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HomeMy WebLinkAbout10-Development ServicesCITY OF ~A_N BERNARDINO REQUEST FOR COUNCIL ACTION 1;Yom: James Funk, Director Subject: Dept: Development Services Date: Mazch 24, 2004 0 R I GI NA L Resolution authorizing execution of Agreement for Professional Services with Transtech Engineering, Inc. to provide Traffic Engineering Services for the Design of New Signals, Modified Signals and Signal Interconnect Systems (Federal Aid Projects). MCC Date: Apri15, 2004 Synopsis of Previous Council Action: 09/15/2003 Adopted FY 2003-2008 Five-Yeaz Capital Improvement Program (CIP). Recommended Motion: Adopt Resolution. i~~llu-~- ~ JF ames Funk Contact Person: Mike rrnhh~~Act; g (';ty~~gint'~* Phone: SI~Q Staff Report, Maps, Reso., Agreement Supporting data attached: Attachment A (Proposal) and Ward: All Attachment B (Fee Schedule) FUNDING REQUIREMENTS: Arnount: $34360.00 Source:(Acct. No.) 250-370-5504-7431 (TC04-16); 250-370-5504-7432 (TC04-17); 250-370-5504- 7435 (TC04-20): 250-370-5504-7430 (TC04-211. (Acct. Description) Traffic ignal Improvements~003/04 CIP_ Finance: Council Notes: `Rc~ss'}21`~g'8'1 y/~~ay Agenda Item No. ~O CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Resolution authorizing execution of Agreement for Professional Services with Transtech Engineering, Inc. to provide Traffic Engineering Services for the Design of New Signals, Modified Signals and Signal Interconnect Systems (Federal Aid Projects). Background: On September 15, 2003, the Mayor and Common Council adopted the FY 2003/08 Capital Improvement Program (CIP). The CIP contains a total of 15 traffic control projects to be designed and constructed in FY 2003/04. At the meeting of March 15, 2004, the Mayor and Common Council approved an Agreement with Transtech Engineers, Inc. for the design of six locally funded traffic signal projects. Of the remaining nine traffic signal projects in the CIP, staff identified 5 Federal Aid funded traffic control projects that can best be accomplished by a consultant. The balance of 4 traffic signal projects will be designed in-house. With the complexity and time constraints of the 5 federal aid funded projects and current staffing limitations, it was concluded that a consultant will have greater resources to complete the designs needed in a timely manner. The consultant recommended for this project will follow the City's design standards and prepare a complete working set of specifications and drawings ready for bidding. The 5 federal aid projects were not included with the Agreement for the City funded projects because of delays regarding Caltrans coordination, which was required for the federal aid projects. Also, the selection process for non-federally funded projects is different than the City's selection process for non-federally funded projects. Finally, the requirements for processing of Federal Aid projects are substantially different from the locally funded projects. We anticipated that many consultants may not propose on Federal Aid projects due to difficulties working with Caltrans. Since receiving proposals, it was determined that it would be more advantageous in terms of time to complete the design of the proposed pedestrian traffic signal on Little Mountain Drive at Shandin Hills Middle School (TC04-18) in-house. Staff expects to complete the design of TC04-18 and advertise it for bids by the end of Apri12004. The 4 Federal Aid funded traffic projects to be designed by an engineering consultant are as follows: 1. TC04-16 - "5`" Street at "F" Street Signal Modification Project (HES)." This work consists of installing protected/permissive left-turn signals for all directions of travel. 2. TC04-17 - "30'" Street at "E" Street Signal Modification Project (HES)." This work consists of installing protected/permissive left-turn signals for all directions of travel. -2- CITY OF SA_N BERNA_R~INO REQUEST FOR COUNCIL ACTION STAFF REPORT (Continued) 3. TC04-20 - "E Street and 18`" Street Traffic Signal Project (SR2S)." This work consists of installation of a new 3-phase semi-actuated (loop detection) traffic signal. 4. TC04-21 - "Highland at "E" Street Traffic Signal Modification Project (HES)." This work consists of installing protected/permissive lefr-turn signals for all directions of travel. Requests for Proposal (RFP) for Professional Services were sent to 10 civil and traffic engineering firms. Two firms responded to the RFP. Proposals were received from the following consultant entities: Com Location Transtech En ineerin ,Inc. San Bernardino FPL and Associates, Inc. Irvine A selection committee consisting of Development Services Director James Funk, Acting City Engineer Mike Grubbs, Senior Civil Engineer Lynn Parker, and Traffic Engineer Anwar Wagdy interviewed the two responding consultant firms. The reviewers/evaluators selected the team of Transtech Engineering, Inc. based on their qualifications and staff's previous experience with the firm. Evaluation was based on Caltrans' criteria. The scores given to each consultant firm by each evaluator/rater are contained in Attachment B. Transtech Engineers, Inc. has submitted a revision to its proposal, reflecting the deletion of the pedestrian traffic signal (TC04-18) at Little Mountain Drive at Shandin Hills Middle School and stating a reduced "not-to-exceed" fee for the project. A copy of the revision to the proposal is attached and marked as Attachment B. Transtech Engineers, Inc. is a local engineering firm, providing capital improvement program design and management services, and construction management and inspection services on public works projects to municipalities and counties. Since these projects involve federal funding, close coordination will be required with Caltrans. Transtech has demonstrated superior knowledge and ability to process the required documents through Caltrans to insure that the City will receive federal reimbursement upon completion of the projects. Regarding potholing, in a search to establish specific locations of utilities, Transtech Engineers Inc. has established a budget not to exceed $2,500 for an anticipated 4 potholes. The City will only be charged for potholing costs based on the final number of locations instead of a lump- sum fee. If no utility conflict "hot spots" are identified, there would not be a need for any potholing work. 3- CITY OF SA_N BERNA_Ri,INO REQUEST FOR COUNCIL ACTION STAFF REPORT (Continued) Transtech Engineers, Inc. has also offered to perform traffic counts at 5 locations at a cost of $200 per location for a total estimated cost of $1,000. These traffic count services are expected to be provided by the City staff, and the consultant's services for counts may not be needed. Financial Impart: Sufficient funding for this project is available in the following accounts in the 2003/04 Capital Improvement Program Budget: Traffic Si al Pro'ect CIP LINE DESCRIPTION FY 2003/04 BUDGET ACCOUNT NO. ESTIMATED NUMBER ALLOCATION DESIGN FEE "5th Street at "F" Street TC04-16 Signal Modification $90,000 250-370-5504-7431 $7,000.00 Project (HES)" "30th Street at "E" Street TC04-17 Signal Modification $75,000 250-370-5504-7432 7,000.00 Project (HES)" "E Street and 18th Street TC04-20 Traffic Signal Project $120,000 250-370-5504-7435 7,000.00 (SR2S)" "Highland at "E" Street TC04-21 Traffic Signal $35,000 250-370-5504-7430 9,860.00 Modification Project (HES)" TOTAL NOT-TO-EXCEED FEE $30,860.00 The Consultant and City have negotiated anot-to-exceed fee of $30,860 for this project, plus a $3,500 contingency (in the event the scope of work is needed to be expanded to include utility potholing and traffic counts), for a total of $34,360. Recommendation: Adopt Resolution. 