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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: REQUEST FOR FUNDING
FOR 4TH OF JULY PARADE AND
CELEBRATION AT ARROVVHEAD
CREDIT UNION PARK.
Dept: Parks, Recreation and Community
Services Department
Date: February 10,2004 0 RIG l NAL
MICC Meeting Date: March 1,2004
Synopsis of Previous Council Action:
Council has approved the Ways and Means Committee recommendation of funding for 4th of
July Celebration since 1990.
3/17/04 Ways and Means Committee recommended for approval.
Recommended Motion:
That funding in the amount of $47,200 from the Civic and Promotions Fund for the 2004, 4th of
July Parade and Celebration be approved. ~ /
~ SignalUre
Contact person: Glenda Robinson
Phone: 384-5332
Supporting data attached: staff report
Ward: N/A
FUNDING REQUIREMENTS: Amount: $47,200
Source: (Accl. No.) 001-091-5186
(Accl. Description) Civic & Promotional Funds
Finance:
Council Notes:
Agenda Item No. ~
IJ /5/1J~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Request for funding of the 4th of July Parade and Celebration at Arrowhead Credit Union Park.
Background:
The Fourth of July Parade was inaugurated in 2000 by the 4th of July Parade committee with
great success. The Parks, Recreation and Community Services Department has successfully
conducted the 4th of July Celebration since 1990. As a jointly sponsored event with the Inland
Empire 66ers of San Bernardino the event will include an evening baseball game, youth
activities, the San Bernardino Symphony and a large fireworks display. All activities will occur
within the ballpark. There will be a regular ticket charge of patrons viewing the baseball game
from the seating areas, however, entry to the park, as well as children's activities and fireworks
will be free.
ComDarison Charts
Full-time salaries
Part-time salaries
Overtime
Police
Facility Rental
Decorations
Utilities
*Refuse
*Street Sweep
*Street Closure
*Sound System
Portable Toilets
Symphony
Fireworks
Entertainment
Proposed
Julv 4. 2004
$ 700
$ 900
$ -0-
$10,000
$ -0-
$ -0-
$ -0-
$ 800
$ 300
$ 1,500
$ 3,000
$ -0-
$19,000
$10,000
$ 1,000
$47,200
Julv 4. 2003
$ 700
$ 900
$ -0-
$10,000
$ -0-
$ -0-
$ -0-
$ 800
$ 300
$ 1,500
$ 2,500
$ -0-
$18,000
$10,000
$ 1,000
$45,700
Julv 4. 2002
$ 2,000
$ 2,200
$ 500
$10,000
$ 200
$ 1,000
$ 1,100
$ 780
320
$ 1,500
$ 2,200
$ 500
$17,000
$16,000
$ 1,000
$55,200
TOTALS
*Parade costs
The proposed funding request for July 4, 2004, has an increase in the amount of $1 ,500 from the
previous year. Last year the Inland Empire 66ers of San Bernardino sponsored in-kind and
actual costs in the amount of $50,297.42 to support the 2004 July 4th event and we anticipate the
level of support to remain the same.
.
Financial Impact:
The celebration is fully funded out of the Civic and Promotions Fund. Departmental labor and
overtime costs are also included in the funding; consequently, there are no other support costs to
the city. The celebration is funded at $42,100 to cover activities and logistics cost. The parade
is funded at $5,100 to cover street sweepers, sound, refuse, and traffic control cost. Total
funding request is $47,200.
Recommendation:
That funding in the amount of $47,200 from the Civic and Promotions Fund for the 2004, 4th of
July Parade and Celebration be approved.
.
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I)
Name of Organization: City of San Bernardino Parks, Recreation and Community Services Department
Address:; 547 N. Sierra Way, San Bernardino, CA 92410-48\6
Phone: 384-5332
Contact Person: Glenda Robinson
FAX: 384-5\60
Designation of 50\ c (3) non-profit status of Organization (Attached: Yes_ No-,>
Date of Event July 4,2004
Location: Arrowhead Credit Union Ball Park
Estimated No. of Attendees 5,000
Purpose of Funding 4tn of July Parade and Celebration at Arrowhead Credit Union Park
PROPOSED CURRENT BUDGET
A. REVENUES: (List all anticipated revenues other than City of San Bernardino)
AMOUNT
TOTAL
Sponsorships 0
Registrations 0
Promotions 0
Donations 0
\n Kind Services (Other than City Services) Arrowhead Credit Union Park - 66ers 50,297.42
Total Dollar Amount Requested of City 0
A. TOTAL PROPOSED REVENUES 0
,
MUST JJ4.SUBMITTED TO CITY ADMINISTRA TOR'S OFFICE 60 DA YS PRIOR TO EVENT FOR WHICH FUNDING IS REOUESTED. NO EXCEPTIONS
NAME OF ORGANIZATION:
City of San Bernardino Parks. Recreation & Commnnity Services Dept.
REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET (PART II)
B. EXPENDITURES: (Include all known direct expenses connected with event)
EXPENSES AMOUNT TOTAL
Personnel/Salaries $ 1,600
Permits
Fire
Bus. Lie.
ABC
Other
Insurance
City of SB Attached (Yes No ---.J
Park Damage Bond
Park Clean Up Deposit/Damage Bond
Security
S.B.P.D $10,000
Private Security
Other
Advertising
Radio
Newspaper
Banners
Flyers
Other
Entertainment
Music (San Bernardino Symphony) $19,000
Sound System $ 3,000
Other $ 1,000
Promotional Items
Trophies
Plaques
T-Shirts
Other (FIREWORKS) $10,000
Sanitation
Portable Restrooms
Refuse $ 800
Street Sweep $ 300
Special Events
Banquet Facilities
Parade
Other (STREET CLOSURE) $ 1,500
B. TOTAL PROPOSED EXPENDITURES
Summary:
A. Total Revenues $ 0
B. Total Expenditures - $ 47.200
C. Total Fee Waivers - $ 0
(from Part III)
Total Amount Requested from City
$ 47.200