HomeMy WebLinkAbout14-Facilities Management
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: March 15,2004
Subject:
Resolution authorizing issuance of a Purchase Order to
JAS Pacific to perform inspector of record and special
deputy inspection services for the Verdemont Fire Station
#232 Project per RFQ F-04-035 at a cost of $83,500.00
From: James Sharer, Director
Dept: Facilities Management
OR\G\N!\l
MlCC Meeting Date:
April 5, 2004
Synopsis of Previous Council Action:
None
Recommended Motion:
1. Adopt Resolution
Contact person: James Sharer
ames W. Sharer
Director of Facilities Mana ement
Phone: 384-5244
Supporting data attached: Staff Report, Resolution
Ward(s):
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Source::
$83,500.00
CIEDB Funding No. 18-03-0157
211-377-5504-7451
FUNDING REQUIREMENTS:
Amount:
Barbara Pachon
Director of Finance
"i2t:%~ ~ '2C:\L\ ~
Council Notes:
Agenda Item No. L
'I/5/0r
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL
ACTION
STAFF REPORT
SUBJECT
Resolution authorizing issuance of a Purchase Order to JAS Pacific to perform inspector of
record and special deputy inspection services for the Verdemont Fire Station #232 Project
per RFQ F-04-035 at a cost of $83,500.00
BACKGROUND
The City of San Bernardino Building Official has determined pursuant to the California
Building Standards Administrative Code (CBSA) that as an essential facility the
construction phase of Fire Station #232 will require a resident project inspector of record
(lOR). The lOR is a City provided inspection required to insure that the general contractor
construction method, practice, and product adheres to the design criteria set forth in the
project plans and specifications. The lOR must be on the job site whenever construction
activities pertaining to structural integrity or fire and life safety are underway. These
inspections are performed to augment the materials testing and inspection being engaged
by Facilities (under separate contract) and the code inspections performed by the Building
and Safety Department.
The scope of work for this service was developed in conjunction with the Project Architect
to reflect requirements of the scope of work and project specifications.
The Bid process for F04-035 - Resident Inspection Services at Verdemont Fire Station
#232 Project was performed by the Purchasing Department:
. Bid notices were sent to (40) forty vendors and the SB Area Chamber of
Commerce. This number included sixteen (16) local firms.
. This was also advertised on the City's web site and in the Sun newspaper.
. Five (5) responses were received, of which one was a "no bid"
Pursuant to the CBSA Section 4-211 (b), as the enforcement agency for the City, the
Building and Safety Division is charged with approval of the proposed lOR. As per this
charge, the City Building Official reviewed the submitted proposals with their candidate
lOR resumes.
Subsequent to this review, on Thursday February 26th and March 1,2004 the City Building
Official, the City Senior Building Inspector and the City Facilities Management Project
Manager interviewed the proposed resident inspectors from each of the four firms. On
March 2, 2004, based upon the proposal review, the interviews, and input from the
interview panel members, the City Building Official provided a qualification determination
and ranking for each,
In order:
1.
Add William Smith
JAS Pacific
Ontario CA
Qualified
2.
Tom Leslie
Wildan Associates
San Bernardino, CA
Qualified
3.
Justin Arnold
James Peters CM
Phelan, CA
Not competitive
4.
Dondi Diebert
Engineering Resources
San Bernardino, CA
Withdrew proposal
CHJ Inc.
San Bernardino, CA
(Not ranked due to no bid)
Engineering Resources withdrew their proposal during the course of their interview. Mr.
Diebert was not competitive in terms of qualifications, knowledge, and experience as
acknowledged by his attending supervisor.
Mr. Add Smith of JAS Pacific was deemed the most qualified to be the lOR. To support
this effort the City Building Official determined that special deputy inspection support
would be required for three critical areas of the scope: site grading, site concrete, and
structural masonry. JAS Pacific will provide candidates under this purchase order to
provide this service. Prior to assignment to the project, each candidate's certification,
knowledge, and experience will be reviewed and approved by the City Building Official.