4- DESIGN OF NEW SIGNALS AND MODIFICATION TO SIGNALS (FEDERAL AID FUNDED PROJECT) PROJECT LOCATION MAP TC04-16 "5'" Street at "F" Streex Signal Modiffcation Project (IiES)" This work consists of installing protected permissive left-tarn signals for all directions of travel. ~L,JD 0 0 ~o ~~ _~ ~n~ DESIGN OF NEW SIGNALS AND MODIFICATION TO SIGNALS (FEDERAL AID FUNDED PROJECT) PROJECT LOCATION MAP TC04-17 "30" Street at "E" Street Sisal Modification Project (1~S)" This work consists of installing protected/permissive left-turn signals for all directions of travel DESIGN OF NEW SIGNALS AND MODIFICATION TO SIGNALS (FEDERAL AID FUNDED PROJECT) PROJECT LOCATION MAP TC04-ZO "E Street snd 18" Street TrafCc Signal Project (SR25)". This work consists of installation of a new 3-phase semi-actuated (loop detection) traftk signal. DESIGN OF NEW SIGNALS AND MODIFICATION TO SIGNALS (FEDERAL AID FUNDED PROJECI~ PROJECT LOCATION MAP TC04-21 KA~g6land at "E" Street Traffic Signal Modification Project (HES)". This work cwnsists of installing protected/permissive left-turn signals for all directions of travel. 1 2 3 4~' 5 6 7 8 9 10 11 12 13 ~'`~ 14 ~-J 15 i6 17 18 op~ RESOLUTIO~O. RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, 1NC. TO PROVIDE TRAFFIC ENGINEERING SERVICES FOR THE DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEMS (FEDERAL AID PROJECTS). BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Transtech Engineers, Inc., 198 N. Arrowhead Avenue, Suite "I", San Bernardino, CA 92408, is competent, experienced and able to provide Traffic Engineering Services for the Design of New Signals, Modified Signals and Signal Interconnect Systems (Federal Aid Projects) and has provided the most advantageous and best proposal to provide Traffic Engineering Services for the Design of New Signals, Modified Signals and Signal Interconnect Systems (Federal Aid Projects) per Agreement for Professional Services, attached hereto and incorporated herein as Exhibit A, for the not-to-exceed amount of $30,860.00, with a contingency fee of $3,500.00 (in the event the scope of work needs to be expanded), for a total of $34,360.00. Pursuant to this determination, the Purchasing Manager is hereby authorized and directed to issue Purchase Orders for said services [o said firm. The Mayor is hereby authorized and directed to execute said Agreement on behalf of the City. SECTION 2. The authorization to execute the above referenced Agreement is rescinded 21 22 23 24 25 26 27 28 if it is not executed within sixty (60) days of the passage of this resolution. /// /~~ ~.0 - l d a 1 2 3 4 5 8 9 10 1] 12 13 14 15 16 17 18 19 211 23 24 25 26 27 28 RESOLUTION... APPROVING A SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INC. TO PROVIDE TRAFFIC ENGINEERING SERVICES FOR THE DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEMS (FEDERAL AID PROJECTS). I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bemardino at a on the day of Council Members: ESTRADA LONGVILLE MC GINNIS DERRY KELLEY JOHNSON MC CAMMACK meeting thereof, held 2004, by the following vote, to wit: AYES NAYS ABSTAIN ABSENT The foregoing resolution is hereby approved this Approved as to form and legal content: JAMES F. PENMAN, City Attorney By: ~ P~ City Clerk day of , 2004. Judith Valles, Mayor City of San Bemardino -2- EXHIBIT "A" AGREEMENT FOR PROFESSIONAL SERVICES (FOR NON-FEDERALLY FUNDED PROJECTS) This AGREEMENT is made and entered into this day of , 2004, by and between the CITY OF SAN BERNARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and Transtech Engineers, Inc., hereinafter referred to as "CONSULTANT." WITNESSETH: A. WHEREAS, CITY has need for Traffic Engineering Services; and, B. WHEREAS, CONSULTANT is competent, experienced and able to perform said services; and, C. WHEREAS, CONSULTANT has provided the most advantageous and best proposal for the provision of such services; NOW THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services specified in the Proposal, dated January 26, 2004, to provide Traffic Engineering Services for the Design of New Signals, Modified Signals and Signal Interconnect Systems (Federal Aid Projects) attached hereto and incorporated herein as Attachment A, as modified by letter from Transtech Engineers, Inc., dated Mazch 3, 2004, attached hereto and incorporated herein as Attachment B, and as directed by the City of San Bernazdino. 2. TERM OF AGREEMENT The services of Consultant aze to commence after the City has authorized work to start by issuance of a Notice to Proceed. This Agreement shall expire one yeaz from the date of this Agreement, unless extended by written agreement of the parties. 3. STANDARD OF PERFORMANCE Consultant shall complete all work product and design in conformance with City of San Bemazdino Standard Specifications and Standazd Drawings. 4. CHANGES/EXTRA SERVICES V, A. Performance of the work specified in the Proposal is made an obligation of ~/ Consultant under this Agreement, subject to any changes made Agreement for Professional Services with Transtech Engineers, Inc. subsequently upon mutual written agreement of the parties. Any change, which has not been so incorporated, shall not be binding on either party. 5. COMPENSATION A. The City shall reimburse the Consultant for actual costs (including labor costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in performance of the work, in an amount not to exceed $30,860.00, with an additional contingency amount of $3,500, for a total amount of $34,360.00, except that reimbursement shall not include courier services, mileage or reimbursement for travel to the City to attend meetings or conduct the activities. Actual costs shall not exceed the estimated wage rates and other costs as set forth in the Proposal. B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. Any adjustment of the total cost of services will only be permitted when the Consultant establishes and City has agreed, in writing, that there has been, or is to be, a significant change. C. The Consultant is required to comply with all Federal, State and local laws and ordinances applicable to the work. 6. PAYMENT BY CITY A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly by Consultant to City and shall be paid by City within thirty (30) days after receipt of same, excepting any amounts disputed by City. City retains the right to challenge all or any part of an invoice. All tasks as specified in Proposal shall be completed prior to final payment. 7. SUPERVISION AND ACCEPTANCE OF SERVICES A. The Director of Development Services of City or his designee, shall have the right of general supervision over all work performed by Consultant and shall be City's agent with respect to obtaining Consultant's compliance hereunder. No payment for any services rendered under this Agreement shall be made without prior approval of the Director of Development Services or his designee. 2- 8. Agreement for Professional Services with Transtech Engineers, Inc. WITH CIVIL RIGHTS LAWS AND AMERICANS WITH DISABILITIES ACT Consultant hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or disability. Consultant's hiring practices and employee policies shall comply with applicable Federal, State and local laws. Such action shall include, but not be limited to, the following: Recruitment and recruitment advertising, employment, upgrading and promotion. 9. TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure of the other party to perform in accordance with the terms of this Agreement. Each party shall have twenty (20) days following date of such notice within which to correct the substantial failure giving rise to such notice. Consultant hereby covenants and agrees that upon termination of this Agreement for any reason, Consultant will preserve and make immediately available to City, or its designated representatives, maps, notes, correspondence, or records related to work paid for by the City and required for its timely completion, and to fully cooperate with City so that the work to be accomplished may continue. Any subsequent use of such incomplete documents shall be at the sole risk of the City and City agrees to hold harmless and indemnify Consultant from any claim, losses, costs, including attorney's fees, and liability arising out of such use. B. This Agreement may be terminated for the convenience of the City upon thirty (30) days written notice to Consultant. Upon such notice, Consultant shall provide work product to City and City shall compensate Consultant in the manner set forth above. C. Following the effective date of termination of the Agreement pursuant to this Section, the Agreement shall continue until all obligations arising from such termination aze satisfied. 