HomeMy WebLinkAbout25-Facilities Management
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Sharer, Director Subject:
Resolution authorizing the Mayor to enter into a
Dept: Facilities Management contract with the County of San Bernardino and the
Boys & Girls Club of San Bernardino to provide
Date: February 17,2004 restroom improvements at the Boys & Girls Club
using County CDBG funds.
OR\G\NAL
MICC Meeting Date:
March 15, 2004
Synopsis of Previous Council Action:
None
Recommended Motion:
1. Adopt resolution, and
2. Authorize the Director of Finance to amend the FY 2003/04 Adopted Budget and increase account
# 001-321-5706 by $60,000 and the offsetting revenue account by $60,000 to reflect the
County CDBG reimbursement to be received.
Contact person: James Sharer
James W. Sharer
Director of Facilities Management
Phone: 384-5244
Supporting data attached: Staff Report, Contract
Ward(s):
6
FUNDING REQUIREMENTS:
Amount: $60,000
Source: :
001-321-5706
Alterations and Renovations
Barbara Pachon
Director of Finance
Council Notes:
'i4&~~-!i;\
:4J5 JOcf
Agenda Item No. ~
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the Mayor to enter into a contract with the County of San
Bernardino and the Boys & Girls Club of San Bernardino to provide restroom
improvements at the Boys & Girls Club using County CDBG funds.
BACKGROUND
The Boys & Girls Club of San Bernardino is located in the City building at 1180 West
Ninth Street. This non-profit agency has occupied this site since 1970 and provides youth
services to City and County residents located on the west-side of the City. The Club
applied for and received a Community Development Block Grant (CDBG) from the
County to refurbish the restroom facilities. The restrooms are original to the 1970
building and are not compliant with current Americans with Disabilities Act (ADA)
standards. The scope of the work includes the demolition, removal and replacement of all
restroom fixtures, partitions and flooring in both male and female restrooms.
The attached contract from the County is a three-party contract that identifies the role of
each party and their responsibilities. The City is the property owner, and is asked to
provide contract management for this project. Staff has reviewed the project and the
contract and recommends approval.
FINANCIAL IMPACT
The County of San Bernardino Economic and Community Development Department
have approved this project for FY 2003-2004 using CDBG Funds in the amount of
$60,000. No City funds will be used for this project.
RECOMMENDATION
1. Adopt resolution, and
2. Authorize the Director of Finance to amend the FY 2003/04 Adopted
Budget and increase account # 001-321-5706 by $60,000 and the
offsetting revenue account by $60,000 to reflect the County CDBG
reimbursement to be received.
RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND CO 0 CIL OF SAN
BERNARDINO AUTHORIZING THE MA YOR TO EXECUTE A
CONTRACT WITH THE COUNTY OF SAN BERNARDINO AND THE
BOYS & GIRLS CLUB OF SAN BERNARDINO TO PROVIDE
RESTROOM IMPROVEMENTS AT THE BOYS & GIRLS CLUB USING
COUNTY CDBG FUNDS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City of San Bernardino, the County of San Bernardino,
and the Boys & Girls Club of San Bernardino are entering into a contract using
County COBG Funds to provide restroom improvements to the Boys and Girls
Club. The Mayor is hereby authorized and directed to execute said contract on
behalf of the City; a copy of the contract is attached hereto as Exhibit A and
incorporated herein.
SECTION 2. Any amendment or modification thereto shall not take effect or
become operative until fully signed and executed by the parties and no party shall
be obligated hereunder until the time of such full execution. No oral agreements,
amendments, modifications or waivers are intended or authorized and shall not be
implied from any act or course of conduct of any party. This resolution is
rescinded if the parties to the contract fail to execute it within sixty (60) days of
the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF SAN
BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT WITH THE COUNTY OF SAN BERNARDINO AND THE
BOYS & GIRLS CLUB OF SAN BERNARDINO TO PROVIDE
RESTROOM IMPROVEMENTS AT THE BOYS & GIRLS CLUB USING
COUNTY CDBG FUNDS.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of
2004, by the following vote, to wit:
Council Members:
NAYS
ABSTAIN
ABSENT
AYES
ESTRADA
LONGYILLE
MCGI1\'NIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
2004.
day of
Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
FOR COUNTY USE ONL Y
FAS
fx New Vendor Code 'sc Dept. A Contract Number
f-- Change CITYOFS772G ECD
Cancel
County Department Depl. Orgn. Contractor's License No.
Economic and Community Development ECD PROJ.
County Department Contract Representative Telephone Total Contract Amount
THOMAS R LAURIN/Norm Buckner (909) 388-0808 $60,000
Contract Type
o Revenue IX] Encumbered o Unencumbered 0 Other:
If nol encumbered or revenue contract type, provide reason:
Commodity Code Contract Start Date Contract End Dale Original Amount Amendment Amount
Fund Depl. Organization Appr Obj/Rev Source GRC/PROJ/JOB No. Amount
SBA ECD PROJ. 200 2005 00002476 $60,000
,
Project Name Estimated Payment Total by Fiscal Year
Fifth DIStrict: Facility FY Amount liD FY Amount liD
Improvements - Boys & Girls 2003-04 $60,000
- -
Club of San Bernardino
- -
ECD #350-29102/2476
- -
Contract type 2(g)
County of San Bernardino
CONTRACT TRANSMITTAL
FederallD No. or Social Security No.
*City of San Bernardino
**Boys and Girls Club of San Bernardino
*95-6000772
**95-2508873
CONTRACTOR
C(
~tor's Representative
* James Sharer, Director, Facilities Management, City of San Bernardino
**Clifford Hackney, Executive Director
*300 North "0" Street, San Bernardino, CA 92418
** 1180 West 91h Street, San Bernardino, CA 92411
Phone
*(909) 384-5244
**(909) 888-6751
Address
Nature of Contract: (Briefly describe the general terms of the contract)
This Contract among the County, the City of San Bernardino and the Boys and Girls Club of San Bernardino
(BGCSB), provides sixty thousand dollars ($60,000) in Community Development Block Grant (COBG) funds for
restroom improvements at the Boys and Girls Club facility located at 1180 West 91h Street, San Bernardino. The
improvements include demolition, removal and replacement of all restroom fixtures, partitions and flooring in both
the male and female restrooms. Maintenance and operation of the facility will be provided by the BGCSB at their
sole expense for not less than five (5) years following the com"pletion of theproject. The City of San Bernardino will
provide construction management services forthisproject. -~-
The attached contract consists of.9 pages.
