HomeMy WebLinkAbout21-Fire
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Larry R. Pitzer, Fire Chief
Subject:
Resolution ratifying submittal
application to the Department
Security Federal Emergency
Agency.
of a grant
of Homeland
Management
Dept:
Fire
ORIGINAL
Date:
March 10, 2004
MC/C Meeting Date:
April 5, 2004
Synopsis of Previous Council Action:
03/09/04
Grant Ad Hoc Committee-Item recommended for approval
RECOMMENDATION:
Adopt resolution.
Sign
Contact Person: Larry R. Pitzer. Fire Chief
Phone: (909) 384-5286
Supporting data attached: StaffReoort. Resolution. and Application
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
$105.000.00
Source:
FEMA's Grant Funding Share
Amount:
$45.000.00
Source:
To Be Determined upon award of grant.
Finance:
Council Notes:
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Agenda Item No. :lj
STAFF REPORT
SUBJECT
Resolution ratifying submittal of a grant application to the Department of Homeland Security
Federal Emergency Management Agency.
BACKGROUND
Office for Domestic Preparedness and United States Fire Administration have announced the
availability of grant funding for the Fiscal Year 2004, Assistance to Firefighters Grant Program
(AFGP). The AFGP is administered by the Department of Homeland Security's Office for
Domestic PreParedness. The on-line application (attachment A) period opened on March I,
2004, and is scheduled to close on April 2, 2004. Grant awards begin in September and continue
until all funds are awarded.
On March 9, 2004, the Fire Department attended the Grant Ad Hoc Committee to request
authorization to submit the on-line grant application prior to Council approval. Deadline for the
AFGP grant application is April 2, 2004; there are no exceptions. The Grant Ad Hoc Committee
consented that the Fire Department proceed with the submittal of the application.
In addition, the committee recommended that other agencies be contacted to determine if used
swift water rescue equipment was available. If acceptable used equipment can be located, the
grant request will be modified at a later date.
The program assists rural, urban and suburban fire departments throughout the United States.
The purpose of AFGP is to award grants directly to fire departments to enhance their ability to
protect the health and safety of the public, as well as that of firefighting personnel facing fire and
fire-related hazards. The AFGP will not fund staff or any part of an operating budget.
Fire departments are allowed to submit only one application in one of the three grant program
areas: 1) Fire Operations and Firefighter Safety, 2) Fire Prevention, and 3) Firefighting Vehicles.
We submitted an application for Fire Operations and Firefighter Safety. The fire department
seeks funding to purchase 800 MHz radios, swift water rescue equipment, and replace self-
contained breathing apparatus (SCBA). The specific items delineated (attachment B) to be
purchased would need to be paid for from General Fund revenues, ifnot for grant funds.
The San Bernardino County 800 MHz radio system will be transitioning to a digital platform that
will require our agency to upgrade. Of critical importance is our need to attain and maintain
interoperability with all mutual response agencies that the City works with. The ten 800 MHz
radios will provide high-quality communication that will enable the City to provide quick,
adequate, and up-to-date information with the San Bernardino County Fire Departments during
an emergency response.
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The swift water rescue unit does not have the minimum items of personal protective equipment
that are necessary to perform basic rescue functions at water-related emergency incidents. Our
request for funding will assist in the acquisition of personal protective equipment for our
emergency response personnel and provide basic rescue equipment to be utilized during a flood,
mud, and moving water emergencies.
Every year we budget to fund equipment and parts for maintenance of the department's SCBAs.
All SCBAs are serviced once a year and we have implemented a program to replace old and
worn out equipment that have been in service for 12 years. Currently, there are 27 SCBAs that
have 12 or more years in service that need to be replaced.
FINANCIAL IMPACT
FEMA will fund 70% and the City is required to match 30% of $150,000 by the end of the
period of performance. The Fire Department's match, in the amount of $45,000, will need to be
funded by the General Fund in fiscal year 2004/2005 if awarded.