10. CONTINGENCIES In the event that, due to causes beyond the control of and without the fault or negligence of Consultant, Consultant fails to meet any of its obligations under this Agreement, and such failure shall not constitute a default in performance, the City may grant to Consultant such extensions of time and make other arrangements or additions, excepting any increase in payment, as may be reasonable under the 3- Agreement for Professional Services with Transtech Engineers, [nc. V 11 12 13 14. 15 circumstances. Increases in payment shall be made only under the "changes" provision of the Agreement. INDEPENDENT CONTRACTOR Consultant shall act as an independent contractor in the performance of the services provided for under this Agreement. Consultant shall furnish such services in its own manner and in no respect shall it be considered an agent or employee of the City. ASSIGNMENT OR SUBCONTRACTING Neither this Agreement, nor any portion thereof, may be assigned by Consultant without the written consent of City. Any attempt by Consultant to assign or subcontract any performance of this Agreement without the written consent of the City shall be null and void and shall constitute a breach of this Agreement. NnTiCES All official notices relative to this Agreement shall be in writing and addressed to the following representatives of Consultant and City: CONSULTANT Transtech Engineers, Inc. 198 No. Arrowhead Avenue San Bernardino, CA 92408 Ph: (909) 383-8579 Fax: (909)595-8863 CITY Mr. James Funk, Director Development Services Department City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 RESPONSIBILITIES OF PARTIES Upon termination, or completion of all work under this Agreement, Consultant will transfer ownership and title to City of all programs, reports, documents, plans and specifications. INDEMNITY Consultant shall indemnify, defend and hold CITY, its officers, employees and agents harmless from and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorney's fees) and liabilities, of, by, or with respect to third parties, which arise from Consultant's negligent performance of services under this Agreement. Consultant shall not be responsible for, and City shall indemnify, defend and hold harmless Consultant from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, -4- Agreement for Professional Services with Transtech Engineers, Inc. penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with respect to third parties, which arise from the City's negligence. With respect to any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attomeys' fees) and liabilities of, by or with respect to third parties, which arise from the joint or concurrent negligence of Consultant and City, each party shall assume responsibility in proportion to the degree of its respective fault. I6. LIABILITY/INSURANCE A. Consultant's liability to the City for injury or damage to persons or property arising out of work performed by the Consultant and for which legal liability may be found to rest upon Consultant other than for professional errors and omissions, shall be a minimum of $1,000,000. For any damage or injury on account of any error, omission or other professional negligence, Consultant's liability shall be limited to a sum not to exceed $50,000 or Consultant's fee, whichever is greater. B. The City will require the Consultant to provide Worker's Compensation a and Comprehensive General Liability Insurance, with coverage sufficient !"~1 to insure the Consultant's liability, as above required; and, such insurance shall include the City, and each of it's officers, agents and employees as additional insured with exception to additional insured under Worker's Compensation. C. Consultant shall provide evidence of insurance with a 10-day notice to City of termination or material change. 17. VALIDITY Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect, and to this end the provisions of this Agreement are declared to be severable. 18. ENTIRE AGREEMENT This Agreement represents the entire and integrated understanding between the parties hereto and supersedes all prior and contemporaneous negotiations, representations, understandings and Agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may be amended only by written instrument signed by both parties. /// -5- Agreement for Professional Services with Transtech Engineers, Inc. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown below. Date: Date: ATTEST: Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman City Attorney By: - t' /// TRANSTECH ENGINEERS, INC. by: Signature Print Name/Title CITY OF SAN BERNARDINO by: Judith Valles Mayor -6- ATTACHMENT "A" ~ncrtP_ICh ENGINEERS ePLANNERS •MUNICIPAL CONSULiANiS _ ~___._.~-,ono, AOL_ANf.1 ~I N^rr~~~ i V, 198 N Arrowhes0 Avenue. Suae I • San Bernuemo a Cahforma 92sOB a TekONOne January 26, 2004 Mr. Michael W. Grubbs Acting City Engineer City of San Bemardino 300 North D Street San Bemardino, CA 92418 Subject: FEE PROPOSAL TO PROVIDE PROFESSIONAL TRAFFI MOD FIED SIGNALSRANDE FOR THE DESIGN OF NEW SIGNALS, SIGNAL INTERCONNECT SYSTEM (FEDERALLY-FUNDED PROJECT) Dear Mr. Grubbs: As required, Transtech is submitting its fee proposal for the subject project in a separate envelope. Thank you for the opportunity to submit this proposal. Should you have any questions or need additional information, please contact the undersigned at yo,r convenience. Sincerely, Transtech Engineers, Inc. ~~~~ AIi Cayir, PE, Principal TeI: 909-363-8579, Ext. 121, Fax: 909-.5958663 e-mail: Ca 'r(~transteche.com F~NWNOCESSW~~~1001 58OSGN NEW SICK ypp~FIL~T10N5 p1TEPCONNECIFEDFAK gYDEfNEE pppppS~Laoc s„emm.a lo: Estimated Fee SYb11~Wd ~' Page 1 T~ v V < -Wi N ` 6 Z C V1 7 W W 4 z~> iO"a ~W~°o p a ~ u a Zu ~~C97 a~mF wz~i LL O = ~ NLL~ O LL 2 i K ~ ~ awc W O ~ ~ W Q H dam: o~i bl ~aaM gZ ~IaaM v E L ~aa/~r~ a LZ ~IaaM ~ ~ c ZL ~IaaM ~ 9Z ~IaaM `° ; c a ~ l l ~laa/N z H SZ ~IaaM z~ 'o ~i ~ aaM g .g i U g ~ O L ~IaaM - I YZ % , 6 ~jaaM U~ EZ ~IaaM E; W w E; d - a ~ 8 ~IaaM ° .~ ZZ ~IaaM ,x~~ c 4 c .4 ~ m > g _ ~ L ~IaaM y m a lZ ~IaaM `'~''~' U 2 U 2 y ~ ~ c A o~ _ g. > ~ • N H ~ ~ aa B ~ OZ HaaM ~ 1~ «~: c° ~ ~ y ~ .~ 3 g ~ M ~ c , m ~ ~ S ~IaaM 3 v 6L ~IaaAA _ ~.+ o 0 0 ~ '° W ~ y m C C y T • O $ 4 4 L A y 'W 4 ~IaaM `° 8L ~IaaM . . $ ~ O ~ E ~IeaM 4 U LL ~IaaM _ ;~ ~~'~ E E A U `~ t .~~- r y • Z ~aaM ' ~ 9L ~I~M o -' ~ ~ y o ~ m ~' l ~aaM `y°- ro SL HaaM Q a ~ m o m~ o c n ue j N ~ ~ < N r N c+7 N M !