SUMMARY OF FEESIPROPOSALS
Fire Station #232
Firms:
JAS Pacific - Ontario CA
Hourly Rate
$55.00/hour
James Peters - Phelan, CA
Willdan - San Bernardino, CA
CHJ, Inc. - San Bernardino, CA
Engineering Resources - San Bernardino, CA
$65.00
$85.00
No bid
Withdrew proposal
Proposals for this scope was received on October 9, 2003, this was timed to coincide with
the first bidding of the construction phase of the project. Due to the subsequent rejection of
the original construction phase bids, the original 90-day proposal period would have lapsed
prior to the re-scheduled anticipated award. JAS Pacific provided written agreement to
extend their proposal unchanged to a l80-day period.
Estimated hours to set budget:
The JAS Pacific proposal is to provide resident inspection and special deputy inspection
services at a rate of$55.00 per hour. The schedule for the construction phase allows 300
calendar days for completion. In this time frame there are approximately 214 workdays
where it can be anticipated activities will be performed on-site requiring inspection. It is
estimated that the lOR will be on-site an average of 4 hours per visit.
The estimate for deputy special inspection is based upon the anticipated timeframe
required for the given activity:
1. Resident Inspector (Inspector of Record)
. 214 days x 4.0 hours x $55/hour
Sub-Total
. Continuous Special Deputy Inspection - Grading
200 hours x $55/hour = $11,000.00
. Continuous Special Deputy Inspection - Concrete
200 hours x $55/hour = $11,000.00
. Continuous Special Deputy Inspection - Masonry
260 hours x $55/hour = $14,400.00
Sub-Total
Total Budget:
FINANCIAL IMPACT
$47,100.00
$36.400.00
$83,500.00
The project construction, materials testing and resident inspection portions will be funded
with the approved financing through the California Infrastructure and Economic
Development Bank's (CIEDB) Infrastructure State Revolving Fund Program (ISRF) being
budgeted in acct. # 211-377-5504-7451.
RECOMMENDATION
1. Adopt Resolution,
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RESOLUTION NO.
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR
SERVICES AND ISSUANCE OF A PURCHASE ORDER TO JAS PACIFIC
INC. TO PERFORM INSPECTOR OF RECORD AND SPECIAL DEPUTY
INSPECTION SERVICES FOR THE VERDEMONT FIRE STATION #232
PROJECT PER RFP F-04-035.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. JAS PACIFIC Inc. is the lowest responsive Bidder for the
Inspector of Record and Special Deputy Inspection professional services during the
course of construction of the Verdemont Fire Station #232 project in the City of San
Bernardino pursuant to RFP F-04-035. The Mayor is hereby authorized to execute the
Agreement for Services attached and incorporated herein as Exhibit A. The Purchasing
Manager is hereby authorized and directed to issue a purchase order which references this
resolution to said Bidder in a not to exceed amoum of $83,500.00.
SECTION 2. Any amendment or modification thereto shall not take effect or
become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements,
amendments, modifications or waivers are intended or authorized and shall not be implied
from any act or course of conduct of any party. This resolution is rescinded if said
Agreement is not executed within sixty (60) days of the passage of this resolution.
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RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR
SERVICES AND ISSUANCE OF A PURCHASE ORDER TO JAS PACIFIC
INC. TO PERFORM INSPECTOR OF RECORD AND SPECIAL DEPUTY
INSPECTION SERVICES FOR THE VERDEMONT FIRE STATION #232
PROJECT PER RFP F-04-035.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of , 2004, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
KELLEY
JOHNSON
MeC AMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2004.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
~
es F. Penman, City Attorney
Exhibit 14A"
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AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this of 2004, by and
between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the
"City" and JAS Pacific Inc., hereinafter referred to as "Consultant."
WITNESSETH
WHEREAS, City desires inspector of record and special deputy inspection services for the construction
phase of the Verdemont Fire Station #232 Project in San Bernardino, California; and
WHEREAS, Consultant has been approved by the Building Official of the City of San Bernardino
pursuant to the California Building Standards Administrative Code Section 4-211 (b); and
WHEREAS, San Bernardino City Council has elected to engage the services of Consultant upon the
terms and conditions as hereinafter set forth; and
NOW, THEREFORE, it is mutually agreed, as follows:
1.
