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Home My WebLink About17-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: James Funk, Director Subject: Resolution awarding contract to International Pavement Solutions, Inc. for The Landscape Medians/Phase I on "E" Street between 2nd Street and 4th Street (SS04-36) per Plan No. 10454B Dept: Development Services Date: March II, 2004 File No. l.7322B ORIGiNAL MCC Date: March 15,2004 Synopsis of Previous Council Action: 09/15/03 Allocated as part of the FY 2003/04 Improvement Program (CIP) a total of $181,300.00 for: (SS04-36) "E" Street Streetscape Improvements. Recommended Motion: Adopt Resolution. ~~ Contact Person: Michael Grubbs, Acting City Engineer Phone: 5179 Supporting data attached: Staff Report, Map & Resolution Ward: FUNDING REQUIREMENTS: Amount: $144,222.00 Source:(Acct. No) CDBG - $100,000; 135-378-5504-7322 - $6,000; 126-369-5504-7322 - $38,222 Acct. Description: "E" Street Streetscape Improvements (SS 04-36) Finance: Council Notes: i2.t:lScY~ '2..004 - <) I I 1 J/ /5/0!.J I I T Agenda Item No. Jrl -LI-- CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION ST AFF REPORT Sub.ject: Resolution awarding contract to International Pavement Solutions, Inc. for The Landscape Medians/Phase I on "E" Street between 2nd Street and 4th Street (SS04-36) per Plan No. 10454B. Backj!;round: In December of 2002 the City and EDA proposed a beautification project on "E" Street in the downtown area. The original design had streams with waterfalls in the center median. The entire project was previously bid; however, all bids were much higher than the available budget. Staff proposed to scale down the project and rebid as Phase 1. Phase I is the pop outs with landscaping added in the angle parking areas. The bus stop next to the pedestrian bridge is proposed to be relocated. Omnitrans had suggested relocating it south of 2nd Street, but may accept a location just north of the driveway to the 3-level parking structure and south of 4th Street. Phase II of this project, which will consist of median modifications and pavement rehabilitation, will be recommended for funding as part of the FY 2004/05 Capital Improvement Program (CIP). Plans and Specifications, for The Landscape Medians/Phase I on "E" Street between 2nd Street and 4th Street (SS04-36) per Plan No. 10454B, have been approved. Bids have been received and the construction project is ready to be awarded. This project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge Company, Reed Construction Data, Bid America Electronic online Plan Room, Construction Data (Hot Sheet), Construction Bid Source, the City's web site, and with the San Bernardino Area Chamber of Commerce. The following companies responded: Name of Bidder City Amt of Basic Amt of Additive Bid Bid International Pavement Solutions, Inc. San Bernardino $114,222.00 $19,000.00 Sol Construction, Inc. Riverside $143,965.00 $ 5,534.00 Engineer's Estimate $137,185.00 $ 8,000.00 The bid documents state that the lowest responsible bid shall be determined based on the basic bid only. 2 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT - Continued The additive bid is for relocating the Omnitrans bus shelter. Unfortunately, the lowest responsible bidder, International Pavement Solutions, Inc., bid more than double the engineer's estimate for the bus shelter relocation. Although the total amount of the basic bid plus additive bid is within the approval budget, staff feels that the work required to relocate the Omnitrans bus shelter can be accomplished more quickly (within the next 30 days) and efficiently under a separate contract. Therefore, staff is recommending that this contract be awarded in the amount of the basic bid only. The estimated project costs are as follows: Item Cost Estimated Cost Construction Cost $114,222.00 Contingencies $ 20,000.00 Inspection and Contract Administration $ 10,000.00 Total $144,222.00 If this project is awarded, it is anticipated that construction can start in March of 2004, and be completed by June of 2004. Financial Impact: Adequate funding for this project was approved in the FY 2003/04 CIP budget and available from a combination ofCDBG, Account Nos. 135-378-5504-7322 and 126-369-5504-7322. Recommendation: Adopt Resolution. 