~ OI . ~ C 7 s ~ C ~ aaj lelol y N pj R'i a8j lelol ~ w w N N M y 4 ~ Yl 10 ~ lT0 ~ /A N N ~ O ~ ~ ~ v~ ~ ~ ~ ~ ~ o o m a`°o ~ E 3 u i ~H lelol N " LH lelol i' ' c t ~ - _ ~ E c 44 0 E N O N O O aD m ~ m E , > U ~ O O O O O :C ~ V m ~ O O O O O O O ~ Odds w r' ~ O4V~ N ~ g N g ~ ~ ~ m ° o ~ m ~o ~ ~n fO a°o oiOi ~a ~ c 'O c ~ oo m v j aaul6u3 w aul6u3 ~ ° o ~ ~n ~,; m r u N ao o cn ao e~ ~uW ~ v o 0 o v ~ - N n `o y ~uW fad ~ vi fad w H • ~ m ~ ,~ o ao m le ~ o 0 0 0 0 ~~ ? n ledlouud ~ dlauud i U v < a n ~ ox ~ m ~ `° € c E .E i= y C ~ m () ~ li y F m 7 m E o ~ ~ s ~ ~' ~ ~~ ~ ~ ~ ~i y > ~ m ~ ~ O ~ m C C ~ :_ ~` ~_~ l0 ~ L ~ C O 01 ~ pp L C ~` ~ m N p F ~ C C Q C O ~ N W y C m y C ~ ~ . . V t 0 j 0 1 - ~'~ f ~~ ~ 1 E~ m ~ LL y . a C c~~ ~ E m LL~ ~ a ~ C ~ ~ ~ v O C ~ ~ ~ G « ( (~~ ~ ~ j d ~ ~ V) ~ ~ L LL V ) LL ~ p F- ~ Q l 0 V1 d LL d F- F- N1 F~ ._ n' W N E Q oz H r N a, m a ~~ _ (T .j~ n, m °_m E o W y •.d Submined ro: Traffic Engineering staff. Transtech conducted a preliminary research of the project to gain a better understanding of the extent of the scope and effort needed for this project. Preliminary research also included discussing project requirements and conditions with the City's We submitted a letter to the City describing our understanding of various project components, to ensure that our understanding of the project is confirmed by the City staff who will be involved in the approval of the scope of work, and of the final product expected of the selected consultant. We appreciated your traffic engineering staff members who took the time to go over these issues with us, and assisted us to gain a better understanding of the project. We also conducted a preliminary field review of the project locations to identify, if any, potential field issues/difficulties that would impact the scope and effort. We are confident that we have developed a good and clear understanding of the project and the City's expectations. The following pages provide pictures and our pre-proposal review findings. Proposal For Pro/essional Tragic Engineering Services (Fede211y Funded Project) Page 20 SuirodnM ~~ TRANSTECH 1 TC04 16-5'" Street at F Street Signal Modification Proiect IHES) Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: Prepare plans and specifications for the installation of 2 new poles with mast arms for traffic on F Street. Project is funded by the State Hazard Elimination Safety (HES) Program. Our comments per_ preliminary investigation: No comments. .. ~ m y I D.. W i 0 ~~_ ~ 2 . WBth St Cnwcfi St . •~~~ :W Stn St ~,.._,....-. ~ _.._Y____.. _ __. _.... ,._._ ~ t ingman 5[ ~: Z W 4th St µ r ~~~ ~ ~ .r " W Court Q ,G ''A ~ ~' ~3 ,~ L ll ~ ~ a! ' .. _.._ a ~~ o se , ~ ~: nt s~a 'C weepw; ° t. a ~'4 z e~ s m~k,.-~zi Z aw a Submitted by: Submitted to: Pa a 21 Proposal For Prolessional Traffic Engineering Services (Federally Funded Project) s TRANSTECH 2 TC04 17 30"' Street at E Street Signal Modification Proiect (HES1 Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: Prepare plans and specifications for the installation of protected/permissive left-turn signals for all directions of travel and replace signal poles/mast arms as required. Project is funded by the State Hazard Elimination Safety (HES) Program. Our comments per preliminary investigation: Traffic signal modification at this location may require coordination with Caltrans as phasing modifications may have impact on traffic flow and Caltrans ramp signals. Z ~mont Dr ,.N fled. it Sl N i Ur . z _._.~4 i' a m`~ ~ W ..... z 'r~ LourtGrM Dr ~~_ w~dst; `~ m a ?j D ? ro £ Z m a s m } i ~ Z 2 ~:. ~i . 1 g~> wz~ms< y ,i D o 28th S1 W AHxander Aua. W 2Tn SI W 261n St d wzstn ~ , m W 24th St .Q ~' W 23rd St e cm7 submittta ro: Su6mittad by: Proposal For Professional Tralric Engineering Services (Fede211y Funded Project) Page ZZ TRANSTECH 3. TC04-18-Little Mountain Drive at Shandin Hills Middle School Pedestrian Signal Proiect (HEST Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: Design a (mid block) pedestrian actuated signal across Little Mountain Drive adjacent to Shandin Hills Middle School. Our comments per preliminary investigation: Coordination with SCE for electrical service connection. lgaY Dr "bury -:Mary Q' _ Gnnel E q0 ~ ~ euaesn vers f m ~y ~zS 9°'~AC y v ~ h-e~e + e ~V S1si St. p c -J a - "' P S ~ ~ A ' 1 e'` f Oi U` O ~~ J ~ ~ i ~~ P Bpe y tF 0 '6 ~ °Oa 5 ~/e ` 'r ' s a. ~? ' W FDq Submited to: Submitted al Proposal For Pro/essional Traffic Engineering Services (Federally Funded Project) 9 Pa a 23 TRANSTECH 4 TC04-20-E Street at 18`" Street Traffic Signal Project Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: Design a 3-phase semi-actuated (loop detection) traffic signal. Compliance with Safe Routes to School Program deadline requirements is necessary. Our comments per preliminary investigation: No comments. . y . _ g . ~ W lath St _ :.; 5 s ' _ W 23rd St ~ o ~ -. - m; yhNnd Aua W N Z i _ St ' m iy m t W201h. 51 q' i Campus Wap .. ~ ~ z B a o 3 m ~ ; W~~Bih SI ~ ~ ~ ,. •~~~ Q A . w j Tin st Z b z n _ ~ Z... _ ~ v W16thS I _y : rn .. summed ro: Submitted ey: .. Proposal For Pro/essional Traffic Engineedng Services (Federally Funded Project) Page 24 T~Q~T~ Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: Prepare plans and specifications for the installation of protected/permissive left-turn signals for all directions of Traffic. Install new poles with mast arms. Our comments per preliminary investigation: When new protectedlpermissive phasing is installed at Highland Avenue and E Street TrafFc Signal, the existing cycle length will have to be longer. Currently, there is an existing synchronization system along Highland Avenue between Muscupiabe Drive and Sierra Way. This system includes two Caltrans Freeway Ramp Signals as well. The proposed phasing change at Highland Avenue and E Street Traffic Signal may require an adjustment (increase) in the system cycle length. Signal synchronization retiming will require Caltrans reviewlapproval. ~ x 0 y ~ ~ W 27th St ~i r ~. n s r O C7 ' `. .. - 59 ~~• •~~~r_ ~ e vJ 2 f sR'st ... .............e et`' \~ W201hSt ~\ ~, Campus Way . _. ~ ~ i W ;19th St w rn E: s . a__._ ~' Z a Submitted to: Submided by: Proposal For Professional Tialric Engineering Services (Federally Funded Project) Page 25 TtN11W 16411 y I MNWI z . - - _ ', ~rn W Ala~canderAw ,y W271h 3 St E ~ ~ t. . W 2o^Ih Sty ': I W 25th St '. ~ ~'~ `° ! g a i 3j 8 W 24th St `, ' ~ ---W.23rd t ~ °i N% J a W 28th St s c Caurtland Dr Our preliminary research also included discussing project requirements and conditions with the City's Traffic Engineering staff. We submitted a letter to the City describing our understanding of various project components, to ensure that our understanding of the project is confirmed by the City staff who will be involved in the approval of the scope of work, and of the final product expected of the selected consultant. We appreciated your traffic engineering staff members who took the time to go over these issues with us, and assisted us to gain a better understanding of .the project. Our comments and City's response are summarized below: sunminae to: Right-of-way: Typically, on a signal design project, Consultant would assume that all proposed improvements would be installed within existing public right-of-way. The Consultant would check existing right-of-way maps, which would be provided by the City, to verify that the proposed improvements are within the existing right-of-way. However, if during the review it is found that additional right-of-way is required or the maps are incorrect, the City will perform the necessary work relating to right-of-way issues, such as, preparation of right-of-way documents, acquisition documents, legal descriptions and plans, etc. ' Time Space Diagrams: This work task will be performed as part of the interconnect work. The City will not provide any counts. The Consultant shall take new AM/PM turning movement Counts for a period of 2 hours at all signalized locations (where existing count data is not current or usable). The Consultant shall use the SYNCHRO program to generate time-space diagrams (one for AM and one for PM period). The Consultant shall prepare interconnect and individual signal timing plans. The timing plans shall be prepared in BITRAN format for City signals. The Consultant shall be responsible to coordinate and obtain Caltrans' approval for the new timing at Caltrans locations. The Consultant shall be responsible for the implementation of the timing plans into field controllers. And conduct after implementation review (after runs) and make any field adjustments to the timing as necessary. Drainage Issues: During field reviews, the Consultant