SCOPE OF SERVICES
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Consultant shall perform those services specified in Request for Proposal, RFP F-04-035 and as
contained in the proposal dated October 3, 2003, (which is on file at the City Clerk's Office) and
copy of proposed costs, a copy of which is attached hereto as Exhibit "1", and all of which are
incorporated herein as though set forth in full.
2.
TERM OF AGREEMENT
Consultant shall commence within five (5) days after the City has authorized work to start by
issuance of a Notice to Proceed.
3. STANDARD OF PERFORMANCE
Consultant shall complete all work in conformance with Federal, State, and local regulations and
industry standards.
4. CHANGESIEXTRA SERVICES
A. Performance of the work specified in the Request for Proposal RFP F -04-035 dated October 3,
2003, are made an obligation of Consultant under this Agreement, subject to any changes made
subsequently upon mutual agreement of the parties. All such changes shall be considered as
additional tasks and shall be incorporated by written amendments to this Agreement and include
any increase or decrease in the amount of compensation due Consultant for the change in scope.
Any change, which has not been so incorporated, shall not be binding on either party.
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B.
Consultant shall render no extra services under this Agreement unless City authorizes such extra
services in writing prior to performance of such work. Authorized extra services shall be
invoiced based on the authorized additional task amounts.
Exhibit "A"
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COMPENSA nON
A. Upon satisfactory completion of the work, the Consultant will be paid time and material
not to exceed $83,500 at a rate of $55.00 per hour, in arrears, for all work and services
performed under this contract and upon receipt of itemized invoices, submitted in
triplicate to the contract manager. The invoice amount will be based on the actual hours
performed by task. Consultant will submit an invoice to the City on a monthly basis.
B. Said compensation shall not be altered unless there is significant alteration in the scope,
complexity or character of the work to be performed. City and Consultant shall agree
upon any such significant alteration in writing before commencement of performance of
such significant alteration by Consultant.
Any adjustment of the total cost of services will only be permitted when the Consultant
establishes and City has agreed in writing that there has been, or is to be, a significant
change in:
1. Scope, complexity, or character of the services to be performed;
2. Conditions under which the work is required to be performed; and
3. Duration of work if the change from the time period specified in the Agreement
for completion of the work warrants such adjustment.
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C.
The Consultant is required to comply with all Federal, State and local laws and ordinances
applicable to the work. The Consultant is required to comply with minimum wage rates in
accordance with California Labor Code Section 1770.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this Agreement shall be submitted by
Consultant to City and shall be paid by City within twenty (20) days after receipt of
same, excepting any amounts disputed by City. Dispute over any invoiced amount shall
be noticed to the Consultant within ten (10) days of billing and a meet and confer meeting
for purposes of resolution of such dispute shall be initiated by the City within (10) days
of notice of such dispute. All tasks as specified in Exhibit "1" shall be completed prior to
final payment.
B. No payment will be made for any work performed prior to approval of this contract by
City and Notification to Proceed.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A.
The Director of Facilities Management of City, or his designee, shall have the right of
general supervision over all work performed by Consultant and shall be City's agent with
respect to obtaining Consultant's compliance hereunder. No payment for any services
rendered under this Agreement shall be made without prior approval of the Director of
Facilities Management or his designee.
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08.
Exhibit '"A"
COMPLIANCE WITH CIVIL RIGHTS LAWS
Consultant hereby certifies that it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, age, handicap or national origin.
Consultant shall comply with all State and Federal Civil Rights Laws in its hiring practices and
employee policies. Such action shall include, but not be limited to, the following: recruitment
and recruitment advertising, employment, upgrading, and promotion.
9. TERMINATION OF AGREEMENT
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A.
This Agreement may be terminated by either party upon thirty (30) days' written notice
in the event of substantial failure of the other party to perform in accordance with the
terms of this Agreement. Each party shall have twenty (20) days following the date of
such notice within which to correct the substantial failure, giving rise to such notice. In
the event of termination of this Agreement, City shall within thirty (30) days pay
Consultant for all the fees, charges and services performed to City's satisfaction by
Consultant, which finding of satisfaction shall not be unreasonably withheld. Consultant
hereby covenants and agrees that upon termination of this Agreement for any reason,
Consultant will preserve and make immediately available to the City, or its designated
representatives, maps, notes, correspondence, or records related to work paid for by the
City and required for its timely completion, and to fully cooperate with City so that the
work to be accomplished under this Agreement may continue within forty-five (45) days
of termination. Any subsequent use of such incomplete documents, other than their
originally intended use, shall be at the sole risk of the City, and the City agrees to hold
harmless and indemnify Consultant from any claims, losses, costs, including attorney's
fees and liability arising out of such use. Consultant shall be compensated for such
services in accordance with Exhibit "I".
