HomeMy WebLinkAbout11021
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RESOLUTION NO. / / C "g /
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AWARDING A CONTRACT TO B & W MAINTENANCE
SERVICE FOR PERFORMANCE OF A JANITORIAL MAINTENANCE SERVICE
ON CERTAIN PUBLIC BUILDINGS, FOR A PERIOD OF ONE (1) YEAR,
IN ACCORDANCE WITH SPECIFICATION NO. 4317.
RESOLVED, that the bid of B & W Maintenance Service, for
the furnishing of a complete janitorial service to be performed,
in and about the City Hall Building, located at 300 "D" Street,
San Bernardino, California for a period of one year, in accor-
dance with Specification No. 4317, on file in the office of
the City Administrator, is the best bid therefor, and that the
same be and is hereby accepted, and all other bids are hereby
rejected.
That the contract, in accordance with aforementioned
specification is hereby awarded to B & W Maintenance Service.
That the Mayor and City Clerk of the City of San Bernardin
are hereby authorized and directed to execute in the name of
said City of San Bernardino, the contract with B & W Maintenanc
Service for a period of one (1) year.
I HEREBY CERTIFY that the foregoing Resolution was duly
adopted by the Mayor and Common Council of the City
Bernardino at a ~~~
the J/4L day of (f;r
vote, to-wit:
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of San
meeting thereof, held on
, 1972, by the following
NOES:
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ABSENT:
1 The foregoing Resolution is hereby approved this
2 day of
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APproY&d~ to form:
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bty Att rney
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I 1972
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AGREEMENT
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'l'BIS AGREBMBN'l', made and entered into this
day
of
, 1972, by and bet.w_n the CITY OF SAN
BERNARDINO, a municipal corporat.ion, hereinafter called t.he
"City", and 8 & W Maintenance Service, 3272 North .E. Str_t.,
San Bernardino, California, hereinaft.er called the .Contract.or..
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WIT N E SSE '1' H:
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WHEREAS, the Ci ty of San Bernardino, as part of i t.s
municipal functions, owns and operates certain public buildings
and in connect.ion therewith, desires to contract for a janitorial
maintenance service for a public building, hereaft.er described
as City Hall, located at 300 .D. Street, San Bernardino,
California.
NOW, 'l'BEREFORE, in consideration of the agreements here-
in contained, it is hereby agreed by and between t.he parties
thereto as follows, to-wit:
1. TERM OF AGREEMENT: That said City does hereby
grant. and award unto said Contractor the responsibility of
performing a complete janitorial maintenance service, more fully
described hereinafter, for a period of one (1) year from and
aft.er May I, 1972 or as soon thereafter as the building shall
become occupied.
2. DESCRIPTION OF SERVICE: That said Contractor will,
at. his own expense, provide sufficient t.rucks, equipment and
personnel to perform a complete janitorial service.
3. LABOR STANDARDS: The Contractor shall furnish an
adequate number of properly trained cleaning personnel together
with sufficient competent supervision in order to provide
proper service at all times.
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All employ... shall be thoroughly investigated and their police
records checked before being permitted to work in the building.
80 persons shall be employed that has a poor record for security
or moral unsteadiness. All personnel shall be in qood health,
free from contagious diseases. No employee or person drinkinq
alcohol or under the influence of alcohol shall be allowed on the
premises or in the building. The Contractor agrees to illllllediatel
remove any employee whose conduct and workmanship shall become
unsatisfactory.
Contractor will be required to provide distinguishinq standard
uniforms for each and every employee assigned to performance unde
the contract. Uniforms shall display naae of, or trade _rk
emblem of the Contractor, as well as the first and last name of
the employee.
The work performed will be under the direction of a trained
supervisor who will thoroughly understand the cleaning require-
ments. He shall be responsible for the satisfactory service as
well as proper completion of periodic work assignments. The
supervisor shall _ke periodic cleaning inspections and upon
demand furnish the City of San Bernardino a written report of
all waxing, project cleaning or other special cleaning done.
The Contractor shall be responsible for the cost of regular pay
to employees as well as cost of vacations, vacation replacement,
sick leave, severance pay and pay for legal holidays.
The Contractor shall be responsible for; and pay to, the proper
governmental entity, all Federal, State, County and City, payroll,
and retirement levies, accruing to the employees of the Contracto .
