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Home My WebLink About18-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Authorization to execute Agreement for Professional Services with Transtech Engineering, Inc. to provide Traffic Engineering Services for the Design of New Signals, Modified Signals and Signal Interconnect Systems (City-Funded Projects) and authorize the Director of Finance to amend the FY 2003/04 Budget. Dept: Development Services Date: March I, 20040R1G\NAL MCC Date: March 15, 2004 Synopsis of Previous Council Action: 09/1512003 Adopted FY 2003-2008 Five-Year Capital Improvement Program (CIP) Recommended Motion: 1. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2003/04 CIP Budget by transferring $20,000 from Account No. 250-370-5504-7336 "TC04-11 Highland Avenue and Guthrie Street Traffic Signal" to Account No. 250-370-5504-XXXX "TC04-25 Arden Avenue and 20th Street Traffic Signal." JifM.W t.K~~JF Ja es Funk Contact Person: Mike Gmhhs Acting rity Fngineer Phone: ~17Q Staff Report, Maps, Reso., Agreement Supporting data attached: Attachment A (proposal) and Ward: A 11 Attachment B (Fee Schedule) FUNDING REQUIREMENTS: Amount: $89,705.00 Source:(Acct. No.) 250-370-5504-7338 (TC04-02); 250-370-5504-7174 (TC04-04); 246-366-5504- 7252 (TC04-08); 246-366-5504-7253 (TC04-09); 250-370-5504-7434 (TC04-19). (Acct. Description) Traffic Signal Improvements-2003/04 CIP Finance: Council Notes: '12.c:';() ~ 17--- A,Md. [rem~:rlbl/ CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Authorization to execute Agreement for Professional Services with Transtech Engineering, Inc. w provide Traffic Engineering Services for the design of new signals, modified signals and signal interconnect system (City Funded Projects) and authorize the Director of Finance to amend the FY 2003/04 Budget. Backefound: On September 15, 2003, the Mayor and Common Council adopted the FY 2003/08 Capital Improvement Program (CIP). The CIP contains a total of 15 traffic control projects to be designed and constructed in FY 2003/04. Of those 15 projects, staff has identified 6 City funded traffic control projects that can best be accomplished by a consultant. With the complexity and time constraints of these 6 projects and current staffing limitations, a consultant would have greater resources to complete the designs needed in a timely manner. The consultant selected for this project will follow the City's design standards and prepare a complete working set of specifications and drawings ready for bidding. The 6 City funded traffic projects to be designed by an engineering consultant are as follows: 1. TC04-02 "City Wide Traffic Signal Modifications." a) Waterman A venue at 3cd Street and 5th Street - Install protected/permissive left-turn signal conversion. b) Base Line Street at Arrowhead Avenue and "E" Street Install protected/permissive left-turn signal conversion for east/westbound traffic. c) Pepper A venue at Rialto A venue - Install protective/permissive left-turn signal conversion for north/southbound traffic only. 2. TC04-04 "Waterman A venue Traffic Signal Interconnect Project." This interconnect project will extend from 5th Street to State Route 30. 3. TC04-08 "University Parkway and Kendall Drive Traffic Signal Interconnect." This interconnect will extend along Kendall Drive from Pine Avenue to University Parkway and along University Parkway from Kendall Drive to Northpark Boulevard. 4. TC04-09 "Highland A venue Signal Interconnect." This signal interconnect will extend along Highland Avenue from Victoria Avenue to State Highway 330. 5. TC04-19 "Hunts Lane and "E" Street Traffic Signal." This project consists of the installation of a new traffic signal at the intersection of Hunts Lane and "E" Street. 6. TC04-25" Arden A venue and 20th Street Traffic Signal." This project consists of the installation of a new traffic signal at the intersection of Arden A venue and 20th Street. - 2- CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT (Continued) Requests for Proposal (RFP) for Professional Services were sent to 10 civil and traffic engineering firms. Three firms responded to the RFP. Proposals were received from the following consultant entities: Comnanv Location Transtech EnQineerinQ, Inc. San Bernardino Albert Grover & Associates Irvine Korve Engineering San Bernardino Interviews were scheduled with the three responding firms. A selection committee consisting of Development Services Director James Funk, Acting City Engineer Mike Grubbs, Senior Civil Engineer Lynn Parker, and Traffic Engineer Anwar Wagdy interviewed the three consultant firms. The reviewers/evaluators selected the team of Transtech Engineering, Inc. based on their qualifications and staff's previous experience with the firm. The City Council's approved evaluation criteria and rating system were used. The scores given to each consultant firm by each evaluator/rater are contained in Attachment B. Since receiving proposals, it has come to staff's attention that the proposed traffic signal at Highland Avenue and Guthrie Street (TC04-11) should not be constructed at this time due to a proposed redevelopment of the area. Transtech Engineers, Inc. agreed to design instead a traffic signal at Arden Avenue and 20tl' Street (TC04-25), which was scheduled for FY 04/05. Additionally, Transtech Engineers, Inc. recommended that a proposed signal coordination/time space diagram project on University Parkway between Hallmark Parkway and Kendall Drive be eliminated because an overlapping project currently being done by Transtech Engineers, Inc. will accomplish the same thing. Transtech Engineers, Inc. has submitted a revision to its proposal, reflecting the above changes and stating a reduced "not-to-exceed" fee for the project. A copy of the revision to the proposal is attached and marked as Exhibit 2. Transtech Engineers, Inc. is a local engineering firm, providing capital improvement program design and management services, and construction management and inspection services on public works projects to municipalities and counties. This company has extensive public and private sector experiences, with many projects in the City of San Bernardino. Transtech Engineers, Inc. designed numerous traffic control projects of similar scope for local municipalities and also has extensive experience in managing and inspecting the construction of these types of projects. Staff of the City has had positive working relations with Transtech Engineers, Inc. - 3 - CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT (Continued) The team's response to the RFP and the evaluation interview conducted by City staff demonstrated superior experience witb similar projects and specific knowledge and a depth of understanding of the proposed 6 traffic control projects. The team demonstrates superior knowledge and ability to secure the required construction and encroachment permits from Caltrans. Regarding potholing, in a search to establish specific locations of utilities, Transtech Engineers Inc. has established a budget not to exceed $2,500 for an anticipated 4 potholes. The City will only be charged for potholing costs based on the final number of locations instead of a lump- sum fee. If no utility conflict "hot spots" are identified, there would not be a need for any potholing work. Transtech Engineers, Inc. has also offered to perform traffic counts at 20 locations at a cost of $200 per location for a total estimated cost of $4,000. These traffic count services are expected to be provided by the City staff, and the consultant's services for counts may not be needed. The original request for proposals for this project included design of a traffic signal at Highland A venue and Guthrie Street (TC04-11). After issuance of the request for proposals for ED A, staff advised that a signal should not be installed at that location at this time due to a proposed development that may change the basic design criteria for the signal. Since a signal is proposed for the intersection of Arden A venue and 20th Street in the upcoming FY 2004/05 CIP, staff recommends that the funds for the Highland A venue and Guthrie Street signal be transferred to the Arden A venue and 20th signal (TC04-25). Financial Impact: Sufficient funding for this project is available in the following accounts in tbe 2003/04 Capital Improvement Program Budget. Re~ular Sewer Mains CIP LINE DESCRIPTION ESTIMATED ACCOUNT NO. ESTIMATED NUMBER COST DESIGN FEE TC04-02 "City Wide Traffic Signal $85,000 250-370-5504-7338 $16,258 Modifications (4 locations)" TC04-04 "Waterman Avenue Traffic $50,000 250-370-5504-7174 $9,564 Signal Interconnect Proiect" "University Parkway and TC04-08 Kendall Drive Traffic Signal $50,000 250-370-5504-7252 $9,564 Interconnect" TC04-09 "Highland Avenue Signal $25,000 250-370-5504-7253 $4,782 Interconnect" - 4- TC04-19 "Hunts Lane and "E" Street $105,000 250-370-5504-7434 $20,084 Traffic Si~na1" TC04-25 "Arden Avenue and 20th $120,000 250-370-5504-XXXX $22,953 Street Traffic Signal" Total $435,000 Not-to-Exceed Fee $83,205 The Consultant and City have negotiated a noHo-exceed fee of $83,205 for this project, plus a $6,500 contingency (in the event the scope of work is needed to be expanded), for a total of $89,705. Recommendation: 1. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2003/04 crp Budget by transferring $120,000 from Account No. 250-370-5504-7336 "TC04-11 Highland Avenue and Guthrie Street Traffic Signal" to Account No. 250-370-5504-XXXX "TC04-25 Arden Avenue and 20th Street Traffic Signal." - 5 - DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION TC04-02 -CITY-WIDE TRAFFIC SIGNAL MODIFICATIONS Waterman Avenue @ 3" and 5'" Streets protected/permissive left-turn signal conversion projects [two (2) intersections] ccombe Lake E 5th St , E @!~ .l?t ~ WaTdS\I~ 1> . .,_._r!O l~..' .... 5th St I~ . . . . :EJ9~g~an 'St. .. i E 4!~ ~1 tt St ' E 3rd St ~ry.~~J ~! E 2nd St Ig St ~ Ito A)ij!:;, )(1) 1_ 4th St .:IIl -. . 'J.I . : > .. ~.ex: . . . ..Ii=i .. Jrf E '- ..:lI .... qI 5 z DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION TC04-02 -CITY -WIDE TRAFFIC SIGNAL MODIFICATIONS Base Line @ Arrowhead Avenue and "e" Street protected/permissive left- turn signal modification projects for eastlwestbound [two (2) intersections] - (/) Cl z - Ql (jJ Z W16thSt '" ~ I g W Evans St Mag nalia Ave W 14th St z ~ o c: W Wabash St ~ II> '" lSt 13th St Z W ;<- ~ '" --l? '" ange St l1> .. .. ._-6. .+ +. lala fiP ~ +. 1v Base Lilf& St : ~: . . . :7'. ~ +.. -t.. ...f.. z <( <( W 11th S~ QY -~ -e G!i ~ M of! ~ <: ij5- =! ):> <: 11>- ~e St DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION TC04-02 -CITY-WIDE TRAFFIC SIGNAL MODIFICATIONS Pepper Avenue @ Rialto Avenue protective/permissive left-turn signal modification project for north/southbound only 1:;);, ~ :< W ~~.!!i ~t '" iG> ~: G> <(' (ing! 51: L..., z----. <<Ii t .tr~- ,-.-f- :-1--' ---~ _.~-- i-+o.'---'-~'-i -~-+,--t-...;I_j._; _,i.. - i -.-';--1 ..., .-,p.;.. -. . ~I. 3 . Q. .. n . . 910 : ZI . W Rialto Ave _II> (J) en . ~ :(1) -c b '(I) .: lI>, ~ is ' . ,;' i~ !:: .~.~. \;"_,.,_~J-'<D io ::::0.. 'm :c ,..<-<!~"'-(I s- ~ ill> 00 "'. :c. ' . ,_+-trfJ5$:l\~ ' -;-;+~~:;~~'-+-'1;H-_' WalrllJl sti ""0 "'U !i'J);" < !-. \ '- - ,.:0 5' ~'" :;:100 G> Bite!) SI 00 DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION TC04-04 -WATERMAN AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT . . r . . ~ . ZO-o . .