(Attach this transmittal to all contracts not prepared on_ the "Standard Contract" form.)
Reviewed as toC.ontract Compliance
Presented to BOS for Signature
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Department Head
Da
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Date
Date
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Input Date H. Keyed By .
U 0 I
COUNTY OF SAN BERNARDINO
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
MAINTENANCE AND OPERATION CONTRACT
WITH CITY OF SAN BERNARDINO AND
BOYS AND GIRLS CLUB OF SAN BERNARDINO
This Contract is made and entered into, by and among San Bernardino County, hereinafter referred to as
"COUNTY", the City of San Bemardino hereinafter referred to as "CITY", and Boys and Girls Club of San Bernardino
hereinafter referred to as "CLUB".
WHEREAS, COUNTY has entered into a Contract with the United States of America through its Department of
Housing and Urban Development (HUD) to execute COUNTY Community Development Block Grant (CDBG) Program
under the Housing and Community Development Act of 1974, as amended, hereinafter referred to as the "ACT"; and,
WHEREAS, COUNTY Department of Economic and Community Development hereinafter referred to as "ECD" , is
authorized to act on behalf of COUNTY in administering COUNTY CDBG program; and,
WHEREAS, the CITY Department of Facilities Management, hereinafter referred to as FMCSB is authorized to act
on behalf of CITY to direct the use and structural maintenance of CITY facilities; and,
WHEREAS, title to CLUB facility located at] 180 West 9th Street, San Bernardino is vested with CITY, and facility
is leased to CLUB; and,
WHEREAS, th,s contract among the herein-named delineates only the responsibilities of the parties regarding this
contract and lS not intended to supercede any contract between the CITY as lessor and CLUB as lessee; and,
WHEREAS, CITY provides annual funding for utility payments and continued facility maintenance for CLUB; and,
WHEREAS, COUNTY, CITY and CLUB recognize the public benefit in providing educational and recreational
activlties for youth in the City of San Bemardmo and surrounding unincorporated areas; and,
WHEREAS, COUNTY Board of Supervisors has approved CDBG funding m the amount of sixty thousand dollars
($60,000) for the restroom rehabilitation improvements at the CLUB facility; and,
WHEREAS, COUNTY, CITY and CLUB desire to have CITY manage and direct the construction of the
rehabilitation improvements.
NOW, THEREFORE, in conslderation of the mutual covenants herein set forth and the mutual benefits to be derived
therefrom, the parties agree as follows:
]. PURPOSE OF CONTRACT
This Contract is made for the purpose of identifying the parties responsible for the facility rehabilitation, maintenance
and operation of the CLUB facility located at I] 80 West 9th Street, San Bernardino, hereinafter referred to as
"FACILITY".
2. SCOPE OF PROJECT
CITY shall manage and direct the construction of improvements, hereinafter referred to as "IMPROVEMENTS", to
include demolition, removal and replacement of all restroom fixtures, partitions and flooring in both the male and
female restrooms of FACILITY.
Additional improvements may be included only after written Contract among CITY, CLUB and COUNTY. The actual
scope of IMPROVEMENTS may not include all items identified herein, but shall be limited to the amount of CDBG
funding identified m Section 4, FUNDING.
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CITY and CLUB shall maintam and operate FACILITY for the operation of educational and recreatIOnal programs and
services to low- and moderate-mcome youth from the City of San Bernardino and surrounding communities of the Fifth
Supervisorial District for the period identified m Section 7, MAINTENANCE AND OPERATION. Each qualifying
participant of said programs under the terms of this contract shall be identified as a unit of servIce.
Unless as specified otherwise, ECD shall have the authority to represent COUNTY regarding the terms and conditIOns
of this Contract and the admmistratIOn thereof.
3. TIME OF PERFORMANCE
The Contract term is for five (5) years as specified in Section 7, MAINTENANCE AND OPERATION. In addition to
the five (5) year term, CLUB IS required to uphold the terms of the Contract for an additional five (5) years after
expiration of this Contract as specified in Section 24. REVERSION OF ASSETS.
4. FUNDING
COUNTY shall provide CDBG funds in an amount not to exceed of sixty thousand dollars ($60,000) for the purpose of
constructing IMPROVEMENTS to FACILITY. Any costs to construct IMPROVEMENTS to FACILITY in excess of
the amount available in this section shall be the sole responsibility of CLUB. This conditIOn however, does not
preclude COUNTY and CITY from providing additional funding at its sole discretion.
5. CONSTRUCTION MANAGEMENT
COUNTY, CITY, and CLUB agree CITY shall provide construction management services necessary for the timely and
successful completion of IMPROVEMENTS. CITY will be responsible for compliance with the Davis-Bacon Act and
other related acts associated with the CDBG program. COlJNTY shall provide project administrative services for
activIties related to completion of IMPROVEMENTS, to include review of bid documents and bid procedures. CITY
shall use the attached "Request for Approval", Exhibit 4 of 5 to request approval from COUNTY to go out to bid or to
award any contract(s) prior to actual bIdding or awarding of contract(s), as identified in the attached "Coordination
Provisions for Federal Labor Compliance, Exhibit 5 of 5. CITY shall submit to ECD all necessary documents to verifY
compliance with federal labor standards, including the weekly certified payroll form WH 347, with original signatures.
CITY may use force account labor for construction of all or a portion of IMPROVEMENTS. Where force account
labor is used, CITY will proVIde to ECD, prior to start of construction, the names of CITY staff who will engage in
construction and the scope of work to be performed.
6. COMPENSATION AND METHOD OF PAYMENT
Disbursement of payments to CITY for construction of IMPROVEMENTS shall be in the form of reimbursements. All
reimbursement requests must be documented with "audit ready" supportive evidence of each expenditure and proof of
payment, in accordance with HUD regulations. Where reimbursement for force account labor is being requested, CITY
must include time cards and a description of work completed for each time card period, and wage earning distribution
settlements for all staff time being reimbursed.