B. This Agreement may be terminated for the convenience of the City upon thirty (30) days
written notice to Consultant. Upon such notice, Consultant shall provide work product to
City, and City shall compensate Consultant in the manner set forth above.
C. Following the effective date of termination of this Agreement pursuant to this section, the
Agreement shall continue until all obligations arising from such termination are satisfied.
10.
CONTINGENCIES
In the event that, due to causes beyond the control of and without the fault or negligence of
Consultant, Consultant fails to meet any of its obligations under this Agreement, and such failure
shall not constitute a default in performance, the City may grant to Consultant such extensions of
time and make other arrangements or additions, excepting any increase in payment, as may be
reasonable under the circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Consultant shall notify City within three (3) days in
writing when it becomes aware of any event or circumstances for which it claims or may claim
an extension.
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Exhibit "A"
o II.
INDEPENDENT CONTRACTOR
Consultant shall act as an independent contractor and shall not be considered an employee of the
City in the performance of the services provided for under this Agreement. Consultant shall
furnish such services in its own manner. Consultant shall not be entitled to any benefits of
employment from City, including but not limited to, Workers Compensation Insurance benefits.
This Agreement is not intended and shall not be construed to create the relationship of agent,
servant, employee, partnership, joint venture, or association between Consultant and the City.
12. ASSIGNMENT OR SUBCONTRACTING
Consultant shall not assign this Agreement, or any portion thereof without the written consent of
City. Any attempt by Consultant to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and shall constitute a breach of this
Agreement. All subcontracts exceeding $10,000 shall contain all provisions of this contract.
13. NOTICES
All official notices relative to this Agreement shall be in writing and addressed to the following
representatives of Consultant and City:
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CONSULTANT
CITY
J. Addison Smith
J AS Pacific Inc.
360 South Miliken, Suite H
Ontario, CA 91761
Jim Sharer
Director of Facilities Management
300 N. "D" Street
San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Consultant may reasonably rely upon the accuracy of data provided by the City or its
agents.
B. Upon completion of all work under this contract, ownership and title to all reports,
documents, plans, specifications, and estimates produced as part of this contract will
automatically be vested in the City and no further agreement will be necessary to transfer
ownership to the City.
c.
For the purpose of determining compliance with Public Contract Code Section 10 liS, et.
seq. and Title 21, California Code of Regulations, Chapter 21, Section 2500 et. seq.,
when applicable, and other matters connected with the performance of the contract
pursuant to Government Code Section 8546.7, the Consultant, subconsultant, and the
City shall maintain all the books, documents, papers, accounting records, and other
evidence pertaining to the performance of the contract, including but not limited to, the
costs of administering the contract.
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All parties shall make such materials available at their respective offices at all
reasonable times during the contract period and for three years from the date of final
payment under the contract. The State, the State Auditor, or any duly authorized
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15.
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Exhibit "A"
representative of the Federal government having jurisdiction under Federal laws or
regulations (including the basis of Federal funding in whole or in part) shall have
access to any books, records, and documents of the Consultant that are pertinent to
the contract for audits, examinations, excerpts, and transactions, and copies thereof
shall be furnished if requested.
HOLD HARMLESS CLAUSE
A. Consultant shall indemnify, defend and hold free and harmless the City, its officers, and
its employees from all claims, damages, costs, expenses, and liability, including, but not
limited to attorney's fees, imposed upon them for any alleged infringement of patent
rights or copyrights of any person or persons in consequence of the use by City, its
officers, employees, agents, and other duly authorized representatives, of programs or
processes supplied to City by Consultant under this Agreement.
B. The prevailing party in any legal action to enforce or interpret any provisions of this
Agreement will be entitled to recover from the losing party all reasonable attorneys' fees,
court costs, and necessary disbursements in connection with that action. The costs,
salary, and expense of the City Attorney and members of his office, in connection with
that action shall be considered as attorneys' fees for the purposes of this Agreement.