- . ~aE2~J~_S.t . ~. - E AI9xand&r A'WliS . 0 . . . :: 27th 51 . => . ~ . ~. - . ~ ._ Cl .M~~~~m ~,f :~ :":emetery :! - . ~; '.!I . . . . . . . . . . st . r,(edlc . ienter :.21S151:cn . . ~ .~ :: 1'9\'11 51 :[[1 <D . ~ E 18th& -: ~ E 0; Oi ;;: z ~ ~ = 30th 51 ...J . ::: 29th S1; ~ ~ << -8; , ~ rc -g ,.- ~ ~ . . . . . . :: 16th 51 . . "' ) E15thS'l- ~ . . Ii'" ~ . . E14thSt- ~ . :;: . "",'. 11 ~. ~ -<(: :i ~. 0') ~'. . . z '" !- in~ E~ 30~ Q. =- ~ ~ ~D ~~ NiNios s- E~Sl . 'ETr.;tnto . . ....... E~vans 51 ~ E~ltbort 51! .. . 3. ~ . '" ~ , ~ )-;a EWaba.sl1 ~ ~ or: . . . ~ > .. _0 !' . ~ rarlgO Sf z E'11th t ci ~,,~ :: Olive 5t. 'rv~ : ~ . . :: 10th 51: : ::: TQmplQ 51: : : ;'91h 51 "U -. . il r:~~:r~~I: : ~ cemetery_ _ !?J . . . . E7thSt: : . z. seccombe - ~. Lake - ~.E 6th 51 k 11>- 0 .. ~Ward 51_~ lno E5th Sl: i 5th 51 '~ EKnoman\t !?1 . DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION T0)4-0S -UNIVERSITY PRKY AND KENDALL DRIVE TRAFFIC SIGNAL INTERCONNECT PROJECT <' 11)./ "J (,J 't-~./ :l "-"~. "- #,'/ ~ ~; () '-., q7 (f I r: d" a: '-...~~. 11 0' <'! of 8 ~'~;$...~~~ ~ ~ ..s"";:"e< '. 6' ;;, ~ a~q.I'J +. - ~/;#.},.,-.; ~ ..... % qJ'.~ ", +. l +. Littlefield ... \ .. shlJltis ....'........... . +. c~munity' +. , p!W\ -" '- ". c> ..~.s~...... +. ~ ~~ '''. +. ~ ~_~, +. ,J..o/ '%.' +. " "J"" ... ~l'. .0 ~.~ q~.?~ +.. ..:- ~ '!It +. "eo" i:7...." ~f!t +. ...~ .<F ~ . '1' . .. ~~-;., ~ ~('i.,..eo -Ae,,&.:.... +..+ ~~// o~ ~..~-# . ~~ ,.~ ..: $,~< 0$, ~".... $~"t'~,. ..". ~" <. ..t..~OI "~I ~'. la,. ~~..... c1I_ ,,-.:.0 ~ .,......aa .._.. f' '" "%. .f"-..": ~/;s~"'~an Dr ~ 't. ~ ~" ,,~/I " ., IS ...oel ,A ~ ,9 II '1'1 I... Ql t..~Vd" - \tldlJe'lrJ '" ~ ~ ,,'0 '-.~. ",~& ~ ., \ , "..., ~~ ?f'" ,/ DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION TC04-09 -EAST IDGHLAND A VENUE TRAFFIC SIGNAL INTERCONNECT PROJECT .~ ........~ . f" 'Ol." I.; <? """"il-""'I/ P <'8, .....0 ". " i/ ilildmlYl,.. hSt otgo"lo.s'~4 .'i .Q,.. Cloy 'M'liD)ey,Sr' Ii Q "",..,.. s..x.......& II ;! ~~..A ~ OUbto/J', lO'-' II ~ '" ;P" ~... " ',<if I ~ Pl9ul.,ElSm'f (I) ,II' " ~ :!l Ordiilpr ~ -, I <11 .................. ..9i...J..~.... .:;.-. ... iii @ ~ ...... ' > g) ....... jle> ... ,;;; ...-n patton Hiohland Ave Highland AveL, 1'I,jQIHaDd AVB " . G ~.. . . . . . . . . . . .. ~ 215t St C'J~~. i . . .,,'7 r:l. 7f..............I!J1III..............~st "it :; // ~ 2Q:t_h lit i 19th,ct '1 :i" ~ ~ /:/') dlJ RainboW Ln ,-< ~OW CI 1 f !;"~ ~:::;>,. A-! i../.#rtl. AtlanticAve ' --<,;,"5t-;2.':/11 30 '-a '/~St MIarSt No. ~AJ < ... g .. ,. < . Patton state Hospital ; J ~ o .- ~J c . !!i .~ g ~ Mnda Ad "*' "'J' us.. .r ~ .. N Autumnglall Ad "",1' DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCATION TC04-19-HUNTS LANE AT "E" STREET TRAFFIC SIGNAL PROJECT .... tlCllIo.t ....111.... Golf club ,11owc:as9 Dr S CIl o 1i5 CIl IU I'tIa",,; CIl YO, )( "E comme,,,,,me, Cll " --' CIl :;: 5 ~ S E p.jfp01\ 0'- i ..,~ li ~. l; ~ E Hospitality- Ln ... -~ " e" . 8: " YO, OIrv.tH :I: 01",.. Ild ; ,.SOUth ;; -i-_+_+- 8ftJ P . r ---j--I-...---+--~~!k; =' ~ c W Carclin.. St E Club C<>nt<>r Dr o "" .. ~ ~ ~ t_ '--'-.... -1-1.-_-!..- -t--->--.-;-.+t--_t_+---t-_--'- CIl ;I ITI ~ Commsl'"cral~... t-__-t~_+ DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) PROJECT LOCA nON TC04-25- ARDEN A VENUE AND 20111 STREET TRAFFIC SIGNAL PROJECT Dr Lynwood Dr ..... t:I ':> '" ~ ~ ~ -<[ 0- ~ '" :::> '" "'E ;)0- 28th st .~ Ii ~%,~t ,:5: West "':::':","., 26th St HIghlands ""$~~$IQlalo St ~ -"'%~1~~:~:':I~O~~~::2404 li E 19th St -'-~",-=:=:- ---:-=-:=; Sunrise Ln Citrus St Citrus St Mirada Rd Pliia"",_ ""'flt4- Pallon state Hosp~al .# <: Q. 17th St c' E '" ~ <= ;;;- iIi -' :J. la '" '" ~ 0 Byron St '" CD !;: "" ~ '" C~flon 0 ex: '" :::> St '" -<[ ~ "" ~ -<[ 15th St ~ Stratford St -<[ '" 3- <= 14th St E '" ;)0- "" -c <: ." iIi ~ .... ~ ex: -<[ -<[ <= 1 "llh ~I 13th ~t 1"'1oJ.. : ~ : E-- Z ~ ~ :I: u ~ E-- E-- ~ Ul Ul -w ~g wo:: ell. wz... 1L00 z-o Ol-N zoo) _w_ Ul"'w '" I- L o Ul .. wI- 2 ..,z", o <(I- '" 0::...1L ll.::>j :i U) G) zZiS. 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FOR DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEMS (CITY FUNDED PROJECT). BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION I. Transtech Engineering, Inc., 198 N. Arrowhead Avenue, Suite "I", San Bernardino, Ca 92408, is competent, experienced and able to perforrn the design of new signals, modified signals and signal interconnect systems and have provided the most advantageous and best proposal for provision of the Design of New Signals, Modified Signals and Signal IntercOlmect System (City Funded Project) per Agreement for Professional Services, attached hercto and incorporated herein as Attachment A, for the not to exceed amount of $83,205, with a contingency fee of $6,500 (in the event the scope of work needs to be expanded), for a total of $89,705. Pursuant to this deterrnination, the Purchasing Manager is hereby authorized and directed to issue Purchase Orders for said services to said firrn. The Mayor is hereby authorized and directed to execute said Agreement on behalf of the City. SECTION 2. The authorization to execute the above referenced Agreement is rescinded if it is not executed within sixty (60) days of the passage of this resolution. III 22 /// 23 24 25 26 27 28 - 1- 1 2 3 4 5 6 7 8 9 LONGVILLE RESOLUTION... APPROVING A SERVICES AGREEMENT WITH TRANSTECH ENGINEERING, INC. FOR DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEMS (CITY FUNDED PROJECT). I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held day of on the , 2004, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA 16 17 18 19 20 21 City Clerk The foregoing resolution is hereby approved this day of ,2004. Judith Valles, Mayor City of San Bernardino Approved as to 22 fornl and legal content: 23 JAMES F. PENMAN, City Attorney 24 25 26 27 28 - 2- ATTACHMENT" A" AGREEMENT FOR PROFESSIONAL SERVICES (FOR NON-FEDERALLY FUNDED PROJECTS) This AGREEMENT is made and entered into this day of 2004, by and between the CITY OF SAN BEIU-.!ARDINO, California, a municipal corporation, hereinafter referred to as the "CITY" and Transtech Engineering, Inc., hereinafter referred to as "CONSULTANT." WITNESSETH: A. WHEREAS, CITY has need for Traffic Engineering Services; and, B. WHEREAS, CONSULTANT is competent, experienced and able to perfornl said services; and, C. WHEREAS, CONSULTANT has provided the most advantageous and best proposal for the provision of such services; NOW THEREFORE. the parties hereto agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services specified in the Proposal, dated January 26, 2004, to provide Traffic Engineering Services for the Design of Various Traffic Signals and Signal Interconnect Projects (City-Funded Projects) attached hereto and incorporated herein as Exhibit 1, as modified by letter from Transtech Engineers, Inc., dated February 24, 2004, attached hereto and incorporated herein as Exhibit 2. and as directed by the City of San Bernardino. 2. TER'VI OF AGREEMENT The services of Consultant are to commence after the City has authorized work to start by issuance of a Notice to Proceed. This Agreement shall expire one year from the date of this Agreement, unless extended by written agreement of the parties. 3. STANDARD OF PERFORMANCE Consultant shall complete all work product and design in conformance with City of San Bernardino Standard Specifications and Standard Drawings. 4. CHANGES/EXTRA SERVICES A. Performance of the work specified in the Proposal is made an obligation of Consultant under this Agreement, subject to any changes made -1- Agreement for Professional Services with Transtech Engineering, Inc. subsequently upon mutual written agreement of the panies. Any change, which has not been so incorporated, shall not be binding on either pany. 5. C01\IPENSA nON A. The City shall reimburse the Consultant for actual costs (including labor costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in performance of the work, in an amount not to exceed 583,205, with an additional contingency amount of 56,500, for a total amount of 589,705, except that reimbursement shall not include courier services, mileage or reimbursement for travel to the City to attend meetings or conduct the activities. Actual costs shall not exceed the estimated wage rates and other costs as set fonh in the Proposal. B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. Any adjustment of the total cost of services will only be permitted when the Consultant establishes and City has agreed, in writing, that there has been, or is to be, a significant change. C. The Consultant is required to comply with all Federal, State and local laws and ordinances applicable to the work. 6. PAYMENT BY CITY A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly by Consultant to City and shall be paid by City within thirty (30) days after receipt of same, .excepting any amounts disputed by City. City retains the right to challenge all or any part of an invoice. All tasks as specified in Proposal shall be completed prior to final payment. 7. SUPERVISION AND ACCEPTANCE OF SERVICES A. The Director of Development Services of City or his designee, shall have the right of general supervision over all work performed by Consultant and shall be City's agent with respect to obtaining Consultant's compliance hereunder. No payment for any services rendered under this Agreement shall be made without prior approval of the Director of Development Services or his designee. - 2 - Agreement for Professional Services with Transtech Engineenng, Inc 8. COMPLIANCE WITH CIVIL RIGHTS LAWS Al\"D AMERICANS WITH DISABILITIES ACT Consultant hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or disability. Consultant's hiring practices and employee policies shall comply with applicable Federal, State and local laws. Such action shall include, but not be limited to, the following: Recruitment and recruitment advertising, employment, upgrading and promotion. 9. TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure of the other party to perform in accordance with the terms of this Agreement. Each party shall have twenty (20) days following date of such notice within which to correct the substantial failure giving rise to such notice. Consultant hereby covenants and agrees that upon termination of this Agreement for any reason, Consultant will preserve and make immediately available to City, or its designated representatives, maps, notes, correspondence, or records related to work paid for by the City and required for its timely completion, and to fully cooperate with City so that the work to be accomplished may continue. Any subsequent use of such incomplete documents shall be at the sole risk of the City and City agrees to hold harmless and indemnify Consultant from any claim, losses, costs, including attorney's fees, and liability arising out of such use. B. This Agreement may be terminated for the convenience of the City upon thirty (30) days written notice to Consultant. Upon such notice, Consultant shall provide work product to City and City shall compensate Consultant in the manner set forth above. C. Following the effective date of termination of the Agreement pursuant to this Section, the Agreement shall continue until all obligations arising from such ternlination are satisfied. 