7. MAINTENANCE AND OPERATION
CLUB shall have sole responsibility for the maintenance and operation of FACILITY at the sole expense of CLUB for
a period of not less than five (5) years beginning upon the date of completion of IMPROVEMENTS. FACILITY shall
be maintained and operated at all times for the purpose of providing educational and recreational programs and services
to low- and moderate-income persons as identified in Section 2, SCOPE OF PROJECT, and in accordance with federal,
state and local laws, regulations and safety standards. CLUB shall be responsible for completing and submitting to
COUNTY the Public Facility Certification form. This form will be provided by ECD.
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8. USE OF PROPERTY
CITY aclmowledges that COUNTY will fund IMPROVEMENTS provided, herein based solely on the existence of a
lease between CITY and CLUB that continues in effect for at least the duration of this Contract, as set forth in Section
3 TIME OF PERFORMANCE. Should CLUB quit the premises prior to the expiration of this Contract, CITY wIll
,
only allow a non-profit organization qualified under the CDBG program to use FACILITY. CITY shall notify
COUNTY of any change to the use or operation of FACILITY. Use of FACILITY and IMPROVEMENTS for a non-
CDBG eligible activity shall constitute a violation of this Contract,
9. ON-SITE INSPECTION
COUNTY, its officers, agents. employees, persons under Contract with COUNTY and representatives of HUD, will
have the privIlege and right to on-site inspection of the FACILITY for the duration of this Contract. CLUB will ensure
that Its employees or agents furnish any information. that in the judgement of COUNTY and HUD representatives, may
be relevant to a question of compliance with contractual conditions, HUD directives, or the effectiveness, legality, and
achievements of the program.
10. CONTRACT COMPLIANCE
CLUB will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor
surplus area firms (a firm located in an area of high unemployment) are used when possible In compliance with
provisions of Title 24 Code of Federal Regulations Part 85.36(e).
CLUB shall comply with Executive Order 11246, as amended by Executive Orders 11375, 11478, 12086, and 12107,
(Equal Employment Opportunity), Executive Orders 11625, 12138, 12432, 12250, and Executive Order 13279 (Equal
ProtectIOn of the Laws for Faith-Based and Community Organizations), Title VII of the Civil Rights Act of 1964, the
California Fair Housing and Employment Act, County Policy 15-01, and other applicable federal, state and County
laws, regulations and policies relating to equal employment and contracting opportunities, including laws and
regulatIOns hereafter enacted.
CLUB shall make every effort to ensure that all projects funded wholly or in part by CDBG Program funds shall
provide equal employment and career advancement opportunities for minorities and women. In addition, CLUB shall
make every effort to employ residents of the area and shall keep a report of CLUB staff positions that have been
created directly as a result of this program.
II. COMPLIANCE WITH LAWS
All parties agree to be bound by applicable federal, state and local laws, ordinances, regulations and directives as they
pertain to the performance of this Contract. This Contract is subject to and incorporates the terms of the ACT; 24 Code
of Federal Regulations, Part 570, Chapter V and; U.S. Office of Management and Budget Circular A-87.
12. INDEMNIFICATION
CITY and CLUB agrees to indemnify, defend and hold harmless COUNTY and its respective authorized officers,
employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this
Contract from any cause whatsoever, including the acts, errors or omissions and for any costs or expenses incurred by
COUNTY on account of any claim therefore, except where such indemnification is prohibited by law.
CITY and CLUB shall indemnify, defend and hold harmless COUNTY and its respective authorized officers,
employees, agents and volunteers from any liability, claims, losses, demands, and actions incurred by COUNTY as a
result of the determination by HUD or its successor that activities under taken by each of CITY and CLUB under the
program(s) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and
disbursed to CITY and CLUB under this Contract were improperly expended.
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CLUB agrees to indemnify, defend and hold harmless CITY and its respective authorized officers, employees, agents
and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this Contract from any
cause whatsoever, inc 1 uding the acts, errors or omissions and for any costs or expenses incurred by CITY on account of
any claim therefore, except where such indemnification is prohibited by law,
CLUB shall indemni fy, defend and hold harmless CITY and their respective authorized officers, employees, agents and
volunteers from any liability, claims, losses, demands, and actions incurred by CITY as a result of the determination by
HUD or its successor that activities undertaken by CLUB, under the program(s), fail to comply with any laws,
regulatIOns or policies applicable thereto or that any funds billed by and disbursed to CLUB and CITY under this
Contract were improperly expended,
13, INSURANCE REQUIRJ;:MENTS
Without, in any way affecting the indemnity herem provided and in addition thereto, CLUB shall secure and maintain
throughout the Contract the following types of insurance with limits as shown:
Workers' Comvensation - A program of Workers' Compensation insurance or a State-approved Self Insurance
Program m an amount and form to meet all applicable requirements of the Labor Code of the State of
CalifornIa, including Employers' Liability with $250,000 limits, covering all persons providing services on
behalf of CL VB and all risks to such persons under this Contract.
If CLUB has nO employees, it may certify or warrant to County that it does not currently have any employees or
individuals who are defined as "employees" under the Labor Code and the requirement for Workers'
Compensation coverage will be waived by the County's Risk Manager.
With respect to contractors that are non-profit corporations organized under' California or Federal law,
volunteers for such entities are required to be covered by Workers' Compensation Insurance. If the County's
Risk Manager determmes that there is no reasonably priced coverage for volunteers, evidence of participation
in a volunteer insurance program may be substituted,
Comprehensive General and Automobile Liabilitv Insurance - This coverage is to include contractual coverage
and automobile liability coverage for owned, hired, and non-owned vehicles. The policy shall have combined
single limits for bodily injUry and property damage of not less than one million dollars ($1,000,000).
Errors and Omissions Liability Insurance - Combined single limits of $ I ,000,000 for bodily injury and property
damage and $ 3,000,000 in the aggregate or
Professional Liabilitv - Professional Liability Insurance with limIts of at least $1,000,000 per claim or
occurrence.