INDEMNITY
Consultant shall indemnify, defend and hold harmless City from and against any and all claims,
demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs,
expenses (including reasonable attorney's fees), and liabilities, of, by, or with respect to third
parties, which arise from Consultant's negligent performance of services under this Agreement.
Consultant shall not be responsible for, and City shall indemnify, defend, and hold harmless
Consultant from and against, any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including reasonable attorney's
fees) and liabilities of, by or with respect to third parties, which arise from the City's negligent
performance under this Agreement. With respect to any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including
reasonable attorney's fees) and liabilities of, by or with respect to third parties, which arise from
the joint or concurrent negligence of Consultant and City, each party shall assume responsibility
in proportion to the degree of its respective fault.
17.
LIABILITY/INSURANCE
Consultant shall maintain insurance policies meeting the minimum requirements set forth herein.
All insurance maintained by the Consultant shall be provided by insurers satisfactory to the City.
Certificates evidencing all insurance coverage required herein shall be delivered to the City prior
to the Consultant performing any of the services under this Agreement. All insurance certificates
required herein shall name the City as an additional insured and provide for thirty-(30) days
written notice from the insurer to the City prior to cancellation of any insurance policy of the
Consultant.
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Exhibit "A"
Comprehensive General Liability and Automobile Insurance. The Consultant shall
maintain comprehensive general liability and automobile liability insurance with a
combined single limit of not less than One Million Dollars ($1,000,000.00) per
occurrence.
B. Errors and Omissions Insurance. The Consultant shall maintain errors and omissions
insurancelprofessional liability) in the amount of two million dollars ($2,000,000.00),
with the City of San Bernardino named as an additional insured.
A.
B. Worker's Compensation Insurance. The Consultant shall maintain worker's
compensation insurance in accordance with the laws of the State of California for all
workers employed by the Consultant.
18. VALIDITY
Should any provision herein be found or deemed to be invalid, this Agreement shall be construed
as not containing such provision, and all other provisions which are otherwise lawful shall
remain in full force and affect, and to this end the provisions of this Agreement are declared to
be severable.
19 ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement between the parties hereto and
supersedes all prior and contemporaneous negotiations, representations, understandings, and
agreements, whether \\Titten or oral, with respect to the subject matter thereof. This Agreement
may be amended only by \\Titten instrument signed by both parties.
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Exhibit "An
~EMENT FOR Services with JAS Pacific Inc.;
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date
written above by their duly authorized officers on their behalf.
ATTEST:
CITY OF SAN BERNARDINO
BY:
BY:
Rachel Clark, City Clerk
City of San Bernardino
Judith Valles, Mayor
City of San Bernardino
J AS Pacific Inc.
BY:
Signature
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NAME:
TITLE:
Approved as to fonn
and legal content:
JAMES F. PENMAN
City Attorney
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ExhiMt'!l"
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Municipal Consulting and Engineering Services
Octobet I. 2003
Ms. Marsha Zeller. C.P.M.
Purchasing Department. 4'h Floor
Ciry of San Bernardino
300 North D Strret
San Bernardino. Ca. 92418
Re: Verdemont Fire Station Construction Inspector
Dear Ms. Zeller,
We appreciare the opportuniry to respond to the Request for Ptoposal to ptovide services to the Ciry of San
Bernardino. Throughout the years. JAS Pacific has proudly delivered exceptional personnel and customer service.
and we are confident that we can fulfdl the requirements in these areas. with our knowledge of the scope of
services.
JAS Pacific has become a leading provider of municipal consulting semces m Southern California. and
concentrating on this local region allows us to be more personal and accessible to, our clients. We value and
support the communities we serve and believe this is evident in our dealings and work relationships we have
formed. We invite you to contact our references as we feel these are an ultimate measure of our service.
In the enclosed proposal, we have addressed objectives to provide professional services; the major benefits eo be
expected are:
Professionally Registered and Certified Staff
Rapid Response for All Service Requests
Excellent Past Record of Performance
Cost Effective Quality Service
Flexible Service Program
Once again. JAS Pacific. Inc. is pleased at the opportunity to present our Statement of Qualifications and
Proposal to Provide Services. Should there be a specific area not addressed herein. please feel fr.. to contact me at
(909) 605-7777 so that I may accommodate you accordingly.
