HomeMy WebLinkAbout28-Parks & Rec
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: March ~tGt.NA L
Subject: REJECT ALL BIDS
SUBMITTED IN RESPONSE TO Bid
NO. F-04-043, LANDSCAPE SERVICE
AT PIONEER MEMORIAL
CEMETERY; AND AUTHORIZE THE
PURCHASING MANAGER TO RE-
ADVERTISE FOR BIDS.
MICC Meeting Date: March 15,2004
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation &
Community Services Dept.
Synopsis of Previous Council Action:
None
Recommended Motion:
That the Mayor and Common Council reject all bids received in response to Bid No. F-04-043
(landscaping service at Pioneer Cemetery); and authorize the Purchasing Manager to re-advertise
for bids for this service.
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Signature
Contact person: Dan Ustation
Phone:
885-6484/6385
Supporting data attached: s(.[henor! bids & letter
Ward: I
FUNDING REQUIREMENTS:
Amount: 0
Source: (Acct. No.)
(Ar.r.t np."r.riptinn)
Finance:
Council Notes:
Agenda Item No. ~
3/ /sjlYI
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Reject all bids submitted in response to Bid No. F-04-043, landscape service at Pioneer
Memorial Cemetery; and authorize the purchasing manager to re-advertise for bids.
Background:
The landscape service of Pioneer Memorial Cemetery went out for bid (RFQ #04-043) and a job
walk was conducted on January 20, 2004.
Nine bids were received for this project. The bids ranged from $31,128 to $306,000 a year. The
low bidder was Service Scape in the amount of $31,128 per year. The Parks, Recreation and
Community Services Department proposed that the landscape service budget not exceed $42,000
a year.
Companv
Service Scape
TruGreen LandCare
RP Landscape
Excel Landscape
IPS
Azteca Landscape
L. Barrios & Assoc.
Golden West Landscape
DMS Inc.
Location
San Bernardino, CA
Riverside, CA
San Bernardino, CA
Corona, CA
San Bernardino, CA
Ontario, CA
San Dimas, CA
San Bernardino, CA
Santa Ana, CA
Bid (monthlv)
$ 2,594
$ 4,821
$ 5,495
$ 6,210
$ 6,377
$ 6,800
$ 7,000
$ 8,987
$25,500
Bid (vearlv)
$ 31,128
$ 57,852
$ 65,940
$ 74,520
$ 76,524
$ 81,600
$ 84,000
$107,844
$306,000
The Parks, Recreation and Community Services Department received a letter on February 2,
2004 from the low bidder, Service Scape. The letter stated the contractor had made a
mathematical error on the bid and requested the withdrawal of their bid. Since next landscape
contractor's bid exceeded the proposed budget for the landscape service staff is recommending
that this item go back out for bid.
Financial Impact:
None.
Recommendation:
That the Mayor and Common Council approve a motion authorizing the rejection of all bids
received in response to Bid No. F-04-043; and authorize the Purchasing Manager to re-advertise
for bids for this service.
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FEBRUARY 3. 2004
CITY OF SAN BERNARDINO
RE; PIONEER CEMETARY
A MA THMA TICAL ERROR WAS MADE IN THE ASSUMPTIONS
IN THE BID PROCESS. THEREFORE WE WOULD REQUEST A
WITHDRAW OF OUR BID.
WE APOLlGIZE FOR ANY INCONEVIENCE THIS MAY HAVE
CREATED.
THANK YOU
R. ZBINDEN
12.~
6663 MONTECARLO PL. RANCHO CUCAMONGA CA, 91701 ph (909)989-2620 fax (909)466-7921