If the Fire Department is awarded this grant, a staff report requesting a budget amendment to
appropriate the required funds will be brought back to the Mayor and Common Council for
approval.
RECOMMENDATION
Adopt resolution.
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RESOLUTI~~
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING SUBMITTAL OF A GRANT APPLICATION TO THE
DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY
MANAGEMENT AGENCY.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council hereby ratify the Fire Chief's submittal of
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an on-line grant application to the Department of Homeland Security Federal Emergency
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Management Agency in the amount of $150,000 for Fire Operations and Firefighter Safety
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equipment. A copy of the on-lfne grant application is attached as Attachment "A", and incorporated
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herein by reference.
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING SUBMITTAL OF A GRANT APPLICATION TO THE
2 DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY
MANAGEMENT AGENCY.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5
meeting thereof, held on the
Common Council of the City of San Bernardino at a
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, 2004, by the following vote, to wit:
day of
AYES
NAYS
ABSTAIN ABSENT
Couocil Members:
9
ESTRADA
LIEN-LONGVILLE
10
II
McGINNIS
DERRY
12
13
KELLEY
14
JOHNSON
15
McCAMMACK
16
17
Rachel Clark, City Clerk
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The foregoing resolution is hereby approved this
,2004.
day of
20
21
Judith Valles, Mayor
City of San Bernardino
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Approved as to form
and legal content:
James F. Penman
City Attorney
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Print Application
Page 1 ono
Entire Application
Attachment "A"
Overview
Are you a member, or are you currently involved in the management, of the fire department Yes
applying for this grant?
If you answered No, please complete the information below and click on the Save and Continue button. If you
answered Yes, please do not complete the information requested below and click on the Save and Continue
button.
Note: If you answered No to the above question, the fields marked with an . are required.
Preparer Information
. Organization Name
. Address 1
Address 2
. City
. State
. Zip
. Is there a grant-writing fee associated with the
preparation of this request?
If you answered yes above, what is the fee? $
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Contact Information
'Title
Prefix
, First Name
Middle Initial
'Last Name
. Business Phone
'Home Phone
Mobile Phone/Pager
Fax
'Email
'Title
Prefix
, First Name
Middle Initial
, Last Name
. Business Phone
'Home Phone
Mobile Phone/Pager
Fax
'Email
Page 20f20
Alternate Contact Information Number 1
Fire Chief
N/A
Larry
R
Pitzer
909-384-5286 Ex!.
909-384-5286 Ex!.
909-384-5281
pitzer _Ia@sbcity.org
Alternate Contact Information Number 2
Administrative Analyst I
N/A
Norma
Camarena
909-384-5286 Ex!. 1129
909-384-5286 Ex!. 1129
909-384-5281
camarena_no@sbcity.org
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Applicant Information
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. Applicant Name
. Type of Applicant
If other, please enter the type of Applicant
. Emolover Identification Number
. Does your organization have a DUNS Number?
If yes, please enter the DUNS Number
Headquarters Physical Address
. Physical Address 1
Physical Address 2
. City
. State
'Zip
Mailing Address
. Mailing Address 1
Mailing Address 2
. City
. State
c
'Zip
Account Information
. Type of bank account
. Bank routing number -ll dioit number on the bottom
left hand corner of your check
'Your account number
Additional Information
. For this fiscal year (Federal) is your jurisdiction
receiving Federal funding from any other grant
program that may duplicate the purpose and/or scope
of this grant request?
. If awarded this grant, will your jurisdiction expend
greater than $300,000 in Federal share funds during
the Federal fiscal year in which the grant was
awarded?
. Is the applicant o:j~lil1!Went on anv_ federal debt?
If you answered yes to any of the additional questions
above, please provide an explanation in the space
provided below:
Page 3 of 20
City of San Bernardino Fire Department
City
95-6000772
Yes
143532153
200 East Third Street
San Bernardino
California
92410-4889
Need helo for ZIP+4?