10. CONTINGENCIES In the event that, due to causes beyond the control of and without the fault or negligence of Consultant, Consultant fails to meet any of its obligations under this Agreement, and such failure shall not constitute a default in performance, the City may grant to Consultant such extensions of time and make other arrangements or additions, excepting any increase in payment, as may be reasonable under the - 3 - Agreement for Professional Services with Transtech Engineering, Inc. circumstances. Increases in payment shall be made only under the "changes" provision of the Agreement. II. INDEPENDENT CONTRACTOR Consultant shall act as an independent contractor in the performance of the services provided for under this Agreement. Consultant shall furnish such services in its own manner and in no respect shall it be considered an agent or employee of the City. 12. ASSIGNMENT OR SUBC01'iTRACTING Neither this Agreement, nor any portion thereof, may be assigned by Consultant without the written consent of City. Any attempt by Consultant to assign or subcontract any performance of this Agreement without the written consent of the City shall be null and void and shall constitute a breach of this Agreement. 13. NOTICES All official notices relative to this Agreement shall be in writing and addressed to the following representatives of Consultant and City: CONSULTANT Transtech Engineering, Inc. 198 No. Arrowhead Avenue San Bernardino, CA 92408 Ph: (909) 383-8579 Fax: (909) 595-8863 CITY Mr. James Funk, Director Development Services Department City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 14 RESPONSIBILITIES OF PARTIES Upon termination, or completion of all work under this Agreement, Consultant will transfer ownership and title to City of all programs, reports, documents, plans and specifications. IS. INDEMNITY Consultant shall indemnify, defend and hold CITY, its officers, employees and agents harmless from and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorney's fees) and liabilities, of, by, or with respect to third parties, which arise from Consultant's negligent performance of services under this Agreement. Consultant shall not be responsible for, and City shall indemnify, defend and hold harmless Consultant from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, - 4- Agreement for Professional Services with Transtech Engineenng. Inc. penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with respect to third parties, which arise from the City's negligence. With respect to any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with respect to third parties, which arise from the joint or concurrent negligence of Consultant and City, each party shall assume responsibility in proportion to the degree of its respective fault. 16. LIABILITYIINSURANCE A. Consultant's liability to the City for mjury or damage to persons or property arising out of work performed by the Consultant and for which legal liability may be found to rest upon Consultant other than for professional errors and omissions, shall be a minimum of $1 ,000,000. For any damage or injury on account of any error, omission or other professional negligence, Consultant's liability shall be limited to a sum not to exceed $50,000 or Consultant's fee, whichever is greater. B. The City will require the Consultant to provide Worker's Compensation and Comprehensive General Liability Insurance, with coverage sufficient to insure the Consultant's liability, as above required; and, such insurance shall include the City, and each of it's officers, agents and employees as additional insured with exception to additional insured under Worker's Compensation. C. Consultant shall provide evidence of insurance with a 1 a-day notice to City of termination or material change. 17. VALIDITY Should any provision herein be found or deemed to be invalid, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect, and to this end the provisions of this Agreement are declared to be severable. 18. ENTIRE AGREEMENT This Agreement represents the entire and integrated understanding between the parties hereto and supersedes all prior and contemporaneous negotiations, representations, understandings and Agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may be amended only by written instrument signed by both parties. III - 5 - Agreement for Professional Services with Transtech Engineering, Inc. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown below. TRANSTECH ENGINEERING, INC. by: Signature Date: Print Name/Title CITY OF SAN BER..NARDIl\'O Date: by: Judith Valles Mayor City of San Bernardino ATTEST: Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman City Attorney By: 1-, - 6- Exhibit" 1 " 3. PROJECT TASKS A. PRE-PROPOSAL RESEARCH Transtech conducted a preliminary research of the project to gain a better understanding of the extent of the scope and effort needed for this project. Preliminary research also included discussing project requirements and conditions with the City's Traffic Engineering staff. We submitted a letter to the City describing our understanding of various project components, to ensure that our understanding of the project is confirmed by the City staff who will be involved in the approval of the scope of work, and of the final product expected of the selected consultant. We appreciated your traffic engineering staff members who took the time to go over these issues with us, and assisted us to gain a better understanding of the project. We also conducted a preliminary field review of the project locations to identify, if any, potential field issues/difficulties that would impact the scope and effort. We are confident that we have developed a good and clear understanding of the project and the City's expectations. The following pages provide pictures and our pre-proposal review findings. Submitted to: . I~ Proposal For Professional Traffic Engineering Services (City Funded ProJect) I"'......,.! Page 20 Submitted by: TRANSTECH 1. TC04-19 -Hunts Lane at "E" Street Traffic Siqnal Proiect: Project Location and Description as stated by the City on Page 7 (Appendix A) of the RFP: Prepare PS&E, verify RfW and utility locations/depths for the construction of a fully actuated 5-phase (loop detection) traffic signal with ADA accessibility/thermoplastic crosswalks/legends with luminaire installation. Interconnect with Spread-spectrum communication between Redlands Boulevard and Hospitality Lane. City standard street-name signs and advanced warning signs. WATCH Manual traffic control. Improve EBRT channelization. Estimated construction cost is $105,000. Our comments per preliminary investigation: Because of its close proximity to Freeway, coordination with Caltrans may be may be required. No TS diagrams needed per City Traffic Eng staff. ..... ':Qlf.:h:l) ;h~DrS rn o rn ~ - "'CkaY/Jr .. <t Iii w '" )l co"m'lefoeO\"'~CI\ E o ~ rn " 5 j. ~ If. f'...\~9Qrt Of ~ . ~ ~ t"'l.,. ~ ~'-. Hospitality Ln ... : f. 18. . . )t . o , --~.-- '\ .AGel Iana ",~__---- .. (!l ~. ( OIlY H...... I et olrnee Rd ; W Carolln,;; St ,; ~ E Club C...rll.;.r Or 'C ~ rn _ ? I'T1 ~') Loommerr.'id,' ~.... Submitted to: IIII' Proposal For Professional Traffic Engineering Services (Clly Funded PmJBCI) '-MM"" Page 21 Submitted by: TRANSTECH 2. TC04-11 -HiQhland Avenue at Guthrie Street Traffic SiQnal Proiect: Project Location and Description as stated by the City on Page 7 (Appendix A) of the RFP: Design a 3-phase semi-actuated (loop detection) traffic signal. Estimated construction cost is $120,000. Our comments per preliminary investigation: 5t :> ~ \<8th 51~ 'i< ~ 27th St ~ ~ tu3 " " ;>< ~ & p '" ~~ 5 ~ " " p" < p " < " Orchc Dr 23rd 51 E Da~ St Due to close proximity to Freeway off-ramp, coordination with Caltrans may be necessary. Open drainage on the south side. West Highland! , Pumalo St <:1.1.(< '0 ~ Ol P < ~ " L.1- ~ ,. <C E .!2 _.H_,g~I".~~_Ave --K-. ,fl ~ "-0" ,," 1l " !Ii' ~ 0;" ~ m -< p < " p ~ " . , ~v. " E 19th St p oil 5 " "< llDruliG Ln Ill" Submitted to: ~ I............ Proposal For Professional Traffic Engineering Services (City Funded Project) Page 22 Submined by: TRANSTECH 3. TC04-28 -Kendall Drive Traffic Siqnallnterconnect Proiect: Project Location and Description as stated by the City on Page 7 (Appendix A) of the RFP: Prepare plans and specifications for the installation of spread-spectrum interconnect units (master/local) between University Parkway and new Pine Avenue (5intersections). Also include interconnection between Kendall Drive and Northpark Blvd. on University Parkway. AM/PM time space diagrams shall also be required based on AM/PM peak hour manual traffic counts. Preparation and field implementation of revised traffic signal timing records for Type 170 controllers is also required. Signals shall remain operational during construction phase. Estimated construction cost is $50,000. Our comments per preliminary investigation: I No comments (;> ~ "'& %. " " ~~~ I q &'R' ~0 ~ III c- (J .. . . ,~ 6 t:r G :r . "" ... _.l: ~~. c.. . <t' ......~u. ('1" ~ .g ~: f:c?-t-$., "'~.li..,p ~ ...f (J cr,,(, ... 'E _t;'~ & '/0.. +. ':(" -{l~#..-!'" C' +.. qy:-+" ' +. +. Littlefield +. +,.5hultI5 +.. (OIllj(Tunltv +. P~1lI<: . -../'S +.. cP ~~ +. ' ~-<!t'.........q.s-? . ; ~ '?~ +N, s"'::t. +. Ll... <!' ,.b+.." <IT) . ..,....<> . l.....y +. .+ _.:-l.-.;Jerr~~ ~'*P' ..~~\ ()' ~.I,~ +... ,\,'f"'_< 1b''i Vill~e Z {\'\{'\ .~ ~"'~~ . +.+ ~~:'- >._-.rtI~, Dr (~ ~').<!. ~ ., 0 .+ +. :4~( ..-'::~.~~__ ~ ~ ~,~."-"", It ,-",. . 'H '> ~E'l09El vj\\B u~..... .$"10. .".,+. Rj"ch ~~ ( "1l--_~fl.~o.: "'$~ ".tI....'>~~/D. ... ,-'?q '1> Q "I <:I.' ;-.~ -" - ".+ Q- ~ ~ <{,. ,-l0.:,. IV"',!,,,, ~ I ~ "':.... ~ ...c;-.'" III ~ ~ ShQri:lan Dr, i? /,l ~~v'~:l.,. -. '(is f~, 6l~_~e\ ~ ~ r h : I. -# --.... ~.~ lJ'" 'V' ""'" ~"'"\~ " % ~ -- ~ ~ <> \ndUl'lrl ......<.0 ~~ ...t-&'i <J!'" ..jt~ Submitted to: g I........,.: Proposal For Professional Traffic Engineering Services (City Funded Project) Page 23 Submitted by: TRANSTECH 4. TC04-09 -East HiQhland Avenue Traffic SiQnallnterconnect Proiect: Project Location and Description as stated by the City on Page 7 (Appendix A) of the RFP: Prepare plans and specifications for the installation of spread-spectrum interconnect units (master/local) between Victoria Avenue and easterly to the RTE 330 NB ramps (8 intersections). AM/PM time-space diagrams shall also be required based on AM/PM peak hour manual traffic counts. Preparation and field implementation of revised signal timing records for Type 170 controllers is also required. The City of Highland and Caltrans (Encroachment Permit) approval is required prior to signal timing implementation. Signals shall remain operational during construction with WATCH Manual traffic control. Estimated cost is $25,000. Our comments per preliminary investigation: Coordination with City of Highland and Caltrans will be required, u, '." -"" /I: ":j ~ I '101?} 'S)..:.~ --- f>. S oS!~. ~ PII..dmon". e'f> s/ ~., GOfgO''Jlo SI~"O... 0," Cr \-l;lmrley Sl . o~ OYdOll $1 ~ S..r)(.~ Ac~ Sr '", -0 III <1'... --< Oi ~bio 0 ,. ~. ." ~ g 4. ~ - f. -#' 0 ;p r: ::l >< '\\-" - p~~ it ,/ r _ (~ {; ; 'Il B ~ ~ Orchd Dr - "i- ........ ............. j... ~ a;............... "'3(j\-;!l ........ > gl ......... - '<::::10. ~ .... Patton " Highl.and AV~' Highland A....c~ ~t:>la~d Av;o <II -'---. ~ .... . .. -.. ... ... ...~.. II If. .. ....?lit~............ ..... .JI_~Jw~r; _ g:..- ; ,,. ~Lr5:7J 4J1fJ':::i't ~ ;;'1' 201ti St ~ 19th.Cl -:$ " I ~ C ~ 1) R' I If. . d ~o!i!lbOW:"'o _,. 09a'0bo..... Q 1> ~ 9 30 A.- ~ _~!Iantlc AVGI . - - 9.::s! II . r Buc~~ Sl Millar 51 No l\Inn.