Respectfully.
~~ ~
J. Addison Sm. . President
a.,...lI/t;.
JlO SouIbMiIJiim Suite H 0aIlIri0 CMi/iJnJi1191761('J09)60J-7777 Far 9OUOJ.6J19
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Exhibit "1"
SCHEDULE
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FEE S
RFP F-o+o3S; Resident In~ctor for Construction ofYerdemontFire Station
JAS Pacific i. pleased to provide the following Fee Schedule for the proposed semees for your
evaluation.
All fee. are billed on a monthly basi.. Fees .hall only be charged .hould professional be c:a1Ied
upon. actual hour. will be billed with all requests for semces.
In.pector
$SS.OO per hour
19
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Exhibit "l"
PRICE FORM
REQUEST FOR QUOTES:
RFQ F-04-035
DESCRIPTION OF RFQ: Consulting Resident Inspector for Construction of
Verdemont Fire Station
BIDDER'S NAME/ADDRESS: JAS Pacific
360 S Milliken. Ste H. Ontario. Ca. 91761
NAMElTELEPHONE NO. OF: 909-605-7m
AUTHORIZED REPRESENTATIVE:
J. Addison Smith
Please provide detailed Firm Fixed Price cost information in the spaces provided
below and any other incidental or additional costs required to complete the
Technical specification requirements.
SCHEDULE OF FEES PROVIDED ON PAGE 20
Are there any other additional or incidental costs which will be required by your r;;\
firm in order to meet the requirements of the Technical Specifications? Yes I '-:::...J
(circle one).
If you answered "Yes., please provide detail of said additional costs: nIa
Please indicate any elements of the Technical Specifications which cannot be
met by your firm.
21
Exhibit "1"
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PRICE FORM
Have you included in your bid all informational items and forms as requested?
No I (circle one). 8
If you answered "No., please explain:
This offer shall remain firm for 90 days from RFQ close date.
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Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable 0 % 0 days; unless otherwise stated, payment terms
are: Net thirty (30) days.
In signing this bid, Bidder warrants that all certifications and documents
requested herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below,
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda waslwere received.
Verification of Addenda Received
Addenda No: Received on:
Addenda No: Received on:
Addenda No: Received on:
AUTHORIZED SIGNATURE:
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PRINT SIGNER'S NAME AND TITLE: J. Addison Smith. President
DATE SIGNED:
October 3. 2003
COMPANY NAME & ADDRESS: JAS Pacific
360 S Milliken. Sm H. Ontario. Ca. 91761
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PHONE: FAX:
909-605-7777: FAX 909-605-0319
IF SUBMITTING A "NO BID", PLEASE STATE REASON (S) BELOW:
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Exhibit "1"
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BID BOND
(in lieu of cash, cashier's check or certified check)
KNOW ALL PEOPLE BY THESE PRESENT:
JAS Pacific
CONTRACTOR,
and
, as
, as Surety, are held and
firmly bound
unto THE CITY OF SAN BERNARDINO, hereinafter called OWNER, in the sum
of ten (10) percent of the total bid price for the BID purposes. We bind ourselves,
our heirs, executors, administrators, successors, and assigns, jointly and
severally, firmly by these present.
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WHEREAS, CONTRACTOR shall forfeit the bid bond in the amount of
Dollars and Cents (ten percent of total bid price), and such security
shall be applied to or be remitted to the City of San Bernardino, as liquidated
damages, should the bidder to whom the contract is awarded fail to enter into the
contract. All bonds furnished pursuant to this notice must be underwritten by a
surety company, having a rating in Best's most recent insurance guide of "A" or
better work.
SIGNED AND SEALED, this
day of
,20
(SEAL)
(SEAL)
CONTRACTOR
SURETY
BY: BY:
SIGNATURE SIGNATURE
(SEAL AND NOTARIAL ACKNOWLEDGEMENT OF SURETY)
JAS PACIFIC MAINTAINS ERRORS & OMISSIONS
{pROFESSIONAL LIABILITY) INSURANCE TO INSURE ALL
PROJECTS IN THE AMOUNT OF TWO MILLIONS DOLLARS
Note: All bids or quotes shall be accompanied by a bidder's bond, certified or
C cashier's check, or cash in the amount of ten (10) percent of the total bid.