200 East Third Street
San Bernardino
California
92410 - 4889
Need helD for ZIP+4?
Checking
121000248
4159283308
Yes
No
No
o
W~ have been awarded and accepted a contract with the Department of Homeland Security to develop and
implement a Metropolitan Medical Response System.
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Page 4 of 20
Department Characteristics (Part I)
. Are you a member of a Fire Department or
authorized representative of a fire department?
. Are you a member of Federal Fire Department or
contracted by the Federal government and solely
responsible for suppression of fires on Federal
property?
. What kind of Department do you represent?
If you answered combination, above, what is the
percentage of career firefighters in your department?
. What is the square mileage of your primary response 64
area?
Yes
No
All Paid/Career
%
. What percentage of your response area is protected 93 %
by hydrants?
. Does your department protect critical infrastructure of Yes
the State?
. How much of your jurisdiction's land use is for
agriculture, wild land, open space, or undeveloped
properties?
. What percentage of your jurisdiction's land use is for
commercial, industrial, or institutional purposes?
. What percentage of your jurisdiction's land is used
for residential purposes?
2%
51 %
47%
. How many commercial, industrial, residential, or
institutional structures in your jurisdiction are more
than four stories tall?
. What is the permanent resident population of your
prim~/FirstDue R~onse Area o[jurisdicti~1}
~erved?
. How many active firefighters does the department
have who perform firefighting duties?
. How many personnel provide only EMS service
delivery?
. How many stations are in your department?
. Do you currently report to the National Fire Incident
Reporting System (NFIRS)?
If you answered yes above, please enter your
fDIN/FDID
17
205942
142
o
12
Yes
36195
. What services does your department provide?
Structural Fire Suppression Medical First Response
Wildland Fire Suppression Basic Life Support
Airport Rescue Firefighting (ARFF) Advanced Life Support
Hazmat Operational Level
Hazmat Technical Level
Rescue Operational Level.
Rescue Technical Level
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Page 5 of20
Department Characteristics (Part II)
c " What is the total number of fire-related civilian fatalities in your 15
jurisdiction over the last three years?
" What is the total number of fire-related civilian injuries in your 21
jurisdiction over the last three years?
" What is the total number of fire-related firefighter fatalities in your 0
jurisdiction over the last three years?
" What is the total number of fire-related firefighter injuries in your 8
jurisdiction over the last three years?
" In an average year, how many times does your department 228
receive mutual/automatic aid?
" In an average year, how many times does your department 130
provide mutual/automatic aid?
" What was your department's estimated average annual operating 22530526
budget over the last three years?
" What percentage of your annual operating budget is dedicated to 91 %
personnel costs (salary, overtime and fringe benefits)?
" What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 100%
Grants? 0%
0 Donations? 0%
Fund drives? 0%
Other? 0%
If you entered a value into Other field (other than 0), please explain
"How many vehicles does your department have in each of the categories below? Enter numbers only and enter
o if you do not have any of the vehicles below
Total Number
a. Engines (or pumpers):
Pumper, PumperfTanker, Rescue/Pumper, Foam Pumper. CAFS Pumper. Quint 2
(Aerial device of less than 76 feel), Fire BoalS (more than 13 feet long), Type I, 1
Type II, Type III Engine
b. Aerial Apparatus:
Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller 3
Ladder Truck, Quint (Aerial device of 76 feet or greater)
C, Tankers:
Tanker, Tender. Tanker/Pumper (Pumper with a tank that has a greater than 1,200 2
gallon capacity), Foam TankerfTender (greater than 1.200 gallon tank capacity)
d. Rescue Vehicles:
Rescue Squad. Rescue (Light, Medium. Heavy), Technical Rescue Vehicle
e. Brush/Quick attack:
BNSh TNck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, 0
Type IV Engine
f. Other:
EMS Transport Unil, EMS Chase Vehicle, Air/Light Unit, Rehab Units, Hazardous
Materials Unit, Bomb Unit, Technical Support (Command, Operational 6
Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting),
Command/Mobile Communications Vehicle, Other Vehicle
o
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Page 6 of 20
Provide in the space below the following information only if you are applying for a firefighting vehicle: List all your
vehicles by type (for example. engines/pumpers, brush, rescue, etc.). Then provide the year each was
manufactured. If the department has more than two of any type. provide the total number of vehicles in that
category and the years the oldest and the newest were manufactured.