4. SERVICE TO BE PERFORMED: Employees of the Contracto
shall not disturb papers on desks, open drawers or cabinets,
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use telephones, radios or television sets or tamper with personal
property. Employ_s of the Contractor shall report the oceurrenc
to the City of San Bernardino anything out of the ordinary such
as unlocked doors, stopped toilets, basins, broken fixtures,
lights out of order, etc. Upon leaving the building employees
shall see that all doors and windows are locked. All except
assigned night lights shall be extinguished.
A. All windows to be washed the first week of the Jl\Onth and each
alternate Jl\Onth thereafter. Note - exterior surface, or 801a
glas8 building facade shall not be considered as part of re-
quired window washing as per schedule, however all interior
surfaces shall be scheduled.
B. Desk counters and table tops will be cleaned in each building
once a week. The Contractor will show the day of the week
this will be accomplished.
C. All lights and light fixtures lIIUst be washed annually in
buildings requiring this service by specifications. The City
Administrator is to be notified in writing at least ten days
prior to this service.
D. All floors requiring wax must be stripped and rewaxed with
two coats within 120 to 180 days after contract is negotiated.
E. The word .clean. in these specifications shall mean to the
satisfaction of the City Administrator or his designated
representative (s).
F. Objects such as chairs, wastebaskets, etc., must not be
placed on desks or counters without first protecting said
desk or counter with padding.
G. At no time will outside doors be left unlocked, even while
the janitor is working inside.
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B. When the janitors are cOIIIpleted with their work, all chairs,
desks, addinq machines, etc., llIUst be returned to their
respective places.
I. Standard services to be performed are as follows:
SERVICE PEU'OIUIANCE SCHEDULES
DAILY SERVICE - Five niqhts a week, Sunday throuqh Thursday.
a. Blllpty and clean ashtrays, wastebaskets, and other trash
receptacles.
b. Remove and deposit all trash into desiqnated pickup
containers.
c. Dust all desks, chairs, tables, fiUnq cabinets and all
other office furniture.
d. Wash counters, using disinfectant in water.
e. Dust mop all tile and linoleum floors plus stairs and
lounqes.
f. Vacuum trails in carpets.
g. Spot clean qlass and doors at entrance.
h. Clean and sanitize drinkinq fountains.
i. Clean washroom fixtures and sanitize.
j. Refill washroom dispensers.
k. Wet mop washroom floors with detergent and sanitize.
1. Wash splash marks from walls around sinks and mirrors.
m. Keep deodorant blocks in urinals at all times.
n. Sweep porch, steps and sidewalks around buildinq.
WBBKLY SERVICE
a. Wash all desks and table tops that are clear of material.
b. Wash all glass doors and aluminum casinqs on doors.
c. Damp mop all tile and linoleum floors and buff.
d. Vacuum entire carpet.
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e. Dust all windows sills.
f. Spot clean doors, walls and woodwork.
g. Hose down steps and walks around buildinqs.
h. Damp clean chalk boards.
DI-WEEKLY SERVICE
a. ReIlIOve all heel and other marks from floors, spot wax
and buff.
b. Wash wastebaskets.
c. Damp clean telephones.
d. Wash toilet partitions.
Jl)N'rBLY SERVICE
a. Dust all high and low \IIOldings.
b. Scrub and wax all tile and linoleUJll floors one coat and
buff.
c. VacuUJll fabric oovered chairs and lounqes.
d. Vacuum air returns to heatinq and cooling grills.
BI-MON'l'HLY SERVICE
a. Wash all windows.
b. Wash window sills.
c. Wash splash marks from filing cabinets, office furniture
and walls.
YBARLY SERVICE
a. Strip and re-wax all tile and linoleum floors, two coats,
and buff.
b. Wash all light fixtures.
5. CONTRACTOR SHALL FURNISH:
All non-expendable equip_nt consisting of electrical scrub-
binq and industrial vacuUIII cleaners (wet and dry pick-up),
scaffolding and step ladders, mopping tanks, buckets and pail ,
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janitors' carts, mop presses, vacuum cleaners and moppinq
dollies; all expendable it_s such as carpet sweepers, dust
mops, wet mops, floor brushes and handles, counter brushes,
dust pans, dust cloths, sponqes, steel wool, floor machines,
brushes, puttykknives, rubber qloves, cei1inq brooms, waxes,
floor lotions, floor dressinqs, deterqents, soap powders,
porcelain and metal cleaners, scourinq powders, polishes,
uniforms for employees, etc.
9 6. BUILDING '1'0 BE MADlTAINED, AS PER THIS AGUEMBNT.