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Exhibit "1"
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned
hereby states, under penalty of pe~ury:
That he/she has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken action in restraint of free
competitive bidding in connection with RFQ F-04-035.
Business Name: JAS Pacific
Business Address: 360 S Milliken Ste H Ontario. CA 91761
Signature of bidder X ~ _ .s:
Chino Hills. California
Place of Residence
Subscribed and swom before me this ~ ""'-- day of tf-, -rofx..t'1/ , 20Q,2
Notary Public in and for the County of 9W f3.,<jt..J ~ VJ . State of Califomia.
My commission expires
10- C,-D?
,2~.
{J\.~ C'~~T
- - - - - - -' - - - - -I
l@ LOUISE A.. MANZANO
CommIsslon'1271l8l z
~ ,..; ~ Notay P\t)I1c - Canfaria ~
z, San Bernardino County i
i_ - - ~~.:.~~~~
24
Exhibit"}"
o RFP F04-035 Technical Specifications
Verdemont Fire Station Project
SCOPE OF CONSULTING RESIDENT INSPECTOR
The City of San Bernardino Building Official has determined that a resident project inspector
must be on the jobsite whenever construction is underway that in any way could impact structural
integrity or fire and life safety.
The City is seeking to engage the services of a qualified resident inspector to insure that the
construction of the Verdemont Fire Station project is per the project plans and specifications as
created by WLC Architects Inc. The City of San Bernardino Building Official will make final
approval of the resident project inspector candidate (firm).
The consulting resident inspector shall review the project plans and specifications, and based
upon this review, create a proposal that will detail the resident inspection scope believed
necessary for the successful completion of the project.
The scope of services shall include, but not be limited to, the following as identified in the project
specifications:
o 1.11
A.
B.
C.
o E.
INSPECTION BY THE OWNER
D.
An Inspector employed by the Owner in accordance with the requirement of State of
California Code of Regulations Title 24, Part I will be assigned to the work. His duties are
specifically defined in Section 4-342 ofTitle 24, Part 1.
The Owner and his representatives shall at all times have access for the purpose of
inspection to all parts of the work and to the shops wherein the work is in preparation, and
the Contractor shall at all times maintain proper facilities and provide safe access for such
inspection.
The work of construction in all stages of progress shall be subject to the personal
continuous observation of the Inspector. He shall have free access to any or all parts of the
work at any time. The Contractor shall furnish the Inspector reasonable facilities for
obtaining such information as may be necessary to keep him fully informed respecting the
progress and manner of the work and the character of the materials. Inspection of the work
shall not relieve the Contractor from any obligation to fulfill this Contract. The presence
of an Inspector shall in no way change, mitigate or alleviate the responsibility of the
Contractor.
The Inspector is not authorized to change, revoke, alter, enlarge or decrease in any way
any requirement of the Contract Documents, drawings, specifications or subsequent
change orders.
Whenever there is insufficient evidence of compliance with any of the provisions of Title
24, Part 2 of the California Code of Regulations or evidence that any material or
construction does not conform to the requirements of Title 24, Part 2 of the California
Exhibit"}"
c
Code of Regulations, the Owner may require tests as proof of compliance. Test methods
shall be as specified herein or by other recognized and accepted test methods determined
by the owner. All tests shall be performed by a testing laboratory accepted by the Owner.
The consulting resident inspector will provide a proposal to the City of San Bernardino to
perform services that will address at a minimum the following:
The City of San Bernardino anticipates that the consulting resident inspector shall visit the
site daily at random. Excepting required inspections prearranged with the projects prime
contractor as approved by the City to insure inspection prior to covering. For purposes of
the proposal it is anticipated the normal daily inspection will last approximately three (3)
hours.
The City of San Bernardino has estimated the construction period will be 300 calendar
days in length.