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Page 7 of20
Department Call Volume
. How many responses per year by category? (Enter whole numbers only: If you have no calls for any of lI1e categories. enter 0)
Structure Fires 706
Vehicle Fires 362
Vegetation Fires 341
EMS 24690 .
Rescue 26
Hazardous Condition/Materials Calls 308
Service Calls 482
Good Intent Calls/False Alarms 1263
Other Calls and Incidents 107
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Pnnt Application
Request Information
Page 8 of20
. 1. Select a program for which you are applying. Remember, you can only apply for one program this year. You
can apply for as many activities within a program as you need.
(If you modify your selection. you will lose data entered under the original activity.)
Program Name
Operations and Firefighter Safety
. 2. Will this grant benefit more than one department?
No
If you answered Yes to Question 2 above, please explain. (You can only enter 4000 characters)
Request Details
The activities for program Operations and Firefighter Safety are listed in the table below.
Activity
Number of Entries
3
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Equipment
Modify Facilities
Personal Protective Equipment
Training
Wellness and Fitness Programs
Equipment
Equipment Details
"1. What equipment will your department purchase with this grant?
Please provide further description of the item selected above or if
you selected Other above, please specify.
"2. Number of units
"3. Cost per unit
"4. Generally the equipment purchased under this grant program:
Total Cost
$ 150,000
$0
$0
$0
$0
Additional Funding
$0
$0
$0
$0
$0
Other Basic Equipment (explain)
Self-Contained Breathing Apparatus
10 (whole number only)
$ 5000 (whole dollar amounts only)
Will replace old, obsolete, or substandard equipment currently owned by this department
If you selected "replacing equipment" (from Q4) above, please
specify the age of equipment in years.
'5. Generally the equipment purchased under this grant program:
Will bring the department into statutory compliance. Please explain
how this equipment will bring the department into statutory
compliance in the space provided to the right.
"6. Does this equipment provide a health and safety benefit to the
firefighters in your department? If yes, please fully explain in the
Over 5 Years
Existng SCBAs are over 12 years old and
repairs are frequently necessary. We are
not meeting NFPA standards and State
and Federal mandates that SCBAs usage
in any immediately dangerous to life and
health atmosphere.
Yes
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narrative section.
Close Window
Equipment
Equipment Details
'1. What equipment will your department purchase with this grant?
Please provide further description of the item selected above or if
you selected Other above, please specify.
'2. Number of units
'3. Cost per unit
'4. Generally the equipment purchased under this grant program:
Page 9 of20
Portable Radios
10 (whole number only)
$ 5000 (whole dollar amounts only)
Will expand the capabilities of the department into a new mission area
If you selected "replacing equipment" (from 04) above, please Select Age
specify the age of equipment in years.
'5. Generally the equipment purchased under this grant program:
Has no statutory basis
'6. Does this equipment provide a health and safety benefit to the Yes
firefighters in your department? If yes, please fully explain in the
narrative section.
Close Window
Equipment
Equipment Details
'1. What equipment will your department purchase with this grant?
Please provide further description of the item selected above or.if
you selected Other above, please specify.
'2. Number of units
'3. Cost per unit
'4. Generally the equipment purchased under this grant program:
Ropes, Harnesses, Carabiners, Pulleys,
etc.
Swiflwater Rescue Equipment
10 (whole number only)
$ 5000 (whole dollar amounts only)
Wil~ increase the department's available supply of this equipment to meet basic mission
If you selected "replacing equipment" (from 04) above, please Select Age
specify the age of equipment in years.