Additional Named Insured - All policies, except for Workers' Compensation, Errors and Omissions and
Professional Liability policies, shall contain additional endorsements naming COUNTY and CITY and their
officers, employees, agents, and volunteers as additional named insured with respect to liabilities arising out of
the performance of services hereunder.
Waiver of Subrogation Rights - Except for Errors and Omissions and Professional Liability, CLUB shall
require the carriers of the above reqUIred coverage to waive all rights of subrogation against COUNTY, its
officers, employees, agents, volunteers, contractors and subcontractors.
Policies PrimarY and Non-Contributorv - All policies required above are to be primary and non-contributory
with any insurance or self-insurance programs carried or administered by COUNTY, ,
Proof of Coverage - CLUB shall immediately furnish certificates of insurance to ECD and FMCSB evidencing
the insurance coverage, including endorsements of the above is required prior to the commencement of
performance of services hereunder, which shall provide that such insurance shall not be terminated or expire
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wlIhout thirty (30) days written notice to ECD and FMCSB, and CLUB shall maintain such insurance from the
time CLUB commences performance of services hereunder until the completion of such services. Within sixty
(60) days of the commencement of this Contract, CLUB shall furnish certified copies of the policies and all
endorsements. CLUB shall complete and submit Contract Exhibit I of 5, INSURANCE INVENTORY, along
with the above required insurance documents.
14. INSURll.NCE REVIEW
The above insurance requirements are subject to periodic review by COUNTY and CITY. The County and City's Risk
Managers are authorized, but not required, to reduce or waive any of the above insurance requirements whenever the
RIsk Manager determines that any of the above insurance IS not available, is unreasonably priced, or is not needed to
protect the interests of COUNTY and CITY. In addition, if the Risk Manager determines that heretofore unreasonably
pnced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk
Manager is authorized, but not required, to change the above insurance requirements, to require additional types of
insurance coverage or hIgher coverage limIts, provided that any such change is reasonable in light of past claims
against COUNTY and CITY, inflation, or any other item reasonably related to the COUNTY and CITY'S risk.
Any such reductIOn or waiver for the entire term of the Contract and any change requiring additional types of insurance
coverage or higher coverage limits must be made by amendment to this Contract. CITY and CLUB agrees to execute
any such amendment within thirty (30) days of receipt.
15. ADDITIONAL INSURANCE REOUIREMENTS
CLUB shall, at its sole expense, obtain and deliver to COUNTY and CITY for its approval, certification(s) or policy(s)
of standard fire insurance with extended coverage and vandalism and malicious mischief endorsements for the full
replacement value of FACILITY. In the event of any damage or destruction to FACILITY covered by the insurance,
CLUB shall use the entIre insurance proceeds to restore FACILITY. The insurance required under this section shall be
maintained by CLUB at liS sole expense for the term of this Contract. Said Insurance shall contain endorsements
providing that the insurance company issuing the insurance will not cancel or reduce the insurance coverage without
thirty (30) days pnor written notice to COUNTY and CITY. CLUB shall inform COUNTY and CITY in writing of any
change, expiration or renewal of said insurance within thirty (30) days of the effective date of change.
16. RELIGIOUS PROSEL YTlZING OR POLITICAL ACTIVITIES
CLUB agrees that it will not engage in inherently religious activities, such as worship, religious instruction or
proselytizing, as part of the actiVIties funded under this Contract. Further, CLUB agrees that it will not perform or
permit political activities in connection with the performance of this Contract. Funds made available under this
Contract WIll be used exclusively for performance of the work required under this Contract and no funds made
available under this Contract shall be used to promote any religious or political activities. If CLUB conducts such
activities, the actIvities must be offered separately, in time or location, from the programs or services funded under this
Contract, and participation must be voluntary for the beneficiaries of the CDBG-funded program services.
FACILITY, however, may be used on an incidental basis to hold political meetings, candidate forums, or voter
registration campaigns, provided that all parties and organizations have access to the facility on an equal basis, and are
assessed equal rent or use charges, if any.
17. DISCRIMINATION
No person shall, on the grounds of race, sex, creed, color, religion, or national origin, be excluded from participating in,
be refused the benefits of, or otherwise be subjected to discrimination in any activities, programs, or employment by
CLUB.
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18. ASSIGt-..'MENT AND SUBLETTING
CLUB shall not assign, subordinate, or use for financing, this Contract or any interest therein, unless COUNTY and
CITY have previously given their written consent. Provided, however, that any approved assignment shall be subject
to all the terms, covenants, and condItions of the Contract. If CLUB attempts to effect any unauthorized assignment, or
transfer occurs by operation of law, or this Contract or any interest therein is subjected to garnishment or sale under
any execution of any suit or proceeding brought against or by CLUB, or if CLUB IS adjudged bankrupt or insolvent by
any court or upon CLUB making an assignment for the benefit of creditors, COUNTY and CITY may, at its option,
forthwith terminate this Contract upon written notice thereof to CLUB, and thereupon, no one but COUNTY and CITY
shall have any further rights hereunder.
19. HYPOTHECATION OF REAL PROPERTY
During the term of this Contract, neither CITY nor CLUB, nor their successors, shall cause to be placed or permit to be
placed any encumbrance or lien on the real property covered under this Contract, or shall sell, transfer, mortgage or
hypothecate FACILITY without the written authorization of COUNTY. Notwithstanding Section 20, VIOLATION OF
CONTRACT, and any other provisions herein, CITY and CLUB shall reimburse COUNTY for the fair market value of
FACILITY less any portion thereof attributable to expenditures of non-CDBG funds for FACILITY, should CITY and
CLUB sell, hypothecate, mortgage or encumber FACILITY without the written authorization of COUNTY during the
term of this Contract.