Full time continuous inspection will be required during those periods as determined by the
City of San Bernardino Building Official but at a minimum will include:
. During the course of all grading activities
. Inspections of footing excavation, sub grade, reinforcement steel, and forming prior
to placement of all structural concrete
o · During the placement of concrete with design strength of 2500 psi or greater
. Continuous inspection of masonry
. If additional continuous work items are required to be in compliance with the
Building Official's determination, please indicate the rationale behind the addition
as an attachment to the submitted proposal.
The consulting resident inspector will provide the City of San Bernardino with the
following documentation:
. Daily Inspection Reports in a format acceptable to the City including but not
limited to:
. Time of visit to the site
. Summary of conversations held with prime contractor superintendent
. Current site activities.
. Sub-contractors on-site at time of inspection
. Items or portions of project inspected - conformance/non-conformance with
specifications.
The consulting resident inspector will collect and provide to the City project
documentation such as but not limited to:
. Owner copy of plant batch tickets
. Owner copy of material/shipment
o
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o
Exhibit'"}"
The consultant resident inspector will attend the following meetings:
. Project Pre-construction meeting
. Regular job-site meetings
. Inspection for Substantial Completion with Project Team
. Inspection for Final Completion with Project Team
The consultant resident inspector will help develop and prepare the substantial completion
punch list in conjunction with the Project Manager, the Project Contractor and the
Commissioning Agent for any remaining work to be completed by the Contractor.
The consultant resident inspector shall have a minimum of five (5) years of successfully
inspecting projects of this nature. Provide a resume of work experience including a list of
references with a minimum of ten (10) names, with current teleph9ne. numbers and
addresses, of stakeholders involved in the projects for that period.
The consultant resident inspector shall have ACIA or ICBO certifications in good standing
for all disciplines of the scope to be inspected and a copy of each of the certifications are
required as part of the Engineer's proposal.
. If a Team is to be proposed to perform the resident inspection services provide
a resume with qualifications, references, and certifications as described above
for each.
The consulting resident inspector will provide in their proposal the entire cost of providing
the inspection service; time onsite, travel time, mileage, vehicle cost, materials, etc in the
form of a cost per hour ($/hour) rate.
OFFICE OF THE CITY CLERK
RACHEL G. CLARK, C.M.C. - CITY CLERK
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5002' Fax: 909.384.5158
www.ci.san-bernardino.ca.us
'"
April 8, 2004
J. Addison Smith
J AS Pacific, Inc.
360 South Miliken, Suite H
Ontario, CA 91761
.'
Dear Mr. Smith,
At the Mayor and Common Council meeting of April 5, 2004, the City of San Bernardino
adopted Resolution 2004-89 - Resolution authorizing execution of an agreement for services and
issuance of a purchase order to JAS Pacific, Inc., to perform inspector of record and special
deputy inspection services for the Verdemont Fire Station #232 project, per RFP F-04-035 .
Enclosed is one (I) original agreement. Please sign in the appropriate location and return the
original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San
Bernardino, CA 92402, as soon as possible.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by June 4, 2004.
If you have any questions, please do not hesitate to contact me at (909)384-5002.
Sincerely,
- l
(JhD~~ r
Michelle Taylor
Senior Secretary
Enclosure
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
April 22, 2004
TO:
James Sharer, Director of Facilities Management
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-89 - JAS Pacific, Inc.
CC:
Veronica Martinez, Senior Secretary
Attached is a fully executed copy of the services agreement with JAS Pacific, Inc., to perform
inspector of record and special deputy inspection services for the Verdemont Fire Station #232
project, per RFP F-04-035. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 4-5-04 Item #
Vote: Ayes 1- ') Nays.€:f
Change to motion to amend original documents 0
I~
Resolution #
Abstain -er
"2.O:l4- ~ '1
Absent -er
Companion Resolutions
Null/Void After: (.,0 days I "-4-64-
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
~H::)t':A
~.\-()l\
~'j(-1)q
Reso. Log Updated:
Seal Impressed:
Q-
Q--
Date Memo/Letter Sent for Signature:
I st Reminder Letter Sent:
l..{-,<-oy Date Returned: J:\-,;}I-Oi- Not Returned: 0
2"d Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes V No
Yes NoL-
Yes No ./
Yes No :I
Yes No_
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 Facilities 0'" Parks & Recreation 0
City Attorney ~ Finance ~ Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others: .3
Notes:
Ready to File: _
Date:
Revised 12/18/03