=.A',J. << " ~ . >- < . Patton State Hospital , -l d ~ ,0 ~ ~c! o . '" '" g ~ir~t.,_~ ' C~rl.JF.: St ~ot-' ,~'" .' <, "S' .--t ....~ ~ iI' ~~ "~~ . ;::" Autumngl9n Ad . \. ., q\ ",.rP- Submitted to: ~ ~~: Proposal For Professional Traffic Engineering Services (City Funded Project) Page 24 Submined by: TRANSTECH 5. TC04-04 -Waterman Avenue Traffic SiQnallnterconnect Proiect: Project Location and Description as stated by the City on Page 7 (Appendix A) of the RFP: There is existing interconnection between 13th Street and 215t Street and Rialto Avenue to 5th Street. Prepare plans and specifications to extend this system to include the (3) signals between 5th Street and 13th Street, and (5) signals between 21 st Street and 30th Street. AM/PM time-space diagrams shall required based on peak hour manual traffic counts. A Caltrans Encroachment Permit shall be required for the Rte 30 ramps, which shall include prior approval of time-space diagrams/cycle lengths/splits. Signals are to remain operational during construction with WATCH Manual traffic control. Estimated construction cost is $50,000. Our comments per preliminary investigation: Hardwire interconnect may be required by Caltrans from City Signal at 28th Street to Caltrans Signal at 30th Street. Submitted to: ~ > - ~ I ~ : ')Cth 51 .....I i I- -~--_.;-----t6;i'--1 - . ~ - :: 2!11h 5t';- ,.!!!. ~ ,,~ ,- o ",_,j> .,..::.. iIJ. :f~ E~8Th SI . lIS. ,-' EAl&..v4nd.,r~3. Q:._ :: 27th_ St : I~: ~: - .-- ~. 1::' ., . (; r",.Ulltaln 0 E ~.j (iJ . "lei',.' E,__ ~ 41. .ce!ltlete:ry~' <:"" =. . LL 1l 01' . ~ . '. > . . <II -.::a _ . ~ ~ . . "' . .o___~__~_ 0> , ~ ll-B.rn;rJ!Jni...- . Me(l~aJ . Cen~r . . .21stSt Cia . <118 Q;I. ';i: i ~~: :191\151 CD.", 3...... . >' 8~. . <:tl ..... 0.. \'~iIQS S E 18th St. ~l 01 a.. u .-. . "I" ~~. . E . . '- E 17th€t . 1!1 . ETrsn'lo : ~! : ----.l.- . Zl . -,..,. . i E Ev'::n s St r .:;;: IL. ,....... ___ E 15th S1 l1li> I . f oj,' 'I~ E C-i il~~HtS~_:;1 ~:!; . I . ~ 3 . :t E 14th S1 : j~ a ~ ~ . i>.~ .1 : ,J; ~ . }? ~ . i ~ . ~ <( .! . 11 ::, _ . i . :.0 ~ <0 .! . ~ Cll 5" . l . ~~-----:--r-~:o7.1;g~'.S1 ....J .:. .. . z E11th 51 . j ci . ,;-;","", ('. : . :: 16th St . . : I : T.:..m pi.. SI : j : : 1 E 9ti SI :! . ~-- : I : fi : ! : ~ . I . . . . . E 7th St. _ . z . ."" . .,~ . - i~ E Ii!'lh SI ftl -l~ . 0 - .'3 IN"'''-t 51 Q .~ -IAl ".-... ,~ ~~E5tlli.. ~_:_;_..~_5t.~ ,_ f< - (.') E Kingman 51 r:: - . . . . . : Oliv... Sf : 10th SI PIQ:lee" r.lerrlDri,'11 C-:rr,-:H:r',' seccornbe Utr-,e !a 1..1rnri", Proposal For Professional Traffic Engineering Services (City Funded Project) . . .. Page 25 Subminecl by: TRANSTECH 6. TC04-02 -City-wide Traffic Sianal Modifications: Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: a) Waterman Avenue @ 3rd and 5th Streets protected/permissive left-turn signal conversion projects [two (2) intersections]. Estimated construction cost is $25,000. Our comments per preliminary investigation: I No comments. :combe Lake , ~ j7J) .' ,q)' E 6t h 5t _.~-_._.- -...- --. ,c'" Ward S\ ,0 ,.._._ '0 .. :-- '. 5th 5t ~ E 5thst . . , ~ 1..+ i E King man St' f---~ !.-- .--..-." .E,:. 4th ~L___. n.... (I) .... 4th 5t ; rt 8t i .+ .. E 3rd 51 : > '. , .c"", --_..._._,..~,-<=t. ! . , . ?~y,a~t 5t ,__.+.~ i E E 2n'd 51 L.. .___...,...._____.0:1) . ..... g ,. ~tL.--..._.... qj '------ , . .+ , ,Itn A)I~ z Submitted 10: fa Proposal For Professional Traffic Engineering Services (City' Funded Project) ...-...n,... Page 26 Submitted by: TRANSTECH Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: b) Base Line @ Arrowhead Avenue and "E" Street protected/permissive left-turn signal modification projects for east/westbound [two (2) intersections]. Estimated construction cost is $25,000. Our comments per preliminary investigation: I No comments. - CIJ C!l z W Evans St -' (fj, w~ W16thSt => ~ ~ ~ z' Mag nolia Av.. W 14th St ,St ;;: o c W Wabash St ~ ..' => 13th St Z W ;(- ~ t ang.. St (J> z ..-1'-.. loLa St ..-!.. ~ B:ioo L~.. St : ~ '"'r.-_-.,'.''''.'_', ..~ .,.~.,,~O.._ 'a.-- . '. . . , . C1l.' . > ....~ e( .'( W 11th .~ '" ~ .g i/ ;r, < ll> lG St Submitted to: ia I~"""'''; Proposal For Professional Traffic Engineering Services (City Funded Project) Page 27 SubmiUed by: TRANSTECH Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: c) Pepper Avenue @ Rialto Avenue protective/permissive left-turn signal modification project for north/southbound only. Estimated construction cost is $15,000. Our comments per preliminary investigation: I No comments. '-~-:l> :to '<: --15 ,Il> :i~~' St, z .~._.~ +-0 I II ~. __.J .~ _Il> ~ Il> ..V>i'.2nd"St i <II~' >, c:{! , ~, <II' jn' ! a.' <II' 0.., I I I lit l-;-}-t--+-+ I I 1 I I I ' i I I z' (fJ (fJ r r i 1(fJ ll> l?. 'IID , , 3 ~ ' .. r f1l: -::t-n. .lo,/~ ,tf... ,...... ..- <:II jl:: i .~ ..Ib 1ft'. ~-'I;"-S\.> D_._,-._~_JII~ rn iC . ............-;:t.....,r.,'(\. ' ,oCt: 'll> ~ '" '0 ......--H'"~\'~, -+-+-+-+--<-+ I I ,.. I I I l"";CD'-+-+ . - -, - - o;.q .:~ '~ ,(fJ. (fJ':;!.'o --,'" ..,.r, .' 'l\lal~lll SI - c !(n i ... ~ I)::>. .- , 0'" ""'(J "'U '!(f)' 1 . .. .i::.. 5 ~.-" ";:(fJ' . Il> Bire!'> SI ([J W Rialto All;' Submitted to: Page 28 Submitted by: [!; Proposal For Professional Traffic Engineering Services (City Funded Project) TRANSTECH Project Location and Description as stated by the City on Page 8 (Appendix A) of the RFP: d) University Parkway Signal Coordination/Time-Space Diagrams Project: Update am/pm and develop midday peak hour coordination plans between Northpark Blvd. and Hallmark Prkwy. [six (6) intersections plus 1-215 ramps]. Caltrans' approval and Encroachment Permit are required prior to signal timing implementation. Signals shall remain operational during construction with WATCH Manual traffic control. Estimated project cost is $20,000. Our comments per preliminary investigation: The City is currently in the process of evaluating traffic issues on University Parkway, in particular in the segment between Hallmark and east of 1-215. Two projects need to be coordinated closely. Submitted to: Proposal For Professional Traffic Engineering Services (City Funded Project) r;3 ~ ,,"'- .o-Il' . ',,() , c,,;,;,.. I . ',-" f I .I\to'~~'t .....-~ '\'.... . (.f _ R.nch -"C- ~_.~. _ . " ~. ;" '. '. " ""..~i ,<-.~_..~'t - . " -.'~ 'I !.~ ~. '~ \~ ',. '. '. ./,.- . . \Min:rtc::^1' a fu_-_:"n_....._.._._ t' t..oy.::>la Dr ~ <0- "\" Page 29 Submitted by: TRANSTECH Our preliminary research also included discussing project requirements and conditions with the City's Traffic Engineering staff. We submitted a letter to the City describing our understanding of various project components, to ensure that our understanding of the project is confirmed by the City staff who will be involved in the approval of the scope of work, and of the final product expected of the selected consultant. We appreciated your traffic engineering staff members who took the time to go over these issues with us, and assisted us to gain a better understanding of the project. Our comments and City's response are summarized below: Right-ot-way: Typically, on a signal design project, Consultant would assume that all proposed improvements would be installed within existing public right-ot-way. The Consultant would check existing right-of-way maps, which would be provided by the City, to verify that the proposed improvements are within the existing right-of-way. However, if during the review it is found that additional right-of-way is required or the maps are incorrect, the City will perform the necessary work relating to right-of-way issues, such as, preparation of right-of-way documents, acquisition documents, legal descriptions and plans, etc. Time Space Diagrams: This work task will be performed as part of the interconnect work. The City will not provide any counts. The Consultant shall take new AM/PM turning movement Counts for a period of 2 hours at all signalized locations (where existing count data is not current or usable). The Consultant shall use the SYNCHRO program to generate time-space diagrams (one for AM and one for PM period). The Consultant shall prepare interconnect and individual signal timing plans. The timing plans shall be prepared in BITRAN format for City signals. The Consultant shall be responsible to coordinate and obtain Caltrans' approval for the new timing at Caltrans locations. The Consultant shall be responsible for the implementation of the timing plans into field controllers. And conduct after implementation review (after runs) and make any field adjustments to the timing as necessary. Drainage Issues: During field reviews, the Consultant shall note any apparent drainage issues and inform the City for appropriate action. Traffic Control: For this type of project, separate traffic control plans for traffic signal work is not necessary. The specifications will include a section regarding traffic control requirement by referring to Caltrans Traffic Manual, and WATCH Manual. Sidewalks and access ramps in compliance with ADA tor new signals and signal upgrades: This task would be limited to the immediate area within the curb returns where new signal poles are being installed. New sidewalk and ADA ramps will be shown on Signal Plans with a reference note to applicable standard plan. Progress meetings: On a project this type, monthly meetings would be sufficient. In addition, the Consultant design staff would be in constant communication with City project staff to discuss project, issues, progress, questions without requiring formal meetings. Such discussions are not limited to formal meetings and can be held on as needed basis as part of the project design effort. The following page includes City's response to our comments. Submitted to: I~ Proposal For Professional Traffic Engineering Services (City Funded Project) IIII~I..I Page 30 Submitted by: TRANSTECH U I \ Ut ~AN IJl:R'JARDJNO Interoffice Memorandum To' M,'lu.el W GNbb~. Aclin& City EngJr.~f Fro.'Tl:~T"... Poncr, bl&,"cenng ASSocIate ~lltecl Dale. Copes; R.$ponM to TranslKh RFP Cletlfie.afjon Comments J",""'Y 21. 2004 Trat1Sfec", Jamesl=unk, Anwar Wagdy, File No 1341 Slaff hu reviewed thc Tnnslcdl lener. dated !t1~'()4. rcqUe'ilmll clanneallon 1m <<9) Ileml relaled to the RfP(s, (or name CtIt1necrill& (onSlllunt ~I<:et. We ha., pcTll~ the c1arifiCAlion lIems and will ~dreiS lhcm on m indwidual b45ls. Pleue be a....,.,. Ilt411 spokc wIth Mr. Ca~m thIS mOmlRlllO r"Whe !hek '"Uei. lBac I' Tran~<<h ~ concerns IMllhe (2) Ca/traM RIC HI) COllnN:lor r.unp s'snals on HIghland ^vcnllC """"e not Interconneeted to the CilY sIgnal s)'$lem' The Cannl. 'illllrs arc pr6alllt syu.nNliucl bt .ard..lre hllcno88KI 10 "H" Slrm lad I./Dcoll ^ "", Ie hsue 2; C!U1r~aljOll on Scope or Work ((" R'ghHlf WI) (ROW) reseale" The consultanr w,lI be rcqu".d 10 cond\l(1 ns)ll.of.way re~cuch 10 veil f; c"~;ne propttty hnc~ ~d 10 dClcrmi~ the r~cd for add.tlonal ROW The CH.D/lanl l/lall 1t01 fle reqlllred 10 prefl'lre rIC.I-oI....y doeu_au, .cqllitltiotl d.....melIu, Iqal lk.ulptlo.1, etc. bne J; Clanficllioll on Stapf of WolI( for Slgnai mtCl'COMCCllOo pro~tlS. The eonSl/ka.,".U be relpoD..blc fOf' .lIikml, ..ork lalk" a." CII".., UsleflClion al dese ribed ID Ih RFJ>. 