'5. GeneralLy the equipment purchased under this grant program:
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Will bring the department into statutory compliance. Please explain
how this equipment will bring the department into statutory
compliance in the space provided to the right.
'6. Does this equipment provide a health and safety benefit to the
firefighters in your department? If yes, please fully explain in the
narrative section.
All equipment purchased will be
consistent with NFPA 1670 and NFPA
1006 standards.
Yes
[ Close Window
Budget
Budget Obiect Class
a. Personnel
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
0 g. Construction
h.Other
i. Indirect Charges
Indirect Cost Details
Agency Indirect Cost Agreement with
Indirect Cost Rate %
Agreement Summary
Federal and Applicant Share
Federal Share
Applicant Share
Federal Rate Sharing (%)
$0
$0
$0
$ 150,000
$0
$0
$0
$0
$0
$ 105,000
$ 45,000
70/30
. ~on-Federal Resour~es (The combined Non-Federal Resources must equal the Applicant Share of $ 45,000)
a. Applicant
b. State
c. Local
$ 45000
$0
$0
$0'
d. Other Sou rces
If you entered a value in Other Sources, include your explanation below. You can use this space to provide
information on the project, cost share match.
o
Total ~udget
$ 150,000
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Page 12 of20
Narrative Statement
Project Description
. Please provide your narrative statement in the space provided below (1) Project Description, (2) Financial
Need, and (3) Cost-Benefit of Request:
Description of Project:
In October 2003, San Bernardino City Fire Department (SBCFD) experienced a devastating fire incident, known
as the Old Fire, which destroyed 545 homes and required numerous mutual aid agencies to assist in controlling
the fire. Again in December 2003. a devastating flood occurred in the foothill areas due to the October's fire
destruction to the local community.
These tragic incidents have caused us to reevaluate and address our department's equipment needs and it has
been determined that there is an imperative need to upgrade and replace several types of equipment (self
contained breathing apparatus, 800 MHz radios, and swift water rescue equipment). This need is a result from
the Old Fire incident and December 25th flooding incident that is a major concern.
Therefore, SBCFD's goal is to provide equipment that is compatible in order to operate efficiently during
response and recovery operations during and after disasters. This equipment will allow the SBCFD to better
serve the communities in the event of a large disaster. Emergency response incidents could come from fires,
swift water rescues, terrorist activities. or large events. In order, to continue to meet our growing community and
assist other local agencies during an emergency response we are seeking your assistance to upgrade, replace,
and purchase new equipment for the SBCFD.
Explanation of Cost Benefit Statement:
SBCFD is requesting assistance in funding ten 800 MHz base radios, ten self-contained breathing apparatus,
and swift water rescue equipment.
The San Bemardino County 800 MHz radio system will be transitioning to a digital platform that will require our
agency to upgrade. Of critical importance is our need to attain and maintain interoperability with all mutual
response agencies that we work with. The ten 800 MHz radios will provide high-quality communication
equipment that will enable the City to provide quick, adequate, and up-to-date information about a pending
disaster as well as communicate with the San Bernardino County Fire Departments during an emergency
response and recovery operations. Communication interoperability will make it possible for our department and
outside agencies to share the same frequency during an emergency response.
SBCFD has developed and implemented a replacement program plan for SCBAs that exceed a risk free system
for fire personnel. We budget annually to assist in the maintenance for SCBAs parts and equipment. SCBAs are
serviced once a year and every 6 years there is a complete refurbish. Our replacement program requires that
SCBAs in service for 12 years shall be replaced. Frequent repairs and wear and tear of SCBAs has made it
necessary that we replace ten of twenty-seven SCBAs that have reached their lifetime of usage. These ten
substandard SCBAs have exceeded their years in service and have limited capabilities. To improve the safety of
our firefighters responding to structure fires and hazardous incidents, SBCFD seeks funding to replace ten
SCBAs that currently do not meet National Fire Protection Association standards and cannot be retrofitted. We
need to replace the SCBA units with a new unit that will provide increased capabilities and meet NFPA
standards and regulations.