shall note any apparent drainage issues and inform the City for appropriate action. Traffic Control: For this type of project, separate traffic control plans for traffic signal work is not necessary. The specifications will include a section regarding traffic control requirement by referring to Caltrans Traffic Manual, and WATCH Manual. Sidewalks and access ramps in compliance with ADA for new signals and signal upgrades: This task would be limited to the immediate area within the curb returns where new signal poles are being installed. New sidewalk and ADA ramps will be shown on Signal Plans with a reference note to applicable standard plan. Progress meetings: On a project this type, monthly meetings would be sufficient. In addition, the Consultant design staff would be in constant communication with City project staff to discuss project, issues, progress, questions without requiring formal meetings. Such discussions are not limited to formal meetings and can be held on as needed basis as part of the project design effort. The following page includes City's response to our comments. Proposal For Prolessional Trelr~c Engineering Services (Federally Funded Project) Page 26 submined ~~ TRAIJSTH~I 1.1 l Y Ut aAN BERlVARDINO interoffice Memorandum 70: ~lichsel W. Grubbs, acting Ciry Enstrcer Frt~rn:~`7rm Foner, Entrtxennt Associate Subfed Riraponse /o Traraatttth RFP Clar!lieation Corrintettte Dale: January 22, 2400 Copes: Transteclt, Jamee Funk, Arnvar Wegdy, Ftle No. t 3.aT Staff has reviewed the Trarsttel letetx, deed IrZt)r04, repueaung ebutfieatwn on (9) arms related to the RfP(s) for trat'fie ettainarittg consuhant aerveeea. We have perused the elarificalion gems and will bdreu tfteat, on an irrdtvidaal basis. Please be aware that 1 rpokc wah Mr. Cayir this mominS to resoles dose issues. ' lfsrs I • Trmsxeth had concerrts tAat lltc {2) Cahraro Rte 254 Connector ramp slpwts o0 Htghlard Avenue were not inttaeanneeted to the City st~tat system. ~ 7lc CaMrars si`rtats arc presently syaclrnrised Oy ludwire IrtereNreet to "H" Strad and larcob Avsare issue 2; Clarrfication on Scapa of Wori: far R~ght•of Wsy PROW) rr:seatch 7be cansuhant wtEl bt regwred w conduct ritht•ofway rtxearch to venfy esiistiat Pr~Y Q hoes and to deteemine the rxed for addnional ROW- The cersrMaat shall rot tN «grtrcd to prepare ritYt-of•way doersaeru, acgrisltior doerrrests, kRal dereriptloas, tu_ {>~~: Clarification on Scope of Wotk for signal irtietconneetion projecxs, The corsrharr tJatl be nsporsibk for atl items, work tasks, std Caltrars trtaaetkn su described Is t!c NFP. Issue 4: Ctuificstion on deign of aetraordinary drainage improvoenents. The eonyuHsrt shall bs responsible far rypkrl dnhate earesns rtlated to normal srrvsyiat prsKSdrres and ideatHicatittn and Iceador of prltfuprivare rdlltln. lone S: ClatiReatwn on dnour plans- TLs corsritaat slap rot be rsspersllk for due preparation e! dsterr plats, RRfsrssce to tie WATCH Marral slap auffiee dnrtar Ile preHrtirary erpaeerlrt pbsa. issue 6; Cluification on ADA ramps and sidcwalkt- t)ealtr and Impkmsrtatioa sbaR be limited to witbir tke curb returns with rcfercrtx ro meetirt esistint strretarK. ~asre7: Clarificatton on agnaturc bbcks for plan preparation Tks aroasaitaat shall pnparc phns »tins sitnatrre blocks per. State Standards and Practice. Issue =: Clanfication on prottess reports and bt•weekly forma! mtxtmgs: Noikrplate items tint are ahralY subject to adJrstmeat oa a ` maetint as weeded"basis.. © ss ; Clariftcation on Rte. )0 ramp signal on "E" Sven.. 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Ttnrledt EnittYts..m Ni CaYr. PE. RnctFa~ ... 9A. MlaSN En .~ .+.u .nn~u,t sDnmined w: suneel~~nEaeDryu: Proposal For Pro/essional Tra/fic Engineering Services (Federally Funded Project) Page 28 TRANSTECH THE FOLLOWING ARE VARIOUS TASKS THAT WILL BE PERFORMED BY TRANSTECH ON THIS PROJECT: Assemble Existing Data: Assemble and review available information pertaining to the project, including existing survey data, as-built improvement plans, City map, aerial photographs, utility information, and other available record data. Field Surveys: Field reviews will be performed to identify and/or verify existing conditions such as existing traffic control devices, deficient pavement within the area of proposed loops, potential utility conflicts, etc. The field surveys will be conducted by senior level traffic engineers to ensure not only physical conditions are properly identified, but also other improvements that may enhance the safety of the intersection as well as may be necessary for compliance with the current design codes. Recommendations will be developed and submit to City on Transtech's "standard recommendation sheets" for approval. Site Photos: Photos (5" x 7" prints) or hard copy digital photos (photo quality with 1280 x 960 minimum resolution) will be provided with the submittal of the detailed recommendations. Photos will be mounted and clearly labeled on 8-1 /2-inch by 11- inch stock and will show existing cabinets and hardware, existing services, TS standards, and all approaches of the intersection. Utility Coordination: Coordinate with the utility companies in order to identify all existing underground and overhead utility lines which may interfere with the installation of proposed traffic signal equipment. For electrical services, will coordinate with Southern California Edison Company. Potholing for Utility Verification: At locations where a concentration of existing underground utilities are identified after utility record search, we will conduct potholing to verify exact location and depth ~of utilities which potentially interfere with the signal pole foundations. We will use SafeProbe's nondestructive excavation technique to locate utilities and subsurface structures, and to determine their depths below ground. The service is provided utilizing a truck containing a soil agitator and a powerful vacuuming device, along with a storage container with state-of-the-art electronic equipment. SafeProbe conducts an electronic subsurface survey to locate and mark the position, path and estimated depth of all ~% existing utilities. Potholing is performed using the air/vacuum soil extraction method for the purpose of locating, marking, measuring and recording the exact location of the sun~ined w: sub~nad Dy: Proposal For Pro/essional Traffic Engineering Services (Federally Funded Project) Page 29 TRANSTECH ~ existing underground utilities. Vacuum excavation utilizes the kinetic energy in a high ir/ velocity air stream to penetrate, expand and break up soil. The loosened chunks of soil and small rocks are then removed from the hole through the use of a very powerful vacuum. In this way, a hole is created that is typically 10 inches to two feet round or square, and as deep as required to expose the buried utility. The major advantages offered by vacuum excavation are safety, cost effectiveness and time efficiency (substantially less expensive than and operation takes half the time of conventional potholing method). This state-of-the-art technology, designed to identify and excavate to locate subsurface. structures and utilities, is a nondestructive method with respect to the subsurface systems, and will never damage the buried utility. It is a soft-touch dig, suck and seek method of potholing. The test hole is then backfilled with the original soil unless permit regulations require a special fill. All holes are compacted in 6" stick lifts to provide maximum compaction and to maintain future integrity of the hole, and pavement is restored in-kind. PS&E (plans, specifications, estimates): Design parameters will conform to latest guidelines of the State of California Traffic and Highway Design Manuals, the Federal Manual on Uniform Traffic Control Devices (MUTCD), local agency standards, American Public Works Association Standard Plans for Public Works