1>>IiL4i Clarilical,on on dell~n of e"lraordlnary drllnage Imll,o'cmems. The conlllllalll Ihall k r"po..ibl. for rypical dn'Dlte conter.. related 10 1l0Tmll IlIrHyilsl: proc:edllfcs IIId idUI'lIC1lion .ad lonlloa of ~blklprlvale utllll1es. Inue 5: CIII'i liCll101l Oil delour pl~s T.e CODHIrIllI Ihll 1101 be n......slbic lor me pTtparalioa of delollr pi.... Refe...ce 10 Ille W A TeU Muul sblll suffice d .,11& Ihe prdiBllaary f1IpaffrlDI pbllC. Is.ae 6: Clariiieallon 011 AOA 'amps ind ,idcw~lb Dn/fa and Implell1elllliOIl .hl" b. limll"10 ..il/si. Ihe curb rtturll...ilh refemet 10 mrelial elluinll: Sl'"TlnK. ~1u...1; Cl.rificallon On tlgT1alure blacks (or plan pr.puallon' Th. coll.ull'''l ,hit preplre pllllS ",III.lcuhlre blocks per Slftle Slandardl aDd Practice.. blue I: C1anlicllion on pia glen reports .nd b.....cckly romla! _elm!:" Bolkrplllle ittms lhlSIt a'''a)'~ .ubjetllO adjUtlMtll1 011 a" _elinCII "(tded~ h.;s. l.m!tJ: Clanfkilion M Rtc )() ramp "gnal on '"f." StItt! !'OOI.ppJicab~ 10 CflAlrlCI SubmiUed to: _ . Proposal For Professional Traffic Engineering Services (City Funded Project) !i Page 31 Submitted by: TRANSTECH lransleih ~_ ."'.--1 .___..... (~.~,~ ..~-_.~ ~.._...-,......'-_.........,_.,...."'" ..:."...........$0 '......' Jilr>uiW'jl20 2004 Mr M~IW GtubM A.ctong C,t)' Eng,,_r C.VolSdl'Bemilld'flQ :Hlr'''Oot1''DSt'~1 Sarl Bemaftjono. CA ')2'.'8 Sub,e.;l CLARIFICA nONS ON RfP ISSUED BY THE cm ON DECEM8ER 22. 2003, mElED: 'tleq_.t For Prope... (RFPI tv P'Ovld. Prot.MneI Trafhc frog;...."'n" &ervtc:M tor the o.slgn of Ne-w 510...... Mod,f..-d Sips ,nd S1gnallnterconnKt SystH!; (Ftd<<Mty.fundiMf Pro,.cW De:;, Mr Grubbs har'l5locn C()Ilducted a prplom,r.ary r&~atch vi tt>l': ~01=l 10 giJln a Deller lI'\deBlar'lJlogollhet'~ndaftl'l.,cope;andello!1~IOflhl!l.PfOl'OC'I.Prtthmlf\lrry r_..n iII!OO .J.J1J<Jt'(l ~ng plOjed leql1"cm~"1s an(l "'",(lotlOns W1lh ~ Coty. Tt;llfil; E~ slli" (Aowat ana Tim) we Wf' $UbmP1llOQ hs ie~er to cnsu" I\al OlJf ufde~lM<IrIg 01 ltw> PfOJ<<\ I' cunlirlTl8<l bV the City sl;Nf whe ...,I! be inYOlv$d ,n ,,..,,. appro..."1 ul the s..:upe o' 'IfIIO~ .If'd r:Jf It'll!' final product .~PfI'(;lwl of the Seiec.1oll consul\.arn The City If\a)' tI.iM: !~ 1<ffiIIar or Clif!e,enl Qu.~11l')llS and'Of leql.lelit5 fu. clatl~tromolfW!fr.nn!W'tiInts I1lleoreal(lottl(>,ct.w"ocullO<l5pleiOsel8l~k.now so ....., can dev80p 0Uf ~ 01 'fIf<)r1I ....., '81! iK,(Xlrd'"9'V 1I may Also l:lt" a gooo:.f Pdl-II 10 prQVIOe a summary clankatJonr. lD all CIlnIIl.jlanl5 so mal 811 P"0ll0salS. a~ S4Jtlmllled wrthacompIehtKopelhal!$~byIheC4t. '"Itlfl'l lite Our li'l'lden1l!,,'OCI'l"l!J"':l8nka~ ~ on Out PI'l'lom,naty tMtlifrrt> and dlllGllSf.iOn!wnhlhtiCI1yTralrocE~start tsSUE1: Ctl) RFf', It-ve 1. Stdion 3. Sc~ oIWortI R~...", 2...... ()ooo'il!l" $9lK109cI nll1, Ilgn_ 'nlor'Qfooed. Jy$\OrIIIs jPrq&el'~ l5) 10 ~"''''Ihe City, t1~"*'ll0l.JICNET.ygm~I$~",,......~~5~t~ IotCOfl'nl~ c..r-~I""btt~allwo~ Out u1ldIIntancll'~Iarll\c.aIlon: Th8r1t '" no .--cannea W(IfIIlgr PI'!;f8d ~ 0111 ~ a 5.... t~.~.-;t wort. ....,..,,'- p.d.'LIeO'IM''''_ ~ iIi ...uIad ao.~A___ A'>dE sn.t Trd;s.v....ltw!.~e)'delWlgrl.....hIve IObaIcngerC...T...1I1thttq"....""""95)f'CtwrJniutoor'''yMlIfIl8loog~...V'l!IJUI t.__~OtNlit_Sit>oo;,Way This""""incSuda$lWOCaltnnjFr_, fIanIcSytlJllil$_ ThttlptamS~I..'''.'l9......~liJlPtOlIlnOCMIJty lSY'8*"'~,andll"neadd""rTWlg TllttptopoMd~~atl'tQl'lll-.:l"--..e andESlJeelTtalkSql.ill....._{l~...~(J"ICJIo_llfllh&l"'....cydtt IooJnqIh The Calr~ lox3lDl$ ..... rcQUIrf' th.J1 IhlI ~CtO'Wlfd ......-It w.d sagnIl ~)I! ,~, f:l..\!rir;.:~ 0&5Ull ;ond.'c.,,~ W3peol"""'.._canllOl tndU(leptftp9tlllim ~." ~"-"IS "'IheDllse~oI_k>>flIS.pro;o.ct..........,.,irl..............r>ec.~."'""lIej.<;pl:!CIl"o: dfaon....Ufl.....-..Jl,.. CitrW'OUld .l!IlDbeCl,)l'~, aSWpe~W(lO'k....-ooldbe ~ancl...~j"WlU1be~~ I$SUE5: Cilrltfl'.I'..2,hctiDtl3.~~ofWort:R~."""1.....' Pr~..pt..... Io;aQ)tT\l(JI oI.lIIfil:\tlrougt'llhe COflStrudion lon..l.-.g 1M WATOi........... ~ ~ .- OUt undemancrinCJll;lIrtfk:M6on: Sap..- tra/fIc COflIrOl~" for tral'.c sIgn,)I wOrl< ilo "at f"ItICK$II)'lOO<.aI"I's.lar>O,1ro"toll"oCll.oOfl'~irll:l1o'l~~,'ling.iII'Iic o.xotrolr~l\bt'IIIermgIOCMIr_TrIllltcM<onufll,aoclW"'TCHManuaI ,"Ufe: Q~RF~.~ 2, hetlon J, k__of\lVo1t. ~....a.o, "'-,~: 00I.q\ sode-wuIo.~ ondaa:lI!i~r~l'1c~-.AOI.k:r'-...,..-.-..clIogr14lLfl'9l~ OUrl>..........~bon: l'Nolt--....wobt Iimo\ed\()"~_~ _(Ij/(lre\ulT"ol-"'-_~pOiK_lleof1g""'"*'<f ....~...,AD"'-rl\mjlll ...1!Xt~l'oow1onS9'lllf>llJns"",".r\!Il___~Ill~~Opl... ISSUI!: 7: C""""I','" J..1ectIon). k.oIWor11~ It-"Il1...., PrefImawy f~ 000.nI.u ~ Delql AIra. e~ (_lIS, L~ Oewlptn.. RigN-d.w.y~. 'll:. .,.. btc S9*l .., AiWIlPeO tlV . AtiJiIleted T~ &-.- ~"I1OaS1a8dc.lOnl8 ClWllE~~.a'Ill~"'-'~"liI'MCl .snol *"'1*1 ~. ~~ed c,I'll E,.-- Iic..--.l in .... S..e d c.wom.. ~ lloo.aTlem fflGlI98' ~ th8llba.ltmp8OllfIllagnedby'a R~""CovII ~.:r=.=~~=~~,:~e~~~~ fOIClUa""li'Q;dle~ott\tfP*'lS.aoIIltlral'fic...!iJ'MlIpl.... ~S4lftl"'.tra1'k ........"llc.en5elSnol~...u.twl,..,,~pI_ n..,ltbltr.plaros ....t.lI.9'l8(\by(UF"rqoeod~ M>o"'balhl'fl9it....ed........-.:I.idIt~. ISSUE,: CIty RFP, "aa- J s.:tlon3 kopoIdWork ~_led. Ust.........~ Section.Ilat..; CawUlanl""",*,f1llpl1'(tU>~"""""'CI)'twl.bt-""""IJooI_1D- upoaI"o:w>projIilo;.IPf09"II'SoI; l)y'l>nctotntMeIlflO/'ClIt1flcMlorI: On . 1l<\l!l'll.1 Ih. tl'P", tt.~ 1cIrm.r moo.... W<JUkI baloX>....._...:lCllli.llylOhtCIly WI!l~l1al~tN!'''''''~kI~.a mnroI1 In __on the Cu1~1;IOl dIn'lJ' slaIl' would bI. ,,-, ~1iInl rommu-Iltaliun ..... CIf)!:""~s13IfIO<h<:us'~,__,ptogr_~~~~ lfIeftngi Suct1~~_ngl~dtolDm>"'m-.rlg$.-.dc.aobal'lOJldonas r-*1b4l5~,~dltlepn:ljo.:'liKognef(ll't ~,~~~and~ am IllQ<.MM to lItlerod foo'rn8j tnIMIIf1I)5 0tI bt.~~l)- bMl5 ~ poCljea cnu wool;! incr.._ ..oI1"oOul~"'l,.lCt1!loa1\a1'l1 P"ql"'4 fF)-')r,::. Submilled to: ~Moonll'llfl'l--'#Deeoor~fld......Ca1lldM canran~."'aIaotl!ClooWl!~ OO'Y'oedIon "001 f1NIfIlIl City T~ 59....10 1"- ft-, Ramp Sognal (e.-..... net KaIpl spI'Nd.-:l!lJIl'>, '"""".. _~. IClIfIl iii CUlnmll'"lOCMon ~..,.., n. lOO.Ad'~pl'...........drm"wstVoll~dlW__~""""'" Irom ~'_Cly...".....IOC""" R.rop~. """":1l.--:lIOa:npV"" c.- SlIa~ Thteu,...oitanI....nobt>r.spo-~'OC-(DlSInalllandcbll*lC8lWwl$. approwal fOf..... "'9'",,1 l'IIoIUYVIe(1Ilttn's ~Citllra..~ fll{,ro.to,,"~ P..""'ll ISSUE 2; CIty"'''.'..l,S<<:Uon).~olWott.~.......)_: ......... '_ArCh and prer....~ '1oQhI-d....ay doa.ments ~~, .. ~ and~I'I~....."Cdytbndltd5,iIo!~ Ou'~larHleallon: nw"j'Yef)'",,*liIIWiUmttfIl T)PCIIy.OII."" ~prQfedC~Il"-uu6dIl~Inal"propo:to!d,~-.ooAdt..~ ....tIwrl ...o.Iiny lNbk '7'l-d....."'r The C:O"MA1rll....ouid (/'>eel ~flIllht~~, ....n;a, ....outdf*provwlf'dtlyiNOry to_froJN 1N~1mp'O""""""",1'le '~rlQhl-ol,~ ~...... ~O\.IM9h""'-i~fwndll3ladlMonll""'~1I ~ar"1lI.i1P$""''''cOll"l!d. alilXlPClolW(ll'k.....::JOlllDlt~IIWl....... ...WOlIIdbt>~l&CI1feaIIrJltYIr TIvobMelel:lped-...ortl-NlUdnct..u..aePf...... ornght-d......"b:>..m...,,~ 1I<4--""'bart3<x~"'-""~"'~anOp6Ins .......... '" "4end~SUC"....or1< <.:.1Il'lOlbr~rrTTI.r>e<l....aIl""~~....".'MII'1l. ....- ISSUE 3: Clry iltf,.,,.:t.. Strctl"" 3 k~cAWort<~W."""".~ ~"""""'" T~o.a.gr..nS.basedont'lll..pe.JlI.tn"fIlanWJllllfrw-ogfnO'<Ot'fl'llWleo.ra. Fcr.- ~and"'7'='l'4'9'~ ct>llOt,wll.,,-,.,.jp-.e~ Fgr~," ~1""'condoo;ll"'..I(<D"s. Our 1>~"'9'l:lartflcaliclfl: ThiIi WOfk!aU is. 11I6ndvd IQI ~ -" ~I'IISSUE1~ ThaClt1'lfrIlIInct~...,..,.aJuf'U ~~1haI laM _MtIP'M urw>g mo____lI eo..ns for a O8<'IOdd Ztnn. alligIr'IIrlzellliClallllo1l 1IlOng~Aw!nue~IIun~o....elOs.r..w., n.eor.ua.. ........... SYH01RO program 19 g.r.-... ~tpKII!l ~ (elM Icr /1M arod 0.- tor PfrIlptflOd). Tha~__P"'I~I"'~""'IirMog" ThlImIng pIIrw. It\liIIl M ~ iI1 8ITHAN.1ofN; fa ~..... ....." c.w. """'1on'rlII1oIc..-S.il'voIs ThorC<nulianl'5hll~"'blt,~~~ ;rd otlIam Cl*'.... ~ for toe _ .rMg lc..._ [.....-.1.._11 PMoIIl) ltle ~-"IlI8lsotle'~b,.lIIId~d"''''*''..., ,nc/uttng ~!II'!.-.g no 1m GOf'Ilf<NIl. aftrlt ~ dIM IlIIIll eoncaa. (afIa'l\IIe~dAN.MldPM~,""Pinalf-oljoJ~tallha~~ ISSUE 4: City RfP. P,. 2. s.a._ 3 SCopa of Wort: ~Id. 11_ ,....: o..~.,. t'\I!lCMUr)'~iIW~"~"~1b.vod..::O'pOf_;"ps& E f.>dClUt9Il Ow ull6l,MtI'lCllft9/IClaf'iftcdon Tho!; os .I ...., getl8r.ol1li'llemert. Tt'le ~ fa eldald o:6s.ud'1\11i'011o.Q(lOOlllf'~~~.~nown.~Ol)iIerI1"~b~"'c.r,. ()-a ~--=-5\.IN.Y"'''''rI>\~''c-onducwcland.~IUt1.~m odentrf'y'__...eo1fly,*~f)ItltlIllIM,1Ilhe~ H\JM!_.w:flranclanl.... 'M)t4d COII_ Cil~ _al hIUUIIll 00Ian;. .""'lnlhP IMlOlthlre _no~ pt~lI\lIIn\Ol"'y...:ddb(,_ed WlII1wI~C~'~II"**~ ISSUE': C;ty RFP. Page: II. ApJ*'du A. Lox.nol1l. TCG4-17-,W "....."E StrMt 5ig'1l1ll1llfod/lioeat1on P'Ojle-t (I1ESI..... F'n!P"W" p"'f1' .ion<l ~~"c..'!;()<"" ,... Ii,., ."LMI.olIOf' d fl'n1I'C1~.~...'<:.''t-l\,r!'''''''4JfSloralltjoll~oIlt"'''''''' "'1d'~"'!lI"....lpoiP.~"'II~;""$.M~ f'fOl@'CI'1 1,.>Otodllr""S1a~I-<"""'~flw"onallOf\~y(HfSiPrngl"', Oiofvndilnltl1ld",,,,'e,.~I,on.\'/tW(!,,,,~.,,,,, C.l~ ~ RI'P "'" t!";ot'fl'. -":1'''. "..'Ol!.r>t.ol\lOfl ill "'s ~..,. n....."'" 00<lf"""1IK~ w,rn. C.wlln~ ,"d :><1"Itt,r .... E:f"!o;.(()~ Pe<mol T~,,~ lox:.ao..:.'" ;l<;lIoI'~"~ ,,, Call';lllO; SR J(l'ilmpS.~.JI'yl'l1OJlf~I~IOS>qf"''''u:.>'<::I;lIl'''' ..,....alion....IIOf\"oPactCalI',J.,..~'\IlJ",~, J\bo,I""~'opoooed prote<::t<_"pe<.....!IS'V.....'1111"'~h"'-'''<1...~loql..jro~ SIgl'''' .~ ..n'IIl iI'~ ~~~, '['_"''1 ........,. ,__... IorlK ~. aJl l'lfIl'lfo...,h... A., """'" ,r ,,,. ;lo_""al ;..0<*"1 10".... ~,"', wed on t!>tl 0/;'lO!I' !.~ d ,-,... """""..'.\,,~, '" ....-, ''''' !illlf- oqI'l..-A "i1) 8i1'W'O()',;)"""'""....flio.I,J'~,.,.,OV.oll....,'S._~_ ColIIr"'" .... f1lq:.ue.Jn <!rorHl.U1>r1\<!nII"-..-n1il .lS ....~II .%llt'l\lnO) a.:....."nat>o-1 ull""" ,...~, ~'\If''''' '...t!, ~"" ~"JI"'" p.2d4 f'RoV6T.o- Tr,.. m<ljOl'lIy ot \f1o:' ;;OC"'. 's.~",,,,,, ,",,0 dl>ll/j- I", ",,:: ')11".. RI'O oSsi>ed by Ihlt CIy lore"., F,,""ed P'llttJ'l=' ~'1i,. ",'I' i\'~"!t!;.L~t., ,f ,,~; a1....., ",<:><11'" fewo:... and prOVIde "'...... da"roc::allUl'!i O"'hill Rrf>:-o~ '''''.''''''''''1 Th;lfI,,\"OVk.'y"'~I"ll" ,'\k""":"I'I..~.,.";,,,t.(I)<J.'(,jfl"-.fI'''"''''IMI'rog51;1tf~ ...r.:, took the lime Ie. \1n ;)",,, Ir~..s.' <,>:;,:...., ...-;tt,,,~ ""., ,,,,,,,I.'IIJ oJ!. 10 9/1'<1 II heifer ,","::I"'!Slandlng or r1e ~'~I'" I s,rc;.eror,. T'~''Sh,,__hE''9''''EIti~ ;0.,; ~- AI.C.JY'f. F'E. PUl"\,;lrai -r ""~.,~ \ol':?l !., " ""'.'~,;,!:.;---,:,:,...". 