10 CITY HALL LOCATED IN THE CENTRAL CITY PLAZA:
11 The City Hall shall include all six floors and basement area
12 occupied, each workinq day. Closets, equipment rOOllls
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(electrical, machinery and storaqe, etc.) are not to be in-
14 eluded. A set of photo reductions of each floor, or level of
15 the buildinq, is hereto attached and shall be referred to as
16 -Exhibi t A-. The service herein described and outlined shall
17 be performed by the Contractor in all areas therein desiqnat
18 as unshaded. The areas therein shaded, shall not require
19 service performance by the Contractor and the square footaqe,
20 so represented by the shaded areas, shall not be included in
21 the square footaqes which are computed as basis for payment
22 due Contractor for the performance of his services.
23 7. SPECIFICS, AND ITEMS '1'0 BE FURNISHED BY THE CITY
24 The City of San Bernardino will furnish restroom supplies ie,
25 hand soap, towels, toilet tissue, toilet seat covers and
26 deodorant blocks.
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8. SPECIFICS, AND ITEMS TO BE FURNISHED BY 'tHE CONTRACTOR
The Contractor will furnish all equipment, all cleaners and
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strippers, deodorants, wax, wood oils, and germicidal products,
or products of any kind necessary to performance of the Contract.
"'.11 material shall be first quality. All wax or polymer must be
heavy duty, buffable, and of a non-skid variety. A germicidal
product must be used in all mop and cleaning water.
9. WORK SCHEDULES: All work shall be performed in a
high-quality manner by competent personnel, under strict super-
vision. The janitorial cleaning quide, or specifications, shall
be posted in plain view in the janitors' closet of eaoh building
represented for observation.
10. ADDITIONAL SERVICE: Should additional service be
required, IIIOnthly oharges will be negotiated. Purchase orders
for this additional work will be issued on a month-to-lIIOnth basis
The Contractor shall furnish the City Adainistrator a written
report of his work schedule.
11. DEPOSITION 01' RBP'USE: That said Contractor shall
remove, convey and dispose of all refuse in such manner as not
to be a nuisance, menace, or danqer to public peace, health and
safety and shall deposit all such refuse in containers pro-
vided by the City located in the basement level, adjaoent to
lower level of the public parklnq qarage. The containers so
furnished will be emptied and the oontents therein disposed of
by City Refuse Department, at the City's expense.
12. LICENSES, PERMITS, ETC. J That said Contractor
hereby agrees to obtain all necessary permits and licenses
required by Federal, State, County and City Governmental Aqencies
and to comply with all other regulations as set forth from time
to time by such aqencies, and shall hold a City of San Bernardino
business license.
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13. PLACE OF BUSINESS: That said Contraotor agrees to
maintain offioe and telephone servioe at a looation acoeptable
to the City of San Bernardino.
14. . PAYllBNT: That for and in consideration of the
faithful performance of the terms of this oontraot, said Con-
tractor specifically agrees to the following sums as full and
complete payment for all of his servioes incident to said servioe
Payment to the Contractor shall be made from current funds on,
or about the fifteenth of eaoh month, subsequent tc the first
full IIlOnth of service rendered.
Payment to the Contraotor shall be based uPOn 89,366 square
feet, at the bid prioe, quoted by the Contraotor, as per speoi-
fication number 4317, of .295 oents eaoh square foot. Any areas
subsequently added or deleted shall cause adjustment in the
monthly payment to the Contractor in aocordance.
15. WAGES AND EMPLOYMENT: THAT IT IS UNDERSTOOD AND
AGREED that no workman, laborer or mechanic shall be employed
more than eight (8) hours during anyone oalendar day, and no
person shall be employed exoept native born or naturalized
citizens of the United States.
16. NON-DISCRIMINATION CLAUSE: No discrimination shall
be made in the employment of persons because of race, oreed,
oolor or national origin, as set forth in the provisions of
Resolution No. 7414 of the Mayor and Common Council of the City
of San Bernardino.
17. FAITHFUL PERP'ORMANCE BOND: That said Contraotor
shall furnish a surety bond in a oCllllpany satisfaotory to the
City of San Bernardino, in the sum of $3,000.00, condit.ioned
upon the faithful performance of said Contract.