SBCFD does not have the minimum items of personal protective equipment that are necessary to perform basic
rescue functions at water-related emergency incidents. Our request for funding will assist in the acquisition of all
applicable personal protective equipment and provide basic rescue equipment for our emergency response
personnel at all flood. mud, and moving water emergencies. SBCFD is an all risk emergency response provider
and it remains our commitment to ensure that our firefighters are capable of responding in a safe and prepared
manner. The funding of this project will help to ensure that our personnel are equipped with the established
standard of personal protective equipment and that our rescuers have the necessary rescue equipment that is
required in these extremely challenging situations. Clearly, the flood/mudslide events that resulted in 16 fatalities
in December 2003 created a very strong focus of our need in this area. Simply put, we had firefighters operating
in extremely hazardous conditions without proper personal protective equipment.
SBCFD proposes to purchase interoperability communications and personal protective equipment necessary to
operate an efficient first responder unit in order to carry out immediate and future emergency management
needs of the City. This equipment is critical in order to maintain communications. command. coordination, and
decision-making functions during pre-disaster, response and recovery operations.
San Bernardino City Fire Department continues to strive to provide a minimum level of first response to any
given situation. In order, to continue to meet our growing community and assist other local agencies during an
emergency response we are seeking your assistance to replace, upgrade, and purchase new equipment for the
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SBCFD.
Demonstration of Financial Need:
San Bernardino City has been in an economic recovery mode for over a decade that has created budgetary
shortages. As example, SBCFD budget has not had an inflationary increase in Maintenance and Operation for
well over a decade. This has created significant erosion of purchasing power to the point that no funds exist for
purchases to replace and upgrade SCBAs, 800 MHz, and swift water rescue equipment.
The City of San Bernardino is being dramatically affected by the current State budget. Our projected budget
shortfall is approximately 9 million for next fiscal year. SBCFD has been required to cut back significantly in
many areas. Also, the purchase of any new equipment, training, or programs has not been allowed this fiscal
year.
These factors will continue to impose severe budgetary constraints on the City's general fund and therefore
makes it difficult for the SBCFD to pursue local funding to purchase needed equipment for first responders.
Additional Information:
SBCFD staffs eleven paramedic engines companies, two aerial trucks companies, and one aircraft rescue
firefighting vehicle housed in twelve stations throughout the City. It is the largest city in the County and serves as
the County seat.
We provide fire protection to over 200,000 residences in a 64 square mile area. In this service area there is
approximately 22 miles of wildland/urban interface areas, a major rail yard, an international airport, a jail, two
major mall complexes and three major interstate freeways. However, we are a participating member in the
Mutual Aid Agreement, we will respond to any request to aid in the county. As a result, our county and the San
Manuel Band of Mission Indians tribal lands will potentially benefit from this equipment.
Striving to provide the best emergency services and fire protection we can, we must do better to provide
adequate equipment to meet the needs of our residents and firefighters. With the increased capabilities, we will
be able to improve our firefighter safety and improve our response capabilities to structure fires, wildland fires,
improve firefighter and patient safety during a disaster incident.
. Please describe any grants that you currently have with DHS including \he AFG, for example, 2002 AFG grant
for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable)
FY 2002 Assistance to Firefighters Grant Program for Fire Operations and Firefighter Safety was awarded for
performance date December 1, 2002 through May 1, 2004. The approved project costs amount to $151,040.00,
Federal share is $105,728.
Department of Health and Human Services, known as Department of Homeland Security, awarded the city a
contract to develop and implement a Metropolitan Medical Response System (MMRS)in the amount of
$400,000. We have been approved for MMRS Modifications #2 in the amount of $200,000 and MMRS
Modification #3 in the amount of $280,000 is pending budget approval.