1;1 11a......, Proposal For Professional Traffic Engineering ServIces (City Funded Project) P-"?,4rr" ~')t::~ Page 32 Submih.. by: TRANSTECH B. SCOPE OF WORK THE FOLLOWING ARE VARIOUS TASKS THAT WILL BE PERFORMED BY TRANSTECH ON THIS PROJECT: Assemble Existing Data: Assemble and review available information pertaining to the project, including existing survey data, as-built improvement plans, City map, aerial photographs, utility information, and other available record data. Field Surveys: Field reviews will be performed to identify and/or verify existing conditions such as existing traffic control devices, deficient pavement within the area of proposed loops, potential utility conflicts, etc. The field surveys will be conducted by senior level traffic engineers to ensure not only physical conditions are properly identified, but also other improvements that may enhance the safety of the intersection as well as may be necessary for compliance with the current design codes. Recommendations will be developed and submit to City on Transtech's "standard recommendation sheets" for approval. Site Photos: Photos (5" x 7" prints) or hard copy digital photos (photo quality with 1280 x 960 minimum resolution) will be provided with the submittal of the detailed recommendations. Photos will be mounted and clearly labeled on 8-1 /2-inch by 11- inch stock and will show existing cabinets and hardware, existing services, TS standards, and all approaches of the intersection. Utility Coordination: Coordinate with the utility companies in order to identify all existing underground and overhead utility lines which may interfere with the installation of proposed traffic signal equipment. For electrical services, will coordinate with Southern California Edison Company. Potholing for Utility Verification: At locations where a concentration of existing underground utilities are identified after utility record search, we will conduct potholing to verify exact location and depth of utilities which potentially interfere with the signal pole foundations. We will use SafeProbe's nondestructive excavation technique to locate utilities and subsurface structures, and to determine their depths below ground. The service is provided utilizing a truck containing a soil agitator and a powerful vacuuming device, along with a storage container with state-of-the-art electronic equipment. SafeProbe conducts an electronic subsurface survey to locate and mark the position, path and estimated depth of all existing utilities. Potholing is performed using the air/vacuum soil extraction method for the purpose of locating, marking, measuring and recording the exact location of the Submitted to: liiI! Proposal For Pmlesslonal Traffic Engineering Services (City Funded Project) ~~..., Submined by: Page 33 TRANSTECH existing underground utilities. Vacuum excavation utilizes the kinetic energy in a high velocity air stream to penetrate, expand and break up soil. The loosened chunks of soil and small rocks are then removed from the hole through the use of a very powerful vacuum. In this way, a hole is created that is typically 10 inches to two feet round or square, and as deep as required to expose the buried utility. The major advantages offered by vacuum excavation are safety, cost effectiveness and time efficiency (substantially less expensive than and operation takes half the time of conventional potholing method). This state-of-the-art technology, designed to identify and excavate to locate subsurface structures and utilities, is a nondestructive method with respect to the subsurface systems, and will never damage the buried utility. It is a soft-touch dig, suck and seek method of potholing. The test hole is then backfilled with the original soil unless permit regulations require a special fill. All holes are compacted in 6" stick lifts to provide maximum compaction and to maintain future integrity of the hole, and pavement is restored in-kind. PS&E (plans, specifications, estimates): . Design parameters will conform to latest guidelines of the State of California Traffic and Highway Design Manuals, the Federal Manual on Uniform Traffic Control Devices (MUTCD), local agency standards, American Public Works Association Standard Plans for Public Works Construction, and the latest editions of Public Works Standard Plans, and Specifications (Green Book), and/or Caltrans Standard Plans, and Standard Specifications, and "A Policy on Geometric Design of Highways and Streets (AASHTO)." . Controllers, controller operation, signal phasing, and detector patterns will be in conformance with applicable agency standards and shall be clearly shown on the traffic signal plans. . Discussions will be held with the City staff regarding City's requirements and procedures affecting the construction of the project which, in our opinion, would not lead to the best results when applied to the project, and recommendations will be made for alternative methods and options. . Construction cost estimates will be prepared in detail on Transtech's standard construction cost data sheets. . In addition to signal design, the City will be advised as to the necessity and manner of providing or obtaining services related to the site, such as right of way, utility surveys, and pavement deficiencies. . Traffic Control Plans: Separate traffic control plans will not be prepared, as such plans would not be necessary for traffic signal construction work. Traffic control will be covered by referring to applicable standards of Work Area Traffic Control Handbook) WATCH and Caltrans Traffic Manual. . Signing and Striping Plans: Separate signing and striping plans will not be prepared. Any signing and striping changes necessary as a result of the traffic signal construction will be shown on traffic signal plans. . Specifications, bid package, contract documents: Transtech will prepare new/updated specifications per current edition of Standard Specifications for Public Works (Green Book), including administrative front section. Transtech will utilize tried and tested technical specifications and special provisions suited specifically for Submitted to: liiiI Proposal For ProfeSSIonal Traffic Engmeenng Services (City Funded Projecl) ""kIri.. Submitted by: Page 34 TRANSTECH this type of project. Transtech's library of specification clauses are also well suited to provide appropriate best management practices and requirements of the contractor consistent with the provisions of the National Pollutant Discharge Elimination System (NPDES) and the Clean Water Act. . Final Design: Based on the City's comments and requirements, revise the plans, specifications, and estimates. Upon final approval, submit final original plans, specifications, and estimates to the City for bidding purposes. Final design plans will show all necessary information in adequate detail to permit construction directly there from and indicate and delineate all details necessary for a construction contractor. They will be prepared in AutoCAD format, and electronic files will be provided to the City. . The final product to be provided by Transtech is an approved set of complete plans, specifications and estimates ready for bidding with all supporting data, calculations and other details necessary to complete the project in a format acceptable to the City. Plans and specifications will conform to the requirements of the City of San Bernardino, and the Standard Plans and Specifications for Public Works Construction (Green Book), latest edition with traffic signals referring to Caltrans Standard specifications, Section 86 and Caltrans Standard Plans (instead of using Section 307 of Green Book). Interconnect/Signal Timing: We will take new AM/PM turning movement counts for a period of 2 hours at signalized locations (where current and usable count data is not available) identified as a part of interconnect system and requiring new signal timing. We will use the SYNCHRO program to generate time-space diagrams (one for AM and one for PM period). We will prepare interconnect and individual signal timing plans. The timing plans will be prepared in BITRAN format for City signals. We will field implement the timing plans at City locations, including inputting timing into 170 controllers, after implementation of the field conditions (after runs consisting of AM and PM periods, and final field adjustment of the timing plans. Caltrans Encroachment Permit and Coordination: At locations under State jurisdiction, we will coordinate with Caltrans for review, approval and Encroachment Permit. Coordination with City of Highland: For the East Highland interconnect project (TC04-09), we will coordinate with the City of Highland. Constructability Review/In-house Independent Plan Check: Transtech understands that the quality, accuracy and correctiveness of the products prepared by Transtech are the full responsibility of Transtech. The review by and approval of the products by the City staff as well as all other involved agencies does not relieve us, of any liability and responsibility. Plan Signature by Registered Traffic Engineer: Submitted to: !ia ~ Proposal For Professional Traffic Engineering Services (City Funded Project) Page 35 Submined by: TRANSTECH The City's RFP states that the plans shall be signed by a registered traffic engineer. However, per state law, traffic engineering license is not acceptable alone on any construction plans. Therefore, the plans will be signed by our Project Manager/Engineer, Elie Farah, who is both registered civil and traffic engineer. Permit Engineering Evaluation Report (PEER) and Fact Sheet (Optional Item-not part of base scope and fee- mayor may not be necessary, can only be determined during preliminary design development): When required by the State of California Department of Transportation (Caltrans), we will prepare and submit PEER and/or Fact Sheets to Caltrans as necessary in accordance with Caltrans' standards. A PEER will be prepared when the traffic or other actions generated adversely affect operation and/or maintenance of a state highway or there is potential to expose Caltrans to tort liability suits. The PEER will include review of the proposed improvements to determine drainage, maintenance, and operational and environmental impacts on state highway systems. All exceptions to mandatory and advisory design standards will be documented by the required Fact Sheets and attached to the PEER. Answering Questions and Preparing Addenda during Bidding Process Our Project Manager will answer any questions asked during the bidding phase, and prepare necessary addenda to answer questions and provide additional clarifications. Attending Pre-Bid Meeting (Optional Item-not part of base scope and fee) If the City decides to hold a pre-bid meeting, and requests attendance by our Project Manager/Engineer, we will attend the pre-bid meeting with the City and bidders. Support during Construction Phase: This request for proposal does not include construction management and inspection services. However, we will be available to provide any support services and to answer questions on as needed basis during construction. We will continue to make our services available during the construction phase of the project to address and correct the plans and other material prepared by us. We will provide interpretation and/or clarification of the approved construction documents as they specifically relate to the design, design intent, and execution of the Project. All interpretations and clarifications shall be subject to final approval by the City. In the case this is required due to errors and omissions on our behalf, this service will be provided at no cost to Public Works. However, plan revisions and change orders requested by the City due to unforeseen conditions which may arise during the construction will be paid at hourly rates. As-Built Plans (Optional Item-not part of base scope and fee) When requested by the County, we will prepare as-built plans. Samples of various work products prepared by Transtech are provided in the following pages. Submitted to: la 1101........; Proposal For Professional Traffic Engineering Services (City Funded Project) Page 36 Submitted by: TRANSTECH ~ I ,I "I' J Ij;: ,,; ,~~,! ;'1;1! :1;. !~~i' 'I:" :!w ;1 : =11'1;\. ~ ,'I; ~ :., . 11 .1, !~. ;!I;j 'I: i !i.l'j' :1'[ 1!11;!j'j II !!:' i UJ t~ 1.l1~!;I'II!" ;'11 "~I ,l:;lr I ,>1 ]:r:"H.t' IIi I 1 [ ~, ~r ~;.li~ fit. . if. .0;.'.;; '~j:i ..,i JI :1 t~1 U.t ~ tj q ~'''~J I ! :l; ; j.....':u.~~~ ljai,. ;1', I; (~il ~ .,.;fUi; f: :.l~ -L t ....:-H;..l,.f \...., hUt I ..i ~l,~ .~.. If.~l It ~ ~H! :~~C,~!;).~~~~~f: "). L I . . - ?f; ~~l~~~~:! j .i! :' .I ! t!, ; t 1, j. ::at~t~~.;,:':'L.!. J..~_'j I !I',!,J!f l.fi, IdH If,: 1,::.' I,;i, 1.:..::,1 lJl,:!il'J L '{~:'i I'll) 'fh j!tJI I i !i ~!: i'l li~"~"~' ~'fj." ..