Construction, and the latest editions of Public Works Standard Plans, and Specifications (Green Book), and/or Caltrans Standard Plans, and Standard Specifications, and "A Policy on Geometric Design of Highways and Streets (AASHTO)." - Controllers, controller operation, signal phasing, and detector patterns will be in conformance with applicable agency standards and shall be clearly shown on the traffic signal plans. • Discussions will be held with the City staff regarding City's requirements and procedures affecting the construction of the project which, in our opinion, would not lead to the best results when applied to the project, and recommendations will be made for alternative methods and options. • Construction cost estimates will be prepared in detail on Transtech's standard construction cost data sheets. • In addition to signal design, the City will be advised as to the necessity and manner of providing or obtaining services related to the site, such as right of way, utility surveys, and pavement deficiencies. • Traffic Control Plans: Separate traffic control plans will not be prepared, as such plans would not be necessary for traffic signal construction work. Traffic control will be covered by referring to applicable standards of Work Area Traffic Control Handbook) WATCH and Caltrans Traffic Manual. ^ Signing and Striping Plans: Separate signing and striping plans will not be prepared. Any signing and striping changes necessary as a result of the traffic signal construction will be shown on traffic signal plans. ^ Specifications, bid package, contract documents: Transtech will prepare new/updated specifications per current edition of Standard Specifications for Public Works (Green Book), including administrative front section. Transtech will utilize tried and tested technical specifications and special provisions suited specifically for sueminsd to: subminad Dy: Proposal For Professional Trafic Engineering Services (Federally Funded Project) Page 30 TRr11W 1 ® this type of project. Transtech's library of specification clauses are also well suited to provide appropriate best management practices and requirements of the contractor consistent with the provisions of the National Pollutant Discharge Elimination System (NPDES) and the Clean Water Act. • Final Design: Based on the City's comments and requirements, revise the plans, specifications, and estimates. Upon final approval, submit final original plans, specifications, and estimates to the City for bidding purposes. Final design plans will show all necessary information in adequate detail to permit construction directly there from and indicate and delineate all details necessary for a construction contractor. They will be prepared in AutoCAD format, and electronic files will be provided to the City. ^ The final product to be provided by Transtech is an approved set of complete plans, specifications and estimates ready for bidding with all supporting data, calculations and other details necessary to complete the project in a format acceptable to the City. Plans and specifications will conform to the requirements of the City of San Bernardino, and the Standard Plans and Specifications for Public Works Construction (Green Book), latest edition with traffic signals referring to Caltrans Standard specifications, Section 86 and Caltrans Standard Plans (instead of using Section 307 of Green Book). , InterconnectlSignal Timing: We will take new AM/PM turning movement counts for a period of 2 hours at signalized locations (where current and usable count data is not available) identified as a part of interconnect system and requiring new signal timing. We will use the SYNCHRO program to generate time-space diagrams (one for AM and one for PM period). We will prepare interconnect and individual signal timing plans. The timing plans will be prepared in BITRAN format for City signals. We will field implement the timing plans at City locations, including inputting timing into 170 controllers, after implementation of the field conditions (after runs consisting of AM and PM periods, and final field adjustment of the timing plans. Caltrans Encroachment Permit and Coordination: At locations under State jurisdiction, we will coordinate with Caltrans for review, approval and Encroachment Permit. Coordination with City of Highland: For the East Highland interconnect project (TC04-09), we will coordinate with the City of Highland. Constructability Reviewlln-house Independent Plan Check: Transtech understands that the quality, accuracy and correctiveness of the products prepared by Transtech are the full responsibility of Transtech. The review by and approval of the products by the City staff as well as all other involved agencies does not relieve us, of any liability and responsibility. Plan Signature by Registered Traffic Engineer: SuMnitled to: SutMninW by: r-~ Proposal For Professional Traffic Engineering Services (Federally Funded Project) 9 Pa a 3t TRANSTECII (~ The City's RFP states that the plans shall be signed by a registered traffic engineer. ~/ However, per state law, traffic engineering license is not acceptable alone on any construction plans. Therefore, the plans will be signed by our Project Manager/Engineer, Elie Farah, who is both registered civil and traffic engineer. Permit Engineering Evaluation Report (PEER) and Fact Sheet (Optional Item-not part of base scope and fee- may or may not be necessary, can only be determined during preliminary design development): .When required by the State of California Department of Transportation (Caltrans), we will prepare and submit PEER and/or .Fact Sheets to Caltrans as necessary in accordance with Caltrans' standards. A PEER will be prepared when the traffic or other actions generated adversely affect operation andlor maintenance of a state highway or there is potential to expose Caltrans to tort liability suits. The PEER will include review of the proposed improvements to determine drainage, maintenance, and operational and environmental impacts on state highway systems. All, exceptions to mandatory and advisory design standards will be documented by the required Fact Sheets and attached to the PEER. Answering Questions and Preparing Addenda during Bidding Process Our Project Manager will answer any questions asked during the bidding phase, and prepare necessary addenda to answer questions and provide additional clarifications. Attending P.re-Bid Meeting (Optional Item-not part of base scope and fee) If the City decides to hold apre-bid meeting, and requests attendance by our Project ManagerlEngineer, we will attend the pre-bid meeting with the City and bidders. Support during Construction Phase: This request for proposal does not include construction management and inspection services. However, we will be available to provide any support services and to answer questions on as needed basis during construction. We will continue to make our services available during the construction phase of the project to address and correct the plans and other material prepared by us. We will provide interpretation and/or clarification of the approved construction documents as they specifically relate to the design, design intent, and execution of the Project. All interpretations and clarifications shall be subject to final approval by the City. In the case this is required due to errors and omissions on our behalf, this service will be provided at no cost to Public Works. However, plan revisions and change orders requested by the City due to unforeseen conditions which may arise during the construction will be paid at hourly rates. As-Built Plans (Optional Item-not part of base scope and fee) When requested by the County, we will prepare as-built plans. Samples of various work products prepared by Transtech are provided in the following pages. suaomed nr: suwnltted ro: Page 32 Proposal For Processional Tralr~c Engineering Services (Federally Funded Project) TRANSTECH submnad ro: I `,( 1., 4~ ( i~ ~i; of (-i 4( t, i~';` , t s(t 'i ~l, ~s~i; l i ~i i'~ ~ ;~ iii'; ;{~~ i~`~; ~ s F~. ~:~ ' -;~ (~f ~ iCy ~t~~' i - ~~i (-~ ~ ~~- t -=-I„ tt' iii t('(i}{~-} N !"'1'i ti~i Is ! -/. ~T,.. ~ ~ `- 1 . •-~.