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Page 1401"20
Assurances and Certifications
c
Form 20-16A
You must read and sign these assurances by providing your password and checking the box at the
bottom of this page.
Note: Fields marked with an . are required.
Assurances Non-Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to
certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
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1 . Has the legal authority to apply for Federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-Federal share of project costs) to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval
of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763)
relating to prescribed standards for merit systems for programs funded under one of the
nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-
6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis
of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Tille VIII of the Civil Rights Acts
of 1968 (42 U.S.C. Section 3601 etseq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specifiC
statute(s) under which application for Federal assistance is being made; and Olthe
requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform
o
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Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)
which provide for fair and equitable treatment of persons displaced or whose property is
acquired as a result of Federal or Federally assisted programs. These requirements apply to
all interest in real property acquired for project purposes regardless of Federal participation in
purchases.
8. Will comply with provisions of the Hatch Acl(5 U.S.C. Sections 1501-1508 and 7324-7328),
which limit the political activities of employees whose principal employment activities are
funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections
276a to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874),
and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333),
regarding labor standards for Federally assisted construction sub agreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of
the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following:
(a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans under Section H6(c) of the Clean
Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-
523); and (h) protection of endangered species under the Endangered Species Act of 1973,
as amended,(P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.)
related to protectin9 components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and
protection of historic properties), and the ArChaeological and Historic Preservation Act of
1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et
seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act of 1984.
18. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations and policies goveming this program.
19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair
Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher
education, hospitals, and other non-profit organizations.
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Signed by Norma Camarena on 03110/2004
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Form 20-16C
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You must read and sign these assurances by providing your password and checking the box at the
bottom of this page.
Note: Fields marked with an " are required.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibily Matters and Drug-Free
Workplace Requirements.
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature on this form provides for compliance with certification requirements under 44
CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government-wide Debarment and
Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative
agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons
(entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of congress, or an employee of a Member
of Congress in connection with the making of any Federal grant, the entering into of any
cooperative agreement and extension, continuation, renewal amendment or modification of any
Federal grant or cooperative agreement. .
C.
,
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers (including sub grants, contracts under grants and
cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose
accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549. Debarment and Suspension, and implemented at 44CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the
applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency.
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(b) Have not within a three-year period preceding this application been convicted of or had a
civilian judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain or perfonm a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property.
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal, State, or local) with commission of any of the offimses enumerated in paragraph (1 )(b) of
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this certification: aM
(d) have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Workplace (Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for
grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620:
(A) The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees
about:
(1) The dangers of drug abuse in the workplace;
(2) The grantees policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of
the grant to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will:
(1) Abide by the terms of the statement and
(2) Notify the employee in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice
under subparagraph (d)(2) from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to the applicable DHS awarding office, I.e. regional office or DHS office.
(f) Taking one of the following actions, against such an employee, within 30 calendar
days of receiving notice under subparagraph (d)(2), with respect to any employee
who is so convicted:
(1) Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through
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implementation of paragraphs (a). (b). (c). (d). (e), and (f).
(8) The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance
Street
200 East Third Street
State
Zip
92410 -4804
Action
City
San Bernardino
Califomia
If your place of performance is different from the physical address provided by you in the Applicant
Information, click on Add Place of Performance button above to ensure that the correct place of
performance has been specified. You can add multiple addresses by repeating this process multiple
times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each
Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State
agencies may elect to use a Statewide certification.
Signed by Norma Camarena on 03/10/2004
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FEMA Standard Form LLL
. .____n..._.___._.___~__._.~,_.,,__,....____....._~.._._____.._._.__.____
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for
lobbying activities definition.
