure: 0
200.
The Community Adult Day Care Center of San Bernardino has identified a 75% increase risk of
isolation, depression and decline in functional abilities in the frail elderly and disabled adults in the
community. The nursing staff documented these conditions in 75% of the clients initially enrolled in
the ADC Center.
Service Activity
Period of Performance 0
Accomplishment: July 1,200'4 to June 30,05 Measure:
200
Friendly visiting, reminiscing, encourgement to particiapate in activities, reading, writing &
assistance with getting to activity room. Companion will also have lunch with clients.
Period of Performance
Accomplishment: July I, 200~ \0 June 311, 05 Measure: 0
200
Anticipated Input
Thirty Senior Companions will provide 600 hours of service weekly to clients attending the ADC
Center and 9 Convalescent Health Centers. These services will include involvement in specific
o
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~^
Work Plan/Performance Measures
.
c)ervlce C~t~90ry: Adult Day Care Total # Stations: 7 Total # Volunteers: 30
activities such as, arts and crafts, assisting at mealtime, taking walks, promoting self-esteem and
assisting with academic work activities.
Period of Performance ,-,.,
Anticipated Accomplishments/Outputs Accomplishment: June 30, 200!i' ^ Measure: 'XJ
Clients wiJI receive friendly visiting, encouragement to interact and assistance with activities.
INDICATORS: Number of clients served.
TARGETS: 120 clients served.
HOW MEASURED: Site Supervisor's observation checklist.
Period of
Anticipated Intermediate Impact/Outcome Accomplishment: June 30, 2005
Clients wiJI demonstrate improvement in social skills and increased self-esteem.
Performance IUl
Measure: i!J
Clients will spend more time interacting with peers, Companions and staff.
INDICATORS: Percent of clients served.
o
TARGET: 90% of clients will demonstrate an increase in the amount of time they interact and
socialize with peers, Companions and staff.
HOW MEASURED: Site Supervisor's ^pre-post evaluations.
Period of
Anticipated End Impact/Outcome Accomplishment: June 30, 2005
Clients experience an increase in self-esteem and social skills.
Performance IUl
Measure: i!J
INDICATOR: Percent ofJ;lients demonstrating an increase in self-esteem and social skiJls.
TARG ET: 90% of clients demonstrating an increase in self-esteem and social skills.
HOW MEASURED: Site Supervisor's pre-post evaluation.
^ Service Category: Respite
Total # Stations: 3 Total # Volunteers: 8
.'
Period of
Accomplishment: July I, 200r. to June 30, 05
200.
o Several local health & social service agencies have identified respite services for caregivers as one of
Community Need
Performance '~LJ
Measure:
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Work Plan/Performance Measures
0,
Service Category: Respite Total # Stations: 3 Total # Volunteers: 8
C
the most pressing community needs. Requests to agencies for caregiver respite services are rapidly
increasing, causing aiting lists for these services. Demographic projections indicate that demand
will continue to increase 'in the future. SCP will expand respite services available by placing Senior
Companions to serve frail adults who also have a caregiver needing respite service.
Period of Performance n
Service Activity Accomplishment: July 1,2004 Measure: '-'
Senior Companions will provide direct services to individuals served by caregivers, allowing
caregivers weekly respite. Companions will offer their clients companionship, activities of daily
living, medical reminders, and will observe and report physical or mental changes to the caregivers
and/or supervisors as appropriate. They will give information to caregivers seeking additional
services.
Period of Performance
Anticipated Input Accomplishment: July 1,20~ Measure: 0
o Eight Companions will be placed with three volunteer stations. Each will serve 20 hours per week
with 4 clients each.
Anticipated Accomplishments/Outputs
Period of
Accomplishment: June 30, 2005
Performance IVl
Measure: iltJ
Caregivers will receive respite services.
INDICATORS: Number of clients served; number of caregivers helped.
TARG ETS: Thirty-two cl~ntl' served; 32 caregivers helped.
HOW MEASURED: Respite care monthly timesheets.
Period of
Anticipated Intermediate Impact/Outcome Accomplishment: June 30, 200 5
INTERMEDIATE OUTCOME: Caregivers experience an increase in free time.
Performance
Measure: lKJ
."
INDICATOR: Percent of hours of free time for caregivers.
TARGET: Thirty-two caregivers will report an increase in free time of at lease four hours per week.
o
HOW MEASURED: Caregiver pre-post survey.
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Work Plan/Performance Measures
..
Service Category :
o
Respite
Total # Stations: 3
Total # Volunteers: 8
o
jO
I
I
i
I
. .
Period of
Anticipated End impact/Outcome Accomplishment: June 30, 2005
Caregivers experience an increase in life satisfaction.
Performance _
'X'
Measure: '--'
INDICATOR: Number of caregivers reporting an increase in life satification.
TARGET: Thirty-two caregivers reporting an increase in life salification.
HOW MEASURED: Caregiver pre-post survey and advisory council evaluation.
--
.'V' ..
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