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18. PUBLIC LIABILI'l'Y AND PROPER'l'Y DAMAGE INSURANCE:
That said Contractor shall indemnify and hold harmless City and
any of its officers, agents and employees fram any claims
arising out of injury to persons or property in connection with
the operations of Contractor; and shall provide and keep in
force during the term of this agreement a policy of public lia-
bility insurance against liability for injuries to persons or
property arising out of the operations of the Contractor, or the
performance by Contractor of this agreement, with limits of
$100,000.00/$300,000.00 for injury or death to anyone person,
$100,000.00/$300,000.00 for injury or death arising fram anyone
accident or occurrence and $25,000.00 for property damage. The
policy of insurance so provided shall contain a contractual lia-
bility endorsement covering the liability assumed by the Con-
tractor by the terms of this agreement and shall contain a pro-
vision that such policy may not be cancelled except after thirty
(30) days notice in writing, to be given to City. Contractor
shall also carry a policy of Workmen's Compensation Insurance
covering any and all of its employees. Copies of these policies
or certificates evidencing the same shall be filed with the
City Administrator of the City after approval of the City Attorne .
19. AMENDMENT: This Agreement may be amended or modifi
only by written agreements signed by both parties and failure on
the part of either party to enforce any provision of this
Agreement shall not be construed as a waiver of the right to
compel enforcement of such provision or provisions, nor act to
release any surety from its obligations under this Agreement.
20. QUALIFICATION OF INSUltANCE AND BOND COMPANIES:
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That all bonds and insurance policies shall be subject to the
approval of the City of San Bernardino and shall be in accordance
with Ordinance No. 821, Section 2400, and the corporation issuinq
said bond or insurance shall have a ratinq in Best I s JROst recent
Insurance Guide of RAR or hiqher.
21. JUDGE OF PElU"ORMANCE: That said Contractor aqrees
that the Mayor and Common Councilor the City Administrator of
said City shall be deemed the exclusive judqes of the sufficiency
of performance by the Contractor of any and all of the covenants
herein contained or by reference incorporated herein.
22. ASSIGNMBN'l': That it is specifically understood
that this contract is for the performance of a public service
and in the furtherance of public health and that the riqhts and
duties arising by reason of said contract and conferred upon
said Contractor shall not be deleqated, transferred or assiqned,
it beinq mutually stipulated that the services to be performed
by the Contractor shall constitute personal services.
23. DAMAGE: THAT IT IS FUR'l'HER UNDERSTOOD AND AGREED
that this Contract is in the furtherance of public health and
that the cessation of said service will cause qreat inconvenience
and damage to said City of San Bernardino, and that in the event
of any cessation of service or violation of the terms of this
Contract, except in the event of strikes, floods, acts of the
enemy, or acts of God, then and in that event said City may re-
cover in addition to the faithful performance bonds so provided
for herein, such other additional amount of damages as said City
may suffer by reason of said event or violation. It is specif-
ically agreed that the Bum of $1,000.00 is the minimum additional
amount of damaqes suffered by said City for such event or violati n.
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24. CANCELLATION: This Aqreement may be cancelled upon
2 thirty (30) days written notice by either party to this Aqreement
3 The City shall reserve the right to oancel the Contract, upon
4 written notioe to the Contractor for reason of unsatisfactory
5 quality of work performance or nonadherence to requirements
6 indicated in this Contract or the specifications submitted to
7 bidder, (Contractor).
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25. PRODUCT STANDARDS: The City shall retain the right
9 to periodically inspect any or all products used by the contracto
10 in performance of the service. Should it be deemed that the
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quality of any products so beinq used, is inadequate or of such
poor quality as to not deliver deserved service, the City may at
it's descretion require contractor to purchase and use a higher
qual! ty product or products. Required use of any such hiqher
quality products shall not entitle contractor to a increase in
payment due Contractor.
26. CONTRACT DOCUMENTS: The executed contract document
shall consist of the following:
A. This Agreement
B. Invitation for Bids
C. Specifications
D. Signed copy of bid
E. Exhibit A (Floor Plan)
This agreement, toqether with other documents enumerated above
are as fully a part of the contract as if hereto attached or
herein repeated and form the contract between the parties hereto.
In event that any provision of any other component part of this
contract conflicts with any provisions of any other component
part, the provision of the component part first enumerated in
this section shall govern, except as other wise specifically
stated.
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1 IN WITNESS WHEREOF, The City of San Bernardino pursuant
2 to the Resolution of its Mayor and Common Council, has caused
3 this Agreement to be executed by its Mayor and attested to by
4 the City Clerk. '!'he said B & W Maintenanee Serviee has eaused
5 its name to be hereunto subscribed the day and year first above
6 written
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ATTEST:
CITY OF SAN BERNARDINO ?
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B & W Maintenance Service
BY:
'l'I'1'LE:
TELEPHONE NO.
APPllOVIU>-AS TO PORM:
/~~~
VCty toney
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