This form is not applicable
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San Bernardino City Fire Department
FY 2004 Assistance to Firefighters Grant Program
Propose Budget
Attachment B
U nit Price
C Description Quantity (estimate) Cost - Total
Communication Devices (800 Mhz radios) 10 $ 5,000.00 $ 50,000.00
Self Contained Breathing Apparatus 10 $ 5,000.00 $ 50,000.00
Personal Flotation Device, Hi-Float Agency Pro, Universal Size, Yellow 48 $ 100.00 $ 4,800.00
Personal Flotation Device, Hi-Float Universal Rescuer, Universal Size, Red 16 $ 149.00 $ 2,384.00
Short Tow Tether 25 $ 34.00 $ 850.00
Victim Flotation Device, Americas Cup Work Vest, Universal Size, Orange 4 $ 42.00 $ 168.00
Victim Flotation Device, Infant/Child 2 $ 35.00 $ 70.00
Victim Flotation Device, Youth 2 $ 35.00 $ 70.00
Whistle, Fox 40 w/t1ex coil 64 $ 6.00 $ 384.00
Emergency Strobe Light 64 $ 26.00 $ 1,664.00
Water Rescue Knife 64 $ 22.00 $ 1,408.00
Pro-tee Water Rescue Helmet, Small/Medium, Yellow 24 $ 32.00 $ 768.00
Pro-tec Water Rescue Helmet, Large/X-Large, Yellow 24 $ 32.00 $ 768.00
Pro-tec Water Rescue Helmet, Small/Medi urn, White 8 $ 32.00 $ 256.00
Pro-tee Water Rescue Helmet, Large/X-Large, White 8 $ 32.00 $ 256.00
Throwbag, 75' Water Rescue Rope 64 $ 45.00 $ 2,880.00
Rescue Ring Buoy, 24" 16 $ 80.00 $ 1,280.00
Equipment Storage Bag, mesh 66 $ 28.00 $ 1,848.00
CyaJume Light Sticks, Green 500 $ 2.00 $ 1,000.00
Cearly Rescue Strap, 60" 16 $ 26.00 $ 416.00
0 Rescue Swim Fin 4 $ 49.00 $ 196.00
Rescue Swim Mask 16 $ 27.00 $ 432.00
LSP Cinch Collar 2 $ 253.00 $ 506,00
Contact Rescue Board w/storage bag 2 $ 367.00 $ 734.00
Hose Inflation System, Mark V Deluxe Kit 2 $ 259.00 $ 518.00
Rescue Line Deployment System, ResQmax Line Deployment Kit, SCBA Fill Hose I $ 1,752.00 $ 1,752.00
Rescue Line Deployment Kit, Accessory Pack I $ 900.00 $ 900.00
Skyhook Rescue System 8 $ 400.00 $ 3,200.00
Skyhook Capture Ball I $ 750.00 $ 750.00
Skyhook Full-Body Harness 4 $ 400.00 $ 1,600.00
Breathable Rescue Dry Suit 16 $ 400.00 $ 6,400.00
Water Rescue Gloves 16 $ 40.00 $ 640.00
'/," Rescue Lifeline, 600', Reflective 2 $ 600.00 $ 1,200.00
Rope Bag, able to accommodate 600' of 1/2" rope, Red 2 $ 46.00 $ 92.00
Carabiner, Steel 25 $ 25.00 $ 625.00
Knot Passing Pulley 2 $ 150.00 $ 300.00
Guardrail Anchor System 2 $ 86.00 $ 172.00
Guardrail Edge Protection 2 $ 100.00 $ 200.00
Water Rescue Rope Kit 4 $ 500.00 $ 2,000.00
Inflatable Rescue Boat I $ 2,431.00 $ 2,431.00
Electric Pump 1 $ 62.00 $ 62.00
Emergency Response Trailer 1 $ 3,000.00 $ 3,000.00
0 Rubbish Hook, 12' 2 $ 150.00 $ 300.00
Waterproof Flashlight, Pelican 16 $ 35.00 $ 560.00
Victim Locator System, Floating 32 $ 5.00 $ 160.00
Total Cost (approximately) $ 150,000.00