`~ ~ ra. ~` ~``~ ``~ ~*~ '~~~ ~ -~. ~~K• ~ •~~~`~ t1 r~/d ~~ e - } i - 4_ ~~~/(F'' J,I`. 1, N~{--7 r ; 1/' ~ ;' .j j r; ,r ; r/~A ~ t „ t~_~ ~~. .,: , ~~_ ~ r ! ?;~ ~ ~ ra/ ., /. f J'{ ;Y ~~ . ,,,- ~..~ - . ,. ,;! f --~` i~f ~ ,l~_+~ i t:~.l.'s ~_i f ~~a tl ~, -~ ,t.,_,.~- ~i Q -:~~ `~~ `~ . Mf \ ~`.~ t `~~~ -• ~~,. ~ ~ f~ ~' ,~ . -- ~,: r rj,~s e „}~ r ' ~k _.. ~' TVA t~ s ~~~'' ep 2 'I~: a . t ~if ~ Ei `~r~ j ~ i~~r~ . ` ~ ~ Y ~ [ ~ fi ~ ~ ~ ~ ~~7 ~ ~:. 'tic. ~,, ~ '~`"". / i L 1 5 _~ 3 1 `i~ q{s - ~d i t '`~ `~ rI~ ~- b ~ "~ i,~~t" - - 4 . ... . l 3t 1~ Ili ~ - ~ ~--{-y~~,.~ r f 4 ~ I C ! ii .! N(1 ~.3 ~1 ~ ~ 1 t~Z !~! , - ~ ! ijS1 f !~~ t ~~ it• a~ ~~~ ~f i ! i~'..ci;Z i; ~ r- r: ' ~ ° I x • j{ ( tji ! -i i i€~ ~ , i j a I ' f 1 - ~ i€f ~i p ;r ~'I i t ~ai3r ~~ /0 I i'~S ~y((ili~ i t;11 ae t..~~ fr 'Qti ~: ~~ `` i - - t .~ _ ;, t i•, ~ ~ r EDi ~ ' ` ~(a~ y~; t_ ..i .. ~ ..~ ! ~f ~ : ~~ ,- Proposal For Pro/essional Tragic Engineering Services (Federalty Funded Project) [a~I ;i!tl -~. ; ~~'` ~ Page 33 ~~~~ ~~ TRANST~H SAMPLE INTERSECTION PICTURES Azusa at San Bernardino submmea ro: Subnined Ey: Proposal For Professional TreHic Engineering Services (Federally Funded Project) Page 34 TRANSTECH Irl 332 Cabinct Location No.21 Azusa at San Bernardino Southwest Corner Locution No.21 s~,nn,med ~a: suaMn.d e,,: Proposal For Pro/essional Traffic Engineering Services (Federally Funded Projecq Page 35 TRANSTECH Northwest Corner C CONSTRUCTION COST ESTIMATE HOLMES AVENUE AT 60TH STREET _ __ _ 1 _ ._ -.._.._ ---.~- ----- - Detail 21 (Two-Coal Faint; -- 62-_ _ - LF SO_50 _:_- _.- 2 _ 12' Striping (Two-Coal Paint)- 80 LF_ ______ 52.30 .. 3 Remove 12' Striplnry (Palm) _ ' 95 -- --- ~ _.__ --~ 5 ` ~4 -Rcmove Post 50 00 --- 5 -- Install Sign Stra and Sadd:o Bracko:} _ ;,_. 2 , _ - _ EA - - S75 00 __ x .. _ 6 Install Sign Mast-Arm hanger} 2 -- EA 510000 _ 7 Relocate Sin -_________.__ t l ffi C 2 EA ~ 515000 •.._ 8 ro on c Tra _~__ _ _.__ ' 385 LF ?-520.00 S+ 9 70 Conduit . -. 2 3' Condun 305 LF i 528.E SI 11 ,_ Wiro 1 ._ lS .--_,_- 12 --- - - 'Detector Lead In Cable '- 1345 LF ! 51.50 __S~ 13 #5 PWI Box _ _ _ ._.., ~:.- 14 --"- k6 Pull Box 4 EA i 5250.00 S' ...-- 15 Switch Pack. t ; - _._ _ _EA _, 565.00 1G Isolatbn AAoduies 2 _- __ EA ._ST5~00-~ 1 ~ _ _ . 2•Channel ILD Sensor Unii wah Time Dalay 4 EA ~ 5300.00 S' _7B ! Indut3ive Loo~Detector and Leads S_aw Cu! '___ 375 _. , _ LF _ -__ 55_50. S 1 0000 S ,•19 _ Controller and Cabinet Testing _ .... C _. _ t___- 1 _. ~ EA __ 5 S S3 55000 S~ 20 abinal _- - :Type 332 . _,_ .. _ 21 _ Tj~e III-BF Service 8 Cabinet 1 - EA -~ 51,500.00 S _-._ _ 22 - - - 'Pedestrian Push Button Post . - 1 .. EA . -_ 5200.00 ---- r•---- 23 . _.-_ _.. . -~ ._.~.... ___._~ ,Type 15 Standard - _..__ 3 ._ .__ _ . _ . ~ .-___ ~' ---4800.00 T.- 24 _ _ -~._ _ ______- .__ _ i Type 19 Standard Z _ - ~-- EA .51.900.00 ' i ..~...._.--- 25 __ ! InstaN PPB Post 1 EA 5100.00 .• _... . 2fi , InsiaN Type 15 Standard _ 3 EA _ $100_00_ ~..,_ 27 IrutaN Type 19 Standard 2 EA 5100.00 _ -- ---- 2$ _ _ j 25 fT Sgnal Mast Ann 1 ~ ~•~ -- i 29 .30 F7 Ski nal Mast Arm - - - 1 _ _ _ _-_. ~ _ ',_5700.00 30 ! InstaN 25 FT Si nal Mast Arm __ _ - ; _ __~_..-__w~_ _._r ~ 1 _R _ _ -__, EA __ 5100.00 __- 37 _ _r.._..._.~.-.__. InslaN 30 fT Signa! Mast Arm __-__ 1 _ ___ EA _ 5100.00 ' 32 x08 FT Luminaire Mast Arm --- ----- 1 _ EA 5125.00 ; ~ + _.. _.. 33 ._ - + 12 fT Luminaire Mast Amt a EA _ _ - 518500 . _ ' 34 4lnstap 08 FT Luminalre Mast Arm 1 EA _510000 _~_. 35 __-- --- InstaN 12 FT Luminaire Mast Arm 4 _ EA __ __.5100.00:. _. ~ 36 , _ _ . --- 150 W HPS Lum[nairo __ _ _~_ 0---- ~a _.--- 5250.00 ,_S ~__.__ _. - - 37 .__T -_ .. __. _._ . -+ - : PedesUian Push Button .8..__ EA _ ..._._ ._. S7 "._.._ _.___ 38 ,....-._._ . _ ._ __._.__..._.._.. ~... 'Pedestrian Push Button Plate 6 -- EA ~~ S25.00 __,39 _ __ _ ; Inuminated Street Name 5~-- ~. ___ _..-- -2 ~ EA ~- __ 5700.00 __ S 40 .Install Illummaieo ~ireer rvame a~_ ------- ` 1 ~^ EA ~-~_.__ 00 5600 4 t Type 332 Cabinet Foundation ~ ,_ . ~ ~ _ a2 __. - Ifl~8 Service Cabinet Foundal~on Type _ 1 EA .00 SSbO 43 _ _ Button Post Foundation pedestrian Push 1 EA 5225.00 _ _ ~ 4d _ _ .__ _ - 7yQe 15 Standard Foundation _ _ _ --- 3 - . - ___._EA __ .. .---- ~ ~ ® SutxMned to: Submltud br: _ Proposal Far Proressional TraKc Engineering Services (Federally Fundetl Project) .. Page 36 T® NxWI CONSTRUCTION COST ESTIMATE Ho~MES AVENUE AT 60TH STREET SuMmned to: - Proposal For Professional Traffic Engineering Services (Federally Funded ProjecfJ TOTAL 574,740.00 Page 37 ~'~~ ~~ TRANSTEChI L N C Z a ~ ~ M SPAC E E DIA GRAM SAM PLE S YNCHRO TI - N g ~ > I c - 1 ~,. o ~;~ ~. /f J,. a ~. O I ' A el F ~ M w. N T M ~ t g ~" ~ _ ~ ~ ~ . ,` Y-~ N -1 ~ r ~ ~ r r i /~ R S=. ~ /rte ~ a ~ ~. ~= ~ ~``~ ~.. t- pp ~ h •' N~ ~ w M ~ N M.~ • r } ~ i ..~s ~ J J J + J ~r~~ry - ~ y ~ f~ VVYiYij $- t' J ~ i s^ _ f ~ W w e : ~ -"~ `\ •j ~. R~ ~ ,~ r. iT•Irl LTJ.ZI 4'S1Si :2IL ® lm~~: Zz 4~ R „< W ~ ~~ ~~ ~ ~~~ ~ ' ~ ~ ~ Submitted to: Proposal For Pro/essional Tra/fic Engineering Services (Federally Funded Projecf~ saaetned by: Page 38 TRANSTECH Z. CONTRO~~ER SUBMENU " { ,a „ ,! D yfRIT l 1 ! i . L / 1 1 1 N 11 11 /111M rar 1 i a 1 a ~ r 1 4 i r gWW fao'"ICIfO _., ClrrJw a - ~ p' 0 n -- P N D iL0 rn! - [ti t//rl ~~ ~, NII• NLLDM •' 1 f.I rio La• ~ fb so oa LO ,.• se fa7 •o _ r /• (lIOr1Eo -- KDQ/ 11(pIM t0 20 2.• I 1.• [.s .o 10 !.e t[ID NI.1/I!{D 1UM O O. O •• .~i I. . I ~~ DVYIL401E~M-/ 111/ M ~ 1/If/ Trf M wnPr r /O o O 0 YIQLt/pll[QTfR• owlarc i l i . / / 1 { r w a 1! ,o' C le .o ... . ._.. L /A/![ •v Pll.{ /696 MRN1 1 ~. /1ML! Y6 a'IW +C }SiiT SC/ a{Y S [Wfl/1[{D ! tlGfYY!!MhlR U•liM tND 11/[11 nnlaro T [ F~Yrii WD _ It ~_ -_ ~ WIfLLY 1: __ _ UUN .._ _. t/DM/D dIE1M tIY•/ ....~ i p•OYWG G MW //IIM[/ t11MMi(7 wY Nai( ~..~_ (ap+Q(1 RNIt l/61•Y R[OfLIEII f/Q A 1 1 444 ~~~ 1 _.__ 1 { i i _.__- ~.___ - N _._._. 1 n __, rmr~:~~~aacil Ei/i . __-_____ _ AM _ __. _ ~ 1 / y n '_li y I ifD CC+It _ - N{Wt1C w1 70n Rdl ___ oa:lru~a/f ~ r , _ Submittcd 10: SubNtted by: Proposal For Pro/essional Traffic Engineering Services (Fetlerally Funded Project) Page 39 TR~ VALUE ENGINEERING Value engineering is a continuous and evolving function throughout the entire preliminary and design phases of the project. Value engineering is treated as an integral part of developing design criteria and ultimate incorporation into the project plans, specifications and estimates. Integrating value engineering throughout the project significantly reduces the chance of a major design alternative being identified by a "value engineering team" after the project is designed, which would cause a tremendous redesign effort and considerable time delays. QUALITY CONTROL AND QUALITY ASSURANCE (QCIQA) PROGRAM QC/QA is an important process in Transtech's project management. This process provides an objective review of the work done with a different set of eyes. We will provide an extensive check of the plans before each milestone submittal. This check is provided by senior engineers with experience in the applicable field. The quality control check sheets will show who checked/reviewed the plans or reports, signature and date of review. ~,~ Transtech has an extensive in-house QC/QA program to prevent design errors and construction change orders. We can proudly state that we have not had any construction cost change orders relating to our plans in our design projects. Since 1989 that we have been in business, there has been not a single claim against our E & O insurance. PROJECT MANAGEMENT Our approach is to provide proactive management to control every aspect of a project in