~' ;!i!ll!l!li!IH~!d iiH11:I,ilit~~~~~ lr-(i left; 1"'I'II"jl'l.ll!l;,.""..;!lt!,I':,l.,:,.; .' H"'~ .' /.. il'. e. f 'J t ,t I ~ ,. ~ "Ie; , J hI' ~i ~I: ; ~t1IJI~, !i!i ~:l'~.!:' 'Ir~;;.'l.~~. T'''.'.' 'i./ .:/,;1/ ii' 1= I j'r~~,~,:f,.' /':' ,If ~- -j'i ~ ~-'-" 1.-i-~~~iW~/.t,;.. :';'/ ,'" ~;IJj" -""i-~'" . 0" I ""', --- \ ,.,/.' K'/~"'''' '// tM~' ( . ,. ..---- ,- -. " 'i' "'.1':) ill H:"'~ """'- '" ~ '-"'......... I f, ~. . I . . -:---..;.-:--:..~>.~.;~ ,',:,).''1;) ,"'1'/:!': <~I' '::".:..': "..: "~ '.f~ -:-- . -.., .;..4:.. _ ',.". - , .' ~ l ..~,....';t;-,.., "," -:--_ .. "i :, i ~ l' , 9:, '---- -....... .:....' ',X. -'. "~i-~~"'~' '~..i '.r; ~ I ___ __ ,I J~' _~ ': ..t........ _ ,I' .', ,-;', . ';',,- , ~j.. ;. ~'<tl"~ ~'-..___ '-""""- -~:T..,S' € ';. f - .,-,~~~~ .. ~':':'>!i~:2.~1 .. ,.. 'K~ ..- .-.........::P:;; -- -"--f\ ~ ~ -;.-.,,- ~ -......x' ~ . ~':'.._-. -., ;" . '. . !"-"" -~~ . -<, -:-- "_ '-".""c""" ". ',.'\ --'~ -'. '. ___ ~~ ______- ' ...........~~. _ t) ",' . ",-~,-.~.: ~ ~:;:'~~~:-:~'-"~ ~~?)'?:t' __. -. .~~-, ~~-'-~1~~~ )J;J"~'--"'.~-'"' .....' .~0.:;>;>.~"-'o;.;,., '.- "--_-:--'" bo'<"" ......-.....- ~'! ,_' --'--._ ~,~........... ~-;;:;. .,~ I., ;---.:: ':..1 ,; ': "" .. ......... ~ ~ ., ~"=::0~l.t S ~~ ---- ,_~" _.' ;.\0........ ,. .. ~'~I f' ".. . ,~~-...'~"->~. '...,;{d.... t ' r'''.,', -, -. ".~~...__.~,~ ~~: '" ; ~'~ ~~2 ,~,~:~<.. ~~~ .~~~ ~___-. '11'ri~.i; 1;,~<:?ftf2._..-:~.:~~;..:__ -~-)(~;:: ~'.; r~(fl. ~d~,i' h~' L ~,. ~"';;;;--"~:~-""i '.~ . i ---" 'I'. "')0 ~p---- ~' ,: 1,11 .'- 1/'. '" ,..1. ' "... y,.,;,' -l I! ...1,' ""[1,'''1 "".' -- . ,~.' Ii""" 11 I., ,: ... ~ .l:;t:~i; .;~. 0')1 I I :;,. I ~t . -. ~' -j' " , !:'<..,.: i' n'l, .' 1" .. :1 : . 'r}' . ,'" '.J." -,., .. -!. "-'--.1 '5 I' f",::' I ;' _: .. t, ~ ~.. . ,.. ;:-,.... --..-..-.1 '" ~. ::.) ,. "1 k j.- '.. 1, . ~...~-7 J; ~ t' ~1":), '1 1 ' -=-::>/ ~_.,; -. ~: :;;" +~ "- ~~~:r:i~1~~:'-'~:1~j. ~llll I ::' --44 f [:< :,: ;.: " I '~r {, '--1' _.-:.~:' ~_ :~i- i i:l ~. I ; :~:::; I I ,~ , ' - . I -+-0 ~~" ' '+' ~:;,~ 1 I ; gl' 'i l~il i~, i :i"I.I:]!l:....~' i 1~" ; ~L.!t ~ 'i:~r~,;L4;, :~'7.'.,.';...:. ",~"I' ~!!:! " ,,:i.:.>.::C..;;r- :; 4.' . -I'" ' '. :;'i- ~"'" ,,,,!,,: I 'Ii . ';;1) I t ~:- -;,w -.... I" ~ .l' ~iI~... ~~-~. ""~ '~j ;; j.r '." --.lfl .~ "Y; I Proposal For Professional Traffic Engineering Services (City Funded Project) Page 37 .1 I: II. ,': ~~ ttl~ ~Ift i~~ T~ .- 'lii h,; ...~_. iI,; {:tf i I!ii ! "'i~ a :~J! ";rJ ,I; ',",' !I!, i .t' co: ,: ~ i ... .,. ",:':- .': -U' . it' ..... . ':1 ~!! i : :::t.; '_ ,. ] "t- " Il,ll; I .:~l.! I 11,' 'f'" l'" - f ,.,5 t, ~ ,~'t -.. ~ 'Il' 1:1 ~ f !il! II! ! ~'"' .. l' i i ';t' r~ ~E 1:5'! j!.' =.! ~". . I . - .. a :cl!~ Oi' II ! ,~frir~~:l ~ ~ !r,i"-i d a 1.."" lJ. '0' =:: ,0:, c" I, ~ l , ~ i ~i ! ;, 'd ;.;. II; f!', i';; '. ,: I ,I ~ , i ; ; i f: ~i j ; ; .SI;! ~ f j~' i ';, t51 ! " ~; ~ ; ! !U ,.l "~I : 11It'i(h;- Submitted to: a SAMPLE SIGNAL PLAN 'I/'7 /' .- " . <,J , , l ! / i I / ~~II / ~~~~i t!1~!'! I l&. I / ~ ~, /-t';" " ..... .. ~'.l .. 7 . I ...--.'.." J; '; . . . ~ ~ : , , ii :: , ,. Ii ~ oJ J ~ 'I It ~, ,I Ii . ~1 I i.; I' o' j!'l I Iii II! II111 II' - !II Ii, ill ['i ,:1 . I., 1 j Submitted by: TRANSTECH SAMPLE INTERSECTION PICTURES Azusa at San Bernardino :n2 Cabinet Location No.21 Submitted to: ilAl i"''''''''.... Proposal For Professional Traffic Engineering Services (City Funded Project) Page 38 Submitted by: TRANSTECH Azusa at San Bernardino Southwest Comer Location No.2 I "",/;' Northwest Comer ~~it' .;",_.... . Submitted to: I~ Proposal For Professional Trallic Engineenng Se""ces (C,ty Funded Project) r..........'.. Page 39 Submilte TRANST SAMPLE COST ESTIMATE FORMS CONSTRUCTION COST ESTIMATE 1 '-D"iaIIi;(1wo.Coat Pant; ;> 1,,- Sl~pi"g (Tw('\,C<1R1 Pa'nt) 3 Remove 12" Stripin; (P3in~1 4 'ReiTio:.e Po 5 t ... _5~ )i1 St<l:fsi9.~ti~an j ~ad\f 6~!~~~e:) 6,In~l<lil_~19rt (Mas:.AHI1 Hun'.,,,) _7 ..~.e-'-~ta ~19.n , B Traffic Control 9 2. Conduit '0 3" Conduit ._,._._-~---_. " 'y'Jirc '2 5eteciOlCeaci.I;:;C'ab! e ; 3 -i:SPuIIBox 14 #6 Pull Box 15 Switch Pack 1(; Isolation Modu!!)s 17 '2,ChannellLD Sensor Unit w,11 "ime Deja, .. . ;8 '-'oduClivc"loopDc\cctor ane Leads Sa';'; Cut _.. '9" CQntrolliir-and Ci&inetl'estii;g...... 20 Type 332 Cabonel 21 ~Tipe'ljj~BFSerViCe 8. Cabn,,; 22 Pedestrian Push Button Post 23";-1'.YPe-fSsla6.C[ar,d':- " 2~ _ .!~pe 1.9 Standa'.c!. 25 Install PPB Post ;>6 Install Type 15 Standarn 27 . Install Type 19 Standard 28 25 FT Si9ral Mast Arm 29 : ~O F=:,T.I?i9"al Mast Arm 30 Inslall25 FT Sienal Milst AW1 . j;- --c iiislall3ClFrSogna!Mast Arm ---32 'T08 FT luminaire M.aSlArm-~-- 33';,iFTLumiiiaire Mast Arm..--.. 34 . !nsiall 08 FT Luminaire Mast Arm 35 'Insiall12 FT Luminairc Mast Arm 36 'l5Q'v\'H.f>.S.L1:l!!,,,airg. 37 . Pedestrian Push BuMn 3;j" Pedestfian PUSll Bulton Plate 39 '!'fluminat"dsireelNameS':JIl'-- , . 40"'nstiliiliUminaleci'5treet !ii;me 59n ", _ .~._ .._ _ _'_u . _ . ._..0.:_ 41 . Type 332 Cabinet F oundat'on 42 . T>'pe III.B Se!\lice Cabinet Found"t'on 43 Pedoslrian Push Button Post Foundation 44 __Type~'5 Starldard Founc!al'OIl HOLMES AVENUE AT 60TH STREET 62 LF SO 50 53100'1' fl() LF 5230. Sj 84,00 I 95 LFSToo'" 595,00 1 , . EA- 55006' -'SSO'j)O! 2 EA' --'S7500 5150,00; ;- 'EA'" 5100,00 5200,00' 2 EA 5150,00 $360:00; 1 LS 56.00000 . $6,OOO,oo! 355 LF i $20]()---:--S7,7oo.ooi - ________.._________ol 3:,5 LF 528,00 $8.540,00: , . -(:5" . 53.00000. $3,000,00; 1340 IT "-S"50---siol1.So1 5 EA 5200,00 51,006,001 . .---~~ .1 EA S?~Q,iJO__ $1.000,~~ , EA 565,00 $65,00 , , __._~_u..___.._____ '-1 L _ E~_., , 5.75,00. .~, 50,00: 4 EA 5300.00 51,200,00 I "'''. ,...______"...~..___..J 3 75 LF 5550 52,062,50 I 1 EA'-:S'(SOOOO : Sfsoo:opj 1 EA. 53,55000 , S~.5s.o.,~g~ ~ . -~ .,5~2~~ci~,.~5~;~~:~1 3 ~.= '=~:)~tl(J,CO_'.52.400,00 I 2 EA 51,900.00 53.800.00 I ~ ~~ ~~~g:~~ ~~~~~1 2 EA $10o,gO.:__s.~00,OOI 1 EA 5500,00 5500,00, , EA '$i60];0"'$700,OO 1E"" $100.00.$100.00 lE.A---- $100,00 $'00.00 1-- ---EA ----sTis,oo -$125,00 '---~-'--4------ ---EA---'--"- s"65~60 .-,. "~'$66"{j:OO 1 EA $100,00 $lOO,CO 4 EA $ ~ O.O.go, _ $'406.00 I 5 EA 5250.00 S1.250,00' 6EA'-' ~iQ.~~o: -S600~ 6 EA 525,00 S 150,00, :I m EA ---. '$700:0'0'--'$ 1.400.00 : :I mEA ,.. .. -'$:ioo.oo' ,- 5400,00 I ,--._______ -. ________ --- I 1 EA 5600,00 5600,00, 1 EA S5e-000 -'$500.00' , EA $22500 $225.00' 3 EAS5()Q~ Sl,5~QQ~ Su bmitted to: liiI! Proposal For ProfeSSional Traffic Engineering SeNices (Cily Funded ProJect) ~""",..I Page 40 Submitted by: TRANSTECH CONSTRUCTION COST ESTIMATE HOLMES AVENUE AT 60TH STREET . -~~ ~ ~1j.~bt~:~d~::~~:~'~:lting~-~~-~~-~ +-~:--~-- -~}- I~~~ "H-~~:f~:~ .: 7' -j.12"Backplate ~ 7 EA 575.00 ---.$'525.60 48 . Pedestrian Head with Mount,r;9 .."~__..__ . .~-~ ~=-"::'.: -$525.00 53,150.00' . 4~ _.. Iirt."I19.. ". ......... _ . .. i"~ ~~2-____ EA S800.00~n: -- $80000: _~Q___~~~!!~a_r;~~~_<!iustJ~!"in9- _n' _~"L~ 1 I EA $4~O(j:QQ._ $400.00 51 F ,nB T uninQ ! 1 EA $50.00 $50.00 i -5i'Remo.;e'~37Cabjnei 1 EA $300.00 $300.'00'1 53 . Remove Pull Box and Resurface Sidewalk , 5 , EA nn 5150.00 $750.00 i ~_._... .__."_' -----f.----.,..---~.~- ~.-.~. ~" ---------" .~. ~~emovc ~ 01 Standard Complete : ~1..n___."__. .~__._S275.Q<l~,.. $S5(j.OO; 55 Remove Type 02 Standard Complete ..___._:. 2 . ..~_.. 535(),OO' $700,00; 56 Remove Signal Mast Arm Complete . 1 2 '. EA 5200.00 5400.00 : 57_~emo>'ll Vehicle HeijdWit!l:~~iintin9 .! 'a--- --.-- tA $5(j.00 $400.001 .58 ~ . RemC)"e Ped&(;tria_n Head. with Mounting 6 EA 550.00 $3oo.00! 59 Remove Pedestrian Push Button 4 EA $40.00 $160.00! 66 .RemoveFouildaiion'-~--'~"" 7 "-eA--- 5300:-00 . $2,100:00 1 61 - Remove Electrical Service--'-~--- . 1'- .H__ --- -~EA 5100.00 ---Sl00:00~ ---._-_..---~_._---_..- -- - - ---.----- .... . ~2RI-.r11o~e Wiring 1 LS _ ~8oo.oo_._.$8~0Q., 63 Salvage Equipment 1 LS 52,000.00 . S2,Ooo.00. . _.'---~----,- TOTAL S74,740.00 r:3 = Proposal For Professional Traffic Engineering Services (City Funded Project) Page 41 Submitted by: Submitted to: TRANSTECH .,; i E. ~ ;;; ~ i .. ~ S'" E ! ~ ~ co' g !I s 'i - . :; I ~ t Q. j ~ . cfJ ~!.:;.f1i . 'C' (0 << - E "l'p: ;:: ~.sdi Submitted to: ~I ~I I I ! I I I I I .. ~ ;:: e ~ Cl ! ~ ... .<: IS '" ~~ Q' ;I., <> N .., :d: ~ :. 16 N ~i ~; Q :1 w-' N :1 ~! ~ :' N ~I ", ~-=1 N :! :i 0"' 21l Q ~I .. -, - .;.: ~I ~ ~I -11 <> :1 ..- - , 0: ~; .. ~I' ~~ :il :i~ .. .. .. "'~ .<: " . o t ~ SAMPLE SYNCHRO TIME-SPACE DIAGRAM _7-~----1----T- :f. i?1 - '_ 1I ,~',' lli J ~.~ ~ / ,;, . .'\ '''( a: ,-/' -~z /.- ~ /'...., ~ / ~ ~ .. f;~ t.~'- ~~ j-&i../ ' ~ .; - .. ~ -~ .. .. .. .. ... .. - .. ~ <C. CD~tD ...i~ - , ~'- .., " ~, .- f~ t~ -,' fI .,ell ;.~ A C ~3' ..ell ~~/./ . ... .. '" .. . ~ .., ti ~ -I [>T.1:] J.T'U.' 1 :llf: ~ .. i ~ ~ ~ ". ..... a ~ ~ ;;; : Z' i j c .., ~_ ~ iL. . t ~ '*& e . i ~ ~ i .il II Proposal For Professional Traffic Engineering Services (City Funded Project) , .. .. Page 42 Submitted by: TRANSTECH SAMPLE PARTIAL SIGNAL CONTROLLER FIELD TIMING SHEET 2, CONTROLLER SUaMI:NU Ctw1tt:)l..UA ,......1:..'. I awTrcu f.OWf'IIlN QI. u. L""1U.MIlU.I~1rn i '-',. CWlOU>' - . , J . , . . .. " ., ,,- I .. ~ ::~O""K.tO , ill....""'O ~ ,,- I_rue '"*1 i.<> ......, ~ Il1WtIlOtNf"'-' L~UO(',lllfl,,'1iIEA ~ ~"". --- , . "".....,. , t J . I . , . . II .. '1 $f_ ---- _<1(0 'f"wmD , _fVll --- l-Crt.aa1UIJ) """" -~~. AOrL~ l:R:i:wTIIl[: ~-- ,-- l.IGUAO CAE'" 1~" lAMI&D 'ftU,OW '''''' -- .-fIOOltOfM' - emM..." , , I . . . , . I " .. ., SU.":M'lO ~C"D - Ift"""'l) , Inllf UC ~._" "'....UAD $e.'1II( 'aV;MCtI*UI'IJIIIU --"~~~. -- u~uouu..tM.JI \.c.u.o 'l1.~QW twrl .--- ~.~-------- UCo\1.IO am MIll .. ""...... . , , . I . , . . " t1 " n_ .- - ~r~' _"v -, t""1C.1UC ''I4Il(1I~ - .- '-- -- ".... --,--- ""'IIrfC'~"~JI .- lac,l\.I&CGaif~ 1". ,- _.~ t.,,,u.&O,,,,,!-_~_,;~. .~I.~!iI.e~l: '*lCl -- , .- :r_'~" ~ , . t' " " " ...... . , , . " . ) r ? 'i "-(;10" ?- 'L_ --- - Utc:;.:', CJ ..... 0 0 0 0 - !!'~"~-~- ,9 ,. JI' 0 .- ~:)~~ (] ~ " t7 --- flKtJ' -," '.a -- ~:~ ,..- ..- lit- ~ JIJ -- ~lr:_~ " 1-"'-- 0 d '.- - 1"'0 - ..... I :JO ,. --- - - ...... IjQ SO" 1ft:.' ro ..... p '" i; t7 ~..... . , '::,::-" ...... .. '.. ~..._.. ::,. . '- ..., ~. ~-~~-: -= .- n.",. J.l> '.0 [II.JI "" HI I ft(~.t". II 1. i,.1II' h~ ',0 -- ~~~-- to> .~. l~, tt ?~~ ID .. ... .. ,'-" .(~.~ -" .. ... .. -- ;:.v~... .eta. " 10 to 0 ,." 0 ! ste-oc' 0 " --- ,- .. i- ...~, j;; e " ~ - ,,, '''' .. ." 10 2". - I --- -- ~'1- ow WI m- I- zut " Q ~ t- ""llll<. .~ f"; ~ ~~~~ '" ... I.'!t ~_. ~~~$~- , 10. ;.. o.1.OiU"O.,'~t:; U ho.l'..t\ . I' I> ,. Il I. I- ,. . " -. . e.- , - - ~,. - -,.. -- , , .. , . , . I , . I - ~ T' -;---+ I --- -- . ~__J'- I '., .- - ~ ! '.. , -- -- i I I , ' I - - -- ..,-. Of I ~-~ , , "-." 1 I ----.' -- -+ -i .fl. .. , , ".'- , !- f!{b llYH: tat:t'CWi1ll .. C'.1'C'.1t~-.;;V "'os! i_., pto..S~ c..a'f()l{lt "...~,( , , -- 0- 1 , __.-L-_ ~- . - '. n .... . ,.._.-::!----- ~.. "',,- I " .. ~ =eJ ~=:..:'&. ~-~-=--'"' t C~llloC.a..II..K.a:t!.. .-T;~ '1~ - . It t' " ,. IW , I I .J ~C:C<JIICt,i::~~f 1)( .1< f. f- --,f I 'tflC:l.lRJ:':'L fl\. X; ", :f ..Oll(c.....t -t- --- .- ~!.'~_~~1 1 , '.. , -r-- H :;en Il(CAI..;. ~."'ii"-:Jlf !- -- ~ ! , -,. ra. I ., I_.