20. VIOLATION OF CONTRACT
In the event that CITY and CLUB violates any of the terms and conditions of this Contract, COUNTY shall give
written notice of violation and demand for correction. If, Within thirty (30) days from receipt of \\Titten notice, CITY
and CLUB has not corrected the violation or shown acceptable cause, COUNTY has the right to term mate this
Contract. It is agreed that in the event of a termination due to a violation of this Contract by CITY and CLUB, CITY
and CLUB shall pay to COUNTY within ten (10) days of receipt of Notice of Termination, the sum of sixty thousand
dollars ($60,000). Said sum is agreed to represent a reasonable endeavor by both parties hereto, to be a faIr
compensation for the foreseeable losses that might result from such a breach or default. Penalties and damages covered
under separate Contracts with COUNTY for programs and servIces shall be in addition to that contamed herein. Such
termination shall not excuse CITY and CLUB from reimbursement provisions in Section 19, HYPOTHECATION OF
REAL PROPERTY.
21. BENEFICIARY OUALIFICA TION
All persons who benefit from services performed under this Contract must qualify as being low- and moderate-income
persons, hereinafter referred to as BENEFICIARIES. CLUB shall document or cause to be documented, the presumed
benefit status of all BENEFICIARIES under this Contract by obtaining completed copies of the "Beneficiary
Qualification Statement", Exhibit 2 of 5. CLUB shall retain these forms for at least five (5) years after conclusion of
the Contract.
22. PROGRAM REPORTING AND RETENTION OF RECORDS
CLUB agrees to prepare and submit financial, program progress, and other reports as required by HUD or COUNTY
directives. CLUB shall maintain such program, property, personnel, financial, statistical and other records, supporting
documents, and accounts as are considered necessary by HUD or COUNTY to assure proper accounting for all Contract
funds. Said records, documents and accounts are to be retained by CLUB for a minimum of five (5) years. The
retention period starts from the date the COUNTY submits its annual performance and evaluation report, as prescribed
in 24 CFR 91.520, in which the service under the terms of this contract is reported on for the final time. Said
COUNTY submission will follow CLUB's final submission to COUNTY of reports identified under this paragraph.
Records and accounts that pertain to something being sued or audited over must be maintained for five (5) years or until
the issue is resolved, whichever is longer. Records that pertain to real estate transactions must be maintained for the
five (5) years or the number of years that there is an outstanding obligation, whichever is longer. The starting date for
retention of records on CDBG-purchased equipment begins at the end of the equipment's use, when it is disposed of or
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transferred. The retention period for records relating to program mcome begins on the last date of COUNTY fiscal year
in which the income is earned. All CLUB records, with the exception of confidential client information, shall be made
available to representatives of COUNTY and the appropriate federal agencies. CLUB is required to submit data
necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and
at the time designated by the ECD Director or his designee. By the tenth (10th) of each month, CLUB shall submit a
completed MONTHLY PROGRAM PROGRESS REPORT, Exhibit 3 of 5, for the month being reported. CLUB shall
also provide the MONTHLY DIRECT BENEFIT REPORT information included on this exhibit, as necessary for
completion of the Annual Grantee Performance Report.
23 TERMINATION BY COUNTY
Notwithstanding Section 20, VIOLATION OF CONTRACT, COUNTY may Immediately terminate this Contract upon
the terminatIOn, suspension, discontinuatIOn or substantial reduction in CDBG funding of the Contract activity or the
reprogrammmg of said funds as deemed necessary by COUNTY, or for the convenience of COUNTY.
24. REVERSION OF ASSETS
All real property acquired or Improved in whole or in part with CDBG funds in excess of $25,000 under this Contract
must continue in the use that prOVides the service benefits and national objectives for which it was funded until five
years after expiration of this Contract as set forth in 24 CFR 570.503, or such longer period of time as determined by
COUNTY; or it must be disposed of in a manner resulting m a reimbursement to COUNTY in the amount of the
current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for
the acquisition of, or improvement to, the property.
25. AMENDMENTS: VARIATIONS
This "Tlting with attachments, embodies the whole of this Contract of the parties hereto. There are no oral Contracts
contamed herein. Except as herein proVIded, addItion or variatIOn of the terms of thiS Contract shall not be valid unless
made m the form of a wntten amendment to this Contract formally approved and executed by the parties.
26. INVALID CONDITIONS
If anyone or more of the terms, provisions, sections, promises, covenants or conditions of this Contract shall to any
extent be judged invalid, unenforceable, void or VOIdable for any reason whatsoever, by a court of competent
JurisdictIOn, each and all of the remaining terms, provisions, sections, promises, covenants and conditions of the
Contract shall not be affected thereby, and shall be valid and enforceable to the fullest extent permitted by law,
27. BINDING INTEREST
This Contract shall be binding on the parties, successors in interest, heirs and assigns.
28. NOTICES
All notices shall be served in writing. The notices shall be sent to the following addresses:
County of San Bernardino
Department of Economic
and Community Development
290 North "0" Street, Sixth Floor
San Bernardino, CA 92415-0040
Boys and Girls Club of San Bernardino
I 180 West 9th Street
San Bernardmo, CA 9241 I
City of San Bernardino
Department of Facilities Management
300 North "0" Street
San Bernardino, CA 92418
Page 7 of9
29. EASEMENTS. TRUSTS Al'<TI WARRANTIES
A. It is expressly understood and agreed that this Contract and all rights and privileges hereunder granted are
subject to all easements and rights-of-way now existmg in, to, under or over the said premises for any purpose
whatsoever.
B. In the event that this Contract or any provision thereof shall be declared null and void by a court of competent
jurisdiction, COUNTY or any of their respective officers, agents or employees, or members of COUNTY
Board of Supervisors shall not be liable to CITY and CLUB or to any person holding under or through him for
any losses or damages of any nature whatsoever suffered or claimed to be suffered by CITY and CLUB or such
person by reason of such determination.
(continued on next page)
III
III
III
III
III
III
III
III
III
III
III
III
III
III
III
III
1//
III
Page 8 0[9
C. CITY and CLUB assumes all risks incident to the use and management of said premises in Its present conditIOn
or in any condition thereof which may prevail during the term of this Contract.
D. Any major changes required by a competent government jurisdiction to the Contract which are beyond the
control of CITY and CLUB will make the Contract terms subject to re-negotiation.