detail to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands-on knowledge, experience and management skills of the people involved in the project. Our team members have extensive experience and proven track record in designing and managing such complex projects and bringing them to a completion on time and budget. Our staff members have educational background and are licensed and certified properly. Sudnittea ro: Proposal For Professional TraKc Engineering Services (Federally Funded Project) s~o~~ud ey: Page 40 1~~F~ (~ Key Transtech project team members will attend periodic project progress meetings ~r/ with City staff throughout the project duration. Transtech will keep track of all directions given and commitments made. Our record keeping in this arena is unparalleled. Our systems are structured such that recall of critical information is available on a moment's notice. Transtech will provide project status reports which updates, at a minimum, the status on the schedule, budget, and pending issues requiring attention. Transtech will ensure timely turn-a-round for submittal and/or substitution request approvals, and will maintain a log to track when submittals are received, approved, by whom, and when returned. Communications with all concerned parties will be made or directed in writing in a timely fashion. .~ Our record keeping and communication flow system is unsurpassed. Throughout the project, you will receive project updates from us by telephone and by written progress reports. You will be aware of what is going on at all times. As our staff serve as Consultant City Engineers for a number of Cities, we understand the importance of being aware of the progress and issues, so that if questions are asked by City Manager/Council Members/Public, you have the information promptly. We will manage all aspects of the design with minimal direction from the City, and prepare a complete set of plans, specifications, construction estimates, ready for bidding with all supporting data, calculations and other details necessary to complete the project in a format acceptable to the City. Submined to: Submitted by: Proposal For Pro/essional Tra/rrc Engineering Services (Federally Funded Project) Page 41 1RANSTECH ATTACHMENT "B" - raps ech ENGINEERS iPLANNERS ~MUN/CIPAL CONSULTANTS ® 198 N. Arrowhead Avenue, Suite I iSan Bernardino i California 92408 • TebDhone: (9091 383-8579 ~ Facsimile: (909) 595-8863 March 3, 2004 Mr. Michael W. Grubbs, Acting City Engineer City of San Bernardino 300 North D Street San Bernardino, CA 92418 Subject: FEE PROPOSAL TO PROVIDE PROFESSIONAL TRAFFIC ENGINEERING SERVICES FOR THE DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (FEDERALLY FUNDED PROJECT) Dear Mr. Grubbs: Per your a-mail request of March 2, 2004, we are submitting our reformatted fee, which shows a separate dollar amount for each project location. Per your request, we have proceeded with the design plans for the new signals at E and 18'", and Arden and 20"', in order to expedite construction contract award of these 2 locations to meet funding deadlines, and avoid lapsing of funds. I was informed by our CADD department that the preliminary design plans will be completed by Friday this week. Our re-formatted fee is provided on the following page. Sincerely, Transtech Engineers, Inc. Ali Cayir, PE, Principal Tel: 909-383-8579, Ext. 121, Fax: 909-595-8863 e-mail: CavirCa~transteche.com S:LWbrc NkrksIRFCA's12004 AIA01-05.OMgreertknt w-Trantledl br Trolrc Sipbl Design-FedereA03-03-M FEE PROPOSAI- REVISED SHON~IG aNOUNrFOaEACNaaorECr~ormoN-FEDFUNDrRai.doc paw 1 ~® V FEE Fqt THE DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (FEDERALLY FUNDED PROUECT) Fee Project LocatioND Albcated 1. TC0416-5th Street at F Street Sigrel Modification Project $7,000 2.TC04-17~Ofh Street at E Street Sigrel Modification Project. $7,000 3.TC04-20-E Street at 18th Street TraTfic Signal Project $7,000 4.TC04-21-FGgHand Avenue at E Street Traffic Sigrel Modification Project $9,860 TOTAL $30,860 AM and PM Manual Traffic Counts: Courks will be oonduded if necessary at bcations where ebstirg cotnt data is not available. Counts wip be diarged at $200/location. SafeProbe Utility PothoFrg: A budget of $2,500 is albcated, which vwuld be used if necessary. Daffy rate for potholing is $2,500 and includes 4 potholes per day, budget albcation is for 1 day and 4 potholes S.~WGE WorNSIRFG's1T001 ANIW-0S4MgrexnaM w-Tranaledi far helbc Sipid Damp-Fe0erN103-03-0I FEE PRDPOSAL REVISED SFf0N7NG FEE~~ AA}DUNT FOREACH PROJECTLOCATION-FEDWND PROJ.daa Page 2 OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. • CITY CLERK San Apri18, 2004 Transtech Engineers, Inc. 198 N. Arrowhead Avenue San Bemazdino, CA 92408 Deaz Sir, 300 North "D" Stree[ • San Bernazdino • CA 92418-0001 909.384.5002 • Fax: 909.384.5158 www.ci, san-bern azdin o. ca.us At the Mayor and Common Council meeting of April 5, 2004, the City of San Bernazdino adopted Resolution 2004-87 -Resolution approving a services agreement with Transtech Engineers, Inc., to provide traffic engineering services for the design of new signals, modifeed signals, and signal interconnect systems (federal aid projects). Enclosed is one (1) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by June 4, 2004. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, t~i1=C.fe.l't-e. ~~~ Michelle Taylo Senior Secretary Enclosure CITY OF SAN BERNARDIIVO M E M O O F TRANSMITTAL '04 APR 21 P 1 ~ 16 To: Michelle Taylor/Senior Secretary Of: City of San Bernardino Date: Apri120, 2004 Enclosed please find one (1) original signed agreement for traffic engineering services for the design of new signals, modified signals, and signal interconnect systems (federal aid projects). Certificate of insurance will soon followed via the US mail directly to you from our insurance agent. From the desk of SONIA ALPUCHE ADMINISTRATIVE ASSISTANT Transtech Engineers, Inc. 624 Brea Canyon Road Walnut, Ca 91789 (909) 595-8599 Ext. 120 Fax: (909) 595-8863 Thank you. CITY OF SAN BERNARDINO Interoffice Memorandum CTTY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: Apri122, 2004 TO: Mary Freiberg, Senior Admin. Ops. Supervisor FROM: Michelle Taylor, Senior Secretary RE: Resolution 2004-87 -Transtech Engineers, Inc. CC: Veronica Martinez, Senior Secretary Attached is a fully executed copy of the services agreement with Transtech Engineers, Inc., to provide traffic engineering services for the design of new signals, modified signals, and signal interconnect systems (federal aid projects). The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ext. 3206. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): ~Q- 5'04 Item # 1 O Resolution. # ZG04 - g 1 Vote: Ayes ~'~ Nays ~" Abstain -e' Absent ~ Change to motion to amend original documents ^ Companion Resolutions Nu1UVoid After: ~ days / (o -4-0~ Resolution # On Attachments: ^ Note on Resolution of attachment stored separately: ^ PUBLISH ^ POST ^ RECORD W/COUNTY ^ By: Date Sent to Mayor: ~.co- ~~} Reso. Log Updated: [~ Date of Mayor's Signature: u -rl-Oy Seal Impressed: ~-~' Date of Clerk/CDC Signature: ~-`6'O`1 Date Memo/Letter Sent for Signature: ~- k-6 y Date Retumed: '~ •~~-C~{ Not Returned: ^ is` Reminder Letter Sent: 2nd Reminder Letter Sent: Request for Council Action & Staff Report Attached: Yes / No _ By Updated Prior Resolutions (Other Than Below): Yes _ No ~% By Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes _ No / By Updated CDC Personnel Folders (5557): Yes No / By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes _ No Copies Distributed to: Animal Control ^ EDA ^ Information Services ^ City Administrator ^ Facilities ^ Parks & Recreation ^ City Attorney [~ Finance ~ Police Department ^ Code Compliance ^ Fire Department ^ Public Services ^ Development Services [~ Human Resources ^ Water Department ^ Others: .3 Notes: Ready to File: Date: Revised 12/18/03