3 City of San Bernardino, California Department of Development Services/Public Works Division Median Landscaping For "E" STREET from 2nd Street to 4th Street 5T >- ~ ~z u.. z n[. ~CJ ,c "\':f-'~~':',i'~:<fi!r("f' furl 410 's::~ :;~~ 81r! e(, :.0:'"2 ZGJ ~':::;: ~ w "51 ~m z 577 , :;:; ,mo ", X~ .,-, ,.,1,,", " ~i .SI t;TH:.,rc."z . ~ S _ _', '=IiIliI '::',)' ..-, Vi o _ ", 'It " W 3:1\J lT1-12 ~~ "* ~;~.:' w :'~ ~ ::~~ ~" ~ ;.1";(; i'%:.t< Ii " ,-,~ :;--" ~ ~ ~ ~ "" -~ ~ 0': SI i1Cl' V['.:r(1,\jA _,~'S -~ -;; w CC &I ~.I ':':'//IIIC'l,oo ,~ SR':{' _ W',ji 5n1 z-.. 5T ~) z ,- E J 5TH " 308 E WAR!) S1;" I 5T ~G~ no 10:) ");" ',,'>110< 'I',J:; "- ~-'< -/ ~~:\::~" [.l;J':' >- cKN;(,U!'^": ~ ;~~R>\:' ~~ 0!:..>.';:;" 606 w 4TH C()JRl t;:;ST E~ a.,FS 3RD :> 51 i.'u; 6Mi<.r <( STV'\g~ Ufll L,' 0> <C i:',\SI ~~; (01' .7..1,'1 l-: ~L: .-~ ::~$'~ ;L - sr" W SIA ;,~. - 2'NO"" E~I E _ffiBRYAtrr_ -2ND :-;,r 51 5T ~ 'z w ,Kll!' 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MAP 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLl'T1b~ ~y RESOLUTION OF THE l\1A YOR A:\'D COl\l:\lOl'l COUNCIL OF THE CITY OF SA:'> BERNARDINO AWARDING A CONTRACT TO INTERNATIONAL PAVE:\IENT SOLUTIONS, INC. FOR THE LA"IDSCAPE MEDlANS/PHASE I ON "E" STREET BETWEEN 2\1l STREET Al'ID 4TH STREET (SS04-36) PER PLAl'I NO, 104548. BE IT RESOLVED BY THE 1\1 A YOR AND COMMON COUNCIL OF THE CITY OF SAI'l BERI'lARDII'lO AS FOLLOWS: SECTION 1. International Pa\'el11ent Solutions, Inc., at 1199 Opal Avenue, l\lentone, CA 92359 is the lowest responsible bidder for The landscape Medians/Phase I on "E" Street between 2nd Street and 4th Street (SS04-36) per Plan 1\'0. 10454B. A contract is awarded accordingly to said bidder in a total amount of 5114,222.00, with a contingency amount of $20,000.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTIOI'l 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. ///, IIII Y10 1/ 3/ /sjGr 1 2 3 4 5 RESOLliTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAl'I BER:'IARDINO AWARDING A CONTRACT TO INTERNATIO]\;AL PAVEMEi\'T SOLUTIONS. INC. FOR THE LANDSCAPE MEDIANS/PHASE I ON "E" STREET BETWEEN 2~o STREET AND 4TH STREET (SS04-36) PER PLAN NO. 104548. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, held on the 7 day of , 2004. by the following vote, to wit: 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ABSTAIN ABSENT Council Members: AYES NAYS ESTRADA LONGVILLE MC GIJ\'NIS DERRY KELLEY JOHNSON MC CAMMACK City Clerk day of The foregoing resolution is hereby approved this ,2004. Judith Valles, Mayor City of San Bernardino Approved as to 25 fonn and legal content: 26 27 28 CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: March 19,2004 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2004-71 At the Mayor and Common Council meeting of March 15, 2004, the City of San Bernardino adopted Resolution 2004-71 - Resolution awarding a contract to International Pavement Solutions, Inc., for the landscape medians/phase I on HE" Street between 2nd Street and 4th Street (SS04-36), per Plan No. 10454B. I am providing you with one certified copy of Resolution 2004-71 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by May 14, 2004. If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you. receipt of the above mentioned documents. Signed: Please sign and return. Date: ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): 3-15 -oLy Item # III Resolution # 2(X/\ - i/ 1 Vote: Ayes 1,3- '1 Nays er Abstain.& Absent;L Change to motion to amend original documents D Companion Resolutions NulINoidAfter: (PO days/ 5-1'i-oL\ Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: W PUBLISH D POST D RECORD W/COUNTY D By: Date Sent to Mayor: 3-16-0'1 Reso. Log Updated: a- Seal Impressed: Jd....-' Date of Mayor' s Signature:'~ - 1(..,- 0'-j Date ofClerk/CDC Signature: 3- n-O'-I 30--1'1-0'-1 Date Returned: ~-3'O'-/ 2nd Reminder Letter Sent: Not Returned: D Date Memo/Letter Sent for Signature: I't Reminder Letter Sent: Request for Council Action & Staff Report Attached: Yes v'" No By Updated Prior Resolutions (Other Than Below): Yes No....L.. By Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No V By Updated CDC Personnel Folders (5557): Yes No-.L By Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No / By Copies Distributed to: Animal Control D City Administrator D City Attorney IZT Code Compliance D Development Services ff Others: EDA D Facilities D Finance r:( Fire Department D Human Resources D Information Services D Parks & Recreation D Police Department D Public Services D Water Department D 3 Notes: &unD COIYI~rk--( Ready to File: _ Date: Revised 12/18/03