~ -.' ~ -- Submitted to: ~ Proposal For Professional Traffic Engineering Services (City Funded ProJect) Page 43 Submitted by: TRANSTECH C. PROJECT CONTROL APPROACH VALUE ENGINEERING Value engineering is a continuous and evolving function throughout the entire preliminary and design phases of the project. Value engineering is treated as an integral part of developing design criteria and ultimate incorporation into the project plans, specifications and estimates. Integrating value engineering throughout the project significantly reduces the chance of a major design alternative being identified by a "value engineering team" after the project is designed, which would cause a tremendous redesign effort and considerable time delays. QUALITY CONTROL AND QUALITY ASSURANCE (QC/QA) PROGRAM QC/QA is an important process in Transtech's project management. This process provides an objective review of the work done with a different set of eyes. We will provide an extensive check of the plans before each milestone submittal. This check is provided by senior engineers with experience in the applicable field. The quality control check sheets will show who checked/reviewed the plans or reports, signature and date of review. Transtech has an extensive in-house QC/QA program to prevent design errors and construction change orders. We can proudly state that we have not had any construction cost change orders relating to our plans in our design projects. Since 1989 that we have been in business, there has been not a single claim against our E & 0 insurance. The quality, accuracy and correctiveness of the products prepared by the Team are the full responsibility of the Team. The review by and approval of the products by the City staff as well as all other involved agencies does not relieve us, of any liability and responsibility. PROJECT MANAGEMENT Our approach is to provide proactive management to control every aspect of a project in detail to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands-on knowledge, experience and management skills of the people involved in the project. Our team members have extensive experience and proven track record in designing and managing such complex projects and bringing them to a completion on time and budget. Our staff members have educational background and are licensed and certified properly. Submitted to: ~ Proposal For Professional Traffic Engineermg Services (City Funded ProJect) Iol~ Page 44 Submitted by: TRANSTECH Key Transtech project team members will attend periodic project progress meetings with City staff throughout the project duration. Transtech will keep track of all directions given and commitments made. Our record keeping in this arena is unparalleled. Our systems are structured such that recall of critical information is available on a moment's notice. Transtech will provide project status reports which updates, at a minimum, the status on the schedule, budget, and pending issues requiring attention. Transtech will ensure timely turn-a-round for submittal and/or substitution request approvals, and will maintain a log to track when submittals are received, approved, by whom, and when returned. Communications with all concerned parties will be made or directed in writing in a timely fashion. Our record keeping and communication flow system is unsurpassed. Throughout the project, you will receive project updates from us by telephone and by written progress reports. You will be aware of what is going on at all times. As our staff serve as Consultant City Engineers for a number of Cities, we understand the importance of being aware of the progress and issues, so that if questions are asked by City Manager/Council Members/Public, you have the information promptly. We will manage all aspects of the design with minimal direction from the City, and prepare a complete set of plans, specifications, construction estimates, ready for bidding with all supporting data, calculations and other details necessary to complete the project in a format acceptable to the City. Submitted 10: Iii! Proposal For Prolesslonal Traffic Engineering Services (City Funded Project) ,.~,.. Page 45 Submitted by: TRANSTECH e:: o - ltI ... ltI Q. Q) ... a.. w ~ en a.. '<t ~ '" N ~ ~ ~ o '" OJ .... C!) '" '<t '" N '" ;: Q) 'S; Q) 0:: 0> C UJ -0 C ro Q. c ::> 0> ~ "en u Q) il: 0 -0 UJ a; ~ u:: a. -0 C ro ,!Q Q) > o -" ro c ;: o r. '" c o ~ ~ ::> o '" ~ OJ ~ .... ~ C!) ~ '" - o ... Cl e:: E ltI l- e:: Cl - o en en e:: en-O E~!:! ltI ~ e:: ... en Q) ~ClE i5.= ~ en .5 E 1-1-- OJ N .... N C!) N '" N '<t N '" N N N ~ N o N '" C ::> o U -0 C ro "'-0 EC!) i""" ~u) 0"" (fJ'<t ..."" ~'" a."" 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Suite I _San Bernardino.. California 92408" Telephone (gmn 383-8579 !!1 FacslrT'i1e (9091595-8863 February 24, 2004 Mr. Michael W. Grubbs, Acting City Engineer City of San Bernardino 300 North D Street San Bernardino, CA 92418 Subject: FEE PROPOSAL TO PROVIDE PROFESSIONAL TRAFFIC ENGINEERING SERVICES FOR THE DESIGN OF NEW SIGNALS, MODIFIED SIGNALS AND SIGNAL INTERCONNECT SYSTEM (CITY FUNDED PROJECT) Dear Mr. Grubbs: This letter confirms our Transtech's agreement to the City's request to revise the project scope as follows: 1. Delete Highland Avenue at Guthrie Street Traffic Signal (TC04-11) from the project. 2. Add the design of a new Traffic Signal design at Arden and 20th Street (TC04-25) to the project. 3. Delete the University Parkway Interconnect (TC04-02, d) from the project. For Items 1 and 2 there will be no change in the fee, because the design work remains the same as one signal design is substituted with another signal design. Item 3 will change the fee in the uTS Diagrams, Signal Timing Sheets, Implementation of Timing" part of our proposal. After the presentation, we calculated the total number of locations for which timing will be prepared is 41 per the original scope. Deletion of University Parkway represents approximately 15% reduction. in the scope of work. Accordingly, the fee in the uTS Diagrams, Signal Timing Sheets, Implementation of Timing" part of our proposal is reduced by 15%. Our revised fee is provided on the following page. Sincerely, Transtech Engineers, Inc. ~ Ali Cayir, PE, Principal Tel: 909-383-8579, Ex!. 121, Fax: 909-595-8863 e-mail: Cayir(a)transteche com F\Wt>ROCESSiPRQPOSAU2004I24002 58 TRFFC ENG SVCS DSGN NEW SIGNAlS MODiFICATION INTECONNECT SYSTEMI02-24-04. 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"", i:' ~ i'l .. o ~ ~ c ~ ~ .. ." -c.!!3C: CI:lc:~ a;::I - iii8~ UJo= Q;~ ~ ~Eo '5 l-- Q. ~~cri .c '-' " <;; c .. ,= .. '" o "'- o a. '" 'E ll! ." '" c o '-' " 5 ~ '" " "0 ~ U .~ " c Q " " E 15 c '" .. ~ '" ~ 15 .c 15 "'- "0 C .. '" " " o '-' '-' iE .. ,= o o on .; - ;;; 15 " .i!! "0 " X .. '" o "'- o a. '" 'E ll! ." '" c o '-' " 5 .~ '" " " ~ u .~ " c Q " " E 15 c w .. ~ en .~ (; .c 15 0. "0 C .. '" " ~ o '-' '-' iE .. ,= ... ... "'- on ... ;;; 15 <;; o '-' "0 " ;;; S <;; " c .. '" 2 .. <;; en c :;; " c .0, C W " ~ o >:: '" Ylo. (6 &/!0!od .. '" 2 .. <;; w " ;;; .0 o '" '" <( "" :;; > o i5 " " .D <i' N OFFICE OF THE CITY CLERK RACHEL G. CLARK, C.M.C. - CITY CLERK 300 North "D" Street- San Bernardino - CA 92418-0001 909.384.5002 - Fax: 909.384.5158 www.ci.san-bernardino.ca.us 9,' March 19,2004 Transtech Engineering, Inc. 198 N. Arrowhead Avenue San Bernardino, CA 92408 Dear Sir, At the Mayor and Common Council meeting of March 15,2004, the City of San Bernardino adopted Resolution 2004-72 - Resolution approving a services agreement with Transtech Engineering. Inc., for design of new signals, modified signals and signal interconnect systems (City funded project). Enclosed is one (I) original agreement. Please sign in the appropriate location and return the original agreement to the City Clerk's Office, Attn: Michelle Taylor, P.O. Box 1318, San Bernardino, CA 92402, as soon as possible. Please be advised that the resolution and agreement will be null and void if not executed within 60 days, or by May 14,2004. If you have any questions, please do not hesitate to contact me at (909)384-5002. Sincerely, (/l/ I._:,~ r:~.. / (\. ' ~ Michelle Taylor Senior Secretary Enclosure CiTY OF SAN BERNARDINO Ira ns tech ENGINEERS. PLANNERS. MUNICIPAL CONSUL TANTS 624 Brea Canyon Road . Walnut. California 91789 . Tel: (909) 595~ ~~JT.~. JU .... '..' I ' ., 1_' , MAY 0 3 2~, . ,- TRANSMITTAL CITY OF SAN BERNNI:!i!"U DEVELOPMENT SbllilCES DEPARTMENT TO: Ci ty of San Bernarl:'I1ino 300 North D Street 3rd Floor Development Services We are sending you: _ Wa Federal Express ~ Wa U.S. Mail _ Wa Messenger _ Wa Fax-# of pages _ Fax # San Bernardino,CA. 92418-0001 ATTN: Mary Freiberg DATE: 04/30/04 JOB#: For your: _ Review/Approval Information _Use _ Other: ITEMS: Original Signed Agreement d .,. "Xl ,'1 , , COMMENTS: ~ :;;; --< I t n ('~ -.---, -0 ~ m.~ l,:.,j --:-1 N BY: ~ \; L""J~ ( COPY: Forest Floor Stationery Page I of I AIi Cayir From: Ali Cayir [cayir@transteche.com] Sent: Friday, April 30, 20044:59 PM To: 'Freiberg_Ma' Ce: 'matt akkurt' Subject: RE: Agreement for Services - Design of New Signals -- City Funded Mary: I signed the agreement before. We have a copy of signed agreement. I am having our copy mailed to you. You should receive it on Monday. Since we only have a copy of the signed agreement, I signed with a blue pen next to my previous signature (which is a copy). Ali Cayir -----Original Message----- From: Freiberg_Ma [mailto:Freiberg_Ma@ci.san-bernardino.ca.us] Sent: Friday, April 30, 2004 4:36 PM To: Cayir@Transteche.com Subject: Agreement for Services - Design of New Signals -- City Funded Ali, I don't believe we have a signed agreement yet far the abave projects. The resolution was approved by Council at their meeting of 3/15/04. The agreement needs to be executed by 5/15/04 or we have to go back to Council. Can you submit the signed agreement to us so that we can put the purchase order in place. If you bring the original to me, I'll make sure the City Clerk's office gets what they need. Thanks for your assistance. Mary 4/30/2004 CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: May 6, 2004 TO: Veronica Martinez, Senior Secretary FROM: Michelle Taylor, Senior Secretary RE: Resolution 2004-72 - Transtech Engineering, Inc. CC: Attached is a fully executed copy of the contract with Transtech Engineering, Inc., for design of new signals, modified signals and signal interconnect systems (City funded project). The original agreement is on file in the City Clerk's Office. If you have any questions, please call me at ex!. 3206. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Vote: Nays \ 2, Resolution # Abstain .e ZQY\- '/1- Absent J.- Ayes \ 3- 'J , Change to motion to amend original documents 0 Companion Resolutions Null/Void After: Co 0 days / 5-1<.\ -0'1 Resolution # On Attachments: [2( Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: Date of Mayor's Signature: 3- Ib D'-/ 3--)(,,(")'1 3-11-['1--1 Reso. Log Updated: Seal Impressed: Er' B" Date ofClerk/CDC Signature: Date Memo/Letter Sent for Signature: I st Reminder Letter Sent: .J, I q. () '1 Date Returned: 5- b .0--{ 2nd Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Yes ,/' No By Updated Prior Resolutions (Other Than Below): Yes No"L By Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634): Yes No ./ By Updated CDC Personnel Folders (5557): Yes No ./ By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ./ B - Copies Distributed to: Animal Control 0 EDA 0 Information Services 0 City Administrator 0 Facilities 0 Parks & Recreation 0 City Attorney Ef Finance Ef Police Department 0 Code Compliance 0 Fire Department 0 Public Services 0 Development Services Ef Human Resources 0 Water Department 0 Others: 3 Notes: Ready to File: _ Date: Revised 12/18103