E. It is expressly understood and agreed that COUNTY does not, in any way or for any purpose, become a partner
of CITY and CLUB, or ajoint venturer with CITY and CLUB.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed as of the day and year first written
above.
COUNTY OF SAN BERNARDINO
CITY OF SAN BERNARDINO
By:
JUDITH V ALLES, Mayor
By:
DENNIS HANSBERGER, Chairman
Board of Supervisors
Date:
Date:
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CHAIRMAN OF THE BOARD
J. RENEE BASTIAN
Clerk of the Board of SupervJsors
of the County of San Bernardino
BOYS AND GIRLS CLUB OF SAN BERNARDINO
B, ~~~
CLIFFO ACKNEY, Executive Director
Date / -II:? - 0,/
By:
Date:
APPROVED AS TO LEGAL FORM
APPROVED AS TO LEGAL FORM
RONALD D. REITZ
COUNTY COUNSEL
By:
MICHEL
Deputy Coun
Date: I- U, -D~
Date:
By: L 7.f~
o City Attorney
3/ It! c<(
( I
Comdev/Temp/Cathy/03 Agree/03 Boys and Girls Club S8
09!30/0JINB/,b
Page 90f9
EXHIBIT
of
5
COUNTY OF SAl'! BERNARDINO DEPARTMENT OF ECO"lOMIC A"ID COMMUNITY DEVELOPMEJ\T
Case Number: 350-29102/2476
3;ect/Activity Title:
rifth District: Facility Rehabilitation -
Boys and Girls Club of San Bernardino
Namel Address of Contractor Agency:
Boys and Girls Club of San Bernardino
1180 West 9th Street
San Bernardino, CA 92411
Date of Issue:
X Original: Beginning
Amendment #
I~SURA~CEI~VENTORY
WORKERS' COMPENSA TION/EMPLOYERS' LV\BILlTY INSURANCE
Name of Insurance Company:
Effective Dates:
Employer's Liability Limit $
Certificate of Insurance Attached
Yes
No: On File wi ECD
COMPREHENSIVE GENERAL AJ','D AUTOMOBILE LIABILITY INSURANCE
Name of Contractor's General Insurance Company:
'mits of Liability
Effective Dates:
Per Occurrence $
AdditIOnal Insured Endorsement Attached
Yes
No: On File wi ECD
No: On File wi ECD
Annual Aggregate S
Certificate of Insurance Attached
Yes
Name of Contractor's Automobile Liability Insurance Company:
Effective Dates:
Per Accident $
Limits of Liability
Per Person $
Damage Liability S
Combined Single Limit $
ERRORS AND OMISSIONS LV\BILITY INSURANCE
Name of Contractor's Insurance Company:
Effective Dates:
Additional Insured Endorsement Attached
Limits of Liability
Per Occurrence S
Yes
No: On File wi ECD
No: On File wi ECD
Annual Aggregate $
Certificate of Insurance Attached
Yes
PROFESSIONAL LIABILITY INSURANCE
Name of Contractor's Insurance Company:
'er Occurrence $
Effective Dates:
Additional Insured Endorsement Attached
Limits of Liability
Annual Aggregate S
Certificate of Insurance Attached
Yes
Yes
No: On FIle wi ECD
No: On File wi ECD
EXHffilT
2 of
5
COL'NTY OF SAN BE~"ARDINO DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
Proiect/ Activity Title:
Fifth DIstrict: Facility Rehabilitation-
Boys and Girls Club of San Bernardino
Name/ Address of Contractor Agencv:
Boys and Girls Club of San Bernardino
1180 West 9th Street
San Bernardino, CA 92411
Case Number: 350-29102/2476
Date ofIssue:
X Original: Beginning
Amendment #
BENEFICIARY QUALlFICA nON STATEMENT
This form has the purpose of providing information needed to qualify the use of federal Community
Development Block Grant (CDBG) funds for the project/activity described above. This statement must be
completed and signed by the person (or legal guardian of the person) requesting to receive benefits from the
described project/activity. Only one statement per person, per year is required.
Please answer each of the following questions.
1. This question helps you determine the size of your household. For this question a household is a group of
related or unrelated persons occupying the same house with at least one member being the head of the
household. Renters, roomers, or borders cannot be included as household members. How many persons are
in your household?
2. This question asks if you are from a low- and moderate-income household. For this question a list of the 2003
LOW-INCOME and LOW- ANTI MODERATE-INCOME categories' are presented below. Please add up the
combined gross annual income of all persons in your household from all sources of income. In the blank
provided, write yes or no, that your combined gross annual income is equal to or less than the LOW-
Il'"COME amount for the number of persons in your household:
In the blank provided, write, yes or no, if your combined gross annual income is equal to or less than .the
LOW- Al'"D MODER<\ TE-INCOME amount for the number of persons in your household.
LOW-INCOME
Number of Persons in Your Household
I 2 3
$17,850 $20,400 $22,950
4
$25,500
LOW- Al'm MODERATE-
INCOME (COMBINED)
$28,550
$32,650
$36,700
$40,800
LOW-INCOME
Number of Persons in Your Household
5 6 7 8
$27,550 $29,600 $31,600 $33,650
LOW- AND MODERATE-
INCOME (COMBINED)
$44,050
$47,350
$50,600
$53,850
Page I of2
EXHIBIT
2 of
5
COUJWY OF SAN BERNARDINO DEPARTMENT OF ECONOMIC MiD COMMUNITY DEVELOPMENT
3. Please indicate how you Identify yourself by checkmg only one (1) of the following choices:
\Vhite
Black/African Amencan
Asian
American Indian/Alaskan Native
Native HawaIian/Other Pacific Islander
American Indian/Alaskan Native & White
Asian & White
Black/African American & White
Amer. Indian/Alaskan Native & Black/African Amer.
Balance/Other
Non-
Hispanic Hispanic
D D
D D
D D
D D
D D
D D
D D
D D
D D
D D
DYes DNo
4. Please check whether you belong to a Female Headed Household:
5. Please describe the condition that would qualify you as being considered in one of the following presumed
low- and moderate-income categories: abused child, baltered spouse, elderly person, homeless person,
disabled adult, Illiterate person, or migrant farm worker:
(description)
ACKNOWLEDGMENT AND DISCLAIMER
I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSEHOLD
STATEMENTS MADE ON THIS FORM ARE TRUE.
NAME:
DATE:
ADDRESS:
CITY:
ZIP:
SIGNATURE:
PHONE:
The information you provide on this form is for Community Development Block Grant (CDBG) program purposes only
and will be kept confidential.
'Taken from 2003 Section 8 Low-Income and Very Low-Income Limits.
Page 2 of2
EXHIBIT
3
of
5
COUNTY OF SAN BERNARDINO DEPARTMENT OF ECO:"\OMIC A.'\'D COMMUNITY DEVELOPMENT
Proiect/Activity Title:
Fifth DIstrict: Facility Rehabilitation-
Boys and Girls Club of San Bernardino
Name/Address of Contractor Agency:
Bovs and Girls Club of San Bernardino
1180 West 9th Street
San Bernardino, C A 924] I
Case Number: 350-29102/2476
Date of Issue:
X Original: Beginning
Amendment #
MONTHLY PROGRAM PROGRESS A."iD DIRECT BENEFIT REPORT For the Month of
,200_
PART I: MONTHLY PROGRA.1\1 PROGRESS REPORT
A. Units of Service Provided and Description
Under each type of serVIce listed belo\\', summarize what your program has accomplished during this month. Include location, number
of persons served, scrviceslbenefits provided, and a descnption of the clients served. Also report the number of "Units of Service"
provided, as defined in contract Section 2, Scope of Project
Tvpe of Service:
Anticioated Units of Service:
I.
Goal/mo
Actual/mo. :
2.
Goal/mo ~ Actual/mo.:
B. Monthly Beneficiary Count (ma)' include individual persons or households previously coullted during tlris grant/program year)
Total number of beneficiaries (clients/participants) served this month (choose one catee:orv on Iv):
# of Persons OR t; of Households
PART II: MONTHLY DIRECT BENEFIT REPORT
Direct Benefit Statistics (Cndunlicaled first-time client counts since start of contract; taken from Beneficiar)' Qualification Statement forms)
Enter the number of first-time program beneficiaries directly assisted this month
Count only as: D Individual Persons .Q! 0 Households (check one box)
Low-Income (onl\'):
Low- and Moderate-Income (combined):_
All Beneficiaries:
Racial Identity Categories
Non-
Hispanic
(,)
Hispanic
(b)
Non-
Hispanic
(e)
Hispanic
(d)
White
Black/African American
Asian
American Indian Alaskan Native
Native Hawaiian Other Paedie Islander
American Indian/Alaskan Native & White
Asian & White
Black! African American & White
Arner. Indian/Alaskan Native & African Arner.
Balance/Other
Grand Total of Racial Identity Categories. Sum of columns a, b, c, and d should equal the "All Beneficiaries" total above:
Female Headed Households:
Signed
Title
Date
Printed Name
Telephone No/Exl
Date:
EXHIBIT 4 of 5
THOMAS R. LAURIN, Director
Department of Economic and Community Development
290 North "0" Street, Sixth Floor
San Bernardino, CA 92415-0040
REQUEST FOR APPROV AL
Project Activity Name:
Case Number:
Activity Location:
The
hereby request approval to
ISSUE:
( )
( )
( )
AWARD:
( )
( )
( )
( )
Name of Contractor:
A REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES
AN INVITATION TO BID FOR CONSTRUCTION SERVICES
A CONTRACT CHANGE ORDER
A CONSULTANT SERVICES CONTRACT
A CONSTRUCTION SERVICES CONTRACT
SOLE SOURCE PROCUREMENT
PURCHASE ORDER
Address:
Contact Person:
Amount of Contract/Change Order:
Subcontractors:
( )
List Attached
( )
No Contractors
The following materials and documentation are submitted for review and approval:
Date
Signature of Department Official
EXHIBIT
5
of
5
County of San Bernardino
Department of Economic and Community Development
COORDIANTION PROVISIONS FOR
FEDERAL LABOR COMPLIANCE
Construction Phase
I. CITY: Detennines bid solicllation process permitted by CDBG requirements under Federal Title 24 CFR
Part 85.36 (Procurement Standards), and County contracting regulatIOns. Advertises invitation to
bid and receives bids.
2. CITY: Ten days prior to bid opening, CITY makes telephone contact with ECD and requests updated
Federal Wage DeCision. ECD will send to CITY the latest Wage Decision. If they are in any way
different from those issued in the original bid package, CITY will immediately forward latest wage
decision to all bidding contractors who, in turn, submit revised bids prior to the bid opening.
3. CITY: Conducts bid opening and sends to ECD a copy of the contract bid specifications including copies
of the wage decisIOns in effect at bid opening.
4. CITY: Reviews bid documents submitted by the low-bidder to assure compliance with County Policy 15-
01, if applicable, and 24 CFR 85.36(e) regarding the participation of minority, disadvantaged and
women business enterprises (MWBE's) in the proposed construction contract. If CITY has its own
plan that meets the aforementioned requirements, it may use this plan for bid document reviews.
5. CITY: Submits the low-bidder information and list of subcontractors to ECD and requests ECD for
"Approval to Proceed to Award a Construction Services Contract".
6. ECD: Reviews Contractor/Subcontractor's eligibility to receive Federal contracts.
7. ECD: Issues "Approval to Proceed" to CITY.
8. CITY: Insures completeness of contract documents prior to award of contract. Construction contracts
must contain a copy of Federal Labor Standards, applicable Federal Wage Determination, and a
copy of restrictions on public buildings and public works projects provisions.
9. CITY: A wards Contract.
10. CITY: Notifies ECD of pre-constructIOn conference at least 12 days prior to event.
I I. CITY: Conducts pre-construction conference (ECD attendance mandatory). ECD forwards Contract
Compliance Instructions to prime contractor.
12. CITY: provides ECD with a copy of signed contract prior to start of construction. CITY ensures
completion of bonds and obtains contractor/subcontractor certifications concerning labor standards
and prevailing wage requirements; regarding Equal Employment Opportunity, and restrictions on'
public buildings and public works projects before signing contract.
13. ECD: Ongoing observatIOn and monitoring of projects.
14. CITY: Conducts on-site interviews with employees regarding their wages. Sends copy of interviews to
ECD.
15. CITY: Receives from contractor, requests for progress payments accompanied by Weekly Certified
Payroll, form WH-347, and any other documentation of expenditures and work accomplished.
16. ECD: Receives from contractor, duplicate copies of Weekly Certified Payroll forms WITH ORIGINAL
SIGNATURES.
17. ECD: Checks wages reported on Certified Payroll forms against employee interview forms for
consistency between wage rates reported by contractor and wages received by employees.
18. CITY: Notifies ECD of all meetings regarding ECD projects, such as Design Conferences, Public
Meetings, meetings with Community Development Advisory Commission, and CITY at least five
(5) working days before event occurs.
19. CITY: Notifies ECD of final inspections at least five (5) working days before inspection date.
20. CITY: Secures Its governing body's acceptance of completed project and filing of Notice of Completion.
21. CITY: Prepares and submits "Notice of Completion" to ECD.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
May II, 2004
TO:
James Sharer, Director of Facilities Management
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-81 ~ Boys & Girls Club of San Bernardino
CC:
Our office has not received the executed contract with the County of San Bernardino and the
Boys & Girls Club of San Bernardino to provide rest room improvements at the Boys & Girls
Club using County CDBG funds. This agreement was approved at the Mayor and Common
Council meeting held on March 15, 2004, and will be null and void if not executed and
returned to the City Clerk's Office by May 14,2004.
Please forward the executed agreement to the City Clerk's Office, to my attention, as soon as
possible. If you have any questions, please do not hesitate to call me at ext. 3206.
. ,
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
.AND RECORD OF ACTION
April 6, 2004
FROM: THOMAS R. LAURIN, DIRECTOR
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
SUBJECT: CONTRACT WITH THE CITY OF SAN BERNARDINO AND THE BOYS AND
GIRLS CLUB OF SAN BERNARDINO FOR FACILITY IMPROVEMENTS
RECOMMENDATION: Approve contract Agreement No. 04-257 with the City of San Bernardino
and the Boys and Girls Club of San Bernardino in the arnount of $60,000 for restroom
improvements at the Boys and Girls Club of San Bernardino, and for maintenance and operation
of the facility.
BACKGROUND INFORMATION: Each year the County receives an entitlement grant under the
Community Development Block Grant (CDBG) program to allow the funding of activities that
benefit low-and moderate-income persons. During the preparation of the County's annual CDBG
program application, interested groups, including community-based organizations, will submit
applications to receive funding on specific projects. After an initial evaluation by ECD staff on
CDBG program eligibility, project proposals are submitted to the Board of Supervisors for funding
consideration. The list of approved project proposals is submitted to the U.S. Department of
Housing and Urban Development (HUD) in the form of an annual CDBG Action Plan under the
County's five-year Consolidated Plan.
As part of the County's Consolidated Plan for FY 2003-2004, the Board of Supervisors allocated
$60,000 in CDBG funds for restroom improvements at the Boys and Girls Club of San
Bernardino located at 1180 West 9th Street, San Bernardino. The improvements include
demolition, removal and replacement of all restroom fixtures, partitions and flooring in both the
male and female restrooms. The Boys and Girls Club of San Bernardino provides both
educational and recreational activities for youth in the City of San Bernardino and the
unincorporated areas of the Fifth Supervisorial District.
Under this contract, the City of San Bernardino will provide construction management services
for the project. The County will reimburse the City for CDBG-eligible construction costs approved
under this contract. Boys and Girls Club of San Bernardino will continue to maintain and operate
the facility for five (5) years from the date of completion of the facility improvements. The
contract specifies the terms and assurances necessary for compliance with County requirements
and CDBG program regulations.
REVIEW AND APPROVAL BY OTHERS: This contract has been reviewed and approved by
Deputy County Counsel, Michelle D. Blakemore (909-387-5455) on January 26, 2004; the
Department of Economic and Community Development's Contract Compliance Designee, David
Larsen (909-388-0959) on March 23, 2004; and by the County Administrative Office, Patricia M.
Cole, Administrative Anal st III 909-387-5346 on March 26, 2004.
Record of Action of the Board of Supervisors
Agreement No. 04- 257
APPROV CALENDAR)
ORS
RDINO
AYE
4
cc:
ECD- Laurin wi agreement
Contractor wi agreement
IDS wi agreement
Auditor wi agreement
Risk Management
County Counsel- Blakemore
ECD- Larsen
CAO- Cole
ED/PSG- Kanold
File wI agreement
MOTION
AYE
5
J. RE
BY
rm
ITEM 008
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
May 17, 2004
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2004-81 - Boys & Girls Club of San Bernardiuo
CC:
Attached is a fully executed copy of the contract with the County of San Bernardino and the
Boys & Girls Club of San Bernardino to provide rest room improvements at the Boys & Girls
Club using County CDBG funds. The original agreement is on file in the City Clerk's Office.
If you have any questions, please call me at ext. 3206.
.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 3-15-0'+ Item # -zs; Resolution #
Vote: Ayes I, '3-b/ ') Nays t.;:r Abstain <:,
Change to motion to amend original documents 0 Companion Resolutions
zcoLl - 6' I
Absent 'l...
Null/Void After: lob days / 5- / '1-oL!
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
:3 - I ("d) 'i
6~\IoO'-i
Date of Clerk/CDC Signature: , ~ - \ 1-0-1
Reso. Log Updated:
Seal Impressed:
W
B-
Date Memo/Letter Sent for Signature:
1" Reminder Letter Sent: !5 - /1-0'1
3~l C(~'1 Date Returned: 5 14-0'1 Not Returned: 0
2"d Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
Yes /
Yes
Yes
Yes
Yes
No By
No'/ By
No ~ By
No / By
No/ B
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator 0 Facilities ~ Parks & Recreation 0
City Attorney E( Finance ~ Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services 0 Human Resources 0 Water Department 0
Others: 3
Notes:
